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cp08-13-19HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, AUGUST 13, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — New Journey UCC
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15085 — Accepting Donation from Friends of the Luce Line Trail for Costs
Associated with the Tree Planting Project Along the Luce Line State Trail
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of July 23, 2019
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval to Purchase CreeksideTM & SplendorGroTM Poly Bag Film
(b) Consideration for Approval of Wastewater Treatment Facility Ditch Aeration Project Equipment
Procurement
(c) Consideration for Approval of Change Order No. 1 — Letting No. 2 Project No. 19-02 (South
Grade Road Corridor Improvements)
(d) Consideration for Approval of Amending Boards/Commissions Calendar for Public Arts
Commission Meetings
(e) Consideration for Approval of Resolution No. 15086 — Resolution Disposing at Auction of
CITY COUNCIL AGENDA August 13, 2019
Surplus Public Works Department Equipment
(f) Consideration for Approval of Issuing Temporary Liquor License to United Way on September
7, 2019, at Roberts Park
(g) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. UPDATE AND REVIEW ON MINNESOTA GREENCORPS PROJECT
10. DISCUSSION ON SUGGESTED ORDINANCE CHANGES FOR CHAPTER 111 — PEDDLERS
AND SOLICITORS AND CHAPTER 123 — FOOD VENDORS
UNFINISHED BUSINESS
11. FOLLOW UP DISCUSSION ON AMENDING CHAPTER 93 — ANIMALS — PERTAINING TO
CHICKENS
12. APPROVE/DENY ORDINANCE NO. 19-802 — AN ORDINANCE TO REZONE PROPERTY AT
477 AND 479 HWY 7 EAST FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO I-1 (LIGHT
INDUSTRIAL PARK) AS REQUESTED BY DALADO, LLC, PROPERTY WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION)
NEW BUSINESS
13. APPROVE/DENY 2019 MAIN STREET SPORTS BAR STREET DANCE ON SEPTEMBER 27 &
28, 2019
14. APPROVE/DENY SECOND ANNUAL BOBBING BOBBER BREWING COMPANY
OKTOBERFEST EVENT ON SEPTEMBER 27 & 28, 2019
15. APPROVE/DENY RESOLUTION NO. 15084 - RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT FOR WATER TREATMENT PLANT REVERSE OSMOSIS
MEMBRANE REPLACEMENTS PROJECT (LETTING NO. 9, PROJECT NO. 19-10)
16. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-803 — AN ORDINANCE
REPEALING CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND
TAXATION
2
CITY COUNCIL AGENDA August 13, 2019
17. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-804 - AN ORDINANCE
SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO
HOURS OF CONSTRUCTION DURING THE SOUTH GRADE ROAD RECONSTRUCTION
PROJECT
18. APPROVE/DENY SETTING BUDGET WORKSHOPS FOR AUGUST 27, 2019, AND
SEPTEMBER 10, 2019, AT 4:00 P.M.
GOVERNANCE
(T e purpose of t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Economic Development Authority Board Minutes from June 26, 2019
b) Hutchinson Utilities Commission Minutes from June 26, 2019
(c) Planning, Zoning, Building Department Quarterly Report
NHSCELLANEOUS
20. STAFF UPDATES
21. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Resolution No. 15085
RESOLUTION ACCEPTING DONATION
WHEREAS, The City of Hutchinson is generally authorized to accept donations
of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit
of its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational services pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organization has offered to contribute the cash amount
set forth below to the City of Hutchinson:
Name of Donor Amount
Friends of the Luce Line $1,500.00
WHEREAS, the donation is being made to assist the City in the costs associated
with the tree planting project along the Luce Line State Trail; and
WHEREAS, this project was done in partnership with the SnoPros; and
WHEREAS, the City Council hereby finds that it is appropriate to accept the
donation offered and assign use to offset the costs associated with the tree planting project
along the Luce Line State Trail,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, NHNNESOTA:
THAT, the donation described above is hereby accepted by the City of Hutchinson
with the conditions as laid out in the resolution.
Adopted by the City Council this 13t' day of August 2019.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, DULY 23, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
and Mary Christensen. Member absent was Dave Sebesta. Others present were Matt Jaunich, City
Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich asked that Items 4(a) and 7(c) be removed from the agenda.
Motion by Czmowski, second by Christensen, to approve the agenda with the changes noted.
Motion carried unanimously.
2. INVOCATION —None
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(b) Resolution No. 15081 — Accepting Donation from Little Crow Archery Club for Funds and
Labor to Improve Target Frames and Targets
Motion by Czmowski, second by Cook, to approve Resolution No. 15081. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of July 9, 2019
(b) Regular Meeting of July 9, 2019
Motion by Christensen, second by Cook, to approve minutes as presented. Motion carried
unanimously.
CITY COUNCIL MINUTES July 23, 2019
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies
(b) Consideration for Approval of Pavement RePlay Second Application
(d) Consideration for Approval of 2019 Lift Station Improvements Construction
(e) Consideration for Approval of Letter of Support for McLeod County Dakota Rail Trail Project
(f) Consideration for Approval of Temporary Permit to Construct for Governmental Entities —
TH15/Main Street Reconstruction Project
(g) Consideration for Approval of Out of State Travel Request for Kent Exner to Attend the 2019
National Local Technical Assistance Program (LTAP) Conference in Stowe, Vermont from
August 11-15, 2019
(h) Consideration for Approval of Out of State Travel Request for City Administrator Matt Jaunich
to Attend the 2019 ICMA Annual Conference in Nashville, Tennessee from October 20-23, 2019
(i) Consideration for Approval of Resolution No. 15078 - Resolution Approving Preliminary and
Final Plat for Coop Subdivision with Favorable Planning Commission Recommendation
0) Consideration for Approval of Resolution No. 15080 — Resolution Approving Small Cities
Development Program Rental Rehab Program (Southdale Apartments Project)
(k) Consideration for Approval of Acceptance of Body Worn Camera Audit
(1) Claims, Appropriations and Contract Payments
Items 7(e), 70) and 7(k) were pulled for separate action.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of
the items noted. Motion carried unanimously.
Item 7(e) had further discussion. Council Member Cook noted some concerns with the
application that McLeod County is proposing to submit. His concerns centered around the
application saying that this section of trail will be paved, but no paving is included with no
indication of when paving would be done. Also, the application talks about continuing the trail to
Hutchinson in a later phase, but at a recent workshop the possibility of not doing that
was discussed. Cook is concerned about the impact on the Legacy program and accountability of
the grant agency by not following through on what was included in the master plan that was
originally submitted by the County. That helped the trail get its regional designation that makes
it eligible for Legacy funds.
Motion by Cook to reject Item 7(e). Kent Exner, City Engineer, explained that the proposed
2
CITY COUNCIL MINUTES July 23, 2019
letter was drafted by County staff and requested to put for the before the Council for their
consideration. Second by Czmowski. Cook noted that he wants to see the project proceed, just
not the plan that is being presented. Motion carried unanimously.
Item 70) had further discussion. Matt Jaunich noted that there was a typographical error in
Resolution No. 15080 that has been corrected.
Motion by Czmowski, second by Christensen, to approve Item 70) with the error corrected in
Resolution No. 15080. Motion carried unanimously.
Item 7(k) had further discussion. Council Member Cook noted that there were some
discrepancies noted in the audit and he felt that that should be mentioned. Hutchinson Police
Procedure "Mobile Video Recorders" has been updated to address and correct these
discrepancies. Police Chief Tom Gifferson presented before the Council to address the
discrepancies identified and to speak about the body camera program. Council Member
Christensen asked Chief Gifferson to provide an update on the hands -free technology law that
goes into effect August 1, 2019. Chief Gifferson explained that the hands -free law prohibits any
hand-held devices being held or used while a motor vehicle is being operated.
Motion by Cook, second by Czmowski, to approve Item 7(k). Motion carried unanimously
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING AND PROJECT AWARD FOR SOUTH GRADE ROAD CORRIDOR
IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02)
�a) Resolution No. 15082 — Resolution Adopting Assessment
b) Resolution No. 15083 — Resolution Accepting Bid and Awarding Contract
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that two
bids were received with the low bid coming in from R&R Excavating with a bid that was
approximately 22% higher than the engineer's estimate. City staff has had conversations with area
contractors and believe that this price is reflective of the current bidding environment along with the
specialty/piecemeal types of work involved. Funds for this project will come partially from state aid
dollars and grant funds. In addition, the pavement management program will not be conducted next
year which will see some cost savings for 2020. Total bonding for 2019 projects will be right
around $2,000,000, which is slightly higher than the $1.9 million target, however staff is not
concerned because of the scaleback of projects for next year.
Mr. Exner distributed a written recap of the project as described by SRF Consulting.
Kelli Pearce, owner of Anytime Fitness located on South Grade Road, presented before the Council.
Ms. Pearce asked the start date of the project. Mr. Exner explained that the proposed start date is
August 26, 2019. Mr. Exner noted that staff will be meeting with business owners and property
owners prior to any work beginning.
Motion by Cook, second by Czmowski, to close public hearing. Motion carried unanimously.
Council Member Cook expressed his concerns of the proximity of the mini -roundabout located to
the traffic signal on Hwy 15 South and stacking/backup issues that might concern. Leif Garnass,
SRF Consulting Group, presented before the Council. Mr. Garnass explained that he and his group
do not see any additional stacking issues with the mini -roundabout compared to a standard
intersection. Mr. Exner expressed that he does not foresee any major increased traffic projections in
this area. Both Mr. Garnass and Mr. Exner spoke about the improved configuration of the South
Grade Road corridor that has been developed as part of the mini -roundabout installation. Council
Member Cook asked if other ideas had been considered such as a roundabout at Hwy 15/South
Grade Road or South Grade Road/Harrington Street with a right turn only out of the service road by
Cash Wise onto South Grade Road. Mr. Exner noted that Mn/DOT would be a long ways away
CITY COUNCIL MINUTES July 23, 2019
from considering a roundabout at Hwy 15/South Grade Road. Mr. Exner noted that a roundabout at
South Grade Road/Harrington Street and a right turn only out of the service road at Cash Wise were
considered, however the proposal before the Council was arrived at as the best solution related to
safety, traffic flow and risk factors. Mr. Garnass noted he is comfortable with the design and the
proposal. Todd Broadwell from Mn/DOT presented before the Council. Mr. Broadwell noted that
Mn/DOT did review the Hwy 15/South Grade Road intersection and how the proposed mini -
roundabout installation might impact the intersection. Mr. Broadwell noted that Mn/DOT is
comfortable with the proposal.
Motion by Czmowski, second by Christensen, to approve Resolution Nos. 15082 and 15083.
Council Member Cook asked about the dual assessment to Cash Wise/Coborn's on the assessment
roll. Mr. Exner noted that is only for mailing purposes so that the corporate office and the local
store both receive assessment notice information. Motion carried unanimously.
purpose o t is portion o t e agen a is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY PARKS MASTER PLAN
Gabrielle Grinde, HKG, Inc., presented before the Council. Ms. Grinde spoke of the engagement
process used since August 1, 2018, to receive information and feedback on the City's Parks and
Recreation system. Public input was gathered at the McLeod County Fair, PRCE website, Fall
online survey, social pinpoint, stakeholder meetings, public open house, youth and senior outreach
and a Spring online survey. The consultant and staff then met with the PRCE Board and the City
Council to receive input for a total of six times. Ms. Grinde provided an overview of the Master
Plan which includes chapters on the System Overview; Park System Inventory; Needs Assessment:
Issues, Opportunities and Constraints; Vision Plan & System Recommendations; Action Plan &
Implementation Strategies. Ms. Grinde explained that the City and the Council should continue to
keep engaging the community, continue to review priorities and use the implementation chapter of
the Plan.
Dolf Moon, PRCE Director, noted that the Plan will be posted on the City's web site and printed
copies will be available at City Center, the library and the school district. Mr. Moon stressed the
strong input received from the public and various groups.
Motion by Cook, second by Czmowski, to approve Parks Master Plan. Motion carried unanimously.
10. APPROVE/DENY ORDINANCE NO. 19-802 — AN ORDINANCE TO REZONE PROPERTY AT
477 AND 479 HWY 7 EAST FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO I-1 (LIGHT
INDUSTRIAL PARK) AS REQUESTED BY DALADO, LLC, PROPERTY WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (FIRST READING)
.19
CITY COUNCIL MINUTES July 23, 2019
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the plat
for this property was approved earlier on the agenda, however this item is to rezone the area to allow
the entire parcel to have consistent zoning. This subject land is adjoining property owned by the
same property owner that is zoned I-1 and is used as an industrial/manufacturing use. The property
is currently zoned as R-2.
Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 19-802.
Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
11. APPROVE/DENY REVISIONS TO CITY' S CELL PHONE USE POLICY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that with the
hands -free law that goes into effect August 1, 2019, the City has updated its cell phone use policy to
address the new law.
Motion by Czmowski, second by Cook, to approve revisions to City's Cell Phone Use Policy. Motion
carried unanimously.
12. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from May 20, 2019
�b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 18, 2019
c) City of Hutchinson Financial Report and Investment Report for June 2019
(d) Planning Commission Minutes from June 18, 2019
NHSCELLANEOUS
13. STAFF UPDATES
Tom Gifferson — Chief Gifferson noted that the Hutchinson Police Department now has a Facebook
page.
Kent Exner — Mr. Exner noted that mosquito control will be extended until August 21, 2019. The
counts are up and there is a healthy reserve to allow for extra applications. Mr. Exner also noted that
another round of building inspections will be completed at the properties along TH 15/Main Street in
relation to the improvement project.
Matt Jaunich — Mr. Jaunich noted that budget submissions are coming do so if Council Members would
like to see anything included they should let him know. Mr. Jaunich noted that he and Council Member
Cook are on the Blandin Leadership Planning Group and they are starting the recruitment process. He
is also working on finalizing the RFPs for the marketing/branding campaign for the City and will be
meeting with some firms to review their proposals. The citizen survey has been mailed out and he
encouraged residents to complete it and return it.
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
5
CITY COUNCIL MINUTES —July 23, 2019
Motion by Cook, second by Christensen, to adjourn at 6:45 p.m. Motion carried unanimously.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration for Approval to Purchase CreeksideTM & SplendorGroTM Poly Bagi
Department: Compost
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Becky Kobow
Agenda Item Type:
Presenter:
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Polyethylene (poly) bag film for the Premier Tech automated bagging line that CreekSide Soils employs is ordered on
an annual basis. CreekSideTM and SplendorGroTm brand of bags are ordered on a one year sales volume basis
annually. The quantities to be ordered this year for the 2020 season are formulated on 2019 YTD sales plus approx.
20%, minus current inventory, to ensure inventory supplies are ample enough to take on any new business that may
present itself in 2020.
CreekSideTm brand quotes received-
Inteplast Group/Niaflex - $32,036.25
Direct Plastics, A Novolex Company - $29,889.50
*Artwork plates would need to be produced/purchased in order for Direct Plastics to produce this film. They chose
not to absorb the plate costs due to the small dollar amount of the business vs the plate costs as it was communicated
that Creekside would not purchase plates to switch vendors. Inteplast Group/Niaflex currently holds the artwork plates
for CreeksideTM.
SplendorGroTm brand quotes received-
Inteplast Group/Niaflex - $71,928.80
Direct Plastics, A Novolex Company - $72,885.00
*Inteplast Group/Niaflex currently holds the artwork plates for SplendorGrOTM.
Staff is confident in the quality of Inteplast Group/Niaflex's products as we have utilized them numerous times over
recent years. Staff recommends the approval to purchase the bag film orders for both the CreeksideTm brand and
SplendorGroTm brand of film from Inteplast Group/Niaflex.
At a later meeting, staff will be presenting the WonderBlendTm brand bag film quotes. The bag is currently undergoing
a redesign, staff will forward that information when quotes are solicited and received.
BOARD ACTION REQUESTED:
Approve Requisition #19932 to Inteplast Group for $32,036.25 for CreeksideTm bag film and Requisition #19933 also
to Inteplast Group for $71,928.80 for SplendorGroTm bag film
Fiscal Impact: $ 103,965.05 Funding Source: Compost Fund
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
07/30/2019
Purchase Requisition 01:13 PM
Purchase Requisition No 019932
Requested Date
Required Date
Requested By
07/30/2019
bkobow
Preferred Vendor 132841
INTEPLAST GROUP
Address PO BOX 277148
Department 4942
ATLANTA, GA 30384-7148
Req. Description CREEKSIDET" BAG FILM
Compost Fund
Qty.
Description
GL
Number 1
Unit Price
Amount
30
CREEKSIDE
40LB TOPSOIL FILM
651-0000-14399
213.06
6,391.80
5
CREEKSIDE
40LB COMPOST W/MAP
651-0000-14399
213.06
1,065.30
10
CREEKSIDE
40LB POTTING SOIL
651-0000-14399
213.06
2,130.60
25
CREEKSIDE
20LB POTTING SOIL
651-0000-14399
181.79
4,544.75
25
CREEKSIDE
1 CUFT GARDEN SOI]
651-0000-14399
229.72
5,743.00
20
CREEKSIDE
2 CUFT BROWN MULCP
651-0000-14399
270.24
5,404.80
10
CREEKSIDE
2 CUFT RED MULCH ]
651-0000-14399
270.24
2,702.40
10
CREEKSIDE
2 CUFT GOLD MULCH
651-0000-14399
270.24
2,702.40
5
CREEKSIDE
2 CUFT NATURAL MU]
651-0000-14399
270.24
1,351.20
Total:
32,036.25
CreekSide Products Poly Bag Film Quote Summary
Supplier
Inteplast Group/NiaFlex
W Direct Plastics
Primary Packaging
Product ID
Quantity
$ per M/imp
Total Cost
$ per M/imp
Total Cost
$ per M/imp
Total Cost
40#Topsoil
30,000
$213.06
$6,391.8
$246.50
$7,395.0
$261.00
$7,830.00
0# Compost with Manure
5,000
$213.06
$1,065.30
$246.50
$1,232.50
$261.00
$5,220.00
0#Potting
10,000
$213.06
$2,130.60
$246.50
$2,465.00
$261.00
$5,220.00
20# Potting
25,000
$181.79
$4,544.75
$489.50
$2,447.50
$231.00
$6,930.00
1 Cuft. Garden Soil
25,000
$229.72
$5,743.00
$244.40
$4,888.00
$312.00
$6,240.00
2 cuft Brown Mulch
20,000
$270.24
$5,404.80
$254.70
$5,094.00
$216.00
$4,320.00
2 cuft Red Mulch
10,000
$270.24
$2,702.40
$254.70
$2,547.00
$216.00
$2,160.00
2 cuft Gold Mulch
10,000
$270.24
$2,702.40
$254.70
$2,547.00
$216.00
$2,160.00
2 cuft Natural Mulch
5,000
$270.24
$1,351.20
$254.70
$1,273.50
$216.00
$2,160.00
Total Bag Film Cost
$32 036.25
$29,889.50
$42,240.00
Supplier
Inteplast Group/NiaFlex
Direct Plastics
Primary Packaging
Product ID
# of Colors
$ per Plate/Color
Total Cost
$ per Plate/Color
Total Cost
per Plate/Color
Total Cost
0#Topsoil
9
$0.00
$0.0
$0.00
$0.0
$0.00
$0.0
0#CompostwithManure
9
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
0# Potting
9
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
20# Potting
9
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
1 Cuft. Garden Soil
9
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2 cuft Brown Mulch
5
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2 cuft Red Mulch
5
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2 cuft Gold Mulch
5
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
2 cuft Natural Mulch
-
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Plate Charges
$0.00
$0.00
$0.00
*Inteplast has all plates *Direct would need to build plates &
would not quote due to costvs business amount
Total Bag Film + Plate Charges $32,036.25 $29,889.50 $42,240.00
t�4
INTEPLAST GROUP
Engineered Films
Quote # 2041.1
Customer City of Hutchinson
Ship To
Hutchinson, MN
Price Quotation
Sales Rep I Edlun, Bob I Quote Deliver Date 7/19/2019
Expiration Date 7/31/2019
IEF Facility) IEF Orlando
Eff. Date
Count/ Unit
7/1/2019
Item Description
Min Oty
Freight Terms
Unit
Unit Ibs
$ / Unit
$
23"CFS (00275) Wht OP PRT 9C Process
25
Prepaid
1,000
M
69.92
$181.79/M
USD
16.25Repeat - 20Lb.
28.5CFS (00275) Wht OP PRT 9C Process
45
Prepaid
1,000
M
98.64
$213.06/M
USD
18.5Repeat - 40Lb.
29.5CFS (00275) Wht OP PRT 9C Process
25
Prepaid
1,000
M
102.1
$229.72/M
USD
18.5Repeat - 1 CF.
33.5'CFS (00275) Clear PRT 5C Process 22"Repeat -
45
Prepaid
1,000
M
135.12
$270.24/M
USD
2CF.
Plus Artwork and Plates
USD
Comments/Notes:
Please see Sales Rep for Lead Time. Pricing based on total awardment of Bid and MOQ of 25,000 per sku.
General: Our agreement with you is subject to change by us upon strikes, acts of God and/or nature, material shortages or other delays that are unavoidable or beyond our control.
Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product
specifications are based on commercially acceptable tolerances. In the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection
charges.
Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products if
change is required. In the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices and/or shipment dates in accordance with our ability
to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implied, including, but
not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be liable to you for any indirect, incidental, special, or consequential damages of any
kind, or loss of revenue or profits, loss of business, or other financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective
product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us;
provided that, you much notify us of any such as nonconformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use,
and similar taxes on account ofthe sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability,
and expense (including reasonable attorneys fees): (1) for injury or death of any person and, (2) for damage or loss of property (including the environment), relating in any way to your
possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and conditions of this price
quote confidential. Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon.
IEF Westborough
IEF Dalton
IEF Garland
Haremar
IEF Orlando
IEF Prattville
5 Otis St.
Westborough, MA 01581
1403 Needham Dr.
Dalton, GA 30720
2875 Market St. #100
Garland, TX 75041
200 Great Gulf Dr.
Concord, Ontario L4K 5W5
7549 Brokerage Dr.
Orlando, FL 32809
1107 Doster Rd
Prattville, AL 36067
Formerly Danafilms Corp.
Formerly P+O Packaging
Formerly Lone Star Plastics
An Inteplast Company
Formerly Niaflex Corp.
