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cp06-11-19Hutchinson City Center
1 t t Hassan Street SE
Hutchinson, MN 55350 2522
Phone 320-587-5151, Fax 320-234-4240
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, June 11, 2019
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, June 11, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center,
I I I Hassan Street SE, Hutchinson, Minnesota for the following purpose:
■ JOINT MEETING WITH HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY
Matthew J 1ch, City Adminis tar
DATED: June 6, 2019
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DUNE 11, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Faith Lutheran Church
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15065 — Resolution Accepting Cash Donation to Hutchinson Fire Department
(b) Resolution No. 15067 — Resolution Accepting Cash Donation from Crow River Sno Pros for
Tree Purchases for Planting Along Luce Line Trail
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of May 28, 2019
(b) Regular Meeting of May 28, 2019
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Change Order No. 4 — Letting No. 1, Project No. 18-01 (Century
Avenue SE Reconstruction)
(b) Consideration for Approval of Out of State Travel for Miles Seppelt to Attend the Mid -America
Economic Development Council's Best Practices Conference July 17 — 19, 2019, in Milwaukee,
Wisconsin
CITY COUNCIL AGENDA June 11, 2019
(c) Consideration for Approval of Issuing 3.2 Malt Liquor License to Knights of Columbus St.
Christopher Council on June 28 & 29, 2019, for NTPA Power Pull Nationals at McLeod County
Fairgrounds
(d) Consideration for Approval of Renewing Food Vendor License to Rafael Jimenez
(e) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. UPDATE AND REQUESTS BY RIVERSONG MUSIC FESTIVAL
9. REVIEW OF CAMPBELL AND OTTER LAKES RESTORATION PROJECT FINAL REPORT
UNFINISHED BUSINESS
10. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-801 - AN
ORDINANCE SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE
PERTAINING TO HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH
RECONSTRUCTION PROJECT
11. APPROVE/DENY CUSTOM QUESTIONS FOR THE 2019 NATIONAL CITIZEN SURVEY
NEW BUSINESS
12. APPROVE/DENY RESOLUTION NO. 15068 — RESOLUTION ENTERING INTO MN/DOT
AGREEMENT 1033863 — TRAFFIC SIGNAL AT INTERSECTION OF TRUNK HWY 15 AND
SOUTH GRADE ROAD
13. APROVE/DENY SETTING COUNCIL WORKSHOP ON JUNE 25, 2019, AT 4:00 P.M. TO
REVIEW PARKS MASTER PLAN
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. APPROVAL OF COMMUNICATIONS TO LIBRARY BOARD
15. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Economic Development Authority Board Minutes from February and March 2019
(b) Hutchinson Utilities Commission Minutes from April 24, 2019
2
CITY COUNCIL AGENDA June 11, 2019
NHSCELLANEOUS
16. STAFF UPDATES
17. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON
RESOLUTION NO. 15065
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17,- and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Tracy Davenport $194.06 4/30/2019
Luke Radtke $970.30 4/30/2019
WHEREAS, such donations have been contributed to the City of Hutchinson as donations
to the Hutchinson Fire Department
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 11th day of June 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
CITY OF HUTCHINSON RESOLUTION
NO. 15067
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17,- and
WHEREAS, the following person(s) has offered to contribute the cash amount set forth
below to the city:
Name of Donor
Amount
Donation Date
Crow River Sno Pro's $1,500.00 6/3/2018
WHEREAS, such donation has been contributed to the City of Hutchinson to assist
with funding tree purchases for planting along the Luce Line Trail.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 11th day of June 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
2020 BUDGET KICKOFF
MINUTES
TUESDAY, MAY 28, 2019 - 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Steve Cook, Chad Czmowski and John Lofdahl. Others present were: Matt
Jaunich, City Administrator, Andy Reid, Finance Director and other city directors
2020 BUDGET KICKOFF REVIEW
2. 2020 Budget Kickoff
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's
workshop is to begin the 2020 budgeting season. Mr. Jaunich noted that setting the annual budget
is one of the biggest policy decisions of the City Council. The City's budget documents drive the
work of the city and are the forces behind achieving the City's Mission Statement. Mr. Jaunich
reviewed the City's mission statement, vision statement, the six core areas of focus which include
public safety, health & recreation, transportation, economic development, environment and good
government. Mr. Jaunich spoke about statements identified in the City's strategic plan to be
completed by 2023. Those statements included wanting to be known as a destination place for
recreation, art and leisure; wanting to have a growing, diverse economy with a skilled workforce;
wanting to have adequate, affordable housing for all; wanting to have welcoming and safe city
facilities to service current and future generations; wanting to have cost effective, reliable and
sustainable energy and practices; wanting to have high quality, multi -modal transportation and
infrastructure systems; wanting to have active citizen engagement, participation and involvement
and wanting to have fiscally responsible management to serve community needs. Mr. Jaunich
also reviewed five long-term goals the Council should consider every budget season. Those goals
include: 1. What should future tax levies look like? 2. What levels of services should the City
perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of
investment in technology and equipment, and what period of payback is acceptable? 5. What are
our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for
them?
Mr. Jaunich noted that the purpose of today's workshop is to review the budget calendar that has
been established as well as review historical data and items that staff has identified as
items/concerns that need to be addressed. Staff would also like to review the Fleet and Facility
Plans and how those are established as well as get direction from the Council on what they would
like to see during the 2020 budget preparation season. Mr. Jaunich noted that there are three
ways to approach a budget — either staff driven, Council driven or a combination of the Council
working with staff.
Mr. Jaunich reviewed tax rate comparisons of Hutchinson with other McLeod County cities as
well as with other regional center city rates. Hutchinson is the second lowest in the county and
ranks the fourth highest amongst regional centers. Mr. Jaunich spoke about the price of
government which is how many cents for every dollar earned is going to pay for City services,
excluding electric and gas utilities. Hutchinson is at approximately 3% for a total cost of
government which is rather comparable to other regional centers. Mr. Jaunich provided data on
economic comparisons, the 10-year tax rate trend, the 10-year total tax levy trend, the total
market value history, the total taxable market value history and the total tax capacity history. Mr.
Jaunich explained that the City's tax rate is determined by the tax levy and tax capacity and tax
capacity is determined by the market value. While the City has had modest tax increases over the
past ten years, the market values only recently have recovered. The City's 2019 taxable value is
actually about 0.6% lower than what it was in 2009. 2018 and 2019 total values have exceed a
billion and are the highest in the history of the city. Taxable values are starting to come back and
the 2019 report shows values increasing by 8.9%, another large recovery on top of 3.9% in 2018
and 5.1% in 2017. Tax increases without value increases end up having a negative effect on the
tax rate. The 2012 Homestead Market Value Exclusion enacted by the legislature had a negative
effect on the City's taxable market value. The Market Value exclusion ended up reducing the
City's taxable market value, increasing the City's tax rates, but recent value increases are lowing
those rates. The reduction in taxable value also shifted the tax burden from homesteaded property
to other properties. Mr. Jaunich reminded the Council that 2020's Uponor tax abatement, which
is estimated around $45,000, likely will have a negative but minor impact on the City's tax rates.
Mr. Jaunich further reviewed historical budget numbers including the tax levy from the last five
years and tax levies as a percentage.
Mr. Jaunich then provided a very preliminary general fund budget for 2020. This includes wages
and benefits expected to increase by 3.5%. 2020's budget includes $45,000 for Uponor's tax
abatement. Other expenditures are expected to remain relatively flat. A current look has a 0%
levy increase, but a 4% increase would be needed to balance the budget. The PILOT payment
from HUC will be fully phased in. All other revenues are at 2019 budgeted amounts. Revenues
are expected to remain relatively flat. A 1% tax levy increase is equal to $51,220. Mr. Jaunich
presented a preliminary general fund five-year budget. Mr. Jaunich provided a list of things to
think about when establishing the 2020 general fund budget — such as program changes — need for
increase/decrease?; enterprise fund transfers to the general fund; phasing of HSA employer
contributions into the general fund; appropriate LGA allocation; analysis of certain line item
projections; performance increase percentages; fleet/facility funding; funding of wages and
benefits; payroll allocations (general vs. enterprise); Master Park Plan recommendations;
continued discussion on general staffmg levels and service level needs/wants; appropriate CIP
funding and needs; Uponor tax abatement and state budget agreements — LGA increase? Mr.
Jaunich mentioned the increase in LGA funds and asked if the non -designated amount be
designated for something and asked the Council to think about if they want to do something with
the undesignated amount.
Mr. Jaunich then reviewed the debt management plan and the target debt levy of $2.6 million.
Due to the 1% debt levy increase in 2016 there won't be a need for another debt levy increase
until 2023. The 2023 tax levy will be a 1.5% increase. Years 2024 to 2032 will see an average
increase of 1.7%. The debt management plan includes financing for heavy equipment in 2017-
2021. The Plan moves annual project costs from $1.5 million to $1.9 million. The Plan moves
annual debt limits from $2.2 million to $2.6 million. Increasing interest rates may impact future
debt decisions. Andy Reid noted that the current plan allow for debt service instead of building
fund balance in a debt fund.
Mr. Jaunich also reviewed the five year CIP Plan. Major projects in 2020 include Trunk Hwy
15/Main Street; potential start of a new police station; South Central Trunk Storm; various streets;
screener replacement at Creekside; other equipment/vehicle replacements; water & wastewater
and other facility improvements.
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum provided an update
on Facility Planning. Mr. Jochum explained the process used by the Facility Committee for
projects. This includes using a Facility Inventory and Facility Condition Index (FCI) with
department heads and/or the facility manager. Inventory is compiled by using the FCI, possible
projects are ranked based on the FCI and overall need, obtain bids for projects, determine how
many projects can be achieved, award bids and complete the work. Mr. Jochum explained that
the Facility Committee is composed of nine staff members. Mr. Jochum also explained the
project prioritization criteria used which include public health, safety and welfare; facility
preservation; facility condition index; facility utilization; and energy conservation. Facility
assessment criteria includes envelope, roof, HVAC, lot/structure, electrical, interior, efficiency
and mechanical. Mr. Jochum also spoke more about the Facility Condition Index and the scoring
used. Mr. Jochum reviewed the various projects done since 2012. Mr. Jochum also reviewed the
projects planned through 2025 as well as the funding plan. Dolf Moon, PRCE Director, spoke
about the vast amounts of donations received from various organizations for park upgrades.
Andy Reid, Finance Director, presented before the Council. Mr. Reid provided an update on the
Fleet Committee. Mr. Reid explained that the objective of the fleet policy is to reduce ongoing
and replacement costs by addressing acquisition, use, maintenance and disposal of vehicles and
equipment. The Fleet Committee is comprised of seven staff members and meet at least twice a
year to review and recommend replacements and to review current year purchases and
dispositions. The Committee also meets as needed to address immediate needs/opportunities.
Mr. Reid spoke about acquisition procedures, disposition, utilization, maintenance, reporting and
policy review. Mr. Reid noted that the Committee used a Vehicle Condition Index (VCI) which
is a point system measurement used to assess the condition of each vehicle. Annual replacements
ideally shall consider the worst VCI scored vehicles and replacements can be prioritized within
the 5-year CIP based on the VCL Mr. Reid reviewed the VCI factors used which include service
age, miles or hours, utilization, reliability, maintenance and repair costs and condition. Mr. Reid
explained the fleet inventory and what the general fund accounts for and what the enterprise
funds account for. Mr. Reid spoke about the average annual replacement cost and funding of
light fleet and heavy fleet replacements. General discussion was held regarding the use of electric
vehicles.
The focus of the committee in 2019 includes fleet policy review and modification, prioritizing
replacements based on VCI rather than years of service, review energy efficiency options and
brainstorm creative alternatives and multi -departmental utilization.
Mr. Jaunich then reviewed the various City fund balances. Mr. Jaunich noted that the City is
fiscally healthy. The target cash balance for each fund is based on 50% of the 2019 budgeted
operating expenses plus the 2019 debt service payments. It is a measure of liquidity and the
ability of the enterprise fund to pay for its short-term obligations. Future capital needs and debt
service are not taken into consideration when looking at the target cash balance. Mr. Jaunich also
reviewed special projects fund balances which include the Community Improvement Fund,
Capital Projects Fund and the Public Sites Fund.
Mr. Jaunich also reviewed a list of staff concerns or items in need of being addressed. These
include: funding for new police station; funding plan for Master Park Plan recommendations;
long-term funding sources for heavy equipment; fleet funding still needs to be addressed;
construction costs increasing; long-term plan for tipping building at Creekside; impact of
water/wastewater storm rate study; garbage rates analysis; realistic revenue projections; continued
analysis of the debt fund and future debt needs; growth of salaries/benefits and increasing interest
rates. Mr. Jaunich asked the Council to think about the tax levy goal for 2020, any services they
would like to see provided and/or increased/decreased in 2020, a specific project/item they would
like to see budgeted for and/or done in 2020, or any fee/rate/transfer changes to look at in 2020.
Czmowski asked if staff could look into the cost of the rink size being bigger at Park Elementary.
Cook suggested the levy increase being around 3% or less. Cook also suggested looking at the
campground expansion. He also suggested to keep working on the river/lake basin plan. He also
suggested perhaps another phase on the work force housing study.
3. Adjournment
Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:25 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, MAY 28, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Czmowski, second by Sebesta, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — A moment of silence was held in lieu of an invocation
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15064 — Resolution Accepting $50.00 Donation from Bruce and Gladys Lickfelt
to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund
Motion by Cook, second by Christensen, to approve Resolution No. 15064. Motion carried
unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of May 14, 2019
(b) Workshop of May 14, 2019
Motion by Christensen, second by Sebesta, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
77-
(The items listedor consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
CITY COUNCIL MINUTES May 28, 2019
(a) Consideration for Approval of Non -Waiver of Tort Liability Limits for General Liability
(b) Consideration for Approval of Shady Ridge and Delaware Lift Stations Control Panel Equipment
Procurement
(c) Consideration for Approval of Resolution No. 15060 — Resolution to Sell at Auction Surplus
Property (Police Department Vehicles)
(d) Consideration for Approval of Resolution No. 15062 — South Grade Road SW Parking
Restrictions
(e) Consideration for Approval of Resolution No. 15063 — Resolution to Sell at Auction Surplus
Property (Dodge Dakota)
(f) Board Appointment/Reappointment
1. Todd Brandel to Police Commission to May 2022
2. Jared Golde to Pioneerland Library System
(g) Claims, Appropriations and Contract Payments
Item 7(d) was pulled for separate discussion.
Motion by Czmowski, second by Sebesta, to approve consent agenda with the exception of the
item noted above. Motion carried unanimously.
