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06-11-2019 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JUNE 11, 2019 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfirom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Faith Lutheran Church (The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or stafj) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15065 — Resolution Accepting Cash Donation to Hutchinson Fire Department (b) Resolution No. 15067 — Resolution Accepting Cash Donation from Crow River Sno Pros for Tree Purchases for Planting Along Luce Line Trail Motion by Cook, second by Sebesta, to approve Resolution Nos. 15065 and 15067. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. Ifyou have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Workshop of May 28, 2019 (b) Regular Meeting of May 28, 2019 Motion by Sebesta, second by Cook, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) CITY COUNCIL MINUTES June 11, 2019 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Change Order No. 4 — Letting No. 1, Project No. 18-01 (Century Avenue SE Reconstruction) (b) Consideration for Approval of Out of State Travel for Miles Seppelt to Attend the Mid -America Economic Development Council's Best Practices Conference July 17 — 19, 2019, in Milwaukee, Wisconsin (c) Consideration for Approval of Issuing 3.2 Malt Liquor License to Knights of Columbus St. Christopher Council on June 28 & 29, 2019, for NTPA Power Pull Nationals at McLeod County Fairgrounds (d) Consideration for Approval of Renewing Food Vendor License to Rafael Jimenez (e) Claims, Appropriations and Contract Payments Motion by Cook, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 8. UPDATE AND REQUESTS BY RIVERSONG MUSIC FESTIVAL Pat May, Riversong Music Festival, presented before the Council. Mr. May provided an update to the Council on the Riversong Music Festival being held July 12 & 13, 2019, at Riverside Park. Mr. May explained that the committee has contracted with the Hutchinson Police Department for 24 hour coverage security throughout the festival along with Riversong committee site and security staff. All camp sites have been reserved by the committee. Festival hours begin on July 121' at 5:00 p.m. and music ends at 12:00 midnight and open at 11:00 a.m. on July 13'' and end at 12:00 midnight. The Riversong committee is requesting approval on amplified music in the park, amplified music until midnight and the sale and consumption of alcohol within the park. Motion by Czmowski, second by Forcier, to approve requests of Riversong Music Festival as described above. Motion carried unanimously. 9. REVIEW OF CAMPBELL AND OTTER LAKES RESTORATION PROJECT FINAL REPORT Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff has been working with WSB over the last year to evaluate future improvements to the City's lakes and the South Fork Crow River. The project scope included collection and review of existing historical data, development of project goals and objectives with a Technical Advisory Panel, and preparation of concept plans and cost estimates of project options. Throughout the project TAP worked with WSB to develop and prioritize a variety of water quality, habitat and recreational improvements in and around the Hutchinson area. Along with developing a range of cost estimates for various projects, the effort also included identifying the many funding and grant sources that are available for the different types of projects. Many of the funding sources have annual grant allocations as well as different requirements for things such as cash or in -kind matches. The full report includes a summary 2 CITY COUNCIL MINUTES June 11, 2019 of existing and historical data of Campbell and Otter lakes, compiles the input provided by the technical advisory panel, establishes the project goals and objectives and an implementation plan with cost estimates. Eight projects were identified as potential lake improvement projects. These include: collect Otter and Campbell Lakes water quality and sediment data; Crow River and tributary stream restoration; Lakeshore restoration; wetland restoration in upstream watershed; Crow River forebay BMP installation; habitat improvements; recreational activities and rough fish control. The total value of all of these projects total $24,420,000. This is not an exhaustive list and is meant to serve as a guide for the City. Council Member Cook asked if it would be beneficial to set some funds aside from the community improvement fund to earmark them for the river basin project. Discussion was held on the benefits of having money set aside and ready to be applied to projects as grant funds become available. All council members agreed to funds being set aside and earmarked for this project. UNFINISHED BUSINESS 10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-801 - AN ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION PROJECT Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that this ordinance was reviewed at the last Council meeting and no changes have been made to it. The contractor on the 5 h Avenue reconstruction project has requested that the noise ordinance be revised to allow the start time on Saturdays to be 7:00 a.m. instead of 9:00 a.m., similar to weekdays. This project is scheduled to be completed by September 27, 2019. Motion by Czmowski, second by Sebesta, to approve second reading and adoption of Ordinance No. 19-801. Motion carried unanimously. 11. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2019 NATIONAL CITIZEN SURVEY Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that about a month ago he spoke with the Council about thinking about custom questions to include on the National Citizen Survey that will be going out this summer. Mr. Jaunich provided some example questions thought of by staff and also examples from National Citizen Survey in regard to affordable housing and childcare. Staff is asking the Council to select three custom questions to be included in the survey. Council Member Cook noted that he feels perhaps questions on affordable housing and childcare could probably be separate surveys on their own so perhaps no questions are needed on the National Citizen Survey. Council Member Cook also expressed that there may not be enough information on the river basin project at this time so perhaps no question should be put on that topic yet. Council Member Cook liked the question related to sales tax, specifically Question 41A on the City's sample questions. He also liked the question related to street repairs, specifically Question 42A. The Council also liked Question 43. CITY COUNCIL MINUTES June 11, 2019 Motion by Cook, second by Christensen, to approve custom questions 41A, 42A and 43 for the 2019 National Citizen Survey. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY RESOLUTION NO. 15068 — RESOLUTION ENTERING INTO MN/DOT AGREEMENT 1033863 — TRAFFIC SIGNAL AT INTERSECTION OF TRUNK HWY 15 AND SOUTH GRADE ROAD Kent Exner, City Engineer, presented before the Council. Mr. Exner explained MnDOT has agreed to fund approximately 50% of the new traffic signal installation at the intersection of Trunk Hwy 15 and South Grade Road ($141,000 — Local Partnership Project grant). Also, the City will participate in cost -sharing relative to the installation of the new signal control cabinet in the amount of $26,629.79. This grant and expenditure will be accounted for within the ultimate 2019 City Construction Fund. Motion by Czmowski, second by Sebesta, to approve Resolution No. 15068. Motion carried unanimously. 13. APROVE/DENY SETTING COUNCIL WORKSHOP ON JUNE 25, 2019, AT 4:00 P.M. TO REVIEW PARKS MASTER PLAN Motion by Czmowski, second by Christensen, to set Council workshop on June 25, 2019, at 4:00 p.m. to review Parks Master Plan. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 14. APPROVAL OF COMMUNICATIONS TO LIBRARY BOARD Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that at the end of the last meeting a question was raised regarding the role of the Library Board to the City Council. Council asked staff to put together a communication to the library board that notes what the City Council's expectation is for the Board. Motion by Christensen, second by Cook, to approve communications to Library Board. Council Member Cook noted that not much feedback is ever provided from Pioneerland to the City. Council Member Cook asked if the Pioneerland board minutes could be forwarded to the City to be placed in Council packets. Motion carried unanimously. 15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Economic Development Authority Board Minutes from February and March 2019 (b) Hutchinson Utilities Commission Minutes from April 24, 2019 MISCELLANEOUS 16. STAFF UPDATES 11 CITY COUNCIL MINUTES June 11, 2019 Kent Exner — Mr. Exner noted that three applications of mosquito control have been applied thus far; Public Works Week was held the end of June and staff is working with Tiger Path to gain interest of students in Public Works careers; Mr. Exner shared a postcard that will be going out to businesses and residents from MnDOT on the Hwy 15/1\4ain Street project that will be starting in 2020. The post card is a depiction of what the construction will look like in different phases and will include general information along with the official detour route. Matt Jaunich — Mr. Jaunich noted that a kickoff meeting for the Blandin Leadership Institute was held last week. The group will now begin recruiting participants for the program. Mr. Jaunich noted that 19 RFPs were received for the City marketing/branding campaign. He asked the Council if a subcommittee should be formed to pick the finalists or if the full Council wants to review all 19 RFPs. Council Members Cook and Christensen noted they would help with the initial review to narrow down the finalists. 17. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook expressed that the Linden Avenue pond project is looking good. He asked if a portable toilet could be added to the dog park (this was donated by a private citizen last year). Council Member Cook asked if there is an accident history at the intersection of South Grade Road/Lynn Road. This section is being proposed to be closed with the South Grade Road improvements and he feels it has a large amount of use. Staff expressed that this area has been problematic since it was installed. Chad Czmowski — Council Member Czmowski provided an update on Water Carnival activities this week. Mary Christensen — Council Member Christensen provided an update on the happenings at the Harrington -Merrill House this weekend. Gary Forcier — Mayor Forcier requested that all people and children stay out of the fountain in Library Square. There is a lot of equipment in the fountain that can easily be broken if stepped on. He also noted that if individuals wish to get a hold of him, it is best to call him and not email him as he doesn't always check his email on a regular basis. He noted that a phone call to him would be the quickest way to get a response from him. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 7:00 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Matthew Jaunich Mayor City Administrator