Formerly Lone Star Plastics
7/30/2019
QUOTE FORM
VENDOR NAME. P [U5b C &
VENDOR ADDRESS: CX) LYXWca t 00�6 y tU f" X, ON
SALES REPRESENTATIVE: 6enn We -be bd
CONTACT PHONE NUMBER: 415. '� tto • agio
FAX NUMBER: 5[q . 9 qa .Q
EMAIL ADDRESS: �Iemvi- We V aL ��QLr� '�rn
Product Type
Quantity
Quote
2.75 mil
CreekSide
401b Creekside Topsoil
30, 000 imps
$ _ (0• S1D)rn
401b CreekSide Potting Soil
10, 000 imps
$ aq b • `b)
201b CreekSide Potting Soil
5, 000 imps
$ 5�
401b Creekside Compost w/manure
5, 000 imps
$ 44,0. `S0) 0/-N
2 cu. ft CreekSide Brown Mulch
20, 000 imps
$ oc 1r-Y-)
2 cu, ft CreekSide Red Mulch
10, 000 imps
$ C) ��- . 22
2 cu. ft CreekSide Gold Mulch
10, 000 imps
$ 5 -W1 M
2 cu. ft CreekSide Natural Mulch
5, 000 imps
$ c64 (Y)
`
9 tuft Creekside Garden Soil
20, 000 imps
$ o�•
PRODUCT GRAPHICS DEVELOPMENT (Plates)
Are set-up charges included in Film Price above?: YES: NO:
If no, please explain fees or applicable fees:
StoragelWarehousing Costs, if any. $
/5 months $
Number of days for delivery, after business is awarded: 4 Z111 ec.LS -kti'y1
General Warranty: YES; NO: DURATION:
CreekSide Compost Facility is a tax-exempt entity
Page 4 of 5
2 months
QUOTE FORM
VENDOR NAME: Primary Packaging Incorporated
VENDOR ADDRESS: 10810 Industrial Parkway NW— Bolivar, OH 44612
SALES REPRESENTATIVE: Sales: Scott Tomc — Customer Service: Gail Chew
CONTACT PHONE NUMBER: Cell# 330-260-6828 Plant: 330-874-3131
FAX NUMBER: 330-874-3811
EMAIL ADDRESS: stomcA-Primarypackaging.com
gchew@primarypackaging.com
Product Type
Quantity
Quote
2.75 mil
CreekSide
401b Creekside Topsoil
30,000 imps
$
261.00/M
401b CreekSide Potting Soil
19,n�r999 np6
20,000 min
$
261.00/M
201b CreekSide Potting Soil
5,999 ;mns
30,000 min
$
231.00/M
401b Creekside Compost w/manure
5,999
20,000 Min
$
261.00/M
2 cu.ft CreekSide Brown Mulch
20,000 imps
$
216.00/M
2 cu.ft CreekSide Red Mulch
10,000 imps
$
216.00/M
2 cu.ft CreekSide Gold Mulch
10,000 imps
$
216.00/M
2 cu.ft CreekSide Natural Mulch
5,000 imps
10,000 min
$
216.00/M
NEW!
1 cuft Creekside Garden Soil
20,000 imps
$
312.00/M
PRODUCT GRAPHICS DEVELOPMENT (Plates)
Are set-up charges included in Film Price above?: YES: NO: X
If no, please explain fees or applicable fees:
Plate charges are open for discussion.
Storage/Warehousing Costs, if any: $ /6 months $ /12 months
Pricing is based on make and ship.
Number of days for delivery, after business is awarded: Starting 8 to 9 weeks after approval.
General Warranty: YES: NO: DURATION: One year from manufacture date.
Page 4 of 5
07/30/2019
Purchase Requisition 01:13 PM
Purchase Requisition No 019933
Requested Date
Required Date
Requested By
07/30/2019
bkobow
Preferred Vendor 132841
INTEPLAST GROUP
Address PO BOX 277148
Department 4942
ATLANTA, GA 30384-7148
Req. Description SPLENDORGROT" BAG FILM
Compost Fund
Qty.
Description
GL
Number 1
Unit Price
Amount
225
SPLENDORGRO
.75
CUFT
TOPSOI]
651-0000-14399
150.02
33,754.50
25
SPLENDORGRO
.75
CUFT
COMPOS'
651-0000-14399
150.02
3,750.50
180
SPLENDORGRO
.75
CUFT
POTTING
651-0000-14399
150.02
27,003.60
10
SPLENDORGRO
.75
CUFT
PEAT SI
651-0000-14399
150.02
1,500.20
50
SPLENDORGRO
20LB
POTTING SO-
651-0000-14399
118.40
5,920.00
Total:
71,92870
SplendorGro Products Poly Bag Film Quote Summary
Supplier
Inte last Grou
/NiaFlex
Direct Plastics
Primary
Packaging
Product ID
Quantity
$ per Wimp
Total Cost
$ per Wimp
Total Cost
$ per Wimp
Total Cost
.75 cuft Topsoil
225,000
$150.02
$33,754.5
$151.00
$33,975.0
$165.00
$37,125.0
.75cuft Compost w/Manure
25,000
$150.02
$3,750.50
$151.00
$3,775.00
$165.00
$4,125.00
.75 cuft Potting Soil
180,000
$150.02
$27,003.60
$151.00
$27,180.00
$165.00
$29,700.00
.75 cuf Peat Select
10,000
$150.02
$1,50020
$151.00
$1,510.00
$165.00
$1,650.00
201b Potting Soil
50,000
$118.40
$5,920.00
$128.90
$6,445.00
$157.00
$7,850.00
Total Bag Film Cost
$71,928.80
$72,885.00
$80,450.00
upplier
Inte last Grou
/NiaFlex
Direct Plastics
Primary
Packaging
Product ID
a of Colors
$ per Plate/Color
Total Cost
$ per Plate/Color
Total Cost
$ per Plate/Color
Total Cost
.75 cuft Topsoil
4
$0.00
$0.0
$0.00
$0.0
$0.00
$0.0
.75 cuft Compost w/ Manure
4
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.75 cuft Potting Soil
4
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.75 cuf Peat Select
4
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
201b Potting Soil
4
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Plate Charges
$0.00
$0.00
$0.00
* Inteplast currently holds plates
Total Bag Film + Plate Charges $71,928.80 $72,885.00 $80,450.00
INTEPLAST GRoui,
Engineered Films
Quote 0 2040.1
Customer City of Hutchinson
Ship To
Hutchinson, MN
Price Quotation
Sales Rep I Edlun, Bob I Quote Deliver Date 1 7/17/2019
Expiration Date[ 7/3112019
IEF Facility) IEF Orlando
Count Unit
Rom Description Min ft Freight Tonm Unit
unit. The
Elf. Date
7/1/2419
$1 Unit =
2T' CFS (00275) Wht OP 16"Repeat PRT 5C -
SplendoeGro 20#
5o
Prepaid
1,000
M
88.84
$118.41M
USD
27" CFS (00275) Wht OP IErRepeat PRT 5WS - .75of
SplandorGro
440
Prepaid
1,000
M
90.92
3iS0.t12lM
USD
Plus Artwork and Plates
115D
Comments/Notes:
Please see Sales Rep for Lead Time. Pricing based on MOQ of 30,000 per sku & total award of Bid.
General: Our agreement with you is subject to change by us upon strikes, acts of Gad andlor nature, material shortages or other delays that are unavoidable or beyond our control.
Claims involving quantity, quality, or damaged product must be made no later than 180 days after delivery. Goods will not be accepted for return without our written consent. Product
specifications are based on commercially acceptable tolerances. in the event that legal means are necessary to collect an invoice, customer agrees to pay all legal fees and collection
charges.
Resin Price Increases: When resin prices change between time of quotation and time of order placement, we reserve the right to immediately change the price(s) for all products it
change is required. in the event that resin producers institute a "Force Majeure" events, we reserve the right to adjust listed prices andlor shipment dates in accordance with our ability
to purchase resin. Prices are subject to change without notice. Liability; Sole Remedy: We make no representations or warranties of any kind, either express or implled , indudrng, but
not limited to, warranties of merchantability or fitness for a particular purpose. In no event will we be iiable to you for any indirect, incidental, special, or consequential damages of any
kind, or loss of revenue or profits, loss of business, or other Financial loss even if we have been adivsed of the same. Your sole and exclusive remedy for non -conforming or defective
product shall be either the refund of the purchase price for the non -conforming or defective product or replacement of the non -conforming or defective product, as determined by us;
provided that, you much notify us of any such as non-conformance. Taxes: In addition to the purchase price for product, you will be invoiced and responsible for all applicable sales, use,
and similartaxes on account of the sale of the product from us to you. Indemnification: You will defend, indemnify, and hold us harmless from and against any and all claims, liability,
and expense tincluding reasonable attorneys fees) (1) for injury or death of any person and. (2) for damage or loss of property (including the environment), relating in anyway to your
possession, use, handling, storage, processing, disposal, resale, or retransfer of product puchased from us. Confidentiality: You agree to keep the terms and cgnditions of this price
quote confidential, Inventory: Customer is responsible for any and all inventory produced and will be invoiced if product is not shipped within 60 days, unless otherwise agreed upon.
IEF Mstbarough
IEF Dalton
IEF Garland Haremar
IEF Orlando
JEF Prattville
5 Otis St.
1403 Needham Dr.
2875 Market St. #100 200 Great Gulf Dr.
7549 Brokerage dr.
1107 Doster Rd
Westborough, MA 01581
Dalton, GA 30720
Garland, TX 75041 Concord, Ontario L41K SW5
Orlando, FL 32809
Prattville, AL 36067
Formerly Niaflex Corp.
Formerly Lone Star Plastics
Formerly Danafilms Corp.
Formerly P+O Packaging
Formerly Lone Star Plastics
An Inteplast Company
7/17/2019
jWA q Z 19
QUOTE FORM
VENDOR NAME:— ��e�,�- b4cs L+d $A. �(W64 Cam u
VENDOR ADDRESS: c a ( Qwd+, (i)u t(t , o Yc Oi eN CIF-, o t l
SALES REPRESENTATIVE:
CONTACT PHONE NUMBER: qvs . a\\0 -mo
FAX NUMBER:ag . qq
EMAIL ADDRESS: 5 kY1Y\ , 1 0010—P6A P QQV OUCY � C -n
Product Type Quantity
SplendorGro
.75 cuff SplendorGro Topsoil 225, 000 imps
75 craft SplendorGro Compost with Manure 25, 000 imps
75 craft SplendorGro Potting Soil 180, 000 imps
75 cuft SplendorGro Peat Select 10, 000 imps
20 lb SplendorGro Potting 50, 000 imps
PRODUCT GRAPHICS DEVELOPMENT (Plates)
Are set-up charges included in Film Price above?: YES
If no, please explain fees or applicable fees:
Storage/Warehousing Costs, if any. $
Quote
2.75 mil
s 15i,40 M
$ 150, 40 m
$ 15 40(Y-)
.4[�
$ i a S•Wrn
UYL01
16 months $ 112 months
151.00
128.90
Number of days for delivery, after business is awarded. -4 i�(Q" -km an pyzged af4 W wL
General Warranty.- YES: 1% NO DURA TION:
CreekSide Compost Facility is a tax-exempt entity
Notes:
■ If there are price break points on the film, please include them on the quote form.
■ If your company's quotation form covers the information above, this form doesn't need to
be completed. Please submit your company's form.
Page 3 of 4
QUOTE FORM
VENDOR NAME: Primary Packaging Incorporated
VENDOR ADDRESS: 10810Industrial Parkway NW — Bolivar. OH 44612
SALES REPRESENTATIVE: Sales: Scott Tomc Customer Service: Gail Chew
CONTACT PHONE NUMBER: Cell# 330-260-6828 Plant: 800-774-2247
FAX NUMBER: Plant# 330-874-3811
EMAIL ADDRESS: Scott: stomc@primarypackagin-g.com
Gail: gchew@a primarypackaging_com
Product Type
Quantity
Quote
2.75 mil
SplendorGro
.75 cuft SplendorGro Topsoil
225,000 imps
$
$165-001M
.75 cuft SplendorGro Compost with Manure 25,000 imps
$
$165.DDIM
.75 cuft SplendorGro Potting Soil
180,000 imps
$
$165.00/M
.75 cuft SplendorGro Peat Select
10,000 imps
$
$165.001M
20 lb SplendorGro Potting
50,000 imps
$
$157.001M
PRODUCT GRAPHICS DEVELOPMENT (Plates)
Are set-up charges included in Film Price above?: YES: NO: No
If no, please explain fees or applicable fees:
Plate cost is open for discussion.
Storage/Warehousing Costs, if any: $ 16 months $ 112 months
Pricing is based on make and ship.
Number of days for delivery, after business is awarded: Starting 8 to 9 weeks after approval.
General Warranty: YES: X NO: DURATION: One year from manufacture date.
CreekSide Compost Facility is a fax -exempt entity
Notes:
■ If there are price break points on the film, please include them on the quote form.
Note: Pricing is based on quantity ordered. If quantity changes, price may change.
r If your company's quotation form covers the information above, this form doesn't need to
Page 3 of 4
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Approval of WWTF Ditch Aeration Equipment Procurement - P.O. #19937
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Kent Exner/Tim Gratke
Agenda Item Type:
Presenter: Kent Exner/Tim Gratke
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per previous discussions, City staff has engaged a technical consultant to design a project to address Wastewater
Treatment Facility ditch aeration needs and cost-effectiveness. As described within the attached engineer's
recommendation letter, we propose that the necessary equipment be procured from Aeration Industries International
in the amount of $94,000.00. Also, please note that this cost is less than the original estimate and that ordering this
equipment at this time is necessary to expedite its arrival. Thus, a purchase order has been prepared and is ready for
approval/execution.
Looking forward, a quote process for the construction work will be administered in the near future with another
purchase order being required to initiate that effort accordingly.
BOARD ACTION REQUESTED:
Approval of Purchase Order #19937 in the amount of $94,000.00
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 94,000.00
Total City Cost: $ 94,000.00 Funding Source: Wastewater Fund
Remaining Cost: $ 0.00 Funding Source:
August 5, 2019
TO:
City of Hutchinson
Attn: Kent Exner
1300 Adams St. SE
Hutchinson, MN 55350
(320) 234-4212
Re: Letter of Recommendation
Ditch Aeration Equipment Procurement
Dear Mr. Exner:
SlNERO
sl*4 ENGINEERING
7135 MADISON AVENUE W
MINNEAPOLIS, MN 55427
www.neroeng.com
(612) 240-0524
On behalf of and with the City, Nero Engineering reviewed and evaluated the proposal for the procurement of
the ditch aeration equipment. The City owns four existing TR30 aerator mixers manufactured by Aeration Industries
International LLC. These existing TR30s can provide the oxygen required for the recent average flow and loading
conditions. The ditch aeration equipment for this procurement includes the ancillary equipment needed to install the
existing TR30s in the location of 4 existing rotors in the east ditch.
The ancillary equipment includes universal bridge mounts, improved efficiency stainless steel propellers, new bearings,
sleeves, shafts, housing and washers for the existing TR30 equipment. The equipment procurement also includes an
alternate proposal item for four new blowers for the TR30 equipment. The equipment to be procured from Aeration
Industries is unique to the City owned existing TR30s and thus only a quote was solicited from Aeration Industries.
A summary of the Aeration Industries proposal is as follows:
BASE BID:
Item No.
Proposal Item Description
Unit of Measure
Price (U.S. Dollars)
P1
Four (4) Stainless Steel
Lump Sum
$62,346.00
Universal Bridge Mounts
Four (4) Mini -Kits and SS Improved
P2
Efficiency Propellers for existing TR30
Lump Sum
$31,654.00
Units (Furnish and Install)
P1+P2
TOTAL BASE PROPOSAL
Lump Sum
$94,000.00
ALTERNATE BID:
Item No.
Proposal Item Description
Unit of Measure
Price (U.S. Dollars)
Al
Four (4) 7.5 HP Blowers for existing TR30
Add
$20,080.00
Units
P1+P2+A1
TOTAL BASE +ALTERNATE PROPOSAL
Lump Sum
$114,080.00
The engineer's estimate for this equipment procurement was $116,000. This estimate included the base and
alternate proposal items listed above. The City owns four 7.5 HP blowers which were used for the existing TR30s.
The blowers are in good condition and they are "off -the -shelf" items. They can be easily replaced by wastewater
staff when they fail. It is recommended that the base proposal items be awarded without the alternate item.
The $20,080 would be better spent in other areas of the entire project. Since the east ditch is currently offline,
it make sense to consider the removal of the last two rotors and installation of platforms for future
aerator/mixers. We plan to include this work as an alternate item in the construction contract documents so the
real costs can be determined and the City can make the decision based on real quoted costs. The installations of
these platforms now would allow the last two aerator/mixers to be installed without draining the ditch to do so
in the future.
It is our recommendation to award the Ditch Aeration Equipment Procurement to Aeration Industries
International, LLC, for their base proposal of $94,000.00.
We will be pleased to answer any questions concerning the recommendations set forth herein.
Sincerely,
Jvn,* kdmv�
Jennifer Svennes, PE
Attachments: Aeration Industries Proposal Form
CC: Tim Gratke, City of Hutchinson
Request for Proposal to Furnish Equipment
Ditch Aeration Project
City of Hutchinson
Proposer: hgjxt�'U^ V\4,y 5Tn,Z,5 Ih �" P.f Y� tlo�G l ' u_(_
This proposal is submitted to:
City of Hutchinson (Buyer)
111 Hassan Street SE
Hutchinson, MN 55350-2522
Project Description:
Proposals to furnish equipment for the installation of the City -owned existing TR30s in the East oxidation ditch.
The project is generally described as:
A. The Goods and Special Services of this Contract are generally described as the procurement of the
following equipment for the Ditch Aeration Project:
Four (4) Stainless Steel Universal Bridge Mounts as manufactured by Aeration Industries
International.
Four (4) Mini -Kits and SS Improved Efficiency Propellers for existing TR30 units (to be installed by
Aeration Industries).
Alternate items not included in the base bid are generally described as follows:
a. Four (4) 7.5 HP Blowers for existing TR30 units.
B. The City owns four (4) TR30 Aire-02 Triton Process Aerator/Mixers as manufactured by Aeration
Industries International. The City plans to install these TR30s in the locations of four (4) existing
rotors in the east oxidation ditch at the WWTF. This procurement includes the furnishing of
accessories for the existing TR30 units required for this installation.
C. Drawing No. 050-P-03 specifies the goods and special services to be furnished.
1.1 The undersigned Proposer proposes and agrees, if this Proposal is accepted, to enter into an Agreement
with Buyer in the form included in the Proposal Documents and furnish the Goods and Special Services as
specified or indicated in the Proposal Documents for the prices and within the times indicated in this
Proposal and in accordance with the other terms and conditions of the Proposal Documents.
1.2 Proposer accepts all of the terms and conditions of the Request for Proposals and Instructions to
Proposers, including without limitation those dealing with the disposition of Proposal security. Proposer
has not added any conditions or qualifying statements to the Proposal. The Proposal will remain subject
to acceptance for the proposal withdrawal time stated in the Request for Proposals, or for such longer
period of time that Proposer may agree to in writing upon request of the Buyer. Proposer will sign and
deliver the required number of counterparts of the Agreement with Bonds, evidence of insurance
coverage, and other documents required by the Proposal Requirements within 7 days after the date of
Buyer's Notice of Award.
1.3 Proposer accepts the provisions of the Agreement as to liquidated damages in the event of its failure to
furnish the Goods and Special Services in accordance with the schedule set forth in the Agreement.
Nero Engineering PROPOSAL FORM
Project No. 10027 00400-1
1.4 In submitting this Proposal, Proposer represents, as set forth in the Agreement, that:
A. Proposer has examined and carefully studied the Proposal Documents, the other related data
identified in the Proposal Documents, and the following Addenda, receipt of which is hereby
acknowledged.
Addendum No. Addendum Date
B_ if specified, or if in Proposer's judgment, any local condition that may affect cost, progress or the
furnishing of Goods and Special Services, Proposer has visited the Project Site and become familiar
with and is satisfied as to the local conditions.
C. Proposer is familiar with and is satisfied as to all federal, state and local Laws and Regulations that
may affect cost, progress and the furnishing of Goods and Special Services.
D. Proposer has carefully studied and correlated the information known to Proposer, and information
and observations obtained from Proposers visits, if any, to the Project Site with the Proposal
Documents.
E. Proposer has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that
Proposer has discovered in the Proposal Documents, and the written resolution thereof by Engineer
is acceptable to Proposer. If there has been no written resolution by Engineer, the Proposer has
included in the Proposal a list of clarifications and exceptions to the Proposal Documents.
F. The Proposal Documents are generally sufficient to indicate and convey understanding of all terms
and conditions for furnishing Goods and Special Services for which this Proposal is submitted.
G. Proposer further represents that this Proposal is genuine and not made in the interest of or on behalf
of any undisclosed individual or entity and is not submitted in conformity with any agreement or
rules of any group, association, organization or corporation; Proposer has not directly or indirectly
induced or solicited any other Proposer to submit a false or sham Proposal; Proposer has not solicited
or induced any individual or entity to refrain from proposing; and Proposer has not sought by
collusion to obtain for itself any advantage over any other Proposer or over Buyer.
1.5 Proposer will furnish the Goods and Special Services in accordance with the Contract Documents for the
following prices:
BASE BID:
Item
Proposal Item Description
Unit of
Price (U.S. Dollars)
No.
Measure
-�' 14"0 tv"�'^a t ,w-drer-A (words)
P1
Four (4) Stainless Steel
Lump Sum
' j;)( QLAV-S
Universal Bridge Mounts
4 (pa 34(0 (figures)
Four (4) Mini -Kits and SS Improved
1, oAk f d 3;Y hN"-4 .ad. (words)
P2
Efficiency Propellers for existing
Lump Sum
fow 4AIC.sS
TR30 units (Furnish and Install)
1. Uyq(figures)
Nero Engineering
Project No. 10027
PROPOSAL FORM
00400-2
ALTERNATE BID:
Item
Proposal Item Description
Unit of
Price (U.S. Dollars)
No.
Measure
Four (4) 7.5 HP Blowers for existing
D e#
�'zzz 1 S {wards}
Al
TR30 Units
ao 66(j (figures)
(circle one)
Time to provide shop drawings and product data (with notice of award): Gn2 (1) 1, tAk
Cost for Additional Day of Installation Services: 01/0 ciu�
Nero Engineering PROPOSAL FORM
Project No. 10027 00400-3
If Proposer is:
An Individual
Name (typed or printed):
By:
(individual's signature)
Doing business as:
A Partnership
Partnership Name:
`NOFUES?At,,�R
(SEAL}::-, } SEAL
'• 'O
'/VIVESOS4`�,
,�11111111y1\\
(SEAL)
By:
(Signature of genera! partner - attach evidence of authority to sign)
Name (typed or printed):
A Corporation I_` }
Corporation Name: kuo� k\ . �v,d�s ► �hfi2lnc.�' 1e,nc�l �-C- (SEAL)
State of Incorporation: Dqle L, -
Type (General Business, Professional, Service, Limited Liability):ra
r
(Signature -attach evidence of authority to sign)
•e {{
t Is Name (typed or printed): �A ► GO
ay Title: ti I �a i:2 1`r1Ln(v:l.l^1(41 i (CORPORATE SEAL)
'41
� �, g o
os nr
4 Attest: l .�&Ze"t,
Date of Authorization to do business in State of Minnesota is I
A Joint Venture
Name of Joint Venture:
First Joint Venturer Name: (SEAL)
By:
(Signature of first joint venture partner - attach evidence of authority to sign)
Name (typed or printed):
Second Joint Venturer Name:
By:
(Signature of second joint venture partner - attach evidence of authority to sign)
Name (typed or printed):
Title:
(SEAL)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that
is a party to the joint venture should be in the manner indicated above.)
Proposer's Business Address: `f 1oo ?kr"V !4 -Rq�- L�-,kc— 1 fy► l-k 5� 31 h
Phone No.: � �J " y4& ' CP761 Fax No.: 'I " U4� "7�1 � SUBMITTED on b-?a(A
Nero Engineering PROPOSAL FORM
Protect No. 10027 00400-4
08/07/2019
Purchase Requisition 11:32 AM
Purchase Requisition No 019937
Requested Date 08/06/2019 Department 4945
Required Date Sewer Fund
Requested By tgratke
Preferred Vendor 123136
AERATION INDUSTRIES INT'L INC
Address 4100 PEAVEY RD
CHASKA, MN 55318-2353
Req. Description
Qty.