Item 7(d) had further discussion. Council Member Cook asked why this resolution is before the
Council as nothing is changing with the parking requirements. Kent Exner, City Engineer,
explained that when state aid funds are being used for a project there must be parking restrictions
in place. Because this project is using state aid funds, the state is requiring the restrictions as
part of the project approval process. The City cannot change these restrictions according to the
state's rules. Council Member Cook asked how the City can make changes in the future if so
desired. Mr. Exner explained that any changes would be made during the design phase of a
proj ect.
Motion by Cook, second by Christensen, to approve Item 7(d). Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
8. REVIEW OF CITY WATER -WASTEWATER STUDY RATE STRUCTURE
RECOMMENDATION
Kent Exner, City Engineer, presented before the Council. Mr. Exner introduced Karen Cavett of
SEH, the consultant who conducted an evaluation of the City's water and wastewater rates. Ms.
Cavett provided background information on the water/sewer rates including historical water demand
or gallons/day, projected population growth, projected commercial and industrial growth and water
usage amongst single families, multi -families, commercial and industrial accounts. Ms. Cavett also
reviewed the goals of the evaluation, which include to promote water conservation, comply with
state mandated requirements, provide fair and equitable rates and generate sufficient revenue
2
CITY COUNCIL MINUTES May 28, 2019
stability. Ms. Cavett also reviewed the existing water rate structure, water conservation rate
structures and the existing sewer rate structure. SEH's recommendation is to use an increasing block
rate structure. This structure is based on cost per gallon increases within specified blocks or
volumes and the rates should increase a minimum of 25% between the blocks. In addition, the
recommendation is to have a base charge (fixed costs). These are expenses that occur independent
of flow such as debt principal and interest payments, insurance, overhead, administration costs and
laboratory testing. The recommendation is to also have a usage charge (variable costs). These are
expenses that vary directly with the volume of flow such as flows and loadings, chemicals, power,
water and hauling of biosolids. SEH is recommending to add two more classifications to the rate
structure which are Res -Mobil Home and Res -Mixed. SEH's recommendation for residential users
is as follows: single family connection = base charge + $/1000 gallons; multi -family connections =
base charge (0.65 x Units) + $/1000 gallons. SEH's recommendation for commercial and industrial
is: base charge (equivalent meter size/actual usage per meter) + $/1000 gallons. Ms. Cavett
reviewed the current sewer rate structure in which the usage charge is based on January and
February water usage. SEH's recommendation is for the sewer usage charge to be based on monthly
water use. This will encourage water conservation, capture metered flow sent to the wastewater
system, allow installation of irrigation meters for watering lawns/gardens/filling pools, etc. and has
the same usage tiers as water. Cook asked for graphics on sewer monthly flows.
Council Member Cook noted some uncomfortableness he had with the metered rates. Ms. Cavett
noted she could put data together with true rates to see how various users would be impacted with
new rates. Council Member Cook noted that when the sales tax was put in place, it was noted that
the City wouldn't have any rate increases and the City doesn't necessarily know what can be handed
down. Council Member Cook noted that currently the sewer fund has a $6 million balance and it is
forecasted to be at $9 million in 2028.
UNFINISHED BUSINESS
9. APPROVE/DENY 2019 ASH TREE REMOVAL -REPLACEMENT PROJECT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that staff is
proposing removal and replacement of 113 ash trees in 2019 pursuant to Council direction given at
the April 9, 2019, Council meeting. Mr. Olson commented that several of the trees identified are
adjacent to or on city -owned property. This was deemed necessary given the relatively short time
frame given to complete this project. The proposed project is to remove and replace 72 boulevard
trees, 25 park trees, 2 private trees, and 14 trees pending response. Trees pending responses are
boulevard trees in the Church Street SW/Merrill Street SW neighborhood. The total project cost is
$139,996. Council Member Cook asked that this project not be done at this time and that staff just
do the normal/scheduled tree removal/replacement work and then develop a plan over next winter
and focus a bit more on residential neighborhoods instead of group cutting on Michigan, Adams,
Linden and Oddfellows. It was suggested that Council Member Cook work on this project with
staff.
Motion by Cook, second by Christensen, to deny 2019 ash tree removal -replacement project and
have staff just work on normal/scheduled removal/replacement for the season.
10. APROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-800 —
GRANTING A FRANCHISE TO HTI/TDK AND UPONOR TO ERECT COMMERCIAL
SIGNAGE IN THE CITY RIGHT-OF-WAY OF TECHNOLOGY DRIVE NE
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last
Council meeting the Council had its first reading of this ordinance granting a franchise to HTI/TDK
and Uponor to erect a commercial sign in right of way. No changes have been made to the franchise
agreement since the last meeting.
CITY COUNCIL MINUTES May 28, 2019
Motion by Cook, second by Czmowski, to approve second reading and adoption of Ordinance No.
19-800. Motion carried unanimously.
NEW BUSINESS
11. APPROVE/DENY WAIVING VMF FIELD RENTAL FEES FOR THE HUTCHINSON HUSKIES
TO HOST THE REGION 12C 2019 TOURNAMENT FROM JULY 31 — AUGUST 11, 2019
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the
Hutchinson Huskies Amateur Baseball Club is requesting to the Council that the field rental rates at
VMF Field for a tournament they will be hosting be waived. These rates include day game field
rental, night game field rental and 15% of concession sales. Staff is not recommending that the fees
be waived due to the variety of clubs that rent various facilities for various tournaments. Mr.
Jaunich noted that as it relates to VMF Park, staff can recall the City waiving fees only three times in
the last 30 years and that was for the occurrences of when the City hosted the State Amateur
Baseball Tournament.
Motion by Cook, second by Czmowski, to deny waiving VMF Field rental fees for the Region 12C
2019 tournament. Council Member Sebesta asked what the fees are that are requesting to be waived.
Mr. Jaunich explained that staff estimates that the total value of the request is $2000-$2500. Roll
call vote was taken: Christensen — aye; Sebesta — nay; Cook — aye; Czmowski — aye; Forcier — aye.
Motion carried 4 to 1.
12. APPROVE/DENY PURCHASE OF ZAMBONI ICE RESURFACER
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that the 2000
Zamboni ice resurfacer was scheduled to be replaced in 2021 with funding from the City's fleet
fund. The I.J. Burich Foundation recently donated $60,000 toward the purchase of a new ice
resurfacer with the understanding that it be put into service in early 2020. The City is a member of
Sourcewell which is a government cooperative that works with manufacturers and vendors to create
bidding and contract documents. The Sourcewell price of a replacement Zamboni is $141,791. The
lead time for delivery of a new machine is estimated at 6-8 months.
Motion by Czmowski, second by Christensen, to approve purchasing Zamboni ice resurfacer.
Motion carried unanimously.
13. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-801 - AN ORDINANCE
SUSPENDING ENFORCEMENT OF SECTION 92.018 OF THE CITY CODE PERTAINING TO
HOURS OF CONSTRUCTION DURING THE 5TH AVENUE SOUTH RECONSTRUCTION
PROJECT
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that City staff
recently received a request from the general contractor for the City's 5t' Avenue reconstruction
project to revise the City's noise ordinance requirements, specifically revising the Saturday 9:00
a.m. start time revised to 7:00 a.m. similar to weekdays, for all weekends this summer/fall. This
.19
CITY COUNCIL MINUTES May 28, 2019
project is scheduled to be completed by September 27, 2019. Council Member Cook asked that the
neighbors be notified of these altered hours for the project.
Motion by Czmowski, second by Christensen, to approve first reading of Ordinance No. 19-801.
Motion carried unanimously.
14. APPROVE/DENY SETTING COUNCIL WORKSHOP WITH HRA BOARD ON JUNE 11, 2019,
AT 4:00 P.M.
Motion by Christensen, second by Sebesta, to set Council workshop with HRA Board for June 11,
2019, at 4:00 p.m. Council Member Cook asked if a workshop could be held with SRF/MnDOT to
talk about the South Grade Road roundabout and potential issues that could be related to traffic and
stacking at the traffic light. He feels a workshop should be held sooner than later as this project is
proceeding. He noted there are very busy times of day that he could see significant issues. He
would like to have a discussion about this with those who conducted the analysis. Mayor Forcier
noted that there were concerns about traffic issues when the drive thru was proposed at MidCountry
Bank as well and there have been no issues. Council Member Cook expressed that perhaps there
might not be adequate room for traffic when it is stopped up at the intersection of Hwy 15/South
Grade Road. Council Member Czmowski does not feel a workshop is needed but perhaps the
representatives could be invited to present at a Council meeting. Motion carried unanimously.
15. APPROVE/DENY SETTING COUNCIL WORKSHOP ON JULY 9, 2019, AT 4:30 P.M. TO
REVIEW 2019 AUDIT REPORT
Motion by Czmowski, second by Forcier, to set Council workshop for July 9, 2019, at 4:30 p.m. to
review 2019 audit report. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
16. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Financial Report and Investment Report for April 2019
�b) Hutchinson Housing & Redevelopment Authority Board Minutes from April 16, 2019
c) Library Board Minutes from March 25 and April 22, 2019
(d) Hutchinson Utilities Commission Minutes from March 27, 2019
MISCELLANEOUS
17. STAFF UPDATES
Matt Jaunich — Mr. Jaunich noted that Senator Klobuchar's staff will be in Hutchinson tomorrow at
10:00 a.m. in the Council Chambers to have a roundtable discussion on the opioid epidemic. A Blandin
Foundation kickoff meeting is being held on June 5, 2019. If any Council Members are interested in
attending they should let Matt know.
18. COUNCIL/MAYOR UPDATE
5
CITY COUNCIL MINUTES May 28, 2019
Steve Cook — Council Member Cook noted that Jared Golde, Library Board Member, has requested
that the Library Board meet with the Council to have a discussion on the Council's expectations of
the Library Board. Matt Jaunich stated he could put together a communication to the Library Board
on behalf of the Council on what the board's expectations are. If the Library Board would still like
to meet with the Council, a meeting will then be held.
ADJOURNMENT
Motion by Christensen, second by Czmowski, to adjourn at 7:25 p.m. Motion carried unanimously.
rel
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Project Change/Work Orders and Supplemental Agreements
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change
Orders, Supplemental Agreements and/or Work Orders are proposed as noted:
- Change Order No. 4 — Letting No. 1/Project No. 18-01 — Century Avenue SE Reconstruction
This Change Order addresses the administration of a required bituminous compaction density incentive specification.
This Change Order does result in a increase to the Contract amount of $916.92. This action does not change the
Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
MI STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
Rev. February 2018
SP/SAP(s) 133-125-002 1 MN Project No.: STPF 4318(242) 1 Change Order No. 04
Project Location Century Ave SE - TH#15 South to Jefferson St SE, Hutchinson MN
Local Agency City of Hutchinson Local Project No. L1P18-01
Contractor R & R Excavating Contract No. L1 P18-01
Address/City/State/Zip 1149 Hwy 22 South, Hutchinson MN 55350
Total Change Order Amount $ 916.92
Issue: The Contract calls for the Contractor to be paid in incentive/disincentive for bituminous
density.
Resolution: As per specification 2360.3D.1.q the Contractor has received a bituminous density
incentive.
Estimate Of
"Group/
funding Item No. Description Unit Unit Price + or- + or -
Category Quantity Amount $
001 2360.601 Bituminous Incentive/Disincentive LS $916.92 1 $916.92
Net Change this Change Order $916.92
'Groupffunding category is required for federal aid projects
(X)
Is NOT changed
( ) Is Increased by
( ) Is Decreased by
( ) May be revised as provided in MnDOT Specification 1806
Working Days ( ) Is Increased by Calendar Days
Working Days ( ) Is Decreased by Calendar Days
Approved by Project Engineer:
Date:
rant Name: Kent Exodr _ Phone: 320-234-4212
Approved by Contractor. Date: �{ L
Excavating
Print Name: Phone: 320-587-5918
DSAE Portion: The State of Minnesota is not a participant in this contract. Signature by the
District State Aid Engineer is for FUNDING PURPOSES ONLY and for compliance with State
and Federal Aid Rules/Policy. Eligibility does not guarantee funds will be available.
This work is eligible for: X Federal Funding X State Aid Funding
District State Aid Engineer:"
X Local funds
Date: 5-2/ -fi
Page 1 of 1
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: AUTHORIZATION FOR OUT-OF-STATE TRA\
Department: EDA
LICENSE SECTION
Meeting Date: 6/18/2019
Application Complete
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: none
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The TigerPath Skilled Workforce initiative has been chosen to be showcased at the Mid -America Economic
Development Council's (MAEDC) Best Practices Conference. The event will be held July 17 - 19 in Milwaukee,
Wisconsin.
A corporate Site Selector firm, Ady Advantage, is hosting a panel on the topic of "Best Practices in Talent Strategies"
and has selected Hutchinson to participate.
This would be an opportunity for us to (a) showcase TigerPath, (b) promote Hutchinson, (c) build goodwill with this
site selector firm and, (d) pick up some "best practices" at the conference.
The EDA Board has given permission for the trip.
Travel expenses will be covered by my departmental budget.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Permission for out-of-state travel.
Fiscal Impact: $ 0.00 Funding Source: Department budget.
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 3.2% Malt Liquor License - Knights of Columbus St. Christopher Council
Department: Administration
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Knights of Columbus St. Christopher Council has submitted a 3.2% Malt Liquor license application to dispense
liquor at the NTPA Power Pull Nationals being held at the McLeod County Fairgrounds on June 28 & 29, 2019. The
Knights of Columbus St. Christopher Council is a non-profit organization and meets the requirements for a 3.2% malt
liquor license.
BOARD ACTION REQUESTED:
Approve issuing 3.2% malt liquor license to Knights of Columbus St. Christopher Council on June 28 & 29, 2019.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ckyo
I 1 I Hassan Street Southeast
Hutchinson, MN 55350
(320) 587.51511Fax: 020) 234.4240
Short "rt;rm 3.2 Malt Liquor
Fee, $125.00
City of Hutchinson
APPLIC".ATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE
In provisions of the Cite of Hutchinson Municipal Code Chapter 112
All applications must be received at least 1 der s before City Council Meeting in order to be considered
plicarit lr,tisrmttticsn _ �..�.,�.
1CNlGl 1'1'S OF C- OLUMBUS ST. CHRISTOPHER COUNCIL 320-224-8705
BusinesslOrganization Name
15537 Eagle Ave
Bus inesslOrganizaiion Addrea:s
NOAT ROFI T
7' e a &Si►resslC}r artizarion
GLENC_ OE
Phone Member
AfN 55336
Slaw Lip
Zachary Woytcke 320-224-8705
Applicant Name Aherne Number
15537 Eagle Ave GLENCOE MN 55336
Applicam Address C'it Stale Zip
tit K13 TROSKA
Business fif neceysarr. iisi additional names tin
UKANU KN IUK I
Name Tole
Zachary Woytcke FINANCIAL SECRETARY
Name Title
BRIAN THALMANN TRUSTEE
Name
3.2 Malt Liquor &jles ],,formation _
GRANDSTAND, _McLf,'0 3 t'01 JN YIzA1 N _(:;RCII-INM
Location of Sales
440 CENTURY AVE, SW HUTCHINSON, MN 55350
Address
TW e
NTPA Power Pull %Nationals to-
Date(x) of Sales
KANDY STARKE
Contract Person
C'he�]`list
The following items need to be completed and/or attached in order for the application to he processed:
Application fee paid in full (check or money order): © yes ® no
APPIicatiun com feted in Dull and signed by a licanv ® yes © Flo
Me above listed business hereby applies For a license to sell short-term 3.2 MALT LIQUOIR for consumption "ON" those
certain premises in the City of Hutchinson described above and to that end represents and state as follows -
That said applicam is a citizen of the United States; of good moral character and repute; and has attained the age of21
years; that he/she is proprietor of this establishment for which the I icense wil I be issued if this application is granted.
That no manufacturer of such non -intoxicating malt liquors has any ownership, in whole or in part, in said business of
said appijuant or any interest therein.
CI of Hutchinson
Apphnatlon for Shorl Term J.2 A4alr
l iquor 1.1('"se •- 0n-sa1N
Page 2 of 2
That said applicant snakes this application pursuant and subject to all the laws of the State of Minnesota and the
ordinances and regulations of said City of Hutchinson applicable thereto. which are hereby made a part hereof. and
hereby agrees to observe and obey the sarne.
Each Applicant rurther states that he/she is not now the holder of, nor has he/she made application for, nor does he intend to
make application for a Federal itctail Dealer's Special tax stamp for the sate of intoxicating liquor.
1 declare that the information 1 have provided on this application is truthful, and 1 authorize the City of Hutchinson to
investigate the information suhntined.
.Signalure of uuthurized alsplicam
Police Chief' Recommendation
pproved . © denied Notes:
Dace
Police L'hie S-&nie�_ Ua1e ._....._..._...._.
CERTIFICATE OF LIABILITY INSURANCE OAMIMNIMCINMI
p51f1l2D1
THIS CERTIFICATE IS ISSUED AS A hAATfER OF INFORMATION ONLYAND CONFERS No RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFPIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGEAFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE O% INSURANCE DOES NOT CONSTITUTE A CONTRAC-1 UEYWEEN THE ISSUING INSU2ER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT If the certficate holder Is an AIDI]ITIONAL INSURED-, ttie Pollcy(les) must be endorsed. It SUBROGATION 1S WA VED, Su*cl to
the #earls and conditions Of the policy, Cettflin policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In Rail Of such endorsemamus.l.
PRODUCER --
PrOfOaaianal Ina€€ranGe ProYKfers
813 E I0th Street
€NSVrRER-5AFFORDING COVERAGE NAM
MN 55338 N3 - Scottsdale lnsuranoe Company 41297
Knights of Col Umbus, Glencoe Courg-j IIi1rUnER t ;
1603 Ives Ave N INSURER O
IN5URIER L :
..cmI IrliRle rvtimtstrL: REVISION NUMBER-
TH!$ ES 1D Con IIFY THATTHE POLICIES OF INSURANCE-LISTEo BELOW F+AVE BEEN ISSUED TO -THE 114SURE'"D NAM
JINOICATED. NOTM-HSTANDING ANY REOIfiREWNT, TERRA OR CONDITION OFANY CONTRACTOR OTHER UOGUM
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED SY THE POLICIES DESCRIBED HEREIN
EXCLUSIONSANO CONDITIONS OF SUCH POLICIES. LIWTS SHOWN MAY HAVE BEEN REDUCED BY PAH) CLAIMS.
R tYPBi3FINStiRARCE wvp POUCY NUMBER MMMI)IYYYYEW UP-
1130kYYYY
CDMtI£RCIAL 4iENIrRAL LIABlury
CLAJMS—DACE D OCCUR
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LOG
AUTOMCOLE
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L3EJ RET NTION3
tNC?R€CL�AB GGIriPpfVSAT€ON
ArRO1IMPLOYERS'LIABILITY YIN
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LI yea.09=be under
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A Liquor Liability
THIS INSURANCE IS IS UEO
PURSUANT TO THE MI NESOTA
SURPLUS LINES INSUR N.CE ACl
THE INSURER IS AN EL LISLE
SURPLUS LINES INSUR R BUT IS
NOT OTHERWISE LiCt- SED BY
8�A A. IIq
CASE OF INSGL4k & PAYMEN-
OP CLAIMS IS NOT GUARANTEED
CPS3159330 I6I2al2019115l30r201 c
Ui9MFITION of OpepwnoNs l LOC I tul`4S 1 VEHICLES SACORD IM. A€ Ol3loAitl Rawwka
Loutlon: 840 Century Ave SW,. Hutchinson, MN 55350
City Df Hatchinean
City Hail
Hutchinson
ACORD 25 (20W01)
MAY be attame d If lnom space is ra
ED ABOVE FOR THE POLICY PERIOD
EN r WITH RESPECT TO WHICH THIS
I S SUBJECT TO ALL THE TE RIVIS,
LIIINTS
I:AE:H VGL'VRREH€Ge
S
kfE0 EXV Ww ons r
5
PERSONAL RADV INJURY
....
i
GENERALAGGIR,EGATF-
PEWK SS - COMPMR An(;
S
a<
ONIBtNED 31NCPLE LMIy
BUDt►Y INJURY fPef yerq=j
i
aooILYIN"RY(Para"EMI
s
/Vr1AGE
t
S
EACHOCCVRRE
S
-AGGREGATE
ER OTH-
.L. EACIIAC I fiT
11, DISEASE . EA ISQYFES
E.L. DISEASE - POLICY LIMIT
$
$1,fl{1il.M(I C)CGLIrnience
$1,DW,000 Aggregate
¢€r11dI
5HpULD ANY Or IHE AHOYIN OUCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL. BE DELIVERED IN
ACCORDANCE WITH THE PC*LtCY PROVISIONS.
AUTHORIZED REPRESENUTIVE
MN 55358 4"
1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered FnarK3 Of ACOR❑
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Food Vendor License Renewal - Rafael Jimenez
Department: Administration
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Rafael Jimenez has submitted a food vendor renewal application. Mr. Jimenez operates an ice cream truck
throughout the community with the business name of Chitos. Mr. Jimenez has submitted the appropriate
documentation and license renewal fees.
BOARD ACTION REQUESTED:
Approve issuing a 2019 food vendor license to Rafael Jimenez to operate a food truck.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
APPLICATION/RENEWAL FOR LICENSE
CITY OF HUTCHINSON
LICENSE NO:
Rafael Jimenez DATE:
City of Hutchinson
Hutchinson, MN 55350 DO NOT FILL IN
hereby applies for license to conduct business(es), as follows, under provisions of the
Ordinance Code of the City, unless suspended or revoked for just cause.
Items checked must
accompany applicationlrenewal
Evidence of Insurance [ ]
Bond [ ]
Supplemental Information [ ]
APPROVED BY
DO NOT USE THIS SPACE
I (we) hereby affirm that the above information and any accompanying
information is true and accurate to the best of my (our) knowledge.
MAIL THIS APPXICATIONIRENEWAL TO THE OTY TREASURER WITH REMITTANCE FOR TOTAL INDICATED,
LICENSE WILL BE ISSUED BY THE CITY CLERK IF APPROVED.
MINNESOTA DEPARTMENT OF AGRICULTURE
MINNESOTA DEPARTMENT OF AGRICULTURE
RETAIL MOBILE FOOD HANDLER
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
20085062 05/09/2019 03/31/2020
License Number Effective date Expiration date
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
20085062 $77.00 03/3112020
License Number License Fee Paid Expiration date
MINNESOTA DEPARTMENT OF AGRICULTURE
RETAIL MOBILE FOOD HANDLER
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
20104028 05/09/2019 03/31/2020
License Number Effective date Expiration date
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
625 ROBERT STREET NORTH, ST. PAUL, MfNNESOTA 55155-2538
RETAIL MOBILE FOOD HANDLER
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE License number
LITCHFIELD MN 55355 Y1AU8433G
-Uunsi�rajegpries
FOOD VEHICLE, PORTABLE STRUCT
20085062 $77-00 05/09/2019 03/31/2020
License Number License Fee Paid Effective date Expiration date
This license must be posted in a conspicuous place and is not transferable.
AG-00853 In accordance with the Americans With Disabilities Act. an alternative farm Dr communication is available
upon request,
MINNESOTA DEPARTMENT OF AGRICULTURE
625 ROBERT STREET NORTH, ST. PAUL, MINNESOTA 55155-2538
RETAIL MOBILE FOOD HANDLER
JIMENEZ RAFAEL DBA
CHIT05 CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
License number
YA W8441-G
Licen§e Catgwries
FOOD VEHICLE, PORTABLE STRUCT PREPACKAGED NONPERISHABLE
20104028 $77.00 05/09/2019 03/31/2020
License Number License Fee Paid Effective date Expiration date
20104028 $77.00 03/31/2020 This Ucense must be posted in a conspicuous place and is not transferable_
License Number License Fee Paid Expiration date AG-00953 In accordance wish the Americans With Disabilities Ad. an alternative farm of communication is available
upon request,
M2812019 T a:22 Lake Region Agency Cokato
(IFAY)3202062291 P.00W04
LAKE REGIGN AGCY
PO BOX 7sg
COKATO, MN 55321
1-320-2MZ231
Certificate of Insurance
ARMU IYE,
Z10AWFRCI.4L
Policy number: 0537335"
Under wrlttm by:
UNITED FINANCIAL CASUALTY COMPANY
May 28, 2019
Page 1 of 2
certi$eatr Holder
.............................................. ..-..................... ,........................ .....................................................
CITY OFHL1TCHkN50N
111 HASSAN STREET 5E
HUTCHINSON, INN 55350
I�u.ed ........................................
O__ ...........................................
.............
RAFAEL JIMENEZ LAKE REGION AGCY
CHIT05 CONCESSIONS PO BOX 759
306 S DONNELLY AVE COKATO, MN 55321
LITCHFIELD, MN 5SS55
This document certifies that insurance policies identified below have been issued by the d esignated insurer to the insured
named above for the periods) indicated. This Certificate is issued for information purposes only. It confers no rights upon
the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below.
The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and
conditions of these policies.
Policy Effective Date: Jun 21, 2019 Policy Expiration Date: Dec 2T, 2019 ....................
[nswance ceverag*(s} Limits
................................. .. ................................................:..
Bf7DILY fN1URYfPROPERTY DAMAGE �2,000,000 COMBINED SINGLE LIMIT
.....................................................
UNtN5l1REDl3JNpERIAI$URED MOTORI57 $Z,D00,DOO COMBINED SINGLE LIMIT
PERSONAL fN1ldRY PI;OTECITDN $20,000 MED &-ECON 14SS WIWORKERS COA9P-NON STACi�D
De"ption of Location/Vehides/special Items
Scheduled autos only
1988 IrHi:VROLET P301 GCJP3],J213303563 ..................................................................................................................
COMPREHENSIVE $500
Amount $7,000
$500 DED W/$O GLASS DED
COLLISION $500 DED
1988 CI IEVROLET P301 G0P32J3J33440g7..................................................................................................................
Stated Antourrt $7,000
COMPREHENSIVE $5b0 DEP W/$0 GLASS DED
COLLISION $500 DED
c.'
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 5/28/19 - 6/11/19
Check Date
Check
Vendor Name
Description
Amount
05/28/2019
205950
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE/REGISTER 2019 FORD ESCAPE - BLDG INSPECT
1,433.43
05/28/2019
205951
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE/REGISTER 2019 CHEV IMPALA- POLICE
1,433.97
06/11/2019
205952
ACE HARDWARE
REPAIRS & MAINT SUPPLIES - VARIOUS DEPTS
950.60
06/11/2019
205953
VOID
remainder of Ace Hardware remittance
06/11/2019
205954
AHLGREN ELECTRIC
ROBERTS PARK SCOREBOARDS, LIBRARY FOUNTAIN
4,922.05
06/11/2019
205955
ALEX AIR APPARATUS INC
NEW LINE VALVE & FLOW RESTRICTOR - FIRE SCBA
152.00
06/11/2019
205956
ALLIED PRODUCTS
FLAGS FOR POLICE
165.92
06/11/2019
205957
ALLINA HEALTH SYSTEM
QTRLY FIRE TRAINING - APRIL 2019
807.17
06/11/2019
205958
ALPHA WIRELESS
FM IMPRES BATTERY - POLICE
978.72
06/11/2019
205959
AMERICAN BOTTLING CO
MAY COST OF GOODS - LIQUOR STORE
152.32
06/11/2019
205960
AMERICAN DOOR WORKS
INSTALLATION & EXTRA REPAIR - CIVIC ARENA
1,712.82
06/11/2019
205961
AMERICAN RED CROSS
LIFEGUARDING WITH BUNDLE 3 KITS - WATERPARK
164.00
06/11/2019
205962
AMERIPRIDE SERVICES
CLEANING SUPPLIES- LIQUOR STORE
116.73
06/11/2019
205963
ARCTIC GLACIER USA INC.
MAY COST OF GOODS - LIQUOR STORE
1,073.28
06/11/2019
205964
ARTISAN BEER COMPANY
MAY COST OF GOODS - LIQUOR STORE
1,570.80
06/11/2019
205965
AUTO VALUE - GLENCOE
EQUIPMENT PARTS - HATS
195.36
06/11/2019
205966
BAILEY NURSERIES INC
PLANTS/TREES - PARKS DEPT
3,201.70
06/11/2019
205967
BALDWIN SUPPLY COMPANY
PARTS FOR CREEKSIDE BAGGING LINE
1,950.74
06/11/2019
205968
BCA
REAL ID REQUIREMENTS- DMV
33.25
06/11/2019
205969
BELLBOY CORP
MAY COST OF GOODS - LIQUOR STORE
2,676.79
06/11/2019
205970
BERNICK'S
CONCESSIONS SUPPLIES & LIQUOR COST OF GOODS
965.65
06/11/2019
205971
BRADLEY SECURITY LLC
REPAIR/INSTALL NEW LEVER & REKEY - HATS
1,051.00
06/11/2019
205972
BRAUN INTERTEC CORP
CENTURY AVE SE: SERVICES THRU 5/18/19
2,000.50
06/11/2019
205973
BREAKTHRU BEVERAGE
MAY COST OF GOODS - LIQUOR STORE
14,819.73
06/11/2019
205974
BRIAN ROY
CAMPGROUND REFUND JUNE 14-15 SITE #10
60.00
06/11/2019
205975
BRITZ STORE EQUIPMENT INC.