Description
GL Number 1
Unit Price
Amount
4
4
SS UNIVERSAL BRIDGE MOUNTS
MINI -KITS W/SS PROPS FOR TR
602-4945-90530
602-4945-90530
15,586.50
7,913.50
62,346.00
31,654.00
Total:
94,000.00
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change
Orders, Supplemental Agreements and/or Work Orders are proposed as noted:
- Change Order No. 1 — Letting No. 2/Project No. 19-02 — South Grade Road Corridor Improvements
The contractor appeared to have had two unit pay items placed on the wrong line item in their submitted proposal.
After consultation with the Office of Construction and Innovative Contracting Administration Engineer, it was
determined that a contract adjustment was necessary for two contract pay items. Thus, this Change Order addresses
the need to interchange two bid item amounts (Traffic Control Signal System and Lighting System) and does not
result in an increase to the Contract amount.
BOARD ACTION REQUESTED:
Approval of Change Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
Page 1 of 1
City/County of City of Hutchinson
Change Order No. 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
SAP 133-130-002
L2 P 19-02
L2 P 19-02
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
South Grade Road SW, Hutchinson MN
1149 Hwy 22 South
TOTAL CHANGE ORDER AMOUNT
Hutchinson, MN 55350
$0.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
Issue: The contractor appeared to have had two unit pay items placed on the wrong line item in their submitted proposal. After consultation with the Office of
Construction and Innovative Contracting Administration Engineer, it was determined that a contract adjustment was necessary for two contract pay items.
Resolution: The Engineer has determined that the unit pricing should be adjusted as follows:
Item No. 2545.501 - Lighting System - Unit -Lump Sum - Quantity 1 Bid Price $195,000.00, and
Item No. 2565.516 - Traffic Control Signal System - Unit -System - Unit 1 - Bid Price $9,500.00 shall be deleted,
and the the following items shall be added with the correct Item Unit Bid Prices as follows:
Item No. 2545.501 - Lighting System - Unit -Lump Sum - Quantity 1 Bid Price $9,500.00, and
Item No. 2565.516 - Traffic Control Signal System - Unit -System - Unit 1 - Bid Price $195,000.00
COST BREAKDOWN
Item No. Item
Unit
Unit Price I Quantity
Amount
Funding Category No. 001
2545.501
LIGHTING SYSTEM
LUMP SUM
ILUMPSUM
($195,000.00)
1
($195,000.00)
2545.501
LIGHTING SYSTEM
$9,500.001
1
$9,500.00
Funding Category No. 001 Total:
($185,500.00)
Funding Category No. 005
2565.516
TRAFFIC CONTROL SIGNAL SYSTEM
SYSTEM
($9,500.00)
1
($9,500.00)
2565.516
TRAFFIC CONTROL SIGNAL SYSTEM
SYSTEM
$195,000.00
1
$195,000.00
Funding Category No. 005 Total:
$185,500.00
Change Order No. 1 Total:
$0.00
x Funding category is required Tor Tederal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by —Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by —Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Signed Signed
Date: 08/13/2019 Phone: (320) 234-4212 Date: Phone: (320) 587-5918
Original to Project Engineer; Copy to Contractor
Once contract has been fully executed, forward a copy to DSAE for funding review:
The State of Minnesota is not a participant in this contract; signing by the District State Aid Engineer is for FUNDING PURPOSES ONLY.
Reviewed for compliance with State and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This project is eligible for: Federal Funding State Aid Funding Local funds
District State Aid Engineer: Date:
Boards and Commissions
BOARD/COMMISSION
MEETING DAY
TIME
PLACE
Airport Commission
3rd Thursday
5:30 p.m.
Airport
Bicycle -Pedestrian Adv.
3rd Wednesday
2:00 p.m.
City Center
City Council
2nd/4d' Tuesday
5:30 p.m.
Council Chambers
EDA Finance Team
3rd Wednesday
11:30 a.m.
Enterprise Center
Fire Department
I" Monday
8:00 P.M.
Fire Station
HATS Joint Power Bd.
As Needed
2:00 p.m.
HATS Building
HCDC/EDA Board
4d' Wednesday
11:30 a.m.
Enterprise Center
HRA Board
3rd Tuesday
7:00 a.m.
City Center
Hutch Downtown Assoc.
Last Thursday
7:30 a.m.
City Center
Joint Planning Board
3rd Wednesday
5:30 p.m.
City Center
Library Board
4d' Monday
4:30 p.m.
Library
PRCE Advisory Board
I" Monday
5:15 p.m.
City Center
Planning Commission
3rd Tuesday
5:30 p.m.
City Center
Police Commission
3rd Tuesday
5:30 p.m.
E.O.C.
Public Arts Commission
2
2nd Wednesday
5:30 p.m.
Public Library
Resource Allocation Comm.
I" Tuesday
4:00 p.m.
City Center
Senior Advisory Board
4d' Monday
10:00 a.m.
Senior Center
Utilities Commission
Last Wednesday
3:00 p.m.
Utilities Office
*Any meetings that fall on a holiday are subject to change
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Approve/Deny disposal at auction of surplus equipment
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Public Works has three vehicles which are no longer serviceable to the department, due to replacements.
STRT-740-TK1 2007 Ford 1-ton truck w/ flat bed 1 FDAF56P27EB39740
WWTF-023-TK4 2002 Ford Pickup, Ranger 1 FTZR15E32PB46023
WWTF-218-TK5 1997 Ford Pickup, 'h ton 4x4 1 FTDF1824VKD20218
The intent is to offer these vehicles for sale by an auction provider.
Proceeds from any sale of the vehicle would be deposited into the appropriate funds.
BOARD ACTION REQUESTED:
Authorize sale at auction of three surplus Public Works department vehicles. Approval of Resolution No. 15086.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resolution No. 15086
A RESOLUTION DISPOSING AT AUCTION OF SURPLUS
PUBLIC WORKS DEPARTMENT EQUIPMENT
WHEREAS, the Hutchinson Public Works Department has accumulated surplus property that can
no longer be used by the department; and
WHEREAS, the Hutchinson City Code, pursuant to Section 91.40, allows for the declaration of
surplus property; and
WHEREAS, the City policy allows for surplus property to be auctioned; and
WHEREAS, the following Public Works Department vehicles are available to be disposed of at
auction:
STRT-740-TKI
2007
Ford
1-ton truck w/ flatbed
1FDAF56P27EB39740
WWTF-023-TK4
2002
Ford
Pickup, Ranger
1FTZR15E32PB46023
WWTF-218-TK5
1997
Ford
Pickup, %2 ton 4x4
IFTDF1824VKD20218
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, disposal at auction of surplus Public Works department vehicles described above is
hereby approved by the Hutchinson City Council.
Adopted by the City Council this 13'h day of August, 2019.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Temporary Liquor License - United Way of McLeod County
Department: Administration
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete Y,
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The United Way of McLeod County has submitted a temporary liquor license to dispense liquor at an event they are
hosting on September 7, 2019, at Roberts Park. The United Way of McLeod County is a nonprofit organization and
meets the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to United Way of McLeod County on September 7, 2019, at Roberts Park.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
!� 651-201-7500 Fax 651-297-5259 TTY 651-282-6555
Alcohol & Gnmbiinq Enforcement APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Date organized Tax exempt number
amity State Zip Code
MNI S So
Name of
Business phone Home phone
� T • �i I �' �"1 �t
Date(s) of event j ' Type of organization
0 ❑ Club Charitable ❑ Religious ❑ Other non-profit
Organization officer's name City State Zip Code
]1�vi MN S S
Organization officer's name City State Zip Code
Organization officer's name City State Zip Code
C,- 1 MN
Or anization officer's name City State Zip Code
f, NiN
Location where permit will be used. If an outdoor area, describe.
F04- �-
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
1�!�'/tc�u+'
91 cc
If the applicant will carry liq-u15r liability insurance please provide the carrier's name and amount of coverage.
APPROVAL
APPLICATION MUST BE APPROVED BYCITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT
City or County approving t e license Date Approved
125.E
Fee Amount Permit Date
X1 1
Date Fee Paid City or Country E-mail Address
City or County Phone Number
Signature City Clerk or County Official Approved. Director Alcohol and Gambling Enforcement
CLERKS NOTICE- Submit this Form to Alcohol and Gambling Enforcemr- :.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL fE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO .TEM OIftAR IC AT .MN.US
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
Location: 1 Building: 1
Policy Number: L190335 Policy Period: FROM 9/07/2019 TO 9/08/2019
12:01 AM Standard Time
INSURED: AGENT: 171
UNITED WAY OF MCLEOD COUNTY CITIZENS INS AGCY OF HUTCHINSON LLC
218 MAIN ST S 102 MAIN ST S PO BOX 339
PO BOX 504 HUTCHINSON MN 55350
HUTCHINSON MN 55350 1
THE MJUA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED OPERATIONS COVERAGE
NEW POLICY
LIQUOR LIABILITY
This is an audited policy and premium adjustments are made at the end of the policy period.
This replaces all previously issued policy Declarations, if any. This policy applies only to accidents, occurrences or losses
which happen during the policy period shown above. This policy applies only to those coverages below for which a limit of
Insurance and/or a limit of liability or premium charge is shown. Our limit for each coverage shall not be more than the amount
stated for such coverage, subject to all the terms of this policy.
The Described Location(s) covered by this policy are as follows:
ROBERTS PARK, 1605 ROBERTS RD SW., HUTCHINSON, MN 55350
Total Policy Premium
COVERAGE
Deductible Amount: NONE
L. Bodily Injury
Property Damage
Loss of Means of Support
Pecuniary Loss
Annual Aggregate
Per Claimant
Premium
$178
LIMIT PREMIUM
(Each
Person)
$300,000
(Each
Occurrence)
$1,000,000
(Each
Occurrence)
$60,000
(Each
Person)
$300,000
(Each
Occurrence)
$1,000,000
(Each
Person)
$300,000
(Each
Occurrence)
$1,000,000
$1,000,000
NONE
A copy of the current policy form is available on request
Subject to the Following Forms and Endorsements (* Mandatory Forms):
LLPOL, TERRORISM 2017, MJUA ACTIVI8*
Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR
8/07/19
$178
COUNTERSIGNATURE DATE
OUR AUTHORIZED REPRESENTATIVE OUR EXECUTIVE DIRECTOR
9/07/19 9/07/19
CF-DEC (3/93) Continued On Page 2 For Location 1 Building 1
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 2
BURNSVILLE, MN 55337
Location: 1 Building: 1
Policy Number: L190335 Policy Period: FROM 9/07/2019 TO 9/08/2019
12:01 AM Standard Time
INSURED: AGENT: 171
UNITED WAY OF MCLEOD COUNTY CITIZENS INS AGCY OF HUTCHINSON LLC
218 MAIN ST S 102 MAIN ST S PO BOX 339
PO BOX 504 HUTCHINSON MN 55350
HUTCHINSON MN 55350 1
LIABILITY COVERAGE ITEMS
COVERAGE: Liquor Liability
CLASS RATING EXPOSURE
CODE BASIS AMOUNT
00301 SPECIAL EVENT - SHORT TERM, LIQUOR
LIQUOR RECEIPTS 2,500
Additional Insured:
CITY OF HUTCHINSON
111 HASSEN ST SE
HUTCHINSON MN 55350
The Policy or contract is not protected by the Minnesota Life and Health Insurance Guaranty
Association or the Minnesota Insurance Guaranty Association. In the case of insolvency, payment
of claims is not guaranteed. Only the assets of this insurer will be available to pay your
claim. Payment of claims is, however, guaranteed by the enabling legislation which allows that
association to assess insurance carriers licensed to do business in Minnesota in the event that
the Association is ever in a deficit situation.
9/07/19 9/07/19
CF-DEC (3/93) End Of Declaration For Location 1 Building 1
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
07/19/2019
EFT997
EFTPS
PAYROLL 6/30 - 7/13/19
78,238.28
07/19/2019
EFT998
MN Child Support System
PAYROLL 6/30 - 7/13/19
149.54
07/19/2019
EFT999
MSRS Health Savings Plan
PAYROLL 6/30 - 7/13/19
676.16
07/19/2019
EFT1000
Minnesota Dept. of Revenue
PAYROLL 6/30 - 7/13/19
14,834.93
07/19/2019
EFT1001
PROVIDENT LIFE AND ACCIDENT INS CO
PAYROLL 6/30 - 7/13/19
666.41
07/19/2019
EFT1002
PERA
PAYROLL 6/30 - 7/13/19
52,078.94
07/19/2019
EFT1003
TASC-Flex
PAYROLL 6/30 - 7/13/19
1,570.48
07/19/2019
EFT1004
TASC-HSA
PAYROLL 6/30 - 7/13/19
12,976.73
07/19/2019
EFT1005
ICMA
PAYROLL 6/30 - 7/13/19
2,360.00
07/19/2019
EFT1006
VOYA
PAYROLL 6/30 - 7/13/19
530.00
07/19/2019
EFT1007
MNDCP
PAYROLL 6/30 - 7/13/19
350.00
08/02/2019
EFT1008
EFTPS
PAYROLL 7/14 - 7/27/19
75,134.40
08/02/2019
EFT1009
MN Child Support System
PAYROLL 7/14 - 7/27/19
149.54
08/02/2019
EFT1010
Minnesota Dept. of Revenue
PAYROLL 7/14 - 7/27/19
14,772.79
08/02/2019
EFT1011
PROVIDENT LIFE AND ACCIDENT INS CO
PAYROLL 7/14 - 7/27/19
655.60
08/02/2019
EFT1012
PERA
PAYROLL 7/14 - 7/27/19
52,520.51
08/02/2019
EFT1013
TASC-Flex
PAYROLL 7/14 - 7/27/19
1,551.25
08/02/2019
EFT1014
TASC-HSA
PAYROLL 7/14 - 7/27/19
13,015.19
08/02/2019
EFT1015
ICMA
PAYROLL 7/14 - 7/27/19
2,360.00
08/02/2019
EFT1016
VOYA
PAYROLL 7/14 - 7/27/19
530.00
08/02/2019
EFT1017
MNDCP
PAYROLL 7/14 - 7/27/19
350.00
07/19/2019
206775
Manual Payroll Check
PAYROLL 6/30 - 7/13/19
46.73
07/19/2019
206776
MNPEA
PAYROLL 6/30 - 7/13/19
507.00
07/19/2019
206777
UNUM LIFE INSURANCE COMPANY OF AMERICA
PAYROLL 6/30 - 7/13/19
1,176.33
07/19/2019
206778
HART
PAYROLL 6/30 - 7/13/19
585.47
07/19/2019
206779
Manual Payroll Check
PAYROLL 6/30 - 7/13/19
272.15
08/02/2019
206780
Manual Payroll Check
PAYROLL 7/14 - 7/27/19
133.18
08/02/2019
206781
NCPERS MINNESOTA
PAYROLL 7/14 - 7/27/19
320.00
08/02/2019
206782
HART
PAYROLL 7/14 - 7/27/19
585.47
07/31/2019
206783
MINNWEST BANK
JUNE 2019 TAX SETTLEMENT
21,073.24
08/13/2019
206784
A R ENGH HEATING & AIR CONDITIONING
STATION HVAC SPRING MAINTENANCE
484.50
08/13/2019
206785
A.M. LEONARD INC
POLE SAW FOLDING BLADE, MISC SUPPLIES
301.91
08/13/2019
206786
ABEL REALTY ADVISORS, LLC
JULY RETAINER BILLING: ECONO FOODS/SHOPKO
3,500.00
08/13/2019
206787
ACE HARDWARE
REPAIR & MAINT SUPPLIES -VARIOUS DEPTS
1,279.62
08/13/2019
206788
VOID
-
08/13/2019
206789
AHLGREN ELECTRIC
ROBERTS PARK WIRING & REPAIR
3,050.27
08/13/2019
206790
ALFERNESS, JASON
DJ DANCE
100.00
08/13/2019
206791
AMERICAN LEGION POST 92
STATE CONVENTION PROGRAM ADVERTISING
185.00
08/13/2019
206792
AMERICAN PLANNING ASSN
DANIEL JOCHUM - MEMBERSHIP 10/1/19 - 9/3
539.00
08/13/2019
206793
AMERICAN SOLUTIONS FOR BUSINESS
BUSINESS CARDS, ARTWORK
138.75
08/13/2019
206794
AMERIPRIDE SERVICES
SERVICES FOR LIQUOR STORE
253.16
08/13/2019
206795
ANIMAL MEDICAL CENTER ON CROW RIVER
RABIES QUARANTINE/BOARDING - WILL BILL OUT
366.00
08/13/2019
206796
ARCTIC GLACIER USA INC.
JULY COST OF GOODS - LIQUOR HUTCH
1,961.43
08/13/2019
206797
ARTHUR J GALLAGHER RISK
2019 RISK MGMT FEE - 1 OF 4
3,500.00
08/13/2019
206798
ARTISAN BEER COMPANY
JULY COST OF GOODS - LIQUOR HUTCH
1,288.90
08/13/2019
206799
AUTO VALUE - GLENCOE
AUTO REPAIR SUPPLIES - VARIOUS DEPTS
244.13
08/13/2019
206800
B & C PLUMBING & HEATING INC
SHROUDS FOR AIR HANDLER AT WASTEWATER PLANT
315.00
08/13/2019
206801
BAILEY NURSERIES INC
TREE MATERIALS
1,050.00
08/13/2019
206802
BAUER BUILT INC
SPARE TIRES/RIMS FOR ALL PLOW TRUCKS
1,335.52
08/13/2019
206803
BELLBOY CORP
JULY COST OF GOODS - LIQUOR HUTCH
4,287.33
08/13/2019
206804
BENNY'S MEAT MARKET
HOTDOGS, PATTIES FOR PARKS CONCESSION STANDS
733.55
08/13/2019
206805
BERNICK'S
CONCESSIONS SUPPLIES
686.62
08/13/2019
206806
BEST WESTERN KELLY INN
MATT KELLER HOTEL STAY - MRWA CONFERENCE
213.98
08/13/2019
206807
BRAUN INTERTEC CORP
PARK ELEM TENNIS, 5TH AVE, CENTURY AVE WORK
17,262.25
08/13/2019
206808
BREAKTHRU BEVERAGE
JULY COST OF GOODS - LIQUOR HUTCH
13,518.19
08/13/2019
206809
BW WELDING
WELD ROUND BAR INTO HANDLE - WASTEWATER
45.00
08/13/2019
206810
C & L DISTRIBUTING
JULY COST OF GOODS - LIQUOR HUTCH
79,964.27
08/13/2019
206811
CACKA ROOFING INC
HRATIF: BRUCE & SYLVIA MUECKE
5,600.00
08/13/2019
206812
CARAHSOFT TECHNOLOGY CORP
LINKEDIN LEARNING - TIER 1- 1 YEAR
2,070.00
08/13/2019
206813
CARD SERVICES
CONCESSION SUPPLIES - POOL
271.54
08/13/2019
1206814
CARS ON PATROL SHOP LLC
IVEHICLE REPAIRS & MAINTENANCE - VARIOUS DEPTS
5,558.48
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
08/13/2019
206815
CARTER, RANDY
REIMB: WORK PANTS
119.97
08/13/2019
206816
CENTRAL HYDRAULICS
LADDER 1, BUCKET HYDRAULIC CYLINDER REPAIR
1,058.98
08/13/2019
206817
CENTRAL MCGOWAN
ACETYLENE, HIGH PRESSURE
34.72
08/13/2019
206818
CHINOOK MEDICAL GEAR INC
HPD SAFETY SUPPLIES
2,278.78
08/13/2019
206819
CINTAS CORPORATION
CLEANING SUPPLIES - VARIOUS DEPTS
175.10
08/13/2019
206820
COLDSPRING
NICHE FRONT - CEMETERY
257.00
08/13/2019
206821
COMPUTER INTEGRATION TECHNOLOGIES
SERVICES REMOTE SUPPORT
180.00
08/13/2019
206822
CORE & MAIN LP
ANNUAL RNI LOGIS SAAS, MIGRATION FEE
36,853.74
08/13/2019
206823
CORNER POST EROSION CONTROL
SOIL & SEEDING @ CENTURY AVE, ALAN STREET
2,199.80
08/13/2019
206824
CORRA GROUP
JULY CREDIT REPORTS - HPD
22.00
08/13/2019
206825
CREEKSIDE SOILS
BITCON FOR CITY FACILITIES
402.82
08/13/2019
206826
CROW RIVER AUTO & TRUCK REPAIR
POLICE VEHICLE REPAIRS
222.52
08/13/2019
206827
CROW RIVER PRESS INC
ENVELOPES & SR NEWSLETTERS
440.91
08/13/2019
206828
CUSTOMIZED FIRE RESCUE TRAINING INC
FIRE DEPT TRAINING CLASS
450.00
08/13/2019
206829
D. ERVASTI SALES CO, LLC
SIDED PITCHING RUBBER, HOME PLATE
266.00
08/13/2019
206830
DIAMOND VOGEL PAINTS
AIRPORT: WHITE & BLUE PAINT
723.45
08/13/2019
206831
DIMLER, KYLE
REIMB: WORK PANTS
50.00
08/13/2019
206832
DPC INDUSTRIES INC
WATER PLANT CHEMICALS
1,658.51
08/13/2019
206833
DUININCK INC
L1P19-01: 5TH AVE SE PAY #2
990,608.99
08/13/2019
206834
E2 ELECTRICAL SERVICES INC
ELECTRICAL WORK AT VARIOUS LOCATIONS
848.20
08/13/2019
206835
EHLERS & ASSOCIATES INC
2018 TIF REPORTING
3,981.25
08/13/2019
206836
EMERGENCY RESPONSE SOLUTIONS LLC
FIRE FIGHTING BOOTS
2,259.92
08/13/2019
206837
FARM -RITE EQUIPMENT
BLADE KIT FOR PARKS EQUIPMENT
180.76
08/13/2019
206838
FASTENAL COMPANY
REPAIR SUPPLIES -VARIOUS DEPTS
760.66
08/13/2019
206839
FERGUSON WATERWORKS #2516
FLANGE NUTS/BOLTS SET, GASKETS - WATER PLANT
111.47
08/13/2019
206840
FINANCE & COMMERCE
1_9P19-10: WTP REVERSE OSMOSIS BIDS
374.56
08/13/2019
206841
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT
3.15
08/13/2019
206842
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE FOR HATS
228.00
08/13/2019
206843
FLAGSHIP RECREATION
BACKLESS CAST BENCHES
2,500.00
08/13/2019
206844
FLOORCOAT MIDWEST, LLC
EXTERIOR GROUTING MANHOLES - SHADY RIDGE
14,202.00
08/13/2019
206845
FORESTEDGE WINERY
JULY COST OF GOODS - LIQUOR HUTCH
252.00
08/13/2019
206846
FOSTER MECHANICAL
LIQUOR HUTCH SPRING CHECK PER CONTRACT
475.00
08/13/2019
206847
GALCO INDUSTRIAL ELECTRONICS
PHASE SEQUENCE LOSS MONITOR
242.41
08/13/2019
206848
GARD SPECIALISTS
MISC EQUIPMENT PARTS
762.87
08/13/2019
206849
GAVIN, DONLEY & OSTLUND, LTD
LEGAL FEES OVER 40 HOURS PER MONTH
5,981.25
08/13/2019
206850
GERTENS
MULCH FOR CREEKSIDE
3,095.00
08/13/2019
206851
GLASER, KENDALL
REIMB: SAFETY FOOTWEAR
175.00
08/13/2019
206852
GLOBAL EQUIPMENT COMPANY
STORAGE RACK FOR WASTEWATER PLANT
291.60
08/13/2019
206853
GOPHER STATE FIRE EQUIPMENT CO.