ROLL TRACKS FOR LIQUOR STORE COOLERS
2,299.36
06/11/2019
205976
BS&A SOFTWARE
APG CASH DRAWER FOR HUC - TO BE REIMBURSED
250.00
06/11/2019
205977
C & L DISTRIBUTING
MAY COST OF GOODS - LIQUOR STORE
70,546.62
06/11/2019
205978
CARD SERVICES
SUPPLIES FOR SR CENTER & PUBLIC WORKS PICNIC
303.48
06/11/2019
205979
CENTRAL LANDSCAPE SUPPLY
SOIL STABILIZATION FABRIC -STREETS
513.10
06/11/2019
205980
CENTRAL MCGOWAN
REPAIRS SUPPLIES FOR CREEKSIDE
60.28
06/11/2019
205981
CHAD HELDT
CAMPGROUND REFUND MAY 14-15 SITE #8
60.00
06/11/2019
205982
CINTAS CORPORATION
CLEANING SUPPLIES - PUBLIC WORKS & CREEKSIDE
178.08
06/11/2019
205983
CITY OF GLENCOE
102 RAIN BARRELS FOR RESALE - STORM WATER
4,913.34
06/11/2019
205984
CLARKE ENVIRONMENTAL MOSQUITO MANAG
ALTOSID XR BRIQUETS - STORM WATER
767.26
06/11/2019
205985
COLDSPRING
COMP NICHE PLAQUE - CEMETERY COLUMBARIA
257.00
06/11/2019
205986
CORE & MAIN LP
METER & PARTS - WTP
1,430.27
06/11/2019
205987
CREEKSIDE SOILS
MULCH & BITCON FOR VARIOUS CITY FACILITIES
1,430.63
06/11/2019
205988
CROW RIVER AUTO & TRUCK REPAIR
PD EQUINOX OIL CHG; SQUAD CAR PATCH TIRE
129.36
06/11/2019
205989
CROW RIVER OFFICIALS ASSN
UMPIRES FEES -ADULT SOFTBALL LEAGUES/TOURNEYS
15,620.00
06/11/2019
205990
CROW RIVER WINERY
MAY COST OF GOODS - LIQUOR STORE
1,033.20
06/11/2019
205991
DEB LUNDGREN
CAMPGROUND REFUND JUNE 7-8, SITES 7 & 8
120.00
06/11/2019
205992
DETTMAN, AMY
UB refund for account: 1-455-5550-7-01
13.23
06/11/2019
205993
DINAH VOIGHT
CAMPGROUND REFUND, MOVED FROM SITE #1 TO
10.00
06/11/2019
205994
DOSTAL ELECTRONIC'S CENTER
SPEAKERS, AMPLIFIER, CABLES - RECREATION BLDG
630.00
06/11/2019
205995
DPC INDUSTRIES INC
SODIUM HYPO - WTP & WWTP
1,602.65
06/11/2019
205996
E2 ELECTRICAL SERVICES INC
WIRE MINI SPLIT- HATS
885.50
06/11/2019
205997
ECOLAB PEST ELIMINATION
RODENT PROGRAM - CREEKSIDE
161.52
06/11/2019
205998
EMERGENCY RESPONSE SOLUTIONS LLC
SCBA FLOW TEST, FACE PIECE - FIRE/RURAL FIRE
1,512.00
06/11/2019
205999
ENVIRONMENTAL RESOURCE ASSOC
LAB SUPPLIES FOR WWTP
366.52
06/11/2019
206000
FASTENAL COMPANY
SAFETY EQUIP, REPAIR PARTS - VARIOUS DEPTS
849.86
06/11/2019
206001
FINANCE & COMMERCE
ADVTG FOR BIDS - SGR ROUNDABOUT & WTP
577.17
06/11/2019
206002
FRED HOLASEK & SON INC
PLANTS FOR PARKS DEPT
3,491.35
06/11/2019
206003
GEB ELECTRIC INC
ELECTRICAL WORK AT RECREATION BUILDING
395.00
06/11/2019
206004
GERTENS
MULCH FOR CREEKSIDE BAGGING
3,095.00
06/11/2019
206005
GRAINGER
EQUIPMENT PARTS - VARIOUS DEPARTMENTS
1,719.61
06/11/2019
206006
GRAUPMANN, STACY
DJ FEE FOR SENIOR CENTER EVENT
100.00
06/11/2019
206007
HACH COMPANY
CHLORINE, AMMONIA, REAGENT SET - WTP
437.49
06/11/2019
206008
HANSEN GRAVEL INC.
FREIGHT FOR CREEKSIDE PRODUCT
1,140.00
06/11/2019
206009
HAWKINS INC
SODIUM HYDROXIDE - WTP
3,554.82
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 5/28/19 - 6/11/19
Check Date
Check
Vendor Name
Description
Amount
06/11/2019
206010
HEMLING, BRAD
REIMB: MEALS DURING POLICE TRAINING
85.42
06/11/2019
206011
HILLYARD / HUTCHINSON
CLEANING SUPPLIES- VARIOUS DEPARTMENTS
340.25
06/11/2019
206012
HJERPE CONTRACTING
PAY APP#3 - SOUTH CENTRAL DRAINAGE AREA
62,308.60
06/11/2019
206013
HOHENSTEINS INC
MAY COST OF GOODS - LIQUOR STORE
407.75
06/11/2019
206014
HOLT-PETERSON BUS
7/20/19 SR CENTER TRIP TO HARRIET ISLAND
670.00
06/11/2019
206015
HUTCH CAFE
EDA LUNCHES - 1/23, 3/21, 4/24 & 5/14
378.00
06/11/2019
206016
HUTCHINSON CO-OP
GAS, DIESEL, LP, NEW TIRE, SUPPLIES- VARIOUS DEPT
5,764.11
06/11/2019
206017
HUTCHINSON CO-OP AGRONOMY
ROUNDUP POWERMAX- PARKS DEPT
220.00
06/11/2019
206018
HUTCHINSON CONVENTION & VISITORS BU
APRIL 2019 LODGING TAX
7,150.62
06/11/2019
206019
HUTCHINSON HRA
HRA LOAN ADMIN FEE: M. & C. NEWCOMB
500.00
06/11/2019
206020
HUTCHINSON HUSKIES BASEBALL
1/2 PAGE AD IN GAME PROGRAM - LIQUOR STORE
230.00
06/11/2019
206021
HUTCHINSON JAYCEES
REFUND: OVERPAYMENT FOR LIQUOR LICENSE FEE
50.00
06/11/2019
206022
HUTCHINSON LEADER
LIQUOR ADVERTISING & CITY PUBLICATIONS
5,377.22
06/11/2019
206023
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES- PUBLIC WORKS
536.02
06/11/2019
206024
HUTCHINSON WHOLESALE #1551
SHOP SUPPLIES - CREEKSIDE
2.33
06/11/2019
206025
HUTCHINSON, CITY OF
ADDITIONAL START-UP CASH FOR WATERPARK
60.00
06/11/2019
206026
INGSTAD BROADCASTING
LIQUOR RADIO ADVERTISING - TWINS & WINSTOCK
1,005.50
06/11/2019
206027
INTERNATIONAL SOCIETY OF ARBORICULT
MUNICIPAL SPECIALIST CERTIFICATION RENEW
65.00
06/11/2019
206028
ISD #423
MARCH 2O19 RENTALS - VOLLEYBALL
2,142.00
06/11/2019
206029
J & R AUTO & RADIATOR
REPAIR A/C ON AIRPORT TRACTOR
724.96
06/11/2019
206030
JIM WITTMAN
CAMPGROUND REFUND JUNE 7/8, SITES #4, 5,
180.00
06/11/2019
206031
JOHNSON BROTHERS LIQUOR CO.
MAY COST OF GOODS - LIQUOR STORE
35,358.34
06/11/2019
206032
JUDY GUSTAFSON
CAMPGROUND REFUND JUNE 10-14, SITE #11
150.00
06/11/2019
206033
JUUL CONTRACTING CO
CAMPGROUND SEWER PROJECT
46,156.05
06/11/2019
206034
KAHNKE BROTHERS NURSERY
PLANTS/TREES - PARKS DEPT
141.75
06/11/2019
206035
KERI'S CLEANING & HANDYMAN SERVICES
MAY CLEANING - FIRE, CITY CTR, LIBRARY, SR DINING
3,594.00
06/11/2019
206036
KIRK, JOSH
REIMB: SAFETY FOOTWEAR
79.99
06/11/2019
206037
KLOSS, TOM
REIMB: MILEAGE TO SCADA SECURITY MEETING
73.08
06/11/2019
206038
KOHLS SWEEPING SERVICE
DOZER TO PILE ASPHALT & CONCRETE - CREEKSIDE
650.00
06/11/2019
206039
KRAEMER TRUCKING & EXCAVATING INC.
1_15P18-15: 8 UNIT T-HANGER CONSTRUCTION
51,300.00
06/11/2019
206040
KRANZ LAWN & POWER
RESCUE 8 SKID, CARB KIT, NEW FUEL PUMP - FIRE
243.09
06/11/2019
206041
L & P SUPPLY CO
BLADE FOR WTP; CANNED FUEL FOR PARKS
142.85
06/11/2019
206042
LANO EQUIPMENT OF NORWOOD
REPAIR CEMETERY BOBCAT
1,115.22
06/11/2019
206043
LARRY STUBER
CANCELLED CAMPING FOR ONE NIGHT
30.00
06/11/2019
206044
LAURA PIKE
CAMPGROUND REFUND JUNE 14-15, SITE #7
60.00
06/11/2019
206045
LEAGUE OF MN CITIES -INS TRUST
CLAIM: LMC GL 75932 - CIVIC ARENA
371.57
06/11/2019
206046
LIBERTE CONSTRUCTION
PERMIT REFUND #PB18-0421
51.00
06/11/2019
206047
LITE ELECTRIC INC
REMOVE & INSTALL OUTLETS - EVENT CTR DAMAGE
868.00
06/11/2019
206048
LOCATORS & SUPPLIES
MARKING PAINT, FLAGS - WTP & WWTP
202.08
06/11/2019
206049
LOCHER BROTHERS INC
MAY COST OF GOODS - LIQUOR STORE
43,839.75
06/11/2019
206050
LYNN WINDSCHITL
CAMPGROUND REFUND JUNE 14/15 FOR SITE #3
60.00
06/11/2019
206051
M-R SIGN
NO PARKING SIGNS - STREETS
220.45
06/11/2019
206052
MACQUEEN EQUIP LLC
BREATHER FILTER, FILTER -IN -TANK - STORM WATER
336.12
06/11/2019
206053
MAIN STREET SPORTS BAR
FACADE IMPROVEMENT GRANT - EDA PROGRAM
5,000.00
06/11/2019
206054
MARCO TECHNOLOGIES, LLC
VEEAM ANNUAL BASIC RENEWAL, DATA RENEWAL
1,188.00
06/11/2019
206055
MARGO KAPING
REIMBURSE SENIOR SWIM PASS
75.00
06/11/2019
206056
MATHESON TRI-GAS INC
ACETYLENE, HIGH PRESSURE - WWTP
20.62
06/11/2019
206057
MAY, CALEB
REIMB: SAFETY FOOTWEAR
139.99
06/11/2019
206058
MAYTAG LAUNDRY & CAR WASH
4/30, 5/10, 5/15, 5/22 LINEN CLEAN - EVENT CENTER
242.65
06/11/2019
206059
MCKIMM MILK TRANSIT
5/31 CREEKSIDE FREIGHT TO BFG SUPPLY
309.44
06/11/2019
206060
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: J. NEGAS & J. HUHN
375.00
06/11/2019
206061
MCLEOD COUNTY SHERIFF'S OFFICE
ACTIVE SHOOTER TRAINING - POLICE
623.20
06/11/2019
206062
MCMA
MATT JAUNICH MEMBERSHIP 5/1/19 - 4/30/20
153.11
06/11/2019
206063
MENARDS HUTCHINSON
REPAIR & MAINT SUPPLIES- VARIOUS DEPARTMENTS
1,076.69
06/11/2019
206064
MIKE DICKSON
CAMPGROUND REFUND FOR MAY 24-26, SITE #9
90.00
06/11/2019
206065
MIKE WENDLANDT
CAMPGROUND REFUND JUNE 7/8, SITES 2, 9, 10, P1
230.00
06/11/2019
206066
MILLNER HERITAGE VINEYARD & WINERY
MAY COST OF GOODS - LIQUOR STORE
901.80
06/11/2019
206067
MINI BIFF
ECFE BLDG & POLICE SHOOTING RANGE
157.59
06/11/2019
206068
MINNEAPOLIS, CITY OF
APRIL 2019 APS TRANSACTION FEES
35.10
06/11/2019
206069
MINNESOTA DEPT OF MOTOR VEHICLE
2019 TABS FOR POLICE EQUINOXS (2)
22.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 5/28/19 - 6/11/19
Check Date
Check
Vendor Name
Description
Amount
06/11/2019
206070
MINNESOTA PETROLEUM MARKETERS ASSOC
BIODIESEL LABELS - HATS
6.00
06/11/2019
206071
MINNESOTA PETROLEUM SERVICE
TANK SERVICE/CERTIFICATION - HATS & AIRPORT
546.00
06/11/2019
206072
MINNESOTA VALLEY TESTING LAB
SAMPLE TESTING - WWTP
1,018.80
06/11/2019
206073
NARTEC INC.
METH TEST AMPULES - POLICE
277.49
06/11/2019
206074
NATIONAL RESEARCH CENTER INC.
NAT'L CITIZEN SURVEY BASIC SERVICE - ADMIN
910.00
06/11/2019
206075
NICOLE EISCHENS
CAMPGROUND REFUND JUNE 14-15, SITE #9
60.00
06/11/2019
206076
NORTHERN BUSINESS PRODUCTS
PAPER TOWELS, LINERS, PLATES, INKCART- LIQUOR
293.45
06/11/2019
206077
O'RElLLY AUTO PARTS
SUPPLIES FOR SCULPTURE STROLL
261.35
06/11/2019
206078
PAKOR INC
DNP MEDIA FOR PRINTER - DMV
179.65
06/11/2019
206079
PAULSON, JOHN
REIMB: SAFETY FOOTWEAR
118.25
06/11/2019
206080
PAUSTIS WINE COMPANY
MAY COST OF GOODS - LIQUOR STORE
2,033.00
06/11/2019
206081
PELLINEN LAND SURVEYING
LAND SURVEYING
450.00
06/11/2019
206082
PENMAC STAFFING SERVICES, INC.
CREEKSIDE TEMP STAFFING MAY 19 - JUNE 1
5,408.58
06/11/2019
206083
PHILLIPS WINE & SPIRITS
MAY COST OF GOODS - LIQUOR STORE
16,460.17
06/11/2019
206084
PINE PRODUCTS INC
BARK FOR CREEKSIDE PRODUCTION
2,507.50
06/11/2019
206085
PLUNKETTS PEST CONTROL
GENERAL PEST CONTROL - CIVIC ARENA STORAGE
102.75
06/11/2019
206086
POEY, RICHARDS D.
2019 SCULPTURE STROLL HONORARIUM
1,000.00
06/11/2019
206087
POSTMASTER
POSTAGE FOR UTILITY BILLS
1,400.00
06/11/2019
206088
PRECISION CONCRETE CUTTING
CONTRACT: 121 REPAIRS; 458.5 LINEAL FEET
8,000.00
06/11/2019
206089
PREMIER TECH CHRONOS
VARIOUS BAGGER PARTS - CREEKSIDE
1,971.53
06/11/2019
206090
PREMIUM WATERS
JUNE SERVICE - PARKS GARAGE
8.00
06/11/2019
206091
PRO AUTO MN INC.
OIL CHANGES - 2 FIRE VEHICLES
49.61
06/11/2019
206092
QUADE ELECTRIC
REPAIRS AT POLICE STATION & HATS
104.95
06/11/2019
206093
QUILL CORP
OFFICE & CLEANING SUPPLIES - POLICE
288.88
06/11/2019
206094
R & R EXCAVATING
L1P18-01: CENTURY AVE SE RECONST - PAY APP 7
18,156.68
06/11/2019
206095
RAMY TURF PRODUCTS
PRO -SEEDER, SHADY WAY, STREET SIDE - CEMETERY
1,110.00
06/11/2019
206096
RANGER CHEVROLET
2019 CHEVROLET IMPALA LS- POLICE CHIEF CAR
21,310.96
06/11/2019
206097
RDO EQUIPMENT CO.
JDLINK ANNUAL RENEWAL THRU 6/2/20 - CREEKSIDE
200.00
06/11/2019
206098
RECREONICS
CHEMICALS FOR WATERPARK
293.77
06/11/2019
206099
REINER ENTERPRISES INC
CREEKSIDE FREIGHT TO CUB FOODS
5,795.20
06/11/2019
206100
RUNNING'SSUPPLY
MAINTENANCE SUPPLIES - VARIOUSDEPTS
500.34
06/11/2019
206101
SCHMIDT, BEN
REIMB: MILEAGE FOR FIRE II TESTING
109.04
06/11/2019
206102
SCHUETTE, DONOVAN
REIMB: SAFETY FOOTWEAR
175.00
06/11/2019
206103
SHI INTERNATIONAL CORP
MICROSOFT ANNUAL MAINTENANCE
29,878.00
06/11/2019
206104
SHORT-ELLIOT-HENDRICKSON, INC
WATER & SEWER RATE STUDY; TWO OTHER STUDIES
7,243.27
06/11/2019
206105
SIGMA CONTROLS, INC.
EQUIPMENT PARTS FOR WTP
1,172.14
06/11/2019
206106
SIMONSON LUMBER CO
ARCHERY RANGE: LUMBER, SUPPLIES - PARKS DEPT
1,162.46
06/11/2019
206107
SIRCHIE ACQUISITION COMPANY, LLC
FENTANYL REAGENT- POLICE
49.60
06/11/2019
206108
SMALL LOT MN LLC
MAY COST OF GOODS - LIQUOR STORE
1,236.60
06/11/2019
206109
SOUTHERN WINE & SPIRITS OF MN
MAY COST OF GOODS - LIQUOR STORE
16,698.92
06/11/2019
206110
SPRING LAKE ENGINEERING
SERVICES FOR SCADA ON LIFT STATION & BLDG 80
7,063.50
06/11/2019
206111
SRF CONSULTING GROUP
SOUTH GRADE ROAD FINAL DESIGN: SERVICES
20,455.96
06/11/2019
206112
STANDARD PRINTING-N-MAILING
MONTHLY UTILITY BILL PRINTING, CITY MAILING SVC
1,897.55
06/11/2019
206113
STAPLES ADVANTAGE
CLEANING SUPPLIES - EVENT CTR; PAPER - CITY CTR
317.10
06/11/2019
206114
STAR TRIBUNE
5/31/19 - 5/29/20 SUBSCRIPTION - CITY CENTER
405.86
06/11/2019
206115
STREICH TRUCKING
HAULING FOR CREEKSIDE MATERIAL 5/1- 5/31
3,432.67
06/11/2019
206116
STRUCTURAL SPECIALTIES INC
1_2P18-02: 2ND AVE SE BRIDGE - PYMT #7
7,455.84
06/11/2019
206117
SYSCO WESTERN MN
CONCESSION SUPPLIES- RECREATION
515.99
06/11/2019
206118
TASC
July 2019 Flex & HSA Admin Fees
1,400.70
06/11/2019
206119
TEK MECHANICAL
INSTALL NEUTRALIZER & CHANGED DRAIN - WWTP
179.84
06/11/2019
206120
TESSMAN COMPANY
LINE MARKERS, TURFACE - PARKS DEPT
965.92
06/11/2019
206121
THOMPSON, MITCHELL
REIMB: SAFETY FOOTWEAR
175.00
06/11/2019
206122
TITAN MACHINERY
ANNUAL SERVICE ON TWO CREEKSIDE LOADERS
4,155.74
06/11/2019
206123
TNL CREATIONS
12 URN STANDS FOR CEMETERY
308.00
06/11/2019
206124
TREVOR REINKE
REFUND CAMPGROUND FEE
30.00
06/11/2019
206125
TRI COUNTY WATER
BOTTLE WATER DELIVERY - POLICE, CREEKSIDE
257.25
06/11/2019
206126
TRIPLE G COMPANIES
HRA LOAN WORK - NEWCOMB; LIBRARY BENCHES
5,800.00
06/11/2019
206127
TRUGREEN AND ACTION PEST CONTROL
HERBICIDE & FERTILIZER FOR SEASON - CEMETERY
3,370.00
06/11/2019
206128
TWO-WAY COMMUNICATIONS INC
REPROGRAM PAGER FOR HUTCH TONE - FIRE
25.00
06/11/2019
206129
URBAN SPRITE MEDIA
CREEKSIDE RADIO ADVERTISING
750.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 5/28/19 - 6/11/19
Check Date
Check
Vendor Name
Description
Amount
06/11/2019
206130
US COMPOSTING COUNCIL
ANNUAL DUES - COMPOST & REFUSE
1,600.00
06/11/2019
206131
USA BLUE BOOK
CAL GAS & NITROGEN - WWTP
347.85
06/11/2019
206132
VANDESTEEG, JEREMIAH
REIMB: SAFETY FOOTWEAR
109.99
06/11/2019
206133
VER-TECH SOLUTIONS & SERVICES
JUNE DISHMACHINE RENT - SENIOR DINING
69.95
06/11/2019
206134
VERIZON CONNECT NWF, INC.
FEB PRO -RATED SERVICE 2/26 - 2/28/19
10.15
06/11/2019
206135
VERIZON WIRELESS
MAR 24 - APR 23, 2019 - CITY CELL PHONE SERVICE
2,965.03
06/11/2019
206136
VIKING BEER
MAY COST OF GOODS - LIQUOR STORE
21,861.75
06/11/2019
206137
VIKING COCA COLA
MAY COST OF GOODS - LIQUOR STORE
562.10
06/11/2019
206138
VONHANSON'S SNACKS, INC.
CONCESSION SUPPLIES- RECREATION & WATERPARK
144.80
06/11/2019
206139
WACONIA TREE FARMS
TREES: HARRINGTON, CHURCH, SUNSET, MERRILL
2,655.00
06/11/2019
206140
WASHINGTON COUNTY COURT ADMIN.
BAIL: N. JOHNSON
200.00
06/11/2019
206141
WASTE MANAGEMENT OF WI -MN
5/1- 5/15'19 SERVICES - WWTP & PARKS DISPOSAL
1,288.25
06/11/2019
206142
WEST CENTRAL SANITATION INC.
JUNE SERVICES - HUTCHINSON ENTERPRISE CENTER
259.70
06/11/2019
206143
WEST CENTRAL SHREDDING
SHREDDING SERVICE FOR POLICE & CITY CENTER
50.00
06/11/2019
206144
WINE COMPANY, THE
MAY COST OF GOODS - LIQUOR STORE
905.20
06/11/2019
206145
WINEBOW FINE WINE & SPIRITS
MAY COST OF GOODS - LIQUOR STORE
637.00
06/11/2019
206146
WM MUELLER & SONS
L4P18-04: PAVEMENT MGMT PROGRAM - PYMT #6
42,201.33
06/11/2019
206147
ZIEGLER INC
CATERPILLAR REPAIR- STREETS ROLLER
475.69
06/07/2019
206148
MANUAL PAYROLL CHECK
PAYROLL 5/19 - 6/1/2019
13.85
06/07/2019
206149
NCPERS
PAYROLL 5/19 - 6/1/2019
336.00
06/07/2019
206150
HART
PAYROLL 5/19 - 6/1/2019
585.47
06/07/2019
EFT967
EFTPS
PAYROLL 5/19 - 6/1/2019
66,858.98
06/07/2019
EFT968
Child Support
PAYROLL 5/19 - 6/1/2019
149.54
06/07/2019
EFT969
MN Dept of Revenue
PAYROLL 5/19 - 6/1/2019
13,478.97
06/07/2019
EFT970
Provident Life and Acc Ins
PAYROLL 5/19 - 6/1/2019
666.41
06/07/2019
EFT971
PERA
PAYROLL 5/19 - 6/1/2019
52,027.19
06/07/2019
EFT972
TASC-Flex
PAYROLL 5/19 - 6/1/2019
1,532.02
06/07/2019
EFT973
TASC-H S A
PAYROLL 5/19 - 6/1/2019
13,082.19
06/07/2019
EFT974
ICMA
PAYROLL 5/19 - 6/1/2019
2,360.00
06/07/2019
EFT975
VOYA
PAYROLL 5/19 - 6/1/2019
530.00
06/07/2019
EFT976
MNDCP
PAYROLL 5/19 - 6/1/2019
350.00
Total- Check Disbursements:
$ 882,747.81
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 11th Annual Riversong Festival
Department: Police
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete
Contact: Thomas D. Gifferson
Agenda Item Type:
Presenter: Thomas D. Gifferson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This is the 11th year anniversary of the Riversong Music Festival beginning Friday, July 12 through Saturday, July 13.
Many of the Riversong Committee members have been involved from the very beginning, bringing experience and
familiarity to the Festival.
The Committee has contracted with the Hutchinson Police Department for 24-hour coverage security throughout the
Festival. The Riversong Committee also has a Site and Security staff that will be at the Festival from start to finish.
The Committee has rented all camping sites and all campers will be aware of the Festival whether or not they choose
to attend.
Festival hours are as follows:
Friday -- Gates open at 5:00 pm, Music starts at 6:00 pm and the last act takes the stage at 9:30 pm. Music will be
done by midnight.
Saturday -- Gates open at 11:00 am, music starts at noon, last act takes the stage at
9:30 pm, music will end by midnight.
All electrical needs will be completed by a licensed electrician, then inspected and approved before the event begins.
The committee will again be utilizing metal fencing instead of plastic fencing. The parking lot will be marked and
lighted, and Riversong volunteers will supervise the lot.
The Riversong Committee is requesting approval on of the following items;
1. amplified music in the park
2. amplified music until midnight
3. sale of and consumption of alcohol within the park
The Hutchinson Police has worked with and reviewed the plans for the 11th Annual Riversong Event. We look
forward to working with the Riversong Committee and volunteers to ensure another successful event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 2,000.00 Funding Source: Riversong Festival
FTE Impact: 6.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2019 Riversong Music Festival, Friday, July 12 & Saturday, July 13
This is the 11 th year of the Riversong Music Festival, many of the Riversong Committee
members have been involved from the very begining, bringing experience and familiarity to the
Festival.
We have contracted with the Hutchinson Police Department for security throughout the
Festival, 24 hour coverage. The Riversong Committee also has a Site and Security staff that will
be at the Festival from start to finish.
We have rented all camping sites and all campers will be aware of the Festival whether our not
they choose to attend.
Festival hours are as follows:
Friday -- Gates open at 5:00 pm, Music starts at 6:00 pm and the last act takes the stage
9:30 pm music will be done by midnight.
Saturday -- Gates open at 11:00 am, music starts at noon, last act takes the stage at
9:30 pm, music will be done by midnight.
All eletrical needs will be completed by a licensed electrician and inspected and approved
before being used.
This year we have opted for metal fencing instead of the plastic fencing used in past years.
The parking lot will be marked and lighted, and also supervised by Riversong volunteers.
Site and Security Chair
� A
Patrick May
Name of organization
Address
Name of person making application
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55141
651-201-7500 Fax 651-297-5259 TI-Y 651-282-6555
APPLICATION AND PERMIT FOR A 1 DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Date organized Tax exempt number
-- jz4 va-oovca3
city State Zip Code
Yv i G ew r ,ZISDIL MN 11
Business phone Home phone
73
Date(s) of event Type of organization ❑ Microdistillery ❑ Small Brewer
U L q I Z - 1 _-� &G ❑ Ciub L-] Charitable ❑ Religious [ Other non-profit
Organization officer's name City State Zip Code
da ---- tia e= r,2 -T , + MN >!i _�
Organization officer's name City State Zip Code
C44 n.0 ►'- c MN S -�
Organization officer's name City State Zip Code
A- l.L4 /YI i ' CfFrMN
Organization officer's name City State Zip Code
ter' JLL e- L = ) M N 56 -3
Location where permit will be used. If an outdoor area, describe.