ABC FIRE EXT RE -CHARGE, COMMAND VEHICLE
62.00
08/13/2019
206854
GRAINGER
REPAIR & MAINT SUPPLIES -VARIOUS DEPTS
3,358.70
08/13/2019
206855
GRATKE, TIM
REIMB: LABEL MAKER TAPE, POSTER FRAME, TRAVEL
292.64
08/13/2019
206856
HACH COMPANY
WATER PLANT SUPPLIES
125.68
08/13/2019
206857
HANSEN GRAVEL INC.
MEEKER ROCK
180.00
08/13/2019
206858
HANSON & VASEK CONSTRUCTION
MISC REPAIRS 2019
4,405.00
08/13/2019
206859
HAWKINS INC
WATER PLANT CHEMICALS
9,396.90
08/13/2019
206860
HCVN-TV
2ND QTR 2019 NUVERA FRANCHISE FEES
24,208.23
08/13/2019
206861
HILLYARD / HUTCHINSON
MISC CLEANING SUPPLIES - VARIOUS LOCATIONS
545.63
08/13/2019
206862
HJERPE CONTRACTING
REPAIR CURB STOP @ 1022 7TH AVE NW
3,019.50
08/13/2019
206863
HOHENSTEINS INC
JULY COST OF GOODS - LIQUOR HUTCH
680.00
08/13/2019
206864
HUTCHINSON CO-OP
GAS, FERTILIZER, GRASS SEED, DIESEL
4,503.24
08/13/2019
206865
HUTCHINSON CONVENTION & VISITORS BU
JUNE 2019 LODGING TAX
10,493.73
08/13/2019
206866
HUTCHINSON EVENT CENTER
WINE TASTING EVENT
20.00
08/13/2019
206867
HUTCHINSON FIRE DEPT RELIEF ASSN
ADD'L 2018 CONTRIBUTION TO REQUIRED AMOUNT
3,370.00
08/13/2019
206868
HUTCHINSON HIGH SCHOOLGIRLS HOCKEY
RECYCLE BAGS FUNDRAISER
500.00
08/13/2019
206869
HUTCHINSON HRA
HRATIF - BRUCE & SYLVIA MUECKE
1,190.00
08/13/2019
206870
HUTCHINSON LEADER
JULY ADVERTISING FOR VARIOUS DEPTS
5,303.46
08/13/2019
206871
HUTCHINSON SWIM CLUB
RECYCLE BAGS FUNDRAISER
500.00
08/13/2019
206872
HUTCHINSON UTILITIES
SEMI-ANNUAL PERA RATE INCREASE AID
7,099.00
08/13/2019
206873
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - PUBLIC WORKS
352.57
08/13/2019
206874
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
15.24
08/13/2019
1206875
HUTCHINSON WHOLESALE #2762
ISUPPLIES - LIQUOR HUTCH
224.50
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
08/13/2019
206876
HUTCHINSON, CITY OF
WATER & SEWER 6/1- 6/30'19
132.48
08/13/2019
206877
HUTCHINSON, CITY OF
REPLENISH ATM
5,000.00
08/13/2019
206878
HUTCHINSON, CITY OF
HRA TIF - LORNE & SARA BERG
500.00
08/13/2019
206879
HUTTON, CHRIS
REIMB: WORK PANTS
129.00
08/13/2019
206880
I & S GROUP, INC.
REC CTR IMPROV - THRU 6/30
2,639.26
08/13/2019
206881
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIRS AT VARIOUS LOCATIONS
2,800.00
08/13/2019
206882
IDEAL SERVICE INC
INSTALLATION OF YASKAWA 125 HP FOR WATER PLANT
9,150.50
08/13/2019
206883
IDEXX LABORATORIES
IDEXX COLIFORM BACTERIA TESTING SEALER
750.00
08/13/2019
206884
INDIAN ISLAND WINERY
JULY COST OF GOODS - LIQUOR HUTCH
542.40
08/13/2019
206885
INDIANHEAD SPECIALTY CO
INK
33.72
08/13/2019
206886
INGSTAD BROADCASTING
KARP: TWINS BASEBALL ADVERTISING
360.00
08/13/2019
206887
INTEGRATED POWER SERVICES LLC
DEHUMIDIFIER
618.90
08/13/2019
206888
J & R AUTO & RADIATOR
VEHICLE MAINTENANCE REPAIRS
190.01
08/13/2019
206889
JACK'S UNIFORMS & EQUIPMENT
HPD UNIFORMS & SHIRTS
673.74
08/13/2019
206890
JAN PFEIFER
CAMPGROUND RESERVATION REFUND
75.00
08/13/2019
206891
JEFFERSON FIRE & SAFETY INC
COMMAND VEHICLE THERMAL IMAGING CAMERA
1,010.87
08/13/2019
206892
JOE'S SPORT SHOP
TROPHIES FOR PENTACULAR SOFTBALL TOURNAMENT
120.00
08/13/2019
206893
JOHNSON BROTHERS LIQUOR CO.
JULY COST OF GOODS - LIQUOR HUTCH
44,356.54
08/13/2019
206894
VOID
-
08/13/2019
206895
KAHNKE BROTHERS NURSERY
MISC REPLACEMENT PLANTS
298.35
08/13/2019
206896
KERI'S CLEANING & HANDYMAN SERVICES
7/16 - 7/31 CC, LIB, SR DIN CLEANING SERVICES
3,344.00
08/13/2019
206897
KILIAN, ERIC
REIMB: MEALS DURING TRAINING
18.90
08/13/2019
206898
KRAEMER TRUCKING & EXCAVATING INC.
1_151318-15 T-HANGAR: PAY #5
176,507.93
08/13/2019
206899
L & P SUPPLY CO
CANNED FUEL FOR PARKS DEPT
159.10
08/13/2019
206900
LAKELAND BROADCASTING
KQIC: RADIO SPOTS 7/22 - 7/26
200.00
08/13/2019
206901
LOCHER BROTHERS INC
JULY COST OF GOODS - LIQUOR HUTCH
58,525.21
08/13/2019
206902
M-R SIGN
STOP/OTHER SIGNS - 50+
1,603.42
08/13/2019
206903
MACQUEEN EQUIP LLC
MULT DRAG SHOE RUNNER/RODDER LINE
6,031.03
08/13/2019
206904
MARCO TECHNOLOGIES, LLC
VMWARE, REPLACE SCANNER GLASS
1,612.51
08/13/2019
206905
MARCO TECHNOLOGIES, LLC
7/20 - 8/20'19 MOTOR VEHICLE CONTRACT
186.12
08/13/2019
206906
MARSHALL CONCRETE PRODUCTS
CONCRETE FOR VARIOUS PROJECTS
1,364.41
08/13/2019
206907
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE
20.62
08/13/2019
206908
MCLEOD COUNTY REGIONAL RAIL AUTHORI
2019 CONTRACT PAYMENT
30,000.00
08/13/2019
206909
MEI TOTAL ELEVATOR SOLUTIONS
AUG-SEP LIBRARY ELEVATOR SERVICE
183.33
08/13/2019
206910
MELISSA RUDEBUSCH
OUT OF PROGRAM REFUND
25.00
08/13/2019
206911
MENARDS HUTCHINSON
REPAIR SUPPLIES - VARIOUS DEPTS
2,780.84
08/13/2019
206912
VOID
-
08/13/2019
206913
MESSAGE MEDIA U.S.A., INC
AUGUST SERVICES
67.64
08/13/2019
206914
MICHAEL HOERNERMANN
CUSTOMER CREDIT FOR INVOICE CORRECTION
1,173.76
08/13/2019
206915
MICHIGAN DEPARTMENT OF AGRICULTURE
1ST HALF TONNAGE REPORT
14.14
08/13/2019
206916
MIDWAY FORD COMPANY
2019 FORD F550 CAB -CHASSIS
33,552.37
08/13/2019
206917
MIDWEST PLAYSCAPES INC.
SLIDE BEDWAY, WASHERS
684.93
08/13/2019
206918
MINI BIFF
DOG PARK 6/17 - 7/14'19
472.92
08/13/2019
206919
MINNEAPOLIS, CITY OF
JUNE 2019 APS TRANS FEES
43.20
08/13/2019
206920
MINNESOTA CHIEFS OF POLICE
7/25 CONFILICT MGMT & MEDIATION
2,800.00
08/13/2019
206921
MINNESOTA COUNTY ATTORNEY ASSN
2012 FORFEITURE FORMS
22.00
08/13/2019
206922
MINNESOTA DEPT OF TRANSPORTATION
REFUND OF DOUBLE PAID INVOICES
2,925.00
08/13/2019
206923
MINNESOTA MUNICIPAL BEVERAGE ASSOC
JULY 2019 - JULY 2020 ANNUAL DUES
5,700.00
08/13/2019
206924
MINNESOTA RURAL WATER ASSN
MATTHEW KELLER - CERT REFRESHER & EXAM
255.00
08/13/2019
206925
MINNESOTA VALLEY TESTING LAB
WWTP SAMPLE TESTING
2,019.60
08/13/2019
206926
MIRIAH ANDRES
KARATE REFUND
135.00
08/13/2019
206927
MOBILE MAINTENANCE INC.
HRATIF - LORNE & SARA BERG
8,450.00
08/13/2019
206928
MPPOA
2019 DUES FOR ANDREW ERLANDSON
102.00
08/13/2019
206929
MYRON POLZIN
REFUND FOR CAMPING DURING CONSTRUCTION
10.00
08/13/2019
206930
NASH FINCH COMPANY
2ND QTR 2019 COMMON AREA MAINTENANCE
2,591.74
08/13/2019
206931
NELSON, KEN
REIMB: SAFETY FOOTWEAR
160.00
08/13/2019
206932
NEWCOMB, MADISON
REIMB: MILEAGE - BASIC ECONOMIC DVLP CONF
70.76
08/13/2019
206933
NORTH CENTRAL INTERNATIONAL
MISC TRAILER/TANK PARTS
307.38
08/13/2019
206934
NORTHERN BUSINESS PRODUCTS
MISC CLEANING SUPPLIES
403.36
08/13/2019
206935
NORTHERN SAFETY & INDUSTRIAL
SAFETY SUPPLIES - EYEWEAR/GLOVES
630.94
08/13/2019
1206936
NORTHERN STATES SUPPLY INC
BARE TOOL HAMMER DRILL
589.51
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
08/13/2019
206937
NUSS TRUCK & EQUIPMENT
SEMI #091 TRUCK REPAIR
4,658.13
08/13/2019
206938
NUSS TRUCK & EQUIPMENT
SEMI #475 MISC EQUIP PARTS
145.72
08/13/2019
206939
NUVERA
AUG PHONE SERVICES
5,535.75
08/13/2019
206940
OFFICE DEPOT
MISC OFFICE SUPPLIES
45.37
08/13/2019
206941
OFFICE OF MN IT SERVICES
JUNE 2019 SERVICES
195.63
08/13/2019
206942
OLS RESTORATION, INC
PAINT SIGNAL & STREETLIGHT POLES
8,120.00
08/13/2019
206944
PAUSTIS WINE COMPANY
JULY COST OF GOODS - LIQUOR HUTCH
4,623.08
08/13/2019
206945
PECE RECYCLING LLC
PALLET PURCHASE FOR CREEKSIDE
308.75
08/13/2019
206946
PEN & INC.
REFRESH DESIGN - WONDER BLEND 40LBS
4,000.00
08/13/2019
206947
PENMAC STAFFING SERVICES, INC.
COMPOST TEMPORARY STAFFING - WKS OF 7/14 & 7/21
5,312.00
08/13/2019
206948
PHILLIPS WINE & SPIRITS
JULY COST OF GOODS - LIQUOR HUTCH
22,410.38
08/13/2019
206949
PIONEER MANUFACTURING CO
PAINT FOR SIGN REPAIRS
492.00
08/13/2019
206950
PIONEERLAND LIBRARY SYSTEM
3RD QTR 2019 FUNDING
44,197.50
08/13/2019
206951
PLUMBING & HEATING BY CRAIG
RPZ INSTALLATION FOR WATER PLANT
5,960.23
08/13/2019
206952
PLUNKETTS PEST CONTROL
7/25 GENERAL PEST CONTROL
102.75
08/13/2019
206953
PMC
COMPOST CASH REBATES
4,909.57
08/13/2019
206954
POSTMASTER
SR NEWSLETTERS
110.00
08/13/2019
206955
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,500.00
08/13/2019
206956
PREMIER TECH CHRONOS
FFS 200 TOPSEALER RETROFIT
20,421.50
08/13/2019
206957
PRO AUTO MN INC.
VEHICLE REPAIRS
415.96
08/13/2019
206958
QUADE ELECTRIC
LIGHTING PARTS/REPAIRS
120.05
08/13/2019
206959
QUILL CORP
MISC OFFICE/CLEANING SUPPLIES
721.56
08/13/2019
206960
R & R EXCAVATING
PARK ELEMENTARY TENNIS COURTS - PAY #2
274,103.62
08/13/2019
206961
RAHN PAINTING & CONTRACTING LLC
MOWING FOR OVERGROWN PROPERTY
65.00
08/13/2019
206962
RANDY MAASS
CANCELLED CAMPGROUND SITES
150.00
08/13/2019
206963
RAPIDS PROCESS EQUIPMENT INC
EMERGENCY REPAIR OF SLUDGE PRESS FEED PUMP
15,253.34
08/13/2019
206964
RECREONICS
AQUATIC CENTER CHEMICALS
80.54
08/13/2019
206965
REFLECTIVE APPAREL FACTORY INC
SAFETY JACKET
65.90
08/13/2019
206966
REINER ENTERPRISES INC
6/27, 7/8, 7/12 FLATBED TRUCKING - CREEKSIDE
1,210.34
08/13/2019
206967
REVIER WELDING
COMPOST TRAILER REPAIR
293.71
08/13/2019
206968
RICHARD LARSON BUILDERS
HRATIF: BRUCE & SYLVIA MUECKE
4,200.00
08/13/2019
206969
RJM DISTRIBUTING INC
JULY COST OF GOODS - LIQUOR HUTCH
57.45
08/13/2019
206970
ROBINSON APPRAISAL & ASSOCIATES INC
MV ESTIMATE @ 210 3RD AVE NW
1,000.00
08/13/2019
206971
ROSENBAUER MOTORS, LLC
FIRE ENGINE 2 REPAIR
147.97
08/13/2019
206972
RUNNING'S SUPPLY
MISC REPAIR SUPPLIES FOR VARIOUS DEPTS
331.02
08/13/2019
206973
SAM'S TIRE SERVICE
NEW TIRES FOR VEHICLE
604.00
08/13/2019
206974
SCARCELY LTD
HRA TIF: ANDREW & TADUM CULPEPPER
450.00
08/13/2019
206975
SEALMASTER OF MINNESOTA
ASPHALT BINDER
287.94
08/13/2019
206976
SEBORA, MARC
REIMB: MILEAGE/MEALS FOR COURT
421.91
08/13/2019
206977
SHAW, KAREN
JULY YOGA CLASSES INSTRUCTION
180.00
08/13/2019
206978
SHONERD, SHARON
UB refund for account: 3-320-5750-2-06
160.34
08/13/2019
206979
SHORT-ELLIOT-HENDRICKSON, INC
DESIGNS FOR VARIOUS CITY PROJECTS
3,181.81
08/13/2019
206980
SITEONE LANDSCAPE SUPPLY
PARKS TURF MAINTENANCE SUPPLIES
1,905.84
08/13/2019
206981
SKY PRINTING INC
1/4 PAGE AD FOR 2019 ORANGE SPECTACULAR
150.00
08/13/2019
206982
SLATER, STEVE
UB refund for account: 1-420-5690-3-05
14.15
08/13/2019
206983
SOLUS LED
LED LIGHTS FOR LIBRARY
376.39
08/13/2019
206984
SOUTHERN WINE & SPIRITS OF MN
JULY COST OF GOODS - LIQUOR HUTCH
22,320.08
08/13/2019
206985
SRF CONSULTING GROUP
SOUTH GRADE ROAD FINAL DESIGN THRU 6/30/19
24,838.92
08/13/2019
206986
STANDARD PRINTING-N-MAILING
MAILINGS FOR VARIOUS CITY FUNCTIONS
2,459.38
08/13/2019
206987
STAPLES ADVANTAGE
MISC OFFICE SUPPLIES
372.63
08/13/2019
206988
STIX & BRIX
UB refund for account: 1-420-5500-4-03
38.41
08/13/2019
206989
STREICH TRUCKING
CREEKSIDE FREIGHT CHARGES
6,682.50
08/13/2019
206990
STURGES FLOOR COVERING
REMOVE/INSTALL NEW BASE AT AIRPORT
692.00
08/13/2019
206991
SUMMIT FIRE PROTECTION
ADDED SPRINKLER HEADS - STAIRWELL PARTS ROOM
635.00
08/13/2019
206992
SUN LIFE FINANCIAL
July Admin Fees
6,760.50
08/13/2019
206993
SUSAN FUCHS
PARKS SHELTER REFUND
35.00
08/13/2019
206994
SUSTEEN INC
SECURE VIEW 1 YEAR RENEWAL
800.00
08/13/2019
206995
SYSCO WESTERN MN
CONCESSION SUPPLIES
3,439.68
08/13/2019
206996
TANYA PITTMAN
CAMPSITE REFUND
40.00
08/13/2019
206997
TASC
September 2019 Flex Adm. Fees
96.90
08/13/2019
1206998
TCIC, INC
INET RADIO TROUBLESHOOTING
435.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
08/13/2019
206999
THOMSON REUTERS-WEST
JUNE WEST INFO LEGAL CHARGES
1,869.85
08/13/2019
207000
TITAN MACHINERY
HOSE FOR STREET DEPT
78.23
08/13/2019
207001
TORI STADTLANDER
MATERIALS TO REPAIR PICNIC SHELTER
789.72
08/13/2019
207002
TRAUT COMPANIES
WORK TO RESTORE WELL 5 TO SPECIFIC CAPACITY
47,015.00
08/13/2019
207003
TRI COUNTY WATER
BOTTLE WATER DELIVERY - HPD
183.50
08/13/2019
207004
TRI-STATE BOBCAT
EQUIPMENT REPAIRS FOR BOBCAT
344.02
08/13/2019
207005
VER-TECH SOLUTIONS & SERVICES
SR DINING DISH MACHINE RENTAL
69.95
08/13/2019
207006
VERHEY, A
REIMB: SAFETY FOOTWEAR
80.00
08/13/2019
207007
VERIZON WIRELESS
JUN 24- JUL 23, 2019 BILLING
2,941.82
08/13/2019
207008
VESSCO INC
GASKETS FOR WWTP
173.77
08/13/2019
207009
VIKING BEER
JULY COST OF GOODS - LIQUOR HUTCH
29,791.09
08/13/2019
207010
VIKING COCA COLA
BEVERAGE SUPPLIES FOR VARIOUS LOCATIONS
895.75
08/13/2019
207011
VIKING SIGNS & GRAPHICS INC
AQUATIC CANOPY/SIGNS, FIRE VEHICLE GRAPHICS
975.00
08/13/2019
207012
VINOCOPIA INC
JULY COST OF GOODS - LIQUOR HUTCH
1,811.82
08/13/2019
207013
VIVID IMAGE
PUBLIC ARTS -ANNUAL SAFE & SOUND WEBSITE
360.00
08/13/2019
207014
WASTE MANAGEMENT OF WI -MN
7/1- 7/15'19 REFUSE
10,460.77
08/13/2019
207015
WEGSCHEID, DAVID
UB refund for account: 2-670-5900-1-02
91.83
08/13/2019
207016
WELCOME NEIGHBOR
NEW RESIDENT LIQUOR HUTCH ADVERTISING
60.00
08/13/2019
207017
WEST CENTRAL SANITATION INC.
EDA: AUGUST REFUSE
259.33
08/13/2019
207018
WEST CENTRAL SHREDDING
SHREDDING SERVICES
50.00
08/13/2019
207019
WHITE, MICHELLE
UB refund for account: 3-870-4000-7-04
6.73
08/13/2019
207020
WILSON'S NURSERY INC
MISC ENERGY/DEVELOPMENT TREES
750.00
08/13/2019
207021
WINE COMPANY, THE
JULY COST OF GOODS - LIQUOR HUTCH
2,946.45
08/13/2019
207022
WINE MERCHANTS INC
JULY COST OF GOODS - LIQUOR HUTCH
499.22
08/13/2019
207023
WM MUELLER & SONS
GRAVEL MIX
33,562.31
08/13/2019
207024
WM MUELLER & SONS
L5P19-06: TECHNOLOGY DRIVE PAY #1
67,310.16
08/13/2019
207025
ZEBEC OF NORTH AMERICA
42" DOUBLE TUBES FOR AQUATIC CENTER
502.85
08/13/2019
207026
ZIEGLER INC
EXTENDED WARRANTY FOR COMPOST TURNER
5,010.00
Total- Check Disbursements:
$ 2,787,505.94
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 7/24/19 - 8/13/19
Check Date
Check
Vendor Name
Description
Amount
08/13/2019
206943
OUTDOOR MOTION
MULT PD BIKE REPAIRS
362.00
Total- Check Disbursements:
$ 362.00
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item:
g Update and Review on MNGreenCorps Project
Department: Refuse
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Andy Kosek
Agenda Item Type:
Presenter: Evan Vollmer
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
With the 2018/2019 MN GreenCorps program year quickly coming to a close, the City of Hutchinson's GreenCorp
member, Evan, would like to provide the Council with an update and review of his efforts to assist in strengthening
community resilience through recycling and organics contamination with the curbside collection program(s) while with
the City.
The 2018/2019 program year ending date is August 27th, 2019.
BOARD ACTION REQUESTED:
No Action Required
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
End of Service Summary
MN GreenCorps Member- Creekside Soils
Evan Vollmer
Contamination Audit
w Fall 2018 Audit:
- -1% contamination of organics by weight
- 2.3% food scraps by weight
w Winter 2018/19 Audit:
- Over 4% contamination by weight
w Most common contaminants:
Plastic bags, plastic plant containers, glass and plastic bottles, cans, clothing,
overabundance of cardboard
Creekside Survey
w Posted in January on City website, Facebook and Hutch Leader article
w 10 quick questions
w 106 responses, 41 questions/comments
- Mostly very positive
w Will help with future of program
Online Presence
w Facebook Posts:
- Education on common contaminants, how to properly utilize organics cart
- Focused mainly around Holidays
Some education on yard waste, food waste facts, compostable bags,
cardboard recycling
w Redesigned the composting page of the city website
- Made more relevant to all services provided by Creekside
- Changed language to be fit Minnesota Composting Council standards
Education
w New educational materials and forms
- Updated Organics/Composting Guide
- Common Holiday items list
- Various letters
w Residential contamination letters
Send them notifications of their cart contamination, a picture of the
contamination, and an Organics/Composting Guide
- Give tours to residents who want their organics cart returned
w McLeod SWCD Nature Field Day - Piepenburg Regional Park
w Door -to -Door education
Kitchen Organics Buckets
w Ordered crate of 20 rolls of 3 gallon BioBags
- Came with 20 free 3 gallon kitchen organics buckets
w Great for food scraps and small household organics
w Increases use of organics cart, decreases contamination
w Contacted some residents, City employees
- 7 buckets are being used
- One returned because they would rather use bigger 13 gallon bags
VMF Park Recycling
w Set up recycling bins at the VMF ballfield for High School and Huskies
games
w Collected over 150 Ibs of recycling
- Very little contamination
- Only contamination was paper plates, plastic tubes for ice pops, fast food cups
w Significantly reduced the amount of trash needing to be collected
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Discussion on Suggested Ordinance Changes for Chapter 111 and 123
Department: Administration
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Last month, the City received a letter from Dan Hart, owner of Bobbing Bobber Brewing Company, in which he is
asking the City Council to consider some ordinance changes to Chapter 111 and 123 of the City Code. Dan was
specifically referring to the Peddlers and Solicitors license in Chapter 111 and the Food Vendor license in Chapter
123. A copy of Dan's letter has been included in the council packet.
A memo from staff responding to some of Dan's questions and offering some recommendations to the City Council
has also been included. Staff is asking the Council to have a discussion on these requests. If there is a desire to
change some of the language in our ordinances, staff could have those changes to the Council for a first reading at
the second meeting in August.