/%q,--D �: 1 L 60C=5T- Ine Pr��r_ _ -5)7C Lk'rLG r3C. E~ru 7 rjee i--r 5L-4 �Gr' � ..� �� ►�
3y —
C1N "C. 61-1- +74.5 6 . CCr
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
(73C c-,z 1 d �C —T- r ti r2)
C- l� 1 . ' cy ;., t L' U C.i� i a✓ 5
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage.
/+4 ti -To r Ju � � >� .7 [ -p- L , Or r i r.l L fl 5 5 G c , C3� 2] i �-� I � � � /�. f S7J l-, : �
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zc c f -u �-� f:���,ti�. ��. Lc PPROVA�Z��I��, r,w , /,ti%�1.,� A �C������r
APPLICATION MUST BE APPROVED BY CITY OR COUNTYBEFORE SUBMITTING O ALCOHOL AND GAMBLING ENFORCEMENT
City or County approving the license
Fee Amount
Date Fee Paid
Date Approved
Permit Date
City or County E-mail Address
City or County Phone Number
Signature City Cleric or County Official Approved Director Alcohol and Gambling Enforcement
CLERKS NOTICE_: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITYICOUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICAT ON STATE.MN.US
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 1
BURNSVILLE, MN 55337
Location: 1 Building: 1
Policy Number: L1901.82 Policy Period: FROM 7/12/2019 TO 7/14/2019
12:01 AM Standard Time
INSURED: AGENT: 171
RIVERSONG MUSIC FESTIVAL CITIZENS INS AGCY OF HUTCHINSON LLC
PO BOX 667 102 MAIN ST S PO SOX 339
HUTCHINSON MN 55350 HUTCHTNSON MN 55350
1
THE MJUA IS PROHIBITED BY STATUTE FROM PROVIDING PRODUCTS AND COMPLETED ❑PERATIONS COVERAGE
NEW POLICY
LIQUOR LIABILITY
This is an audited policy and premium adjustments are made at the end of the policy period.
This replaces all previously issued policy Declarations, if any. This policy applies only to accidents, occurrences or losses
which happen during the policy period shown above. This policy applies only to those coverages below for which a limit of
Insurance and/or a limit of liability or premium charge is shown. Our limit for each coverage shall not be more than the amount
stated for such coverage, subject to all the terms of this policy.
The Described Locationis) covered by this policy are as follows!
MASONIC WEST RIVER PARK
Total Policy Premium
COVERAGE LIMIT
Deductible Amount: NONE
L. Bodily Injury
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
Property ❑amage
(Each
Occurrence)
$10,000
Loss of Means of Support
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
Pecuniary Loss
(Each
Person)
$50,000
(Each
Occurrence)
$100,000
Annual Aggregate
$310,000
Per Claimant
NONE
A copy of the current policy form is available on request
Subject to the Following Forms and Endorsements (* Mandatory Forms:
LLPOL, TERRORISM 2017, MJUA ACTIVI8*
Business Description: SPECIAL EVENT - SHORT TERM, LIQUOR
6/04/14
COUNTERSIGNATURE DATE
OUR AUTHORIZED REPRESENTATIVE
Premium
$1,085
PREMIUM
OUR EXECOTIVE DIRECTOR
7/12/19 7/12/19
CF-DEC (3/93) Continued On Page 2 For Location 1 Building 1
$1,085
LIQUOR LIABILITY MINNESOTA JOINT UNDERWRITING ASSOCIATION
POLICY DECLARATIONS 12400 PORTLAND AVE S, STE 190 Page 2
BURNSVILLE, MN 55337
Policy Number: L19C182
INSURED:
RIVERSONG MUSIC FESTIVAL
PO BOX 667
HUTCHINSON MN 55350
COVERAGE:
CLASS
CODE
Liquor Liability
Location: 1 Building: 1
Policy Period: FROM 7/12/2019 T❑ 7/14/2019
12;01 AM Standard Time
AGENT: 171
CITIZENS INS AGCY OF HUTCHINSON LLC
102 MAIN ST S PO BOX 339
HUTCHINSON MN 55350
1
LIABILITY COVERAGE ITEMS
RATING EXPOSURE
BASIS -_—_ AMOUNT
00301 SPECIAL EVENT - SHORT TERM, LIQUOR
LIQUOR RECEIPTS
Additional Insured:
CITY ❑F HUTCHINSON
III HASSEN ST SE
HUTCHINSON MN 55350
21, -7d0
The Policy or conl:ract is not ProLected by the Minnesota Life and Health Insurance Guaranty
Associatior. or the Minnesota Insurance Guaranty Association. In the case of insolvency, payment
of claims is not guaranteed. Only the assets of this insurer will be available to Pay your
claim, Payment of claims is, However, guaranteed by the enabling legislation which allows that
association to assess insurance carriers licensed to do business in Minnesota in the event that
the Association is ever in a deficit situation.
7/12/19 7/12/19
CF-DEC (3/93) End Of Declaration For Location 1 Building 1
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Campbell and Otter Lakes Restoration Project Final Report Review
Department: Public Works
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has been working with WSB over the last 9+ months to evaluate future improvements to our lakes and the
South Fork Crow River. The project scope included:
• Collection and review of existing historical data
• Development of project goals and objectives w/TAP
• Preparation of concept plans and cost estimates of project options
A key part of this study included the development of a Technical Advisory Panel (TAP) that included local, state, and
federal stakeholders that are involved with these local water bodies. The TAP worked with WSB to develop and
prioritize a variety of water quality, habitat, and recreational improvements in and around the Hutchinson area. The
Final Report Summary is attached for reference and identifies the many projects discussed by the TAP and provides
cost estimates across the wide range of in water and upland improvements.
In addition to developing a range of cost estimates for various projects, this effort also included identifying the many
funding and grant sources that are available for the different types of projects. Many of the funding sources have
annual grant allocations as well as different requirements for things such as cash or in -kind matches. Eligibility
requirements for these programs is also complex. Understanding what programs the City is eligible for and which
ones we need to partner with other LGUs like the McLeod Soil and Water Conservation District was also included in
the many TAP discussions.
Staff will continue to identify and work with stakeholders to advance project concepts and evaluate opportunities for
improvement as the next phase of the project gets developed.
Staff will be available at the meeting to answer any questions you may have.
BOARD ACTION REQUESTED:
No formal action is required
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
wsb
May 18, 2019
Mr. Kent Exner, Director of Public Works/City Engineer
Mr. John Paulson, Project/Environmental/Regulatory Manager
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Re: Otter and Campbell Lakes Restoration Project
WSB Project No. R-012914-000
Dear John and Kent:
Attached to this letter is the final report for the Otter and Campbell Restoration Project. The report
o includes the following:
U
z 1. Summary of existing and historical data of Campbell and Otter lakes.
m 2. Compiles the input provided by the technical advisory panel.
� 3. Establishes the project goals and objectives.
4. Implementation plan with cost estimates
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co
While this report entails options and discussions for Campbell and Otter Lakes. we also would
like to say this is not an exhaustive list. This report is meant to be a provide an outline for the City
M to approach the funding and restoration of these resources.
We thank you for the opportunity to work with you and the City of Hutchinson on such an exciting
LO
and important project. Please call me if you have any questions at 763.287.7182.
LO
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Sincerely,
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Todd Hubmer, PE
Vice President
K:\012914-000\Admin0ocs\Final Report\Cover Letter.dou
CAMPBELL AND OTTER LAKES
RESTORATION PROJECT E
FINAL REPORT
HUTCHINSON, MN
May 18, 2019
Prepared for:
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
WSB PROJECT NO. R-012914-000
TABLE OF CONTENTS
EXECUTIVE SUMMARY......................................................................
1. BACKGROUND AND HISTORY ...................................................
1.1 COLLECTION AND REVIEW OF HISTORICAL DATA........
2. ESTABLISHMENT OF A TECHNICAL ADVISORY PANEL (TAP)
3. PRELIMINARY PLAN & NEXT STEPS .........................................
APPENDICES
APPENDIX A: EXISTING AND HISTORICAL DATA
APPENDIX B: TAP PRESENTATIONS & MEETING MINUTES
APPENDIX C: PRELIMINARY CONCEPT PLANS
2
4
4
5
6
Table of Contents •=
EXECUTIVE SUMMARY
Thank you for the opportunity to work with the City of Hutchinson on the Campbell and Otter Lakes
Restoration Project. WSB has completed the Scope of Work as set forth in the Professional Services
Agreement dated September 21, 2018, which included:
• Collection and Review of Existing and Historical Data for Campbell and Otter Lakes,
• Development of Project Goals and Objectives, and
• Preparation of Concept Plans and Cost Estimates.
The City of Hutchinson has identified Campbell and Otter Lakes as important resources to local and regional
residents. The Lakes have been adversely affected by sedimentation and land uses adjacent to and
upstream of the Lake in the Crow River Watershed.
This study was undertaken to review the status of the lakes and identify restoration efforts that could be
undertaken to restore, enhance, and protect the Lakes.
Table 1: Summary of Projects provides a summary of identified improvements and more detail can be
found within the body of the report.
Executive Summary •=
A summary of potential lake improvement projects can be found in Table 1: Summary of Projects. Table
1 highlights the potential projects, average cost, funding sources, priority level, and lead agency for each
identified project. There are various financing and grant opportunities at the state and federal levels that
can assist with funding of priority projects. Several of the funding opportunities are provided for
consideration within this report in Table 3: High Priority Grant Applications and Table 4: Low Priority
Grant Applications.
TABLE 1: SUMMARY OF PROJECTS
Priority
Name
Subtotal
Description of Tasks
Collect Otter and
TSS and TP inflow and outflow are currently unknown and would increase funding options.
Campbell Lakes
$g0,000
TSS and TP data would be used to create TMDL, which can offer specific findings used
Water Quality and
as a basis for projects.
Sediment Data
Crow River and
Stabilize stream slope with boulders, root wad, toe wood, buffers, rock riffles, rock vane,
Tributary Stream
$2,400,000
and bank shaping along streams and rivers flowing into Campbell and Otter Lakes.
Restoration
Lakeshore
$900,000
Add buffers, toe wood, root wad, fish sticks, and woody habitat to shoreline along lakes to
Restoration
reduce inflow of TP and TSS.
Wetland Restoration
Add habitat to retain and treat stormwater runoff and to reduce the soil loss from nearby
4
in Upstream
$900,000
properties and farm land in the watershed.
Watershed
Create or modify wetland structures to improve habitat and hold water on the land close
to its source.
5
Crow River Forebay
$1,500,000
Improve north Crow River inlet to Campbell Lake by installing a deep forebay to collect
BMP Installation
sediment and provide access for future maintenance.
Habitat
Removal of sediment and construction of habitat within Campbell and Otter Lakes can
Improvements
$15,340,000
reduce the rough fish population, increase fish diversity and population, increase water
quality, increase aquatic vegetation and improve aquatic vegetation community.
Increase water access to Campbell and Otter Lakes with kayak and canoe launches,
Recreational
$2,400,000
fishing piers, and overlooks.
Activities
Increase culvert size between Campbell and Otter Lakes to allow for a recreational
connection.
Control rough fish with electrofishing catch per unit effort model. This will improve water
8
Rough Fish Control
$980,000
quality, increase the depth of the lake by 10' and the depth of main basin by 20' to keep
(AIS)
slopes gradual for carp removal (seine netting). Install fish barrier. Encourage native fish
population reproduction through habitat improvements.
PRELIMINARY $24,420,000
COST
Executive Summary •=
1. BACKGROUND AND HISTORY
Campbell Lake and Otter Lake are two major water bodies located in the City of Hutchinson, Minnesota.
The Lakes are a total 650 acres in size and provide a crucial connection to the Crow River for wildlife and
habitat areas. The lakes also offer a wide variety of recreational uses for Hutchinson residents and visitors.
The Lakes originate from a dam/spillway constructed at the east end of Otter Lake along South Fork Crow
Wing during the late 19th century. In 2008, the dam was replaced with rock arch rapids that allow migration
of fish species through the Lakes and Crow River.
Decades of sedimentation, shallow water zones, poor water quality, nutrient enrichment, and excess
vegetation growth caused significant damage to the lakes and loss of habitat for wildlife. The South Fork
Crow Wing River is considered an impaired waterway due to high levels of Total Suspended Solids (TSS),
which impact the Lakes and result in poor eutrophic water quality.
The City of Hutchinson retained WSB to develop a plan to restore the water quality and habitat of the Lakes.
To do this, WSB collected existing data and reviewed historical data for the Lakes, established a technical
advisory panel (TAP) that set the objectives and outcomes of the project, then prepared a preliminary
concept plan that included cost estimations associated with each potential lake improvement.
This document outlines the goals of the project and the work completed by WSB. The City will determine
which projects to pursue to improve the quality of the Lakes
1.1 COLLECTION AND REVIEW OF HISTORICAL DATA
WSB collected and reviewed several planning documents that contained existing information for the
lakes and subwatershed area (Appendix A). The following publications were used as a basis for this
project and may be useful in the future:
1. MNPCA, South Fork Crow River Watershed Total Maximum Daily Load Report
2. MNPCA, South Fork Crow River Watershed Monitoring and Assessment Report
3. CROW, CWLLA, MNPCA, Wenck, Draft South Fork Crow River Watershed Restoration and
Protection Strategy Report
4. MNPCA, South Fork Crow River Watershed Stressor Identification Report
5. BARR Engineering, Hutchinson Lakes/WaterBasin Improvement Study
6. NAWCP, North American Waterbird Conservation Plan
7. MNDNR, Feeding Habitat Selection by Great Blue Herons and Great Egrets Nesting in East
Central Minnesota
8. MNDNR, Fisheries Lake Surveys (1975, 1987, 2005, and 2012)
Section 1 — Background and History =
2. ESTABLISHMENT OF A TECHNICAL
ADVISORY PANEL (TAP)
The City established a TAP that included multiple agencies to assist in the preliminary planning of the
Campbell and Otter Lakes Restoration Project. WSB and the City identified key stakeholders in the project
and invited them to participate in TAP meetings.
The City thanks the following members of the TAP that provided meaningful insight, assisted in identifying
issues, and provided recommendations to resolve the issues and negative impacts on and around Otter
and Campbell Lakes:
Bill Arndt, Hutchinson Citizen
Coleton Draeger, McLeod SWCD
John Paulson, City of Hutchinson
Kent Exner, City of Hutchinson
Garry Bennet, City of Hutchinson
Matt Jaunich, City of Hutchinson
Steve Cook, City of Hutchinson
Scott Mackenthun, City of Hutchinson
Katundra Shears, USDA
Nate Campbell, US Army Corps of Engineers
Nicole Erickson, CROW
Ryan Freitag, McLeod SWCD
Todd Hubmer, WSB
Tony Havranek, WSB
Luke Lunde, WSB
Roxy Franta, WSB
Laura Cummings, WSB
During each TAP meeting, presentations were given that identified problems of the lakes and drainage
areas, identified potential projects, and reviewed funding options (Appendix B). TAP members shared their
professional expertise with the City staff and determined solutions for the problems presented. An additional
communication platform called MyLink was established for TAP members to extend the discussion and
collaborate on the project outside of scheduled TAP meetings.
The first TAP meeting took place on November 7, 2018 and focused on the history of the area and current
concerns associated with the Lakes. Previous projects, existing site data, and existing watershed data were
reviewed. TAP members shared their main concerns and the concerns identified by residents.
The second TAP meeting convened on December 5, 2018. TAP members reviewed terrestrial, littoral,
stream, and in -lake strategies that contributed to the project goals. TAP members provided additional
project ideas to the City, and at the end of the meeting, TAP members ranked the projects by level of
priority. The TAP identified four priorities for this project:
1. Improve water quality through sediment removal, vegetative restoration, stream bank restoration,
increased water depth, and fish habitat improvement,
2. Restore the Lakes by restoring the fish and wildlife habitat within the lakes and drainage area,
3. Engage the public with learning opportunities and citizens science, and
4. Increase public access and recreation with additional fishing, kayaking, and canoeing access.
WSB met with the Hutchinson City Council during a council work session on January 22, 2019, to
summarize the preliminary concept plans and to discuss what the city should prioritize.
The third TAP meeting took place on February 6, 2019. A more detailed analysis of the potential projects
was given so that TAP members could discuss the benefits of each project and help the City determine
which projects would best accomplish the four priorities set forth by TAP.
A fourth and final TAP meeting convened on March 12, 2019 to summarize the work completed and
recommend which projects the City should pursue.
Section 2 — Establishment of a TAP M
3. PRELIMINARY PLAN & NEXT STEPS
The City organized the projects identified by the TAP for efficient implementation. Table 1: Summary of
Projects highlights the potential projects, average cost, funding sources, priority level, and lead agency for
each identified project. The listed priority level is meant to be a guide for the order in which the
improvements can be implemented. It is not provided to establish any level of importance of one
improvement over another towards the success of the restoration efforts. The table is meant to serve as a
guide for the City and should not be considered an exhaustive list of funding sources.
Table 2: Detailed Project Summary shows a more specific cost breakdown of the tasks required to
complete each project. Table 3: High Priority Grant Applications and Table 4: Low Priority Grant
Applications list more specific grant application terms and conditions. Other funding sources may be
available that are not listed on these tables.
To better identify and explain each of the potential projects, each project has a dedicated concept plan
highlighted in Figures 1-8 (Appendix C).
The City will select their preferred projects and solicit funding for these projects based on the TAP
recommendation and the information developed in this study. Depending on the selected improvements,
a completed Environmental Assessment Worksheet will likely be necessary for the restoration work
related to the Lakes. It is our recommendation that the City consider undertaking the environmental
review documents once the City has determined the proposed restoration activities. This will allow the
City to identify any remaining regulatory hurdles during the concept planning phase and allow for formal
agency feedback on the project before it is submitted for individual permits.
Section 3 — Preliminary Plan and Next Steps =
Table 2: Detailed Project Summary is meant to serve as a guide for the City and should not be considered an exhaustive list.
TABLE 2: DETAILED PROJECT SUMMARY
Priority
Task
Tasks
Description of Tasks
#
#
Cost
A
TP/TSS Loading
$20,000
Rate at Inlets
TP/TSS Loading
$20,000
Rate at Outlets
RateTMD
TSS and TP inflow and outflow are currently
unknown and would increase funding options. TSS
C
Loading
Loading
$30,000
1
Collect Water Quality
and TP data would be used to create TMDL, which
and Sediment Data
Rates - TP/TS
can offer specific findings used as a basis for
from Major City
projects
Inlets
TP/TSS Data
$10,000
Analysis
$80,000
Crow River
$400,000
Restoration -
East
Crow River
$400,000
Restoration -
Stabilize stream slope with boulders, root wad, toe
Crow River and
West
wood, buffers, rock riffles, rock vane, and bank
Tributary Stream
shaping along streams and rivers flowing into
C
Judicial Ditch
$700,000
Restoration
No. 1
Campbell and Otter Lakes
Restoration
Otter Creek
$900,000
Restoration
$2,400,000
Campbell Lake
$320,000
Restoration -
East
Campbell Lake
$320,000
Restoration -
West
Add buffers, toe wood, root wad, fish sticks, and
Otter Lake
$125,000
Lakeshore
Restoration -
woody habitat to shoreline along lakes to reduce
Restoration
East
inflow of TP and TSS.
Otter Lake
$125,000
Restoration -
West
Fernold Lake
Restoration
$900, 000
Detailed Project Summary M
TABLE 2: DETAILED PROJECT SUMMARY (CONT.)
Priority
mame
Task #
Tasks
Task Cost
Subtotal
Description of Tasks
A
City owned
$45,000
Add habitat to retain and treat stormwater runoff
property
and to reduce the soil loss from nearby
(approx. 25
properties and farm land in the watershed.
4
Wetland Restoration
in Upstream
acres)
Create or modify wetland structures to improve
habitat and hold water on the land close to its
B
Privately
$855,000
Watershed
owned
property
source.
(approx. 527
acres)
$900, 000
A
Remove
$1,275,000
Improve north Crow River inlet to Campbell
Sediment
Lake by installing a deep forebay to collect
B
Install
$150,000
sediment and provide access for future
'
Crow River Forebay
BMP Installation
Forebay
maintenance.
c;
Add Access
$75,000
$1,500,000
A
Remove
$10,000,000
Removal of sediment and construction of habitat
Sediment
within Campbell and Otter Lakes can reduce the
B
Habitat
$5,340,000
Habitat
rough fish population, increase fish diversity and
Improvements
Restoration
population, increase water quality, increase
aquatic vegetation and improve aquatic
$15,340,000
vegetation community.
A
Canoe
$250,000
Increase water access to Campbell and Otter
Launch
Lakes with kayak and canoe launches, fishing
piers, and overlooks.
B
Kayak
$250,000
Launch
Increase culvert size between Campbell and
Recreational
Otter Lakes to allow for a recreational
C
Boat Launch
$300,000
Activities
connection.
D
Fishing Piers
$450,000
E
Overlooks
$500,000
F
Box Culvert
$650,000
Replacement
$2,400,000
A
Carp
$80,000
Control rough fish with electrofishing catch per
Harvesting
unit effort model. This will improve water quality,
B
Carp
Tracking
$100,000
Rough Fish Control
(AIS)
increase the depth of the lake by 10' and the
depth of main basin by 20' to keep slopes
gradual for carp removal (seine netting). Install
C
Rough Fish
$800,000
Barrier
fish barrier. Encourage native fish population
$980,000
reproduction through habitat improvements.
PRELIMINARY COST $24,420,000
Detailed Project Summary
Table 3: High Priority Grant Applications and Table 4: Low Priority Grant Applications show potential sources of funding
for the Campbell and Otter Lakes Restoration Project as well as more specific details on how to apply for each grant. The grants
have been prioritized based on discussions with the City Council and TAP members. The table is meant to serve as a guide for
the City and should not be considered an exhaustive list of funding sources.
TABLE 3: HIGH PRIORITY GRANT APPLICATIONS
Priority
Grant
Entity & Contact
Application
Eligibility
Amount
Match
Due Date
Available
Must protect/enhance/restore
Lessard -Sams
Clean Water Land &
prairies, wetlands, forest or
Minimum of
Outdoor
Legacy Act
Mark Johnson
habitat for fish/game/wildlife
$400,000
Heritage
Executive Director, LSOHC
May 31, 2019
must be
Council
mark.johnson@lsohc.leg.mn
Funds may not be used for
y
requested
LS( OHCI
651-296-6397
general organization support or
overhead
Applicants must be available to
make formal presentation to
LCCMR if selected
Legislative-
Draft Proposal
Citizen
Environment and Natural
Due: March
Proposal must meet aim to
No minimum
Commission
Resources Trust Fund
2020
protect/conserve/enhance
on Minnesota
Iccmr@lccmr.leg.mn
Minnesota air, water, land, fish,
re maximum
requirements
-
Resources
651-296-2406
Proposal Due:
wildlife, and other natural
LC( CMR)
April/May 2020
resources (especially those
that may be substantially
impaired or destroyed in any
area of the state
Grants must
restore/protect/en hance
prairies, wetlands, forests, or
A 10% match
habitat for fish/game/wildlife in
of non -state
MN
funds is
Conservation
BWSR
Restoration projects will only
$51000 -
$400,000.
required
for all grants
Partners
Robb Collett
be funded on lands that are
Total project
(may be cash
Legacy Grant
DNR Area Hydrologist
August 1, 2019
permanently protected by a
costs may
or in -kind
C( PLG)
robb.collett@state.mn.us
320-234-2560
conservation easement, in
not exceed
resources and
public ownership, or in public
$575,000.
must be
waters
identified at
Land acquired in fee title must
time of
application)
be open to the public for
hunting and fishing during all
open seasons
Clean Water Council
Clean Water
Celine Lyman
Maximum
Fund
CW Fund Coordinator
July 1, 2019
-
amount of $1
25%
celine.lyman@state.mn.us
million
651-757-2541
Low Priority Grant Applications
TABLE 4: LOW PRIORITY GRANT APPLICATIONS
-�•
Entity & Contact
Application
Amount
NA-4-6-
Due Date
Available
MPCA
MPCA
anticipates
5
Section 319
Cindy Penny
March 2020
about $2.5
40%
-
Cynthia.penny@state.mn.us
million will be
651-757-2099
available in
the FFY2019
Based on easement
Previously WRP.
Agricultural
USDA
time;
Application numbers
Conservation
Jacob Stich
April 12,
$15 million
Usually will pay
have been low so if
6
Easement
jacob.stich@mn.usda.gov
2019
across US
between 50-75% of
anyone is interested
Program
320-864-5974
restoration cost and
there is potential
100% of easement
funding past the due
date.
Studies are
accomplished at full
Non-federal sponsor
federal expense up to
pays 35% of total
Studies are
$100,000; remaining
project costs; The
USACE
accomplished
study costs are
maximum federal
7
Section 206 -
Nate Camp
Campbell
Continuous
at full
cost shared 50/50;
expenditure per
USACE
Senior Program Manager
nathan.j.campbell@usace.army.mil
signup
federal
design and
project is $10
651-290-5544
expense up
implementation costs
million, which
to $100,000
are cost
includes both
shared 65 percent
planning and
federal, 35 percent
construction costs.
localsponsor.
Eligible projects
Point Source
MN Public Facilities Authority
80% grants
must be ranked on
the MPCA's 2019
8
Implementation
Scott Lucas
scott.lucas@state.mn.us
July 2019
up to a
maximum of
80%
Project Priority List
Grants
218-316-3874
$7 million
(PPL) - deadline has
passed (March 1,
2019
Low Priority Grant Applications
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item:
g Second Reading and Adoption of Ordinance Exemption No. 19-801
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 2
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As reviewed at the May 28th City Council meeting, City staff recently received a request from the general contractor
for the City's 5th Avenue Reconstruction project (Letting No. 1/Project No. 19-01) to revise our City noise ordinance
requirements, Saturday 9:00 AM start time revised to 7:00 similar to weekdays, for all weekends this summer/fall.
Please note that this project is scheduled to be completed by September 27, 2019.
City staff believes that this is a reasonable request and feels that the extended working hours will hopefully ensure
that the City specified construction completion dates are achieved by the contractor.
BOARD ACTION REQUESTED:
Approval of City Ordinance No. 19-801 Second Reading and Adoption
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 19-801
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION
DURING THE 51h AVENUE SOUTH RECONSTRUCTION
PROJECT (L2/P18-02)
Findings of the City Council:
That the 5th Avenue South Reconstruction Project (L1/P19-01) is scheduled to be completed
on or before September 27, 2019.
In order to have the project completed in a timely manner and to hopefully eliminate delays
and additional expenses, as well as for the public good, governmental entities and their contractors
and subcontractors may need to work longer hours than permitted in Hutchinson City Code
§92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and
10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or
holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the 5 th
Avenue South project (L1/P19-01) from now through September 27, 2019, and that specifically
construction activities will be allowed between the hours of 7:00 a.m. and 9:00 p.m. on Saturdays
until the date noted above.
Adopted by the City Council this 1 lth day of June 2019.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Custom Questions for the 2019 National Citizen Survey
Department: Administration
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Unfinished Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As was previously communicated to you back in May, we are in the process of conducting the 2019 "National Citizen
Survey". The last part we have to do before the survey will be distributed is select our 3 custom questions to be
included within the survey.
Hopefully you have had some time to consider the type of custom questions you would like to have included. To assist
you I have included a couple of examples to choose from. Some examples are our own and others we received from
NCS in regards to affordable housing and childcare. Staff is asking the council to select three custom questions to be
included in the 2019 Citizens Survey.
BOARD ACTION REQUESTED:
Approve/Deny Custom Questions to be included in the 2019 National Citizens Survey
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Sample Questions
I. How would you rate the importance of creating more affordable housing in our community?
O Essential O Very important 0 Somewhat important D Not at all important 0 Don't know
2. How strongly would you support or oppose each of the following options to increase the availability of
affordable- housing?
S[rnngly
Soniewhnt
SninewhN
Strolwg
Don l
.ww2n
&AWI
ZgMLe
aay
know
Increases in building height.................................................................... 1
2
3
4
5
Increases in building density ..................................... ......... 1
2
3
4
5
Reduce parking in new developments..................................................... 1
2
3
4
5
Reduce Open space requirements in new developments ......................... 1
`?
3
4
5
Promote micro -housing units (300 square feet or less) ............................ 1
2
3
4
5
Government subsidies .through increased property taxes ....................... 1
2
3
4
5
3. How much of a priority, if at all, should increasing affordable housing options be to the City?
0 High priority 0 Moderate priority 0 Low priority 0 Not a priority 0 Don't know
4. Please indicate your level of support or opposition to an increase in real property taxes over the next 2.4 years
to construct affbrdable housing?
0 Strongly support 0 Somewhat support 0 Somewhat oppose 0 Strongly oppose 0 Don't know
S. To what extent do you agree or disagree that the City of Hutchinson should pursue new development focusing
on affordable housing?