BOARD ACTION REQUESTED:
Discussion only. No action at this time
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
BOBBING BOBBER BREWING
July 31d 2019
Mr. Matt Jaunich
City Administrator
City of Hutchinson
111 Hassan Street S£
Hutchinson, MN 55350
Re: Suggested Ordinance Changes
Hi Matt,
Bobbing Bobber Brewing Company has been proud to call Hutchinson our home and we appreciate what
the city has done to make it even possible for us to do business here. That said, we are hoping that we
can work together to have some meaningful conversations around these points.
wanted to put on paper some items Bobbing Bobber Brewing Company would like reviewed with the
City Council Members regarding some ordinances and licenses that affect some ancillary business we do
at the brewery.
As you know, I have discussed these verbally with some city officials in the past and would like to try and
keep these moving forward.
To summarize the items, we are basically looking at the Food Vendor and Transient Merchant
ordinances, cited below.
Regarding possible food trucks at the brewery
CHAPTER 123: FOOD VENDORS
123.03 REQUIREMENTS.
(B) All mobile food cart licensees shall be properly insured naming the city as an additional insured for
liability imposed by law arising out of the ownership, maintenance or operation of such cart or vehicle in
amounts of at least $50,000 for the injury or death of one person, $100,000 for the injury or death of
two or more persons and $10,000 for damage to property.
Current License Fee: $125/year
3BC Input:
Bobbing Bobber Brewing Company would like to try and invite different Food Vendors in throughout the
year to our location. We are wondering if this ordinance could be relaxed for Food Vendors at the
brewery.
900 Highway 15 5 Rhone: (320) 455-4999
Hutchinson, MN 55350 Web: https://www.bobbingbobber.com
The current license fee for a Food Vendor in Hutchinson is $125. We are concerned this cost (for
perhaps a one time visit) would be prohibitive. To try and attract Food Vendors in from metros that may
be an hour away, we would like to try and come up with a way to make it easier for these Food Vendors
to come to our location and city.
Would it be possible for them to just have their state license to serve food at the brewery and not need
a city license? Or could the license fee be reduced to $25? Would they still need the city as additional
insured if they are on brewery property? We're wondering how something like RiverSong does this
where they have food vendors in once a year, do they pull the licenses or are they exempt?
Regarding holding vendor fairs at the brewery
CHAPTER 111: PEDDLERS AND SOLICITORS
111.02 LICENSE REQUIRED.
(A) It is unlawful for any peddler, solicitor or transient merchant to engage in any business within the
city without first obtaining a license therefor from the city.
111.03 EXEMPTIONS.
This chapter does not include the acts of persons selling personal property at wholesale to dealers in
such articles, nor to newsboys, nor to the acts of merchants or their employees in delivery goods in the
regular course of business. Nor shall the provisions of this chapter be applied to the acts of persons
selling or displaying personal property, goods or wares to merchants or their employees for use in the
merchant's business or sale upon consignment by the merchant. Additionally, multi -vendor events that
are held at the Hutchinson Event Center and/or McLeod County Fairgrounds and are sponsored by the
Chamber of Commerce and/or the Hutchinson Mall are exempt. Nothing contained in this chapter
prohibits any sale required by statute or by order of any court, or prevents any person conducting a
bona fide auction sale pursuant to law.
Current License Fee: $125/year
3BC Input:
3BC and city staff have had some discussion on this. We would like to have occasional vendor fairs at the
brewery. City staff had advised us to speak to the Chamber of Commerce about this. The thought was
that this was something the chamber could help us with since chamber sponsored events are exempt.
We did discuss with the chamber and they notified us they could not do this for us (could not say they
sponsored these events). We also did join the chamber.
We propose two possible options:
1) Could Bobbing Bobber Brewing Company be added to the EXEMPTIONS list?
2) Instead of #1, could Bobbing Bobber Brewing Company hold the transient merchant license as a
whole covering the vendors?
Our goal is to bring people to the brewery and to Hutchinson. These vendors (usually small craft
vendors) can't afford to pay a $125 license cost for just a single show at 313C. We believe we would hold
these fairs at most 4 times a year. We consider these to be very similar to the Chamber of Commerce's
Arts and Crafts festival which is exempt. Ours is on a much smaller scale. Our thought is that although
the city won't make it's money off the transient merchant license, it still would bring in additional sales
tax to city coffers.
Thanks in advance for your consideration Matt. I'm not exactly sure how to get this in front of the
council but would appreciate any help you can give in this regard.
I am available to discuss as needpd.
^ pincer ,
r _
i"
Dan Hart s
President
Bobbing Bobber Brewing Company
Office of the City Administrator
111 Hassan Street SF
Hutchinson, NIN 55350-2522
320-234-4241/Fax 320-234-4240
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 8/8/19
Re: Suggested Ordinance Changes
At Tuesday's council meeting, the City Council will be having a discussion on a letter that was
received from Dan Hart of Bobbing Bobber Brewing Company. In that letter, Mr. Hart is asking
the City to consider some language/policy changes to two chapters of the City Code. Those
chapters are Chapter 111 dealing with Peddlers and Solicitors, and Chapter 123 dealing with
Food Vendors. In preparation for our conversation on Tuesday, staff wanted to spend a little bit
of time addressing both of these sections and offer some comments and recommendations on the
changes being sought by Mr. Hart.
Chapter 123
A full copy of Chapter 123 has been included with this memo. In his letter to the Council, Mr.
Hart asked for at a least a discussion with possible city code changes and raised some questions
regarding other aspects of the current code.
In regards to the suggested city code changes for this chapter, there were five requested code
changes or questions on the code by Mr. Hart. Those five changes/questions are as follows:
1) Mr. Hart was wondering if the city code could be relaxed for Food Vendors at the Brewery.
2) Mr. Hart expressed concern about the $125 cost of a license and asked if the price could be
reduced.
3) Mr. Hart asked if it would be possible for Food Vendors to just have their state license to
serve food at the Brewery and not need a City license or asked that the license fee be reduced
to $25.
4) Mr. Hart also asked that if the Food Vendor was on his property, would they still need to add
the City as "additionally insured" and/or if that requirement could be waived.
5) Mr. Hart asked about Riversong and what they do for their once a year event.
Staf's Response
Here is staff s responses and recommendations to the various questions and comments raised by
Mr. Hart. Staff would also note that many of these questions are "policy" related and will really
come down to a city council decision.
1) In regards to relaxing the city code for the Brewery, while the Council could allow this, it
would be something that city staff would not recommend. The code currently applies to all of
Hutchinson and exempting or relaxing the requirements for one entity would set a bad
precedent. It's not unusual for a portion of the code to exempt a type of business or action,
but very rarely does it exempt a specific business. Staff would recommend that if changes are
made to the code, it should reflect the entire greater good of the community.
2) In regards to the $125 cost for a food vendor license. This fee is set by the City Council and
is subject to change upon council action. Please note that at this time the City only offers an
"Annual License" of which the cost is $125. Staff research shows that many cities that do
require food vendor licenses do offer a one -day or "temporary" food vendor license. Fees for
this one -day cost usually range anywhere from $20 to $35 a day and cities generally restrict
the number of one -day permits that are issued. In order to address some of Mr. Hart's
concerns, staff has no problem recommending that the city code be amended to allow for
"temporary" licenses if that is the desire of the Council.
3) In regards to Mr. Hart's question regarding only needing a state license and reducing the fee
costs. If the Council allows a temporary or one -day permit, I think that addresses the $25 cost
question. With that being said, the Council always has the authority to lower license fees. In
regards to food vendors on the Brewery property only needing their State license, current city
code requires any food vendor (meeting the definition of a food cart or mobile food vehicle)
to obtain a city license. Staff would not recommend that one business (Brewery) be exempt
from this permit requirement. Either the City requires a permit, or it doesn't. For one reason
or another, the Council at one time wanted vendors to obtain a city permit if they were going
to be operating within city limits. If the Council is going to make exceptions to businesses,
staff would then recommend that we simply get rid of the permit requirement.
4) In regards to "additionally insured", current city code requires any food cart/vehicles licensed
by the City to have insurance and they must also "additionally insure" the City, whether they
are on private property or public property. Staff research shows that requiring these vendors
to have insurance and to additionally insure the City is really a city -by -city decision. Not all
cities that provide for city -issued food cart/vehicle licenses require insurance and/or that the
City be "additionally insured". There really isn't a common denominator for those cities that
do require it and it really is a city council decision. Staff would note that those cities that do
require to be "additionally insurance', are generally requiring an amount that is significantly
higher than what Hutchison currently requires.
Requiring the City to be "additionally insured" provides added protection to the City. With
that being said, the Council could remove this requirement. Staff would note that we
currently do not require Peddlers, Solicitors, or Transient Merchants to have insurance or
"additionally insure" the City. This is really a risk decision for the Council. When the City is
additionally insured it means that someone else owns the insurance policy but has added the
city to it as a covered party. As an "additionally insured" party, we are now entitled to some
sort of defined protection. Staff is generally going to recommend that we are more protective
of ourselves when that is reasonably possible. Either which way, staff would recommend that
the insurance requirement go with the permit if the council is going to require it.
2
5) In regards to events like Riversong, permit requirements by the city are different. The City
Council has historically stated that licenses are not required for food carts/vehicles for
operations occurring entirely within a permitted "community festival, fair or civic event".
Staff would note that this has never been defined, but we have interpreted it to mean a license
is not required for those operating within the confines of the Water Carnival events,
Riversong, the Arts and Crafts Festival, and events taking place at the Fairgrounds. Water
Carnival, Riversong, and the Arts and Crafts Festival events receive prior approval from the
City Council. Staff would also note that this language is not included within the city code,
but has been the past practice of the City Council. With that being said, staff would
recommend that language addressing festivals be added to the city code.
Chapter 111
A full copy of Chapter 111 has been included with this memo. In his letter to the Council, Mr.
Hart asked for at a least a discussion with possible city code changes and raised some questions
regarding other aspects of the current code.
In regards to suggested city code changes for this chapter, there were three requested changes or
questions on the city code by Mr. Hart. Those three changes/questions are as follows:
1) Mr. Hart asked if Bobbing Bobber Brewing Company could be added to the "Exemptions"
list.
2) If not added to the exemption list, Mr. Hart asked if Bobbing Bobber Brewing Company
could hold the transient merchant license as a whole covering the vendors.
3) Mr. Hart noted that the cost of the license ($125) was prohibitive in allowing vendors to
come into town, especially for a single event/show.
Staff 's Response
Here is staff's responses and recommendations to the various questions raised by Mr. Hart. Staff
would also note that many of these questions are "policy" related and will really come down to a
city council decision.
1) In regards to exempting the Brewery, similar to that of food vendors, while the Council could
allow this, it would be something that would not be recommended by staff. The Brewery is in
the business of making beer, not that of selling goods or wares. Exempting the Brewery does
not make sense in terms of the conditions of this portion of the city code. The current
exemptions listed in the code were likely done to address the nature of the businesses in
relation to the Mall, Hutchinson Event Center, and the Fairgrounds. The Chamber was likely
exempted do to their involvement in community festival -related events (Arts & Crafts).
2) In regards to Bobbing Bobber Brewing Company holding the transient merchant license,
there currently is not a provision in our code that would allow for this. With that being said,
staff would note that if the city council wanted to, we could draft an amendment to the code
to allow for a license to be taken out by a "sponsor" of a multi -vendor event. Essentially the
"sponsor" would be held responsible for the vendors. One of the reasons we require a license
for a peddler/solicitor/transient merchant is so that we have some way to follow up with the
vendor if an issue arises with a customer or if we get a complaint from the public. While the
Chamber, Mall, Fairgrounds and Event Center are exempt, all of those entities can be
contacted and assume some sort of liability if issues arise. Changing our city code to allow
"sponsors" to obtain a license would still have a main contact (responsible party) in place
should problems occur. If this is something the council would like staff to pursue, we would
also need to have a discussion on the requirements of obtaining a license to be a "sponsor" of
a multi -vendor event (fee cost, insurance, etc.).
3) In regards to the $125 cost for the license. This fee is set by the City Council and is subject to
change upon council action. Please note that at this time, similar to the food vendor license,
the City only offers an "Annual License" of which the cost is $125. Our city code could be
changed to allow for a one-time or short-term/temporary license (with a limit on how many
one can get in a year) with a lower fee cost. In order to address some of Mr. Hart's concerns,
staff has no problem recommending that the code be amended to allow for "a one-time or
short-term/temporary" license if that is the desire of the Council.
Section 1 I I and 123 of the City Code was established by the City Council at one time or another
to regulate these businesses within the community. Generally there are two reasons we license
these business. The first reason is so the city knows what is going on in town and so that we have
a contact point in case something goes wrong. The second reason is to protect existing businesses
in town that pay property taxes. We have to be somewhat cautious on the impact of "occasional
sales" and "multi -vendor" events on already existing, permanent businesses. Occasionally staff
deals with complaints from property owners who see these situations as ways around having to
pay property taxes.
As Mr. Hart notes within his letter, changing the language in these city codes would affect some
of the ancillary business that he does at the Brewery. Requesting changes to the city code are
appropriate and that is generally the first step in seeing city laws changed and/or updated.
Ultimately the City Council makes the decision on whether or not code changes are needed for
the great good of the community. Code changes would need to be done through a city ordinance.
In general, staff doesn't have concern with the proposed changes unless noted above. There is
always concern from staff on more "paperwork" and the one thing staff would ask of the Council
is that when you are considering changes, please keep in mind those changes should be done
with the mindset of what is important and in the best well-being of the community to ensure the
health, safety and general welfare of the entire city.
If you have any additional questions or concerns, or need additional information, please don't
hesitate to ask.
Matt
E
Hutchinson, MN Code of Ordinances
CHAPTER 123: FOOD VENDORS
Section
123.01
Definitions
123.02
License required
123.03
Requirements
123.04
Restrictions
123.99 Penalty
§ 123.01 DEFINITIONS.
For the purposes of this chapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
MOBILE FOOD CART. A non -motorized cart from which prepackaged or ready -to -eat
foods are sold to the public.
MOBILE FOOD VEHICLE. A self-contained vehicle or trailer used to prepare and
serve food or ice cream novelties that is readily movable without disassembling.
(Ord. 13-0704, passed 3-25-13)
§ 123.02 LICENSE REQUIRED.
It is unlawful for any person to engage in the business of selling items from a mobile
food cart or food vehicle in the City of Hutchinson without having obtained the proper license
therefor except as stated herein.
(Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99
§ 123.03 REQUIREMENTS.
(A) All persons applying for a mobile food cart or food vehicle license shall first have
obtained all proper licenses from the State of Minnesota and submit copies of said licenses to the
City of Hutchinson for review during license application process.
American Legal Publishing Corp. 1
(B) All mobile food cart licensees shall be properly insured naming the city as an
additional insured for liability imposed by law arising out of the ownership, maintenance, or
operation of such cart or vehicle in amounts of at least $50,000 for the injury or death of one
person, $100,000 for the injury or death of two or more persons, and $10,000 for damage to
property-
(C) Licensees shall have a waste receptacle available to patrons and are responsible
for all litter and waste generated by the food cart or food vehicle operation. No tables or chairs
for customer use are permitted.
(D) All signage, other than one sandwich board sign as permitted through the
Planning Department shall be affixed to the food cart or food vehicle only. Use of sandwich
board signs by licensees shall be subject to the requirements of this chapter.
(E) All mobile food carts or food vehicles shall prominently display all relevant state
and local licenses and permits.
(F) In areas where parking spaces are delineated, no food vehicle shall occupy more
than two parking spaces and shall otherwise comply with all parking regulations.
(Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99
§ 123.04 RESTRICTIONS.
It is unlawful for any mobile food cart or food vehicle licensee to engage in the following
activities:
(A) To operate within 100 feet of a restaurant that is open for service without the
written consent of the restaurant owner or operator.
(B) To operate a food cart within 500 feet of any festival, fair or civic event except
when authorized to do so by the event sponsor in writing.
(C) To operate on public property or adjacent parking lots where a concession stand is
open and operating.
(D) To operate in violation of nuisance statutes or ordinances.
(E) To operate on any public parking lot, trail or public sidewalk within four feet of
the curb or roadway.
(F) To operate in such a way as to impede normal traffic flow.
(G) To permit smoking within 15 feet of the food cart or food vehicle.
(H) To operate within five feet of any crosswalk, access ramp, handicapped parking
space or in a manner that would impede access to any adjacent business.
(I) To sell or distribute alcoholic beverages.
(J) To disobey any order of the Hutchinson Police Department.
(Ord. 13-0704, passed 3-26-13) Penalty, see § 123.99
§ 123.99 PENALTY.
Violations of any portion of this section are punishable as a misdemeanor and are
grounds for the suspension or revocation of the mobile food cart license in accordance with §
110.03 of the Hutchinson City Code.
(Ord. 13-0704, passed 3-26-13)
Section
Hutchinson, MN Code of Ordinances
CHAPTER '111. PEDDLERS AND SOLICITORS
111.01
Definitions
1 l 1.02
License required
111.03
Exemptions
111.04
Application
111.05
Religious and charitable organizations; exemption
111.06
Investigation and issuance
111.07
Loud noises and speaking devices
111.08
Use of streets
111.09
Exhibition
111.10
Duty of police to enforce
111.11
Records
111.12
Revocation of license
111.13
Reapplication
111.14
Expiration
§ 111.01 DEFINITIONS.
Except as may otherwise be provided or clearly implied by context, all terms shall be
given their commonly accepted definitions. For the purpose of this chapter, the following
definitions shall apply unless the context clearly indicates or requires a different meaning.
PEDDLER. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, conveying or transporting goods, wares or
merchandise or offering or exposing the same for sale or making sales and delivering articles to
purchasers. It does not include vendors who distribute products to regular customers on regular
established routes.
SOLICITOR. Any person, whether a resident of the city or not, who goes from house to
house, from place to place, or from street to street, in person or by telephone, soliciting or taking
or attempting to take orders for sale of goods, wares or merchandise, including magazines,
books, periodicals, or personal property of any nature whatsoever for future delivery, or for
service to be performed in the future, whether or not such individual has, carries or exposes for
sale a sample of the subject of such order or whether or not he or she is collecting advance
payments on such orders. Such definition includes any person who, for himself or herself, or for
another person, firm, or corporation, hires, leases, uses or occupies any building, motor vehicle,
trailer, structure, tent, railroad box car, boat, hotel room, lodging house, apartment, shop, or other
American Legal Publishing Corp.
place within the city for the primary purpose of exhibiting samples and taking order for future
delivery. It does not include vendors who distribute products to or take orders from regular
customers on regular established routes or display products or take orders at invited inhome
demonstrations.
TRANSIENT MERCHANT. Any person, firm or corporation, whether as owner, agent,
consignee, or employee whether a resident of the city or not, who engages in a temporary
business of selling and delivering goods, wares and merchandise within the city, and who, in
furtherance of such purpose, hires, leases, uses or occupies any building, structure, motor
vehicle, lodging house, apartments, shops, or any street, alley or other place within the city, for
the exhibition and sale of such goods, wares and merchandise, either privately or at public
auction. Such definition does not include any person who, while occupying such temporary
location, does not sell from stock, but exhibits samples for the purpose of securing orders for
future delivery only. The sale of farm or garden products, whether or not sold by the person
producing the same, shall be included within the definition set forth above provided, however,
that the City Council may exempt such farm and garden products from the ordinance as are sold
at a duly organized and authorized farmer's market.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03)
§ 111.02 LICENSE REQUIRED.
It is unlawful for any peddler, solicitor or transient merchant to engage in any business
within the city without first obtaining a license therefor from the city.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99
§ 111.03 EXEMPTIONS.
This chapter does not include the acts of persons selling personal property at wholesale to
dealers in such articles, nor to newsboys, nor to the acts of merchants or their employees in
delivery goods in the regular course of business. Nor shall the provisions of this chapter be
applied to the acts of persons selling or displaying personal property, goods or wares to
merchants or their employees for use in the merchant's business or sale upon consignment by the
merchant. Additionally, multi -vendor events that are held at the Hutchinson Event Center and/or
McLeod County Fairgrounds and are sponsored by the Chamber of Commerce and/or the
Hutchinson Mall are exempt. Nothing contained in this chapter prohibits any sale required by
statute or by order of any court, or prevents any person conducting a bona fide auction sale
pursuant to law.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03)
§ 111.04 APPLICATION.
Applicants for a license under this chapter shall file with the City Administrator a sworn
application in writing on a form to be furnished by the City Administrator. The application shall
give the following information:
(A) Name and physical description of applicant;
(B) Complete permanent home and local address of the applicant and, in the case of
transient merchants, the local address from which proposed sales will be made;
(C) A brief description of the nature of the business and the goods to be sold;
(D) The name and address of the employer, principal or supplier of the applicant,
together with credentials therefrom establishing the exact relationship;
(E) The length of time for which the right to do business is desired;
(F) The source of supply of the goods or property proposed to be sold, or orders taken
for the sale thereof, where such goods or products are located at the time said application is filed,
and the proposed method of delivery;
(G) A recent photograph of the applicant which picture shall be approximately 2" by
2" showing the head and shoulders of the applicant in a clear and distinguishing manner;
(H) The names of at least two property owners of McLeod County, Minnesota, who
will certify as to the applicant's good character and business respectability, or, in lieu of the
names of references, such other available evidence as to the good character and business
responsibility of the applicant as will enable an investigator to properly evaluate such character
and business responsibility;
(1) A statement as to whether or not the applicant has been convicted of any crime,
misdemeanor, or violation of any city code provision, other than traffic violations, the nature of
the offense and the punishment or penalty assessed therefor;
(J) The last municipalities, not to exceed three, where applicant carried on business
immediately preceding date of application and the addresses from which such business was
conducted in those municipalities;
(K) At the time of filing the application, a license/investigation fee adopted by
ordinance of the Council shall be paid to the City Administrator to cover the cost of investigation
of the facts stated therein.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03)
§ 111.05 RE IAGIOUS AND CHARITABLE ORGANIZATIONS; EXEMPTION.
The provisions of this chapter shall not apply to any organization, society, association or
corporation desiring to solicit or have solicited in its name money, donations of money or
property, or financial assistance of any kind or desiring to sell or distribute any item of literature
or merchandise for which a fee is charged or solicited from persons other than members of such
organizations upon the streets, in office or business buildings, by house to house canvass, or in
public places for a charitable, religious, patriotic or philanthropic purpose.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03)
§ 111.06 INVESTIGATION AND ISSUANCE.
(A) Upon receipt of each application, it shall be referred to the Chief of Police, who
shall immediately institute such investigation of the applicant's business and moral character as
he or she deems necessary for the protection of the public good and shall endorse the application
in the manner prescribed in this chapter within seven days after it has been filed by the applicant
with the City Administrator.
(B) As a result of such investigation, the Chief of Police shall endorse his or her
approval or disapproval on such application and his or her reasons for the same, and return the
application to the City Administrator who shall place the license before the Council for its
consideration for rejection or issuance within 30 days from the date of the application.
(C) If the Council shall reject such application, the City Administrator shall notify the
applicant that his or her application is disapproved and that no license will be issued. If the
Council shall approve such application, the City Administrator shall deliver to the applicant his
or her license. Such license shall contain the signature of the issuing officer and shall show the
name and address of the licensee, the class of license issued and the kinds of goods to be sold
thereunder, the date of issuance and the length of time, not to exceed one year from the date of
issuance that the same shall be operative, as well as the license number. Each peddler, solicitor,
or transient merchant must secure a personal license. No license shall be used at any time by any
person other than the one to whom it is issued. The City Administrator shall keep a permanent
record of all licenses issued.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03)
§ 1.11.07 LOUD NOISES AND SPEAKING DEVICES.
No licensee, nor any person in his or her behalf, shall shout, cry out, blow a horn, ring a
bell, or use any sound amplifying device upon any of the streets, alleys, parks or other public
places of the city or upon private premises where sound of sufficient volume is emitted or
produced therefrom to be capable of being plainly heard upon the streets, avenues, alleys, parks,
or other public places, for the purpose of attracting attention to any goods, wares or merchandise
which such licensee proposes to sell.
(Ord. 89-14, passed 6-1-90; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99
§ 111.08 USE OF STREETS.
No licensee shall have any exclusive right to any location in the public streets, nor shall
any be permitted a stationary location in the public streets or public right-of-way, nor shall any
be permitted to operate in a congested area where such operation might impede or inconvenience
the public use of such streets. For the purpose of this chapter, the judgment of a police officer,
exercised in good faith, shall be deemed conclusive as to whether the area is congested and the
public impeded or inconvenienced,
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99
§ 111.09 EXHIBITION OF LICENSE.
Licensees are required to exhibit their license at the request of any citizen.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03)
§ 111.10 DUTY OF POLICE TO ENFORCE,
It shall be the duty of the police to require any person seen peddling, soliciting or
canvassing and who is not known by such officer to have obtained a license hereunder to
produce his or her license and to enforce the provisions of this chapter against any person found
to be violating the same.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03)
111. i i RECORDS.
The Chief of Police shall report to the City Administrator all convictions for violation of
this chapter and the City Administrator shall maintain a record for each license issued and record
the reports of violation therein.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03)
§ 111.12 REVOCATION OF LICENSE.
(A) Licenses issued under the provisions of this chapter may be revoked by the
Council after notice and hearing, for any of the following causes:
(1) Fraud, misrepresentation, or incorrect statement contained in the
application for license;
(2) Fraud, misrepresentation or incorrect statement made in the course of
carrying on his or her business as solicitor, canvasser, peddler, transient merchant, itinerant
merchant or itinerant vendor;
(3) Any violation of this section;
(4) Conviction of any crime or misdemeanor;
(5) Conducting the business of peddler, canvasser, solicitor, transient
merchant, itinerant merchant, or itinerant vendor, as the case may be, in an unlawful manner or
in such a manner as to constitute a breach of peace or to constitute a menace to health, safety or
general welfare of the public.
(B) Notice of the hearing for revocation of a license shall be given by the City
Administrator in writing, setting forth specifically the grounds of complaint and the time and
place of hearing. Such notice shall be mailed, postage prepaid, to the licensee at his or her last
known address at least five days prior to the date set for hearing, or shall be delivered by a police
officer in the same manner as a summons at least three days prior to the date set for hearing.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03)
§ 111.13 REAPPLICATION.
No licensee whose license has been revoked shall make further application until at least
six months have elapsed since the last previous revocation.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03) Penalty, see § 10.99
§ 111.14 EXPIRATION OF LICENSE.
All annual licenses issued under the provisions of this chapter shall expire at midnight on
December 31 in the year when issued. Other than annual, licenses shall expire at midnight on the
date specified in the license.
(Ord. 92-52, passed 2-25-92; Am. Ord. 03-340, passed - -03)
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Follow Up Discussion on Amending "Chicken Ordinance"
Department: Administration
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City Council originally discussed the City's "chicken ordinance" or city code 93.40 back in late April. This
discussion lead to a workshop in late May to discuss aspects of a revised ordinance. From that workshop, the Council
had some proposed revisions to the ordinance and they asked that a survey be sent out to a couple of cities to get
feedback in regards to their chicken ordinance. The summary of that feedback (attached) was sent to the Council in
early June. Staff has received no additional feedback from the Council since those survey results were sent out.
Over the past month, we have once again began to receiving inquires about having Chickens in town. Staff is looking
for direction from the Council on whether or not you want to proceed with a hearing on a revised ordinance? Staff is
looking for your direction so this ordinance can either move forward or be put to rest.
Along with the feedback report, we have included an updated ordinance with the recommended changes (noted in
red) from the workshop that was held back in late May.
BOARD ACTION REQUESTED:
Discussion only. No action at this time
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ro
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 6/6/19
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
Re: Chicken Ordinance Feedback from other Communities
At the last city council workshop on a proposed chicken ordinance, the Council directed me to
get feedback from other communities on their experience of allowing chickens within city limits.
I received feedback from several communities. The questions I asked and their responses are
noted below:
Question #1: In general, how has the experience been going?
City of New Ulm — It's been going well, no issues so far.
City of Waconia — Ok. We have so few actual licenses, what usually happens is someone sees
them, thinks it's ok and then goes ahead without getting a permit. Then we have the code
violation to address once we learn of the violation.
City of Fergus Falls — It was a strongly debated topic in Fergus Falls for almost a year before we
decided to proceed with the chicken ordinance in 2009. We expected a flood of applicants once
the ordinance was effected, but have around 12-15 total. Now, this is a very non -controversial
topic.
City of Edina — No real issues, mostly general inquiries, only very occasional noise/at large
concerns
Question #2: From a governing perspective, are you having any issues?
City of New Ulm — None so far.
City of Waconia — Just the code enforcement issue stated above.
City of Fergus Falls — We work closely with our Animal Control Officer who helps keep an eye
on these license holders, but honestly, those who take out the permit are so worried about being
neighborly, that they do a very good job of keeping themselves in compliance.
City of Edina — None from an animal control perspective
Question 43: Do you get many complaints in general from the public on chickens (noise,
odor, other)?
City of New Ulm — We haven't had any complaints so far.
City of Waconia — The only complaints we've had is where there is a new chicken coop
installed next door and the neighbor calls in the complaint about the unlicensed coop. This has
happened five times.
City of Fergus Falls — I don't recall ever getting a compliant.
City of Edina — See 91, no odor complaints
Question #4: Looking back at when you first allowed it, is there anything you would do
differently? Anything you regret?
City of New Ulm — Nothing so far.
City of Waconia — N/A
City of Fergus Falls — We capped the number of licenses at 10, but later changed the code
language to allow up to 20 licenses.
City of Edina — Not really. It went pretty smoothly
Question #5: How many chickens do you allow?
City of New Ulm — 4
City of Waconia — Up to 6 hens, roosters are prohibited
City of Fergus Falls — Up to 4 chickens, no roosters
City of Edina — 4 hens only, no roosters
Question #6: If a license is required, how many licenses have the City issued?
City of New Ulm — In the 5 years we have issued 7 permits, only 2 are currently active
City of Waconia — 6, soon to be 7 — school district is working on one
City of Fergus Falls — Overall we have had about 25 take out the permit over the years. Some
realize it is not for them and do not renew. We average 12-15 on an annual basis.
City of Edina — No license or permit is required
Question #6: Do you require a license renewal every year?
City of New Ulm — Every other year.
City of Waconia — Yes, $75 license fee
City of Fergus Falls — Our licenses are $20 for a 2 year license
City of Edina — N/A
Question #7: If you require sign -off by neighbors, what percentage need to approve of it?
City ofNew Ulm — All neighbors within a 50' radius of the coop.
City of Waconia — We do not require this
City of Fergus Falls — Any abutting property owner must give their consent in writing. If they
won't, then we would not allow it. We have never had a prospective license holder tell us they
were not able to proceed because of a neighbor. If anything, it makes neighbors communicate
better.
2
City of Edina — N/A
Question #8: What is the biggest enforcement issue you are faced with?
City ofNew Ulm — No issues so far.
City of Waconia — Just the lack of permits by unaware residents.
City of Fergus Falls — At times we will have someone get the chickens prior to taking out the
license. We send Animal Control over to that home and request they are removed prior to the
licensing requirements being met.
City of Edina — See 91, very occasionally, maybe 3-4 calls per year
Question #9: What do you do with "chickens at large" that aren't claimed by an owner?
City ofNew Ulm — We haven't had this issue yet.
City of Waconia — We generally haven't run into this. As with other wild animals, we don't pick
up wild animals.
City of Fergus Falls — We have only had that happen once, and Animal Control was called to
deal with the matter.
City of Edina — We do not impound chickens.
Question #10: Lastly, do you know what people do with their chickens when they decide
they don't want to continue raising them or the hens quit laying and they don't want them
anymore?
City ofNew Ulm — We don't know.
City of Waconia — Generally they give away chickens they don't want (haven't had this yet) and
butcher hens that quit laying. We have had one incident of a party killing a bird and disposing of
it. We learned about this during their license renewal. Our Council felt this wasn't that dissimilar
to people who hunt or fish and bring their kill home to clean and process for food.
City of Fergus Falls — Many butcher them or give them to someone who lives on a farm.
City of Edina — Generally 2 options — maintain them as pets (most common) or rehome them to
farms. Some will butcher them for roasters.
Question #11: Any addition feedback you would like to give us?
City of Waconia — If your community has spaces that sell chicks (we have a United Farm
Supply) it would be great to partner with them to teach the public that may be interested in
having chickens.
City of Edina — For what it's worth, I live in Minneapolis (from Scott their City Manager). My
neighbor had to go door to door and get neighbors to sign a petition agreeing to their chickens. I
agreed. It's been no big deal.
Feedback from other Cities who did not fill out the survey:
City of Mankato — Our ordinance is no longer in effect and no permits were issued. The
ordinance required permission from all surrounding property owners and no one could get
complete concurrence. The ordinance also had a sunset provision. My advice is if you are going
through the process to have an ordinance, then it should be structured that permits can be issued
more easily. Of course, engagement is key and our level of engagement at the time was minimal.
3
That is my central piece of advice, conduct robust engagement in considering whether an
ordinance is needed and if so another round of engagement in drafting the ordinance.
City of Farmington — Yes, we do allow for up to 3 hen chickens in our R-1 zone only. We
currently have 9 active permits since the code was adopted in 2013. I have not received a single
complaint on any of the permitted ones. So, overall I think the program is going fairly well.
City of New Prague — We ended up banning chickens (and all farm animals) entirely. About 99%
of our residents are happy about this with about 1% (if even that) are very vocal and threaten to
show up to a council meeting and get a petition going to allow them. Somewhat of a lingering
issue. Bees is also the new big thing too.
fl
Ordinance No. 19- XXXX
Publication No.
AN ORDINANCE ADOPTING SECTION 93.415 OF THE HUTCHINSON CITY CODE -
CHICKENS
93.415 Chickens
Preamble:
Due to the community concerns regarding noise, odor, waste accumulation and other nuisances,
chickens are allowed within city limits only under certain circumstances and licensing
requirements.
Subdivision 1. License Required
A. It is unlawful for any person to keep or harbor chickens in the city limits of Hutchinson
without first having obtained an annual license therefore from the City.
B. An application for a renewal license shall be filed with the City 30 days prior to the
expiration of the current license.
C. The fee for a license will be established yearly by the City Council.
D. Licenses will be valid for a one year time period and will be issued on a calendar year
basis.
Subdivision 2. Licensing Requirements.
A. Annual licenses will be granted for owner -occupied properties in the R-1 or R-2
residential zones only. Rental properties in these zones are also eligible for licenses if
written consent by the owner is provided to the city
B. There is a total maximum of four chickens regardless of age allowed per parcel, none of
which will be roosters or crowing birds.
C. Licensees shall provide chickens with sufficient food and water.
D. Licensees shall permit city personnel on the licensed premises to ensure compliance with
this ordinance.
E. The annual license application must be consented to by all owners and occupants of the
abutting properties including all tenants of the premises proposed to be licensed.
F. The licensed premises must be occupied by the owners of the chickens.
G. There shall be a maximum of 10 new licenses issued each calendar year.
Subdivision 3. Licensing Procedures.
Initial and subsequent licenses to harbor chickens within city limits may be granted by
Hutchinson Police Services. Before any license is to be considered by the Hutchinson Police
Services, an application for a license shall be submitted to the city that contains, among other
things, the following:
A. A diagram or picture of the coop and its location which shows the location on the
premises, size, dimensions of coop and run including the distance from other structures
on the licensed property, and neighboring property lines and the distance from the closest
neighboring principal dwelling.
B. A detailed plan of how the applicant will comply with requirements of this ordinance.
C. The license fee as required by the city.
D. All owners and occupants of property abutting the proposed licensed location shall
consent to the application in writing.
An annual fee for the keeping of chickens in the city shall be established by the City Council and
shall be contained in the annual city fee schedule as adopted by the Council. The Council may
also establish inspection, and reinspection fees in connection with the enforcement of the
provisions of this ordinance. A license will not be issued under this section until such time there
is an initial inspection completed by the city to verify compliance with this ordinance.
Subdivision 4. General Requirements '
A. Chickens shall be kept in sanitary conditions such that odors are not detectable outside of
the confines of the property lines of the licensed premises. Timely removal of feces,
urine and food scraps is required.
B. Chickens shall not be audible outside of the confines of the licensed premises.
C. Chickens shall be secured in the coop from sunset to sunrise.
D. Dead chickens shall be disposed of properly within 24 hours.
E. Waste from chicken coops or runs shall not be placed in city compost containers or
disposed of at the city's compost facility, Creekside Soils.
F. Discarded feed, deceased chickens, and chicken feces shall not be composted or buried
on the licensed premises.
G. Chickens shall not be slaughtered on the premises or elsewhere within the city other than
a retail establishment that employs a butcher.
H. Chickens shall be kept in a manner that complies with Minnesota statute chapter 343.
(Cruelty to animals)
I. Chickens shall be confined inside an enclosed coop or run at all times and shall not be
allowed to run at large.
J. All feed for chickens mist be stored in a metal, rodent — proof container with a secure
lid. L
K. Chickens shall not be for breeding purposes.
Subdivision 5. Structure Requirements.
A. All chickens will be kept in a coop that will sufficiently protect the chickens from the
elements and predators and to discourage rodents. The coop shall provide a minimum of
four (4) square feet of space with a maximum of ten (10) square feet for each chicken.
B. Only one coop is permitted for each property and is subject to the following
requirements:
a. The coop should be raised from the ground to sufficiently protect it from rodents.
2
b. The coop shall be constructed with a solid roof.
c. The coop shall be constructed with at least one window provide natural light.
d. The coop shall be insulated and may contain lights, but shall not be equipped
with heat lamps.
C. Incorporated into the coop area there shall be an enclosed chicken run area of at least 10,
but no more than 20, square feet for each bird kept on the licensed premises.
D. Coops and runs must not be taller than six feet in height and must comply with all City
planning and zoning regulations.
Subdivision 6. Location.
A. No chicken coop shall be located in the front yard of any home and shall not be closer
than 10 feet from any property line. No coop or run shall be located within any easement
or right of way.
B. Coops and runs shall be no closer than 50 feet to any neighboring residence.
C. Coops shall not be a part of, or attached to, homes, garages, or sheds.
D. In all instances, the coop and runs shall be located closer to the principal dwelling on the
licensed premises and to any principal dwelling located on adjacent properties.
E. Coops and runs shall be set back in minimal 25 feet from any delineated wetland edge;
top of the bank of a pond, storm water pond, filtration basin, or infiltration basin, river or
lake.
Subdivision 7. Private Restrictions.
Nothing in this ordinance shall be construed as altering or amending any covenants or land use
restrictions entered into between private parties. The interpretation and enforcement of private
restrictions and covenants is the sole responsibility of the private parties involved.
Subdivision 8. License Revocation.
A license granted under this chapter may be revoked for violating the provisions of this chapter
or for being convicted of any nuisance offense under the Hutchinson city code or Minnesota state
law.
A violation will include a warning of license revocation.
A second violation within a twelve-month period will result in a revocation of license.
Subdivision 9. Hearing
Upon service of a notice of license revocation by the City Administrator or his/her designee, a
license holder under this chapter may request a hearing before the City Administrator or his/her
designee. Request for a hearing by a license holder shall be made within 7 days of service of the
notice of license revocation and the hearing itself shall occur within 10 days of the license
holder's hearing request. A license holder whose license is revoked for violations of this chapter
or other nuisance ordinances or law shall be required to remove all chickens from the property
within 14 days of the upheld revocation and be ineligible to reapply for a license under this
chapter for a period of two years from the date of revocation.
Subdivision 10. Criminal penalty
Violations of this chapter constitute a misdemeanor crime.
Subdivision 11. Miscellaneous
A. Properties with coops unused for at least 180 days shall be removed by the property
owner immediately upon the request of the city.
B. Dogs and cats that kill or injure chickens that are off the licensed property shall not be
deemed as "dangerous" or "potentially dangerous" under the Hutchinson City Code or
state law.
C. No license under this ordinance will be issued to properties where nuisance conditions
exist.
Subdivision 11. Effective Date.
This ordinance shall become effective three months after its final passage and publication.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, THAT
Section 93.415 as described above is hereby adopted to be part of the Hutchinson City
Code.
Adopted by the City Council this day of
Attest:
Matt Jaunich, City Administrator Gary Forcier, Mayor
4
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 2nd Reading - Consideration to Rezone Property at 477 and 479 Hwy 7 East
Department: Planning
LICENSE SECTION
Meeting Date: 7/23/2019
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant has applied to rezone two small areas of land to 1-1 Light Industrial District from R-2 Medium Density
Residential. The subject land is adjoining property owned by the same property owner that is zoned 1-1 and is used
as a industrial/manufacturing use. Rezoning will allow the entire parcel to have consistent zoning as 1-1.
The Planning Commission held a public hearing regarding this request at its July 16, 2019 meeting. The property
owner spoke on behalf of the request. Nobody else spoke regarding this item.
The Planning Commission unanimously recommended approval of the request to rezone.
BOARD ACTION REQUESTED:
Approval of second reading of rezoning ordinance.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8349
ORDINANCE NO. 19-802
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTY AT
477 AND 479 HWY 7 E FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO 1-1 (LIGHT INDUSTRIAL
PARK AS REQUESTED BY DALADO, LLC, PROPERTY OWNER
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
2 (Medium Density Residential) to I-1 (Light Industrial Park):
Section 2. That the property to be rezoned to I-1 (Light Industrial Park) is described as follows:
477 Hwy 7 E: The East 24.00 feet, as measured along the north and south lines, of that part of Lot Eleven
11 of Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West,
on file and of record in the office of the County Recorder of McLeod County, Minnesota,
described as follows: Commencing at a point in the centerline of State Trunk Highway
No. 7 and 66 feet East of the southwest corner of said Lot 11; thence East along said
centerline 132 feet; thence North 187 feet; thence West 132 feet; thence South 187 feet to
the place of beginning., Hutchinson, MN
479 Hwy 7 E: That part of Lot 1, Block 1, Hutchinson Industrial Corporation Plat, according to the plat on file in
the office of the County Recorder, McLeod County, Minnesota, described as follows:
Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes
00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00
feet; thence South 00 degrees 14 minutes 00 seconds East 197.16 feet to the point of beginning of
the tract to be described; thence continuing South 00 degrees 14 minutes 00 seconds East 193.44
feet along the west line of said Lot 1, to the southerly line of said Lot 1; thence North 87 degrees
22 minutes 45 second East 66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00
feet; thence North 85 degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South
90.82 feet to the south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 7.93
feet along the south line of said Lot 1; thence on a bearing of North 124.62 feet; thence South 89
degrees 14 minutes 00 seconds East 120.00 feet to the east line of said Lot 1; thence on a bearing of
North 182.13 feet; thence South 89 degrees 49 minutes 26 seconds West 326.05 feet to the point of
beginning. Containing 1.51 acres. Subject to an easement for ingress and egress as described
below. Subject to other easements, restrictions or reservations of record, if any. DOC# A-273082
An easement for ingress and egress over and across that part of Lot 1, Block 1, Hutchinson
Industrial Corporation Plat, according to the plat on file in the office of the County Recorder,
McLeod County, Minnesota described as follows:
Commencing at the northwest corner of said Lot 1, Block 1; thence South 00 degrees 08 minutes
00 seconds West, assumed bearing along the west line of said Lot 1, Block 1, a distance of 896.00
feet; thence South 00 degrees 14 minutes 00 seconds East 390.60 feet along the west line of said
Lot 1, to the southerly line of said Lot 1; thence North 87 degrees 22 minutes 45 seconds East
66.00 feet; thence South 00 degrees 23 minutes 00 seconds West 33.00 feet; thence North 85
degrees 50 minutes 36 seconds East 132.00 feet; thence on a bearing of South 90.82 feet to the
south line of said Lot 1; thence North 86 degrees 14 minutes 20 seconds East 5.61 feet to the point
of beginning of the easement to be described; thence North 03 degrees 09 minutes 23 seconds West
120.57 feet; thence North 12 degrees 19 minutes 41 seconds East 96.29 feet; thence North 06
degrees 29 minutes 41 seconds East 47.59 feet; thence North 01 degrees 087 minutes 51 seconds
East 43.25 feet; thence North 86 degrees 12 minutes 03 seconds East 22.01 feet; thence South 01
Ordinance # 19-802
Rezoning to I-1
Coop Subdivision
July 16, 2019
Page 2
degree 08 minutes 51 seconds West 44.79 feet; thence South 06 degrees 29 minutes 41 seconds
West 49.74 feet; thence South 12 degrees 19 minutes 41 seconds West 88.32 feet; thence North 89
degrees 14 minutes 00 seconds West 14.48 feet; thence on a bearing of South 124.62 feet to the
south line of said Lot 1; thence South 86 degrees 14 minutes 20 seconds West 2.32 feet to the point
of beginning.
Also Easement Doc# A-431384 recorded 07/21/2017.
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 13th day of August, 2019.
ATTEST:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 2019 MSSB Street Dance
Department: Police
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete N/A
Contact: Thomas D. Gifferson
Agenda Item Type:
Presenter: Thomas D. Gifferson
Reviewed by Staff
New Business
Time Requested (Minutes): 2
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Main Street Sports Bar is planning on having a special event weekend at 18 Main Street North and a portion of
Municipal Lot "E" during the weekend of Friday September 27 and Saturday September 28. MSSB is labeling it as
"2019 MSSB Street Dance".
The hours would be as follows:
Friday September 27 7:30 pm to 12:30 am
Saturday September 28 7:30pm to 12:30 am
MSSB will be erecting orange snow fence to surround the event to assist in controlling egress.
MSSB will ensure only 21 and above customers are served by having MSSB staff at the entry points checking ID's
and issuing wristbands. The staff will only serve guests with a valid wristband.
There is live music scheduled on both evenings of the event. MSSB is seeking approval for amplified music outside
until 12:30 am. MSSB has agreed to contact the immediate neighbors to make them aware of this event.
MSSB will staff additional security personnel on -site throughout the weekend. Additionally, MSSB is working with
Hutchinson Police Services for Police personnel for the event.