0 Strongly agree 0 Somewhat agree 0 Somewhat disagree 0 Strongly disagree 0 Don't know
G. Please indicate how important, if at all, it is for the City to do each of the following.
Very Sornewhat .,but at all
Ezrn6iai i0lbortani imtortant imewun1
Preserve existing housing that is affordable (i.e. households are not
paying more than 30% of their income on rent or a mortgage} ........ .................. 1 2 3 4
Support the creation of new housing that is affordable to all income levels
(i.e. household pays no more than 30%of income for rent or a mortgage) .................... 1 2 3 4
7. How easy or difficult is it for your household to find each of the following?
veg San?eullwl &wu7uha( Veiny Ann t
elLf eAjjcygtatjkwwlNA
Affordable childcare ............................. 1 2 3 4 5
High -quality childcare .................:..... .. • . • ........................... 1 2 3 4 5
S. How important, if at all, is it for the City government to find ways to increase available child care spaces?
0 Essential 0 Very important 0 Somewhat important 0 Not at all important 0 Don't know
Page I of 2
SAMPLE QUESTIONS TO ASK - 2019
Question #1: The City currently spends about $4 million a year in fixing, repairing and upgrading its street and
related infrastructure system. Consistently, City Officials are being told they are not spending enough
to address the needs of the City's street and related infrastructure. In an effort to address this, the City
Council is considering adding another $1 million per year to the City's Capital Improvement Plan
(CIP) to go towards city street and related infrastructure repairs and upgrades. Considering this type
of investment, would you support a $1 million tax increase that went directly to fixing, repairing and
upgrading city streets and its related infrastructure if paying for it required an annual tax increase of
about $125 on a home valued at $160,000?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #2: The City's '/2 cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a
year from this tax. The money collected is used to help pay debt requirements for the water and
wastewater plants. The City Council is considering extending this sales tax for an additional 15 years.
The revenue collected from the extended sales tax would be used to make improvements and upgrades
at several recreational facilities (Rec Center, Burich Arena, etc.). How supportive would you be of
extending this tax to make improvements or upgrades to city -owned recreational facilities?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #3: The City's corporate limits include several areas/properties that are immediately adjacent to or near
waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents,
policymakers and stakeholders have placed a high value on maintaining, protecting and improving
these waterbodies and their shorelines. A recent study showed that improvements to these water
bodies total more than $24 million. In the future, how supportive would you be in seeing the City
provide tax dollar support and seek state grant/bonding monies to improve the aesthetic, functionality
and recreational aspects of our community's waterbodies?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #4: As a general rule, your housing costs should not exceed 30% of your monthly income. When you take
into account your monthly income, what percentage goes to your housing costs (include rent,
mortgage, property insurance, association fees, etc.)?
• Less than 15%
• 15% to 25%
• 26% to 35%
• More than 35%
Question #5: Question on Daycare? (The survey already asks a question regarding the availability of affordable
quality child care). Any suggestions?
SAMPLE QUESTIONS TO ASK - 2019
Question #1: The City's'/x cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a
year from this tax. The money collected is used to help pay debt requirements for the water and
wastewater plants. The City Council is considering extending this sales tax for an additional 15 years.
The revenue collected from the extended sales tax would be used to make improvements and upgrades
at several recreational facilities (Rec Center, Burtch Arena, etc.). How supportive would you be of
extending this tax to make improvements or upgrades to city -owned recreational facilities?
■ Strongly support
• Somewhat support
• Somewhat oppose
■ Strongly oppose
0
Question MA: The City's %x cent sales tax is set to expire in 2026. The City currently collects about $1.3 million a
year from this tax. The money collected is used to help pay debt requirements for the water and
wastewater plants.
As the City Council looks forward at plans to make improvements and upgrades at several
recreational facilities (Rec Center, Burich Arena, athletic fields, etc.), renewing the''/z cent local
sales tax is one possible funding option. This would require the approval of local voters, as well as
the state legislature. As before, the tax would sunset after the projects are complete. How supportive
would you be of renewing the sales tax after it sunsets in 2026 to make improvements and upgrades
to city -owned recreational facilities?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #2: The City currently spends about $4 million a year in fixing, repairing and upgrading its street and
related infrastructure system. Consistently, City Officials are being told they are not spending enough
to address the needs of the City's street and related infrastructure. In an effort to address this, the City
Council is considering adding another $1 million per year to the City's Capital Improvement Plan
(CIP) to go towards city street and related infrastructure repairs and upgrades. Considering this type
of investment, would you support a $1 million tax increase that went directly to fixing, repairing and
upgrading city streets and its related infrastructure if paying for it required an annual tax increase of
about $125 on a home valued at $160,000?
• Strongly support
• Somewhat support
■ Somewhat oppose
• Strongly oppose
0
Question #2A: The City currently spends about $4 million per year fixing, repairing and upgrading its street and
related infrastructure system. This includes nearly $2 million dollars that are included in the tax levy
that is part of your property tax bill. However, respondents of previous surveys have consistently
rated our street repairs lower than average when compared to respondents seen in similar surveys
conducted in other cities nationally.
To do more street repair, and still maintain the current levels of service and programs already
provided by the City, would require additional tax revenue. Would you support a tax increase that
was dedicated to fixing, repairing and upgrading city streets and its related infrastructure?
Q�� k- � ) �-, �-J ( I I )
Yes
No
Question #3: If you indicated "Yes" in the question above, what level of tax increase dedicated to street repairs
would you support?
• $1 million tax increase (about $125 on a home valued at $160,000)
• $500,000 tax increase (about $63 on a home valued at $160,000)
• $250,000 tax increase (about $32 on a home valued at $160,000)
■ None of the above
Question #4: The City's corporate limits include several areas/properties that are immediately adjacent to or near
waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, City residents,
policymakers and stakeholders have placed a high value on maintaining, protecting and improving
these waterbodies and their shorelines. A recent study showed that improvements to these water
bodies total more than $24 million. In the future, how supportive would you be in seeing the City
provide tax dollar support and seek state grantlbonding monies to improve the aesthetic, functionality
and recreational aspects of our community's waterbodies?
• Strongly support
• Somewhat support
• Somewhat oppose
• Strongly oppose
Question #5: As a general rule, your housing costs should not exceed 30% of your monthly income. When you take
into account your monthly income, what percentage goes to your housing costs (include rent,
mortgage, property insurance, association fees, etc.)?
• Less than 15%
• 15% to 25%
■ 26% to 35%
More than 35%
Question #6: Question on Daycare? (The survey already asks a question regarding the availability of affordable
quality child care). Any suggestions?
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of MnDOT Traffic Control Signal Agreement - TH15 & SGR
Department: PW/Eng
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As described within the attached letter and associated agreement document (includes an authorization resolution),
MnDOT has agreed to fund approximately 50% of the new traffic signal installation at the intersection of Trunk
Highway 15 and South Grade Road ($141,000 - Local Partnership Project grant). Also, the City will participate in
cost -sharing relative to the installation of the new signal control cabinet in the amount of $26,629.79. This grant and
expenditure will be accounted for within the ultimate 2019 City Construction Fund.
City staff believes that this is a reasonable arrangement and feels that the proposed traffic signal improvements will
be very beneficial to the traveling public from traffic flow and safety standpoints.
BOARD ACTION REQUESTED:
Approval of Agreement and Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
T 0 ' r
May 29, 2019
Kent Exner
City Engineer
City of Hutchinson
111 Hassan Street Southeast
Hutchinson, MN 55350
RE: Proposed Coop. Const. Agreement No.1033863
City of Hutchinson
S.P. 4304-97 (T.H. 15=.151)
S.A.P. 133-130-002
State Funds
State cost for signal system construction.
Dear Mr. Exner:
District 8
2505 Transportation Road
Willmar, MN 56201
320-231-5195
Transmitted herewith in duplicate is a proposed agreement with the City of Hutchinson. This agreement
provides for payment to the City of the State's share of the cost of the signal system construction
performed on T.H. 15 within the corporate City limits.
Kindly present this agreement to the City Council for their approval and execution, which includes
original signatures of the City Council authorized City officers, on the two copies of the agreement. Also
required are two original copies of a resolution passed by the City Council authorizing its officers to sign
the agreement in its behalf. A suggested form of such resolution is enclosed.
Please return the two original signed copies of the agreement and resolution, once they have been
executed by the City. A copy will be returned to the City when fully executed.
Sincerely,
;it
Ronald Mortensen
Cooperative Agreement Engineer
Enc. Proposed Agreement (2)
Resolution (2)
c: Coo pA reements.DOT state.mn.us
File
State Project Number (S.P.):
Trunk Highway Number (T.H.):
State Aid Project Number (S.A.P.):
City Project Number:
Signal System "A" ID:
MnDOT Contract No.: 1033863
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
And
CITY OF HUTCHINSON
TRAFFIC CONTROL SIGNAL
AGREEMENT
4304-97
15=151
133-130-002
19-02
1735145
Estimated Amount Receivable
26 629.79
Original Encumbered Amount
State Funds (F.Y. 2020)
141000.00
This Agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and
the City of Hutchinson acting through its City Council ("City").
Recitals
I. The City will remove the existing traffic control signal and install new traffic control signal with signal pole
mounted luminaires and signing ("Signal System"), on Trunk Highway No.15 at South Grade Road in the City
of Hutchinson, McLeod County, Minnesota, according to City -prepared plans, specifications, and special
provisions designated by the City as City Project No. 19-02, by the State as State Aid Project
No. 133-130-002, and as State Project No. 4304-97 (T.H. 15=151) ("Project"); and
2. The City will install Accessible Pedestrian Signals ("APS") as part of the new Signal System; and
3. The State will furnish a type "R" cabinet ("State Furnished Materials"), according to the Project Plans, to
operate the Signal System covered under this Agreement; and
4. The State wishes to participate in the costs of the Signal System, APS construction, and associated
construction engineering; and
5. The State can only pay the City for the State participation construction after funds have been encumbered,
which encumbrance must be preceded by the appropriation of such funds by the Minnesota Legislature; and
6. This construction is currently part of the State's 2020 fiscal year road construction program, and the State
will seek the appropriation of funds, and encumber the funds, if available; and
7. The State requests and the City agrees to receive payment from the City for the costs to construct the State
Furnished Materials in fiscal year 2019. The State will seek the appropriation of funds, and encumber the
funds, if available, to reimburse the City for the State's share of State Furnished Materials in the 2020 fiscal
year, and
8. The City and the State will participate in the operation and maintenance of the new Signal System and APS;
and
9. Minnesota Statutes § 161.20, subdivision 2 authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority for the purposes of constructing,
maintaining, and improving the trunk highway system.
-1-
MnDOT Contract No.: 1033863
Agreement
1. Term of Agreement; Survival of Terms; Plans; Incorporation of Exhibits
I.I. Effective Date. This Agreement will be effective on the date the State obtains all signatures required by
Minnesota Statutes § 16C.05, subdivision 2.
1.2. Expiration Date. This Agreement will expire when all obligations have been satisfactorily fulfilled.
1.3. Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive
in order to give effect to their meaning will survive the expiration or termination of this Agreement,
including, without limitation, the following clauses: 2.4. State Ownership of Improvements; 11. Liability;
Worker Compensation Claims; Insurance; 13. State Audits; 14. Government Data Practices; 15. Governing
Law; Jurisdiction; Venue; and 17. Force Majeure. The terms and conditions set forth in Article 5. Signal
System Operation and Maintenance will survive the expiration of this Agreement, but may be terminated
by another Agreement between the parties.
1.4. Plans, Specifications, and Special Provisions. State -approved City plans, specifications, and special
provisions designated by the City as City Project No. 19-02, by the State as State Aid Project
No. 133-130-002, and as State Project No. 4304-97 (T.H. 15=151) are on file in the office of the City's
Engineer and incorporated into this Agreement by reference ("Project Plans").
1.5. Exhibits. Preliminary Schedule "I" is attached and incorporated into this Agreement.
2. Right -of -Way Use
2.1. Limited Right to Occupy. The State grants to the City (and its contractors and consultants) the right to
occupy Trunk Highway Right -of -Way as necessary to perform the work described in the Project Plans. This
right is limited to the purpose of constructing the project, and administering such construction, and may
be revoked by the State at any time, with or without cause. Cause for revoking this right of occupancy
includes, but is not limited to, breaching the terms of this or any other agreement (relevant to this project)
with the State, failing to provide adequate traffic control or other safety measures, failing to perform the
construction properly and in a timely manner, and failing to observe applicable environmental laws or
terms of applicable permits. The State will have no liability to the City (or its contractors or consultants) for
revoking this right of occupancy.
2.2. State Access; Suspension of Work; Remedial Measures. The State's District Engineer or assigned
representative retains the right to enter and inspect the Trunk Highway Right -of -Way (including the
construction being performed on such right-of-way) at any time and without notice to the City or its
contractor. If the State determines (in its sole discretion) that the construction is not being performed in a
proper or timely manner, or that environmental laws (or the terms of permits) are not being complied
with, or that traffic control or other necessary safety measures are not being properly implemented, then
the State may direct the City (and its contractor) to take such remedial measures as the State deems
necessary. The State may require the City (and its contractors and consultants) to suspend their operations
until suitable remedial action plans are approved and implemented. The State will have no liability to the
City (or its contractors or consultants) for exercising its rights under this provision.
2.3. Traffic Control; Worker Safety. While the City (and its contractors and consultants) are occupying the
State's Right -of -Way, they must comply with the approved traffic control plan, and with applicable
provisions of the Work Zone Field Handbook
(http;//www.dot.state.mn.usltrafficengjworkzonejindex.html). All City, contractor, and consultant
personnel occupying the State's Right -of -Way must be provided with required reflective clothing and hats.
-2-
MnDOT Contract No.: 1033863
2.4. State Ownership of Improvements. The State will retain ownership of its Trunk Highway Right -of -Way,
including any improvements made to such right-of-way under this Agreement, unless otherwise noted.
The warranties and guarantees made by the City's contractor with respect to such improvements (if any)
will flow to the State. The City will assist the State, as necessary, to enforce such warranties and
guarantees, and to obtain recovery from the City's consultants, and contractor (including its sureties) for
non-performance of contract work, for design errors and omissions, and for defects in materials and
workmanship. Upon request of the State, the City will undertake such actions as are reasonably necessary
to transfer or assign contract rights to the State and to permit subrogation by the State with respect to
claims against the City's consultants and contractors.
3. Contract Award and Construction
3.1. Bids and Award. The City will receive bids and award a construction contract to the lowest responsible
bidder (or best value proposer), subject to concurrence by the State in that award, according to the Project
Plans. The contract construction will be performed according to the Project Plans.
3.2. Bid Documents Furnished fly the City. The City will, within 7 days of opening bids