MSSB is requesting to have amplified music past the hours of 10:00 pm on Friday September 27 and Saturday
September 28, and to extend their current liquor license to include the enclosed area of the parking lot directly to the
west of their facility. MSSB would like to thank the City Council in advance for your consideration.
There is a diagram attached for reference to the event plans.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Main Street Sports Bar
FTE Impact: 4.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: 313C 2ND Annual Oktoberfest
Department: Police
LICENSE SECTION
Meeting Date: 8/13/2018
Application Complete N/A
Contact: Thomas D. Gifferson
Agenda Item Type:
Presenter: Thomas D. Gifferson
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Bobbing Bobber Brewing Company is planning on having a special event weekend at Bobbing Bobber Brewing
Company (313C) during the weekend of Friday September 27th, and Saturday September 28th.
The events and hours would be as follows:
Friday September 27th, 12-11 PM, 313C Oktoberfest
Saturday September 28th, 12-6PM, 313C Oktoberfest
313C will have a 30x6O' tent abutting the south side of the facility. This tent will have walls and will be surrounded by
snow fencing providing a perimeter to keep their guests within a boundary.
313C will ensure only 21 and above are served by having 313C staff at a single entry point checking ID's and issuing
wristbands. The staff will only serve guests with a valid wristband and there will be a different wristband color for each
day of the weekend.
There is live music scheduled throughout the weekend and will alternate between inside and outside under the tent.
313C is seeking approval for amplified music outside under the tent until 11 PM on Friday and Saturday night. 313C has
agreed to contact the immediate neighbors to make them aware of this event and letting them know they will be out
cleaning up any post weekend trash near their property.
313C will staff additional security personnel on -site throughout the weekend. Additionally, 313C is working with
Hutchinson Police Services for Police personnel for the event.
313C is requesting to have amplified music past the hours of 10:00 pm on Friday September 27th and Saturday
September 28th, and to extend their current liquor license to include the tented area adjacent to the south side of the
building for this weekend only. 313C would like to Thank the City Council in advance for your consideration.
There is a map attached for reference to the event plans.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: Bobbing Bobber Brewing Co.
FTE Impact: 2.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Project Award for WTP Reverse Osmosis Membrane Replacements (1-9/P19-10)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received one (1) bid (see attached Bid Tabulation) for the Water Treatment Plant Reverse Osmosis
Membrane Replacements project letting on Wednesday, July 31st. The apparent low bidder is Goldeneye Solutions
Inc. of Little Falls, MN, with a bid of $337,680.00 (approximately 1 % lower than the final Engineer's Estimate). This
project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are
accounted for within the City's proposed 2019 Infrastructure Improvement Program.
City staff will be available to answer any questions relative to this project. Please note that this will be the second
replacement of the same membranes since the Water Treatment Plant was commissioned in 2006 (approximately
every 6 years) and that the actual work effort will be administered by City staff.
Also, due to regional vendor rights relative to the specified membranes, only one responsive bid was expected.
However, City staff believes that the bid amount is appropriate and reflective of past membrane costs.
The necessary Resolution to award this project is attached, and City staff recommends approving it accordingly.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 337,680.00
Total City Cost: $ 337,680.00 Funding Source: Water Fund
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15084
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 9/PROJECT NO. 19-10
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
WTP Reverse Osmosis Membrane Replacements; by procurement of specified membrane units
for reverse osmosis treatment process at the Hutchinson Water Treatment Plant and
appurtenances, and
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Goldeneye Solutions Inc of Little Falls MN
Total Bid
$337,680.00
and whereas, it appears that Goldeneye Solutions Inc of Little Falls MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Goldeneye Solutions Inc of Little Falls MN in the amount of $337,680.00 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 13th day of August, 2019.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 9/PROJECT NO. 19-10
WTP Reverse Osmosis Membrane Elements
BID OPENING: 07/31/2019 @ 9:30 AM ENGINEER'S ESTIMATE $340,000.00 COMPLETION DATE: 10/04/2019
Goldeneye Solutions Inc
Laurie Gold
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P O Box 456
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Engineer's Estimate
Little Falls MN 56345
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BID PRICE
I BID TOTAL
BID PRICE
I BID TOTAL
BASE BID
$340,000.00
$337,680.00
BASE BID
UNIT
QUANTITY
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
11208.000
REVERSE OSMOSIS MEMBRANE ELEMENTS
LUMP SUM
1.00
$340,000.00
$340,000.00
$337,680.00
$337,680.00
TOTAL - LETTING NO. 9/PROJECT NO. 19-10
$340,000.001
$337,680.00
Pagel of 1
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Ordinance No. 19-803 - Repealing Chapter 34
Department: Administration/Legal
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In June of 2018 the United States Supreme Court in the case of South Dakota v. Wayfair, Inc. issued a decision which
allowed states to begin collecting sales tax from out-of-state and internet retailers. In response to that decision, this
last session the state legislature amended state law pertaining to the collection of sales tax to require the payment of
Minnesota sales tax for sales made to Minnesota residents by out-of-state retailers. The statute changes go into effect
on October 1, 2019. Along with the statute changes, the Minnesota Department of Revenue, in conjunction with the
League of Minnesota Cities, has proposed that cities which have local sales taxes amend their sales tax ordinance to
incorporate these new statutory changes which will allow the Department of Revenue to more efficiently collect sales
taxes that are due to local municipalities. The Department of Revenue and League of Minnesota Cities presented all
cities that have local sales taxes with a model ordinance for local city councils to approve. Thus, our administration
department has drafted an ordinance based on the template provided by the Department of Revenue to incorporate
these changes and it has been reviewed and approved of by the Department of Revenue.
The ordinance before you would repeal the existing Hutchinson sale tax ordinance and replace it with a new sales tax
ordinance that incorporates the new state law which will help collect this additional tax from out-of-state and internet
retailers. I am also enclosing a copy of the existing ordinance for your reference. The primary difference between the
two is that Section 3 of the new ordinance consolidates the first few sections of the old ordinance into that new
Section 3 by letting people know that Hutchinson's tax will be collected in accordance with the provisions of "state
sales and use tax laws and rules". The new ordinance also reflects October 1st as the effective date for collection of
these new taxes.
I recommend approval of this ordinance.
BOARD ACTION REQUESTED:
Approve draft/first reading of Ordinance No. 19-803
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 19-803
AN ORDINANCE OF THE CITY OF HUTCHINSON, NHNNESOTA, REPEALING
CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION
AND ENACTING NEW CHAPTER 34 — LOCAL SALES AND USE TAX
THE CITY COUNCIL OF THE CITY OF HUTCHINSON DOES HEREBY REPEAL
CHAPTER 34 OF THE HUTCHINSON CITY CODE — FINANCE AND TAXATION — IN
ITS ENTIRETY AND IN ITS STEAD ORDAINS THE FOLLOWING:
CHAPTER 34
LOCAL SALES AND USE TAX
Section 1. Authority. Pursuant to the laws of 2011, Minnesota Statutes Chapter 7,
Article 4, Sectionl2, the Minnesota Legislature has authorized the City of Hutchinson to impose
a local sales and use tax to provide revenues to pay the costs of collecting and administering the
tax to the commissioner of revenue of the state of Minnesota and to finance the capital and
administrative costs related to the funding of designated projects as defined in the laws of 2011,
Minnesota Statutes Chapter 7, Article 4, Sectionl2, and approved by the voters at the
November 2nd, 2010 referendum.
Section 2. Definitions. For purposes of this chapter, the following words, terms, and
phrases have the meanings given them in this section unless the language or context clearly
indicates a different meaning is intended.
(a) City. "City" means the City of Hutchinson, Minnesota.
(b) Commissioner. "Commissioner" means the commissioner of revenue of the state of
Minnesota or a person to whom the commissioner has delegated functions.
(c) Designated projects. "Designated projects" means construction of a new water plant
and renovations to the wastewater treatment facility in the city of Hutchinson as authorized by
the Minnesota Legislature in the laws of 2011, Minnesota Statutes Chapter 7, Article 4, Section
12, and approved by the voters at the November 2nd, 2010 referendum.
(d) State sales and use tax laws and rules. "State sales and use tax laws and rules"
means those provisions of the state revenue laws applicable to state sales and use tax imposition,
administration, collection, and enforcement, including Minnesota Statutes, chapters 270C, 289A,
297A, and Minnesota Rules, chapter 8130, as amended from time to time.
Section 3. Local sales and use tax imposed; amount of tax; coordination with state
sales and use tax laws and rules. A local sales tax is imposed in the amount of 0.5% percent on
the gross receipts from sales at retail sourced within city limits which are taxable under the state
sales and use tax laws and rules. A local use tax is imposed in the amount of 0.5% percent on
the storage, use, distribution or consumption of goods or services sourced within city limits
which are taxable under the state sales and use tax laws and rules. All of the provisions of the
state sales and use tax laws and rules apply to the local sales and use tax imposed by this chapter.
The local sales and use tax imposed by this chapter shall be collected and remitted to the
commissioner on any sale or purchase when the state sales tax must be collected and remitted to
the commissioner under the state sales and use tax laws and rules and is in addition to the state
sales and use tax.
Section 4. Motor Vehicle Excise Tax. In lieu of any city sales tax, there is hereby
imposed an excise tax in the amount of $20 per vehicle on the sale of new and used motor
vehicles as defined in this subchapter by any person engaged within the city in the business of
selling motor vehicles at retail. This excise tax is in addition to any excise tax imposed by the
state. The excise tax shall be stated and charged separately and collected by the retailer and
remitted monthly to the City Administrator. Each retail seller of motor vehicles shall complete
and submit with each monthly payment of the excise tax such forms as may be required by the
City Administrator. Except to the extent that they may be inconsistent herewith, all provisions of
this subchapter shall also apply to the motor vehicle excise tax. The motor vehicle excise tax
collected each month by a retail seller of vehicles shall be remitted to the City Administrator on
or before the fifteenth day of the following month.
Section 4. Effective date of tax; transitional sales. Except as otherwise provided
herein, the local sales and use tax imposed by this chapter shall apply to sales and purchases
made on or after October 1", 2019. The local sales and use tax imposed by this chapter shall not
apply to:
(a) The gross receipts from retail sales or leases of tangible personal property made
pursuant to a bona fide written contract, which unconditionally vests the rights and obligations of
the parties thereto, provided that such contract was enforceable prior to Octoberlst, 2019 and
that delivery of the tangible personal property subject thereto is made on or before October l"
2019.
(b) The gross receipts from retail sales made pursuant to a bona fide lump sum or fixed
price construction contract, which unconditionally vests the rights and obligations of the parties
thereto and which does not make provision or allocation of future taxes, provided that such
contract was enforceable prior to Octoberlst, 2019, and that delivery of the tangible personal
property used in performing such construction contract is made before April 1, 2020.
(c) The purchase of taxable services, including utility services, if the billing period
includes charges for services furnished before and after October 1st, 2019, but the local sales
and use tax imposed by this chapter shall apply on the first billing period not including charges
for services furnished before October 1" 2019.
(d) Lease payments for tangible personal property and motor vehicles that includes a
period before and after October 1". 2019, but the local sales and use tax imposed by this chapter
shall apply on a prorated basis to lease payment amounts attributable to that portion of the lease
payment period on or after October 1", 2019, and on the entire lease payment for all lease
payment periods thereafter.
Section 5. Tax Clearance; Issuance of Licenses.
(a) The city may not issue or renew a license for the conduct of a trade or business within
the city if the commissioner notified the licensing division of the city that the applicant owes
delinquent city taxes as provided in this chapter, or penalties or interest due on such taxes.
(1) City taxes include sales and use taxes provided in this article. Penalties and
interest are penalties and interest due on taxes included in this definition.
(b) Delinquent taxes does not include a tax liability if. (i) an administrative or court
action which contests the amount or validity of the liability has been filed or served, (ii) the
appeal period to contest the tax liability has not expired, or (iii) the applicant has entered into a
payment agreement and is current with the payments.
(c) Applicant means an individual if the license is issued to or in the name of an
individual or the corporation or partnership if the license is issued to or in the name of a
corporation or partnership.
(1) A copy of the notice of delinquent taxes given to the licensing division of the
city shall also be sent to the applicant taxpayer. In the case of renewal of a license,
if the applicant requests in writing, within 30 days of receipt of the notice of
hearing, then, a contested hearing shall be held under the same procedures as
provided in Minn. Stat. 270A for the state sales and use tax imposed under Minn.
Stat. 297A; provided further that if a hearing must be held on the state sales and
use tax, hearings must be combined.
Section 6. Deposit of revenues; costs of administration; termination of tax.
(a) All of the revenues, interest, and penalties derived from the local sales and use tax
imposed by this chapter collected by the commissioner and remitted to the city shall be deposited
by the city finance director in the city treasury and shall be credited to the fund established to pay
the costs of collecting the local sales and use tax imposed by this chapter and to finance the
capital and administrative costs directly related to completing the designated projects.
(b) The local sales and use tax imposed by this chapter shall terminate at the earlier of:
(1) January 1", 2030; or (2) when the City Council determines that the amount of revenue raised
is sufficient to pay for the designated projects, plus an amount sufficient to pay the costs related
to issuing bonds and interest on the bonds has been received from the local sales and use tax
imposed by this chapter to pay for all the capital and administrative costs directly related to
completing the designated projects. Any funds remaining after payment of all such costs and
retirement or redemption of the bonds shall be placed in the general fund of the city. The local
sales and use tax imposed by this chapter may terminate at an earlier time if the City Council so
determines by ordinance.
Section 7. Agreement with the commissioner. The city may enter into an agreement
with the commissioner regarding each party's respective roles and responsibilities related to the
imposition, administration, collection, enforcement, and termination of the local sales and use tax
imposed by this chapter. Any such agreement shall not abrogate, alter, or otherwise conflict with
the state sales and use tax laws and rules, this ordinance, or the laws of 2011, Minnesota Statutes
Chapter 7, Article 4, Section 12.
Section 8. Summary publication. The following summary is approved by the City
Council and shall be published in lieu of publishing the entire ordinance pursuant to Minnesota
Statutes section 412.191:
Pursuant to a voter -approved referendum, the city is authorized to and will impose
a local sales and use tax of 0.5% percent on retail sales and a $20 motor vehicle
excise tax made after October 1", 2019 to be used to fund certain designated projects
related to construction of a new water plant and renovations to the wastewater
treatment facility.
Section 9. This Ordinance shall be in full force and effect beginning on October 1, 2019.
Approved by the City Council of the City of Hutchinson, Minnesota, this day of
, 2019.
Attest:
Gary T. Forcier, Mayor Matt Jaunich, City Administrator
4
Section
34.01
34.02
34.03
34.04
34.05
34.06
34.07
34.08
34.09
34.10
34.11
34.12
34.13
Cross-reference:
Hutchinson, MN Code of'Ordinances
CHAPTER 34: FINANCE AND TAXATION
Sales and Use Tax; Motor Vehicle Excise Tax
Authority
Definitions
Sales and use tax
Separate statement; collection from purchaser; advertising no tax; minimum
uniform tax collection methods
Exemption certificates
Presumption of purpose of sale
Collection of sales and use tax at time of sale
Agent of retailer
Motor vehicle excise tax
Effective date; transitional sales
Collection and enforcement
Tax clearance issuance of licenses
Expiration of sales tax
Accounts, claims or demands, see § 32.02
Deferment of special assessments, see § 32.03
SALES AND USE TAX; MOTOR VEHICLE EXCISE TAX
§ 34.01 AUTHORITY.
(A) The state legislature has, by the laws of 2011 M.S. Ch. 7, Art. 4, § 12, as it may
be amended from time to time, authorized the city to impose an additional sales and use tax, and
a motor vehicle excise tax within the city to provide revenues to pay certain costs related to the
construction and improvement of the city's water and wastewater facilities, including securing
and paying debt service on bonds.
American Legal Publishing Corporation
(B) The city approved the Act in accordance with applicable law.
(2004 Code, § 35.01) (Ord. 11-0680, passed 10-25-2011)
§ 34.02 DEFINITIONS.
For the purposes of this subchapter, the words, terms and phrases used in this subchapter
shall have the meaning ascribed to them in M.S. § 297A.61, as it may be amended from time to
time, except where the context clearly indicates otherwise. In addition, for the purpose of this
subchapter, the following definitions shall apply unless the context clearly indicates or requires a
different meaning.
code.
ACT. The laws of Minnesota for 2011, M.S. Ch. 7, Art. 4, § 12, as amended.
CHAPTER. This subchapter in its present form and as subsequently codified in the city
CITY. The City of Hutchinson.
COMMISSIONER. The Commissioner of Revenue for the state acting under the
authority of an agreement entered into between the city and the state pursuant to the Act, or such
other person or entity designated to administer and collect the city's sales and use tax.
HUTCHINSON SALES AND USE TAX. The sales and use tax imposed and collected
pursuant to this subchapter.
MOTOR VEHICLE Has the meaning given to it by M.S. § 29713.01, Subd. 11, as it may
be amended from time to time, but only to the extent the motor vehicle is required to be
registered for road use.
MOTOR VEHICLE EXCISE TAX. The $20 per vehicle tax imposed and collected
pursuant to this subchapter.
RETAILER MAINTAINING A PLACE OF BUSINESS IN THE CITY (or any like
term). Any retailer having or maintaining within the city, directly or by a subsidiary, an office,
place of distribution, sales or sample room or place, warehouse or other place of business, or
having any representative, agent, sales person, canvasser or solicitor operating in the city under
the authority of the retailer or its subsidiary, for any purpose, including the repairing, selling,
delivering, installing or soliciting of orders of the retailer's goods or services, or the leasing of
tangible personal property located in the city, whether the place of business or agent,
representative, salesperson, canvasser, transient merchant, peddler or solicitor, is located in the
city permanently or temporarily, or whether or not the retailer or subsidiary is authorized to do
business within the city.
(2004 Code, § 35.02) (Ord. 11-0680, passed 10-25-2011)
§ 34.03 SALES AND USE TAX.
Except as otherwise provided in this subchapter there is hereby imposed an additional
sales tax in the amount of 0.5% on the gross receipts from the sales at retail, and the storage, use,
distribution or consumption of goods or services which are taxable, pursuant to M.S. Ch. 297A,
as it may be amended from time to time, and occur within the city. The imposition,
administration, collection and enforcement of this tax shall be governed by the provisions of
M.S. Ch. 297A, as it may be amended from time to time.
(2004 Code, § 35.03) (Ord. 11-0680, passed 10-25-2011)
§ 34.04 SEPARATE STATEMENT; COLLECTION FROM PURCHASER;
ADVERTISING NO TAX; MINIMUM UNIFORM TAX COLLECTION METHODS.
The city's sales and use tax shall be stated and charged separately from the sales price or
charge for service insofar as practical, and should be a debt from the purchaser to the seller
recoverable at law in the same manner as other debts. In computing the tax to be collected as a
result of any transaction, any amount of tax less than 1/20 may be disregarded and amounts of
tax 1120 or more may be considered an additional cent. If the sales price of any sale at retail is
$0.99 cents or less, no tax shall be collected.
(2004 Code, § 3 5.04) (Ord. 11-0680, passed 10-25-2011)
§ 34.05 EXEMPTION CERTIFICATES,
A fully completed exemption certificate taken from a purchaser to the effect that the
property purchased is for resale or that the sale is otherwise exempt from the application of the
tax imposed by this subchapter will conclusively relieve the retailer from collecting and
remitting the tax to the extent the seller is also relieved of liability for the sales tax under M.S. §
297A.665, as it may be amended from time to time. A person who has obtained from the
Commissioner an exemption certificate pursuant to M.S. § 297A.72, as it may be amended from
time to time, may use such exemption certificate for the purposes of the sales tax imposed by the
city.
(2004 Code, § 35.05) (Ord. 11-0680, passed 10-25-2011)
§ 34.06 PRESUMPTION OF PURPOSE OF SALE.
For the purpose of the proper administration and enforcement of § 34.03 of this chapter,
it shall be presumed that all retail sales for delivery in the city are for storage, use or other
consumption in the city until the contrary is established.
(2004 Code, § 35.06) (Ord. 11-0680, passed 10-25-2011)
§ 34.07 COLLECTION OF SALES AND USE TAX AT TIME OF SALE.
(A) Any retailer making deliveries within the city, any retailer maintaining a place of
business in the city or any other retailer otherwise doing business within the city, upon making
sales or any items described in § 34.03 of this chapter, which are not exempted from the sales tax
imposed under that section and which are to be delivered or caused to be delivered within the
city to the purchaser, shall at the time of making such sales collect the sales and use tax from the
purchaser. The tax collected by such retailer shall be remitted to the Commissioner on behalf of
the city.
(B) Any retailer required to collect the city's sales and use tax and remit such tax to
the Commissioner pursuant to this section shall register with the Commissioner and provide such
other information as the Commissioner may require.
(2004 Code, § 35.07) (Ord. 11-0680, passed 10-25-2011)
§ 34.08 AGENT OF RETAILER.
When, in the opinion of the Commissioner, it is necessary for the efficient administration
of the tax, the Commissioner may regard any salesperson, representative, trucker, peddler,
transient merchant, solicitor or canvasser as the agent of the dealer, distributor, supervisor,
employer or other person under whom such salesperson, representative, trucker, peddler transient
merchant, solicitor or canvasser operated or from whom the tangible property is being sold is
obtained, and may regard the dealer, distributor, supervisor, employer or other person as a
retailer for the purposes of this subchapter.
(2004 Code, § 35.08) (Ord. 11-0680, passed 10-25-2011)
§ 34.09 MOTOR VEHICLE EXCISE TAX.
In lieu of any city sales tax, there is hereby imposed an excise tax in the amount of $20
per vehicle on the sale of new and used motor vehicles as defined in this subchapter by any
person engaged within the city in the business of selling motor vehicles at retail. This excise tax
is in addition to any excise tax imposed by the state. The excise tax shall be stated and charged
separately and collected by the retailer and remitted monthly to the City Clerk. Each retail seller
of motor vehicles shall complete and submit with each monthly payment of the excise tax such
forms as may be required by the City Clerk. Except to the extent that they may be inconsistent
herewith, all provisions of this subchapter shall also apply to the motor vehicle excise tax. The
motor vehicle excise tax collected each month by a retail seller of vehicles shall be remitted to
the City Clerk on or before the fifteenth day of the following month.
(2004 Code, § 35.09) (Ord. 11-0680, passed 10-25-2011)
§ 34.10 EFFECTIVE BATE; TRANSITIONAL SALES.
(A) Except as otherwise provided in this subchapter, the city's sales and use tax
authorized by this subchapter shall apply to sales made on or after 1-1-2012, and shall be in
addition to all other taxes now in effect.
(B) The city's sales and use tax shall not apply to the following;
(1) The gross receipts from retail sales or leases of tangible personal property
made pursuant to a bona fide written contract which unconditionally vests the rights and
obligations of the parties thereto; provided that, such contracts are enforceable contracts entered
into before 1-1-2012, and that delivery or possession of the tangible personal property subject
thereto is made on or before 2-29-2012;
(2) The gross receipts from retail sales made pursuant to bona fide lump sum
or fixed price construction contract which unconditionally vests the rights and obligations of the
parties thereto and which does not make provision for allocation of future taxes; provided that,
such contract is an enforceable contract entered into before 1-1-2012, and the delivery of the
tangible personal property used in performing such construction contract is made before
1-1-2013;
(3) Payments made prior to 1-1-2012, for contracts to provide taxable
services; provided that, such contracts are enforceable contracts entered into before 1-1-2012,
however, the city's sales and use tax shall apply to payments made pursuant to such contracts to
provide services on and after 2-1-2012; and/or
(4) Utility bills that include charges for services for any date before 1-1-2012,
however, the city's sales and use tax shall apply to all utility bills for services provided
beginning 1-1-2012.
(2004 Code, § 35.10) (Ord. 11-0680, passed 10-25-2011)
§ 34.11 COLLECTION AND ENFORCEMENT.
The city's sales and use tax imposed by the city pursuant to this subchapter shall be
subject to the same interests, penalties and other rules as are applicable to the state general sales
and use tax imposed by M.S. Ch. 289A and Ch. 297A, as they may be amended from time to
time. The city's sales and use tax imposed by the city pursuant to this subchapter may be
collected by the state on behalf of the city as provided by an appropriate agreement with the
State Commissioner of Revenue.
(2004 Code, § 35.11) (Ord. 11-0680, passed 10-25-2011)
§ 34.12 TAX CLEARANCE ISSUANCE OF LICENSES.
(A) The city may not issue or renew a license for the conduct of a trade or business in
the city if the Commissioner notifies the city that the applicant for such license owes delinquent
city sales and use taxes as provided in this subchapter, or penalties or interest due on such taxes.
For the purposes of this subchapter, the following definitions shall apply unless the context
clearly indicates or requires a different meaning.
APPLICANT. An individual if the license is issued to or in the name of an
individual, or the corporation, partnership or other entity if the license is issued to or in the name
of a corporation, partnership or other entity.
CITYSALESAND USE TAXES Includes sales and use tax as provided in this
subchapter. Penalties and interest are penalties and interest due on taxes included in this
definition.
DELINQUENT TAXES. Does not include a tax liability if
(a) In administrative or court action which contests the amount of
validity or the liability has been filed or served;
(b) The appeal period to contest tax liability has not expired; or
(�) The applicant has entered into a payment agreement and is current
with the payments.
(S) A copy of the notice of delinquent taxes given to the city shall also be sent to the
applicant taxpayer, In the case of renewal of a license, if the applicant requests a hearing in
writing within 30 days of the receipt of the notice of delinquent taxes, then a contested case
hearing shall be held by the Commissioner under the same procedures as provided in M.S. §
270C.72, as it may be amended from time to time, for the state sales and use tax imposed under
M.S. Ch. 297A, as it may be amended from time to time; provided that, if a hearing must be held
on the state sales and use tax, hearings may be combined.
(2004 Code, § 35,12) (Ord. 11-0680, passed 10-25-2011)
§ 34.13 EXPIRATION OF SALES TAX.
The authority to collect taxes imposed under this subchapter shall expire on 1-1-2030 or
at such time the City Council has determined that the indebtedness for which the tax was
originally imposed has been paid, whichever is sooner.
(2004 Code, § 35.13) (Ord. 11-0680, passed 10-25-2011)
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of First Reading of Ordinance Exemption No. 19-804
Department: PW/Eng
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff recently received a request from the general contractor for the City's South Grade Corridor Improvements
project (Letting No. 2/Project No. 19-02) to revise our City noise ordinance requirements, Saturday 9:00 AM start time
revised to 7:00 AM similar to weekdays, for all weekends this summer/fall. Please note that this project is scheduled
to be completed on or before November 1, 2019.
City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure
that the City specified construction completion dates are achieved by the contractor.
BOARD ACTION REQUESTED:
Approval of City Ordinance No. 19-804 First Reading and Order Second Reading
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 19-804
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION
DURING THE SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS
PROJECT (L2/P19-02)
Findings of the City Council:
That the South Grade Road Corridor Improvements project (L2/P19-02) is scheduled to be
completed on or before November 1, 2019.
In order to have the project completed in a timely manner and to hopefully eliminate delays
and additional expenses, as well as for the public good, governmental entities and their contractors
and subcontractors may need to work longer hours than permitted in Hutchinson City Code
§92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and
10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or
holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the S outh
Grade Road Corridor Improvements project (L2/P19-02) from now through November
1, 2019, and that specifically construction activities will be allowed between the hours of 7:00 a.m.
and 9:00 p.m. on Saturdays until the date noted above.
Adopted by the City Council this 13th day of August 2019.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Calling Budget Workshop Meetings for 4.00 pm on August 27 & September 10
Department: Administration
LICENSE SECTION
Meeting Date: 8/13/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 1
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is looking to call our next two budget workshop meetings of the year in preparation for the 2020 budget.
The next workshop (2nd overall) will be at 4 p.m. on August 27 and will focus on our Capital Improvement Plan which
was distributed to you at the end of July.
The third budget workshop will focus on the preliminary budget and tax levy and will be held at 4 p.m. on September
10. A copy of the proposed budget and levy will be sent to you by September 1 st. The preliminary tax levy is expected
to go to the council for approval at your September 24 meeting.
Staff is asking the council to call these two budget workshop meetings.
BOARD ACTION REQUESTED:
Approval of calling two budget workshop meetings for 4:00 p.m. on August 27 and September 10
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
EDA Board Meeting
Main Conference Room — Enterprise Center
11:30 AM Wednesday, June 26th, 2019
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Jeremy Carter
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:33 AM.
II. Approve Agenda
III. Review Minutes
a. May 14th Finance Team meeting:
M/S/P: Cannon, Stearns to
approve the minutes as written.
Passed unanimously.
Economic Development Authority
Financial Summary as of May 2019
Operations
Cash Available
$63,871
Reserved
$56,736
Unreserved
$5,973
Economic Development Loan Fund
Cash Available
$125,610
Redline Systems Balance
$8,348
Ashwill Industries Balance
$8,599
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Advances to other funds (Enterprise Center)
$301,145
Downtown Revolving Loan Fund
Cash Available
$532,236
Loans Receivable
$396,937
Capital Assets
$201,329
Total Assets
$1,130,501
MIF Loan Fund
Cash Available
$2,676
MOXY Loan Receivable
$20,296
Enterprise Center Fund
Cash Available
$32,220
SHOPKO TIF District (TIF 4-5)
Cash Available
$148,062
Interfund Loans Receivable
$478,307
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$311,459
b. May 21 st EDA Board Meeting
M/S/P: Block, Czmowski to approve the minutes as written. Passed unanimously
c. June 6th EDA Board Special Meeting
M/S/P: Christensen, Block to approve the minutes as written. Passed unanimously.
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Czmowski, Stearns to approve the financial report as presented. Passed unanimously.
V. Director's Report
A Marketing Plan
B Business Recruitment / Expansions
C Mid -America Best Practices Conference
D Uponor Street Project
E DALADO Property
F Landy's Lodge Loan paid off
G Clinic Site Redevelopment
H Warrior Mfg. Expansion
Facebook updates = 5 Twitter activity = 5 Website updates = 2
Social media has 303 likes on Facebook and 87 followers on Twitter.
Staff updated the board on recent contacts and conversations.
Miles Seppelt to be presenting about TigerPath in Milwaukee, WI.
Projected start date is the week of July 81h. Projected completion is
before Labor Day.
Client made an offer on the building. Everything is progressing.
$26,480.99 paid off the EDA loan.
Two developers still interested in the site. Working on the FEMA grant.
Site plan was approved by Planning Commission and City Council.
VI. Cenex Site Redevelopment
■ Developer will be making changes to the original proposal they submitted and will re-
submit next month.
VII. Business Recruitment
■ New Company: Zephyr Wind Services — Wind Turbine generator repair company in
the NuCrane building.
■ Company "M" — looking at space in the Industrial Park.
Vill. Enterprise Center
■ Consider authorization of light fixture repair (e2 electric) $1,082.14
■ Consider authorization for monument sign pad (Triple G) $2,050
M/S/P: Christensen, Stearns to approve both authorizations for light fixture repair and
monument sign pad. Passed unanimously.
IX. Grant & Loan Program Applications
Siqn & Awning Grant Program
Crow River Floral & Gifts — George Quast $850
136 Hassan Street South
M/S/P: Cannon, Block to approve the grant application. Passed unanimously.
Dostal Electronics — Larry Dostal $1,000
147 Main Street South
M/S/P: Block, Czmowski to approve the grant application. Passed unanimously.
Richard Peterson $1,000
116 Main Street South
M/S/P: Czmowski, Christensen to approve the grant application. Passed unanimously.
Facade Improvement Program
Dostal Electronics $677
147 Main Street South
M/S/P: Cannon, Block to approve the grant application. Passed unanimously.
Richard Peterson $3,458.33
116 Main Street South
M/S/P: Czmowski, Stearns to approve the grant application. Passed unanimously.
X. Other Business — Enterprise Minnesota Survey
XI. Set Next Meeting — 11:30 AM Wednesday, July 24t", 2019
XII. Adjourn Meeting adjourned at 12:29pm.
M/S/P: Block, Christensen to adjourn the meeting. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, June 26, 2019
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner Monty
Morrow; Commissioner Anthony Hanson; GM Jeremy Carter
Absent, Attorney Marc Sebora
1. Conflict of Interest
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Wendorff, second by Commissioner Cheney to approve
the Consent Agenda. Motion carried unanimously.
3. Approve Financial Statements
Mr. Martig presented the financial statements. Electric Division Net Loss increased
by $50,765 mostly due to a decrease in revenue. Usage was down among all
classes. Natural Gas Net Income increased by $89,989 mostly due to higher
customer revenue with increased usage. Mr. Martig noted that in May 2019 heating
degree days were 379 compared to 115 the year before and cooling degree days
were opposite at 117 for 2018 to 38 this year.
GM Carter presented a pictorial of HUC's load data that Mr. Lang provided. The
pictorial shows the tracking of HUC for 2019 relative to the last 3 years and indicates
that 2007 was the load peak year. GM Carter noted the Electric side is trending
down for the first 5 months of 2019 and Natural Gas is opposite.
Motion by Commissioner Morrow, second by Commissioner Cheney to approve the
financial statements. Motion carried unanimously.
4. Open Forum
5. Communication
a. City Administrator — Matthew Jaunich — Absent
b. Divisions
i. Dan Lang, Engineering Services Manager —
1 . Not a lot of generation due to quiet weather.
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1. Completing work on 5th Ave project.
2. Finished relocation on South grade trail.
3. Will have work to do on TDK entrance. Entrance is turning into a City
street.
4. Chicago Ave re -conductor project will be starting soon.
iii. Randy Blake, Production Manager —
1 . Started running Engine 6. Will be working on starting Engine 7.
2. Fagen Inc. is working on repairing some insulation blankets that were
damaged during the project.
3. Fagen Inc. Paving Contractor was here this morning and paved
driveway and area around Plant 1 Cooling tower.
4. Exhaust Expansion joints need to be wrapped.
Discussions were held about the overall progress of the project.
iv. John Webster, Natural Gas Division Manager-
1. Completing work on 5th Ave project.
v. Jared Martig, Financial Manager-
1. 2018 Conservation report was filed to the state last month
2. MRES is making a couple of changes to the Conservation Rebates.
3. MRES adding Bright Energy Choices Program
c. Legal — Marc Sebora — Absent
d. Human Resources - Brenda Ewing
i. With the completion of the recent Legislative Session, there are a couple of
laws that will affect HUC:
1. Hands Free Law — will need to review all policies and procedures to
make sure HUC is compliant.
2. Wage Theft Law — There is a new requirement of what is needed on
paystubs for employees, along with information that is now required
to be on offer letters to new employees.
e. General Manager — Jeremy Carter
i. Had a second Union negotiation meeting today and have a tentative verbal
agreement in place. Over the next month, the contract will be updated and
transferred between both parties. Staff is anticipating the contract will be
ratified by the union in July and should be on the July agenda for commission
approval.
ii. On June 19, EPA issued the final ruling on the Affordable Clean Energy Rule
(ACE).
iii. Staff had a third Strategic Planning meeting this week. Commissioners
please look at calendars and let Angie know if there are any times that do not
work.
6. Policies
a. Review Policies
2
i. Section 6 of Exempt Handbook
ii. Section 6 of Non -Exempt Handbook
No changes recommended at this time.
b. Approve Changes
No changes made to the policies under review.
7. Unfinished Business
8. New Business
a. Approve Requisition #7984 — Replacing Transformer for Generator #3
Mr. Hunstad presented Requisition #7984 to replace Transformer for Generator
#3. As older generators at Plant 1 have been eliminated, the existing 10MVA set
up transformer has become oversized and less efficient. HUC is looking to
replace the 10MVA with a rebuilt 5MVA step up transformer.
After discussion a motion by Commissioner Morrow, second by Commissioner
Hanson to approve Requisition #7984 — Replacing Transformer for Generator #3.
Motion carried unanimously.
b. Approve Petrotech Contract — Unit #8 Control System Replacement
GM Carter presented Petrotect Contract — Unit #8 Control System Replacement.
HUC recently advertised for bids to replace a portion of the genset control system
due to obsolescence of replacement parts and support. Having met all bidding
requirements and now having received the required Performance Bond and
Payment Bond, HUC Staff recommends approving the Petrotech Contract.
After discussion, a motion by Commissioner Hanson, second by Commissioner
Cheney to Approve Petrotech Contract — Unit #8 Control System Replacement.
Motion carried unanimously.
c. Approve Requisition #8006 - Prince of Peace Relocate
Mr. Webster presented Requisition #8006 Prince of Peace Relocate. Prince of
Peace Retirement Living (POPRL) has requested that HUC move the 2" gas line
that is currently located in the alley behind 301 Glen St. SW. POPRL Board of
Directors has passed a motion to pay for the cost of moving the gas line and cost
of materials. To remove this 2" steel line, a contractor is required to perform the
work for HUC. HUC contacted three contractors however, only Northern Pipeline
Construction was able to provide a proposal.
3
After discussion, a motion by Commissioner Wendorf:f, second by Commissioner
Hanson to Approve Requisition #8006 - Prince of Peace Relocate. Motion carried
unanimously.
d. Approve Requisition #8007 - Waller Drive Relocate
Mr. Webster presented Requisition #8007 Waller Drive Relocate. The City of
Hutchinson has requested that the existing 3" steel main that feeds HTI be
relocated to allow the City of Hutchinson to perform storm drainage work on Waller
Dr. To relocate this 3" steel line, a contractor is required to perform the work for
HUC. The replacement of this line also allows the Natural Gas Division to retire a
non -complying underground valve. HUC contacted three contractors however,
only Northern Pipeline Construction was able to provide a proposal.
After discussion, a motion by Commissioner Cheney, second by Commissioner
Morrow to Approve Requisition #8007 - Waller Drive Relocate. Motion carried
unanimously.
e. Approve Requisition #8013 — SCADA Master Replacement
Mr. Lang presented Requisition #8013 — SCADA Master Replacement. HUC Staff
would like to replace the Supervisory Control and Data Acquisition (SCADA)
Master due to outdated and obsolete software, which is causing compatibility
issues with the Window operating system, support software/cybersecurity and field
devices. The business that installed the current SCADA system is no longer in
business, leaving no manufacturer support of HUC's SCADA system. Updating
the system will also allow for optional expansion and integration of outage
management, GIS, and other system reliability products. HUC Staff is
recommending the approval of Survalent Technology, Inc. of $112,750. Survalent
Inc. will fulfill all of HUC's specifications in areas of OS compatibility (Windows vs
Linux), cybersecurity/workstation access, and migration of current end user
requirements. This project was included in the 2019 O&M budget ($160,000).
After discussion, a motion by Commissioner Morrow, second by Commissioner
Wendorff to Approve Requisition #8013 — SCADA Master Replacement. Motion
carried unanimously.
f. Discussion of Exempt Employee Pay Performance System
GM Carter opened the discussion of Exempt Employee Pay Performance System
by recapping conversations that started in 2016. The original directives of the
Board was to assess the overall organization. There were three components that
were considered 1) Does HUC have appropriate job descriptions for all positions
along with proper responsibilities reflected within those positions up to date. 2)
Evaluate grade/job classifications; are all jobs classified in an appropriate pay
grade on a pay grid scale/structure relative to other jobs within HUC and market
data and 3) put in place a performance based system that can stand alone;
currently the performance pay for non -union employees has correlation to the
4
union contract. Part of the discussion is to gauge the Commissioners on weather
moving down a different path is something the Commission would like to explore,
or should the current system stay in place. The past conversations have centered
on a regressive pay system as employees get to the top of the pay range. There
are many components that need to be considered.
After much discussion, the Commissioners agreed this is a delicate conversation
with many dynamics that should not be rushed. This topic will continue to stay on
the agenda and each Commissioner should talk with Jeremy or Brenda if there are
any additional questions.
9. Adjourn
There being no further business, a motion by Commissioner Cheney, second by
Commissioner Wendorff to adjourn the meeting at 3:48p.m. Motion carried
unanimously.
Robertendorff, tary
ATTEST /
Don Martinez, President
5
Planning, Zoning and Building Dept. Monthly Report
2nd Quarter 2019
Building Department Permit Activities
2nd Qtr. 2018
2nd Qtr. 2019
2018 Year to Date
2019 Year to Date
Total Number Inspections
885
1332
1232
2172
Total Number Plan Review
67
55
92
85
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
1
$695,800.00 A
2
$6,761,366.00
1
$695,800.00
Commercial ( additions/remodels)
26
$4,135,430.00
29
$8,658,851.00
36
$6,020,845.00
41
$9,151,351.00
Total Commercial
26
$4,135,430.00
30
$9,354,651.00
38
$12,782,211.00
42
$9,847,151.00
Industrial (new)
0
$0.00
0
$0.00
0
$0.00
0
Industrial (additions/remodels)
5
$1,826,600.00
0
$0.00
8
$2,744,600.00
0
$0.00
Total Industrial
5
$1,826,600.00
0
$0.00
8
$2,744,600.00
0
$0.00
Fire Sprinkling
8
$300,108.00
0
$0.00
11
$351,288.00
2
$4,797.00
New Residential
12
$2,382,979.00
14
$3,050,863.00
13
$2,586,920.00
16
$3,617,557.00
Residential mist (additions/remodels)
50
$161,703.00
42
$190,949.00
71
$534,274.00
62
$364,684.00
Set Fee permits (reside, reroof, window)
344
$0.00
186
$0.00
415
234
HRA Permits
0
$0.00
0
$0.00
0
$0.00
1
$0.00
Waived Fees
0
$0.00
0
$0.00
1
$4,000.00
0
$0.00
Subtotal Building Permits
445
$8,806,820.00
272
$12,596,463.00
557
$19,003,293.00
357
$13,834,189.00
Mechanical
70
$855,632.00
58
$483,208.00
107
$1,789,285.00
93
$825,098.00
HRA Mechanical
0
$0.00
0
$0.00
0
0
Plumbing
28
$0.00
28
$0.00
53
49
HRA Plumbing
0
$0.00
0
$0.00
0
0
Total Valuation
543
$9,662,452.00
358
$13,079,671.00
717
$20,792,578.00
499
$14,659,287.00
*Set fees not included in valuation
A Commercial New 1094 Hwy 15 S (Shell for Shops at Hutch) - $695,800
B Commercial/Ind. Remodel 1095 Hwy 15 S (Hutch Health Addition)- $4,101,144; 1095 Hwy 15 S (Hutch Health footing/foundation)
- $1,456,000; 1200 Roberts Rd SW (HHS tennis courts) - $816,000; 980 2nd Ave SE (Ridgewater E roof
C project) - $715,000; 100 Glen St SW (Park tennis courts) - $570,000
New Single Family 1408 Heritage Ave NW - $256,214; 1215 Dale St SW - $308,508; 161 Detroit Ave SE - $221,205; 141 Eau Claire Ave
SE - $218,713; 1340 Southfork Dr SE - $214,156; 409 Grant Ave SE - $175,350; 413 Grant Ave SE - $175,350; 133
Eau Claire Ave SE - $217,341; 153 Detroit Ave SE - $276,587; 196 Denver Ave SE - $219,828; 444 Grant Ave SE -
$192,701; 464 Grant Ave SE - $192,701; 448 Grant Ave SE - $189,508; 460 Grant Ave SE - $192,701
Other Building Inspection Activities April 11 - AMBO Board mtg; April 17 - CCLD Spring Seminar; April 18 -ICC Region III Edu Planning
Committee Mtg; May 9 - AMBO Board mtg; May 15 - SW MN Chapter mtg; June 20 - AMBO Board
Mtg; June 21- MN CCLD Building Official Forum
Evergreen Meals served April -June
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
832
323
18
482
84
163
week
1019
402
63
433
165
268
week
969
333
47
570
183
309
week
699
270
56
447
136
219
week
302
114
8
171
127
134
3821
1442
192
2103
695
1093
Total Meals served April - June 9346
Dates Closed
Planning and Zoning Quarterly Activities Year: 2nd Quarter, 2019
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
8
Conditional Use Permit for used car sales
Processed
and automotive repair shop at 1130 Hwy 7
E; Final Plat for City of Hutchinson Street
ROW Plat No. 14; Site Plan approval for
addition at 1145 51h Ave SE; Rezone of
properties at 477 and 479 Hwy 7 E and
Preliminary and Final Plat for Coop
Subdivision; Preliminary and Final Plat for
White Hawk Village Second Addition
Number of Joint Planning Board Applications
3
Conditional Use Permit to construct an
Reviewed and Processed
additional storage building at 18250
203rd St Hutchinson, Hutchinson
Twnshp; Prelim/Final Plat for
Woodview Acres 5th Subdivision;
Conditional Use Permit for accessory
structure without a primary structure at
20978 York Rd, Lynn Twnsh
Number of Planning Commission Meetings
2
Preliminary and Final Plat, Site Plan,
Conditional Use Permit, Vacation of Alley
and Rezone for Prince of Peace Senior
Apartments; Conditional Use Permit for
used car sales and automotive repair shop
at 1130 Hwy 7 E; Final Plat for City of
Hutchinson Street ROW Plat No. 14; Site
Plan approval for addition at 1145 51h Ave
SE
Number of Joint Planning Meetings
2
Prelim/Final Plat for Woodview Acres
5th Subdivision; Conditional Use Permit
for accessory structure without a
primary structure at 20978 York Rd,
Lynn Twnsh
Number of Zoning Reviews for Building Permits
37
(Compliance with Zoning Code
Number of Land Use Permits Issued - (Fences,
73
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
23
Number of Predevelopment/Pre Application
12
Gus Wurdell, Dale Wendorff, Warrior
Meetings
Manufacturing, Trident Development,
Prince of Peace, redevelopment
project, MITGI, Hwy 7 E development,
Zephyr Wind, Hwy 7 E, Downtown
Property
Number of Misc. Planning Meetings
57
City Council - 6
PBZ Staff Mtg - 4
Directors Mtg - 6
Public Arts - 2
Resource Allocation Mtg - 2
Facilities Update - 2
Planning Staff
Directors Coordination Mtg - 4
Laserfiche training
Nate Albee - 2
Gus Wurdell
Library repairs
Dale Wendorff
Library Resolution
Mtg @ McLeod Co Solid Waste
Mid America Business Systems
MCHP Mtg
Kelly Stephen
Logis Demo
City of Hutch/Warrio
Patrick Brama
Double O Auto Site
Chicken Ordinance — 2
Prince of Peace alley
Main Street Antiques water damage
MITGI Project review
Budget Workshop
Cory McClure
Jim Fahey
Tim Ulrich
Marc Telecky
Zephyr Wind
Warrior landscape
Parks Master Plan Wkshp
Fleet mtg
Harrington Merrill/City Cmte Mtg
Number of Zoning Enforcement Cases
6
Number of Walk -In Customers Served
996
Site Visits
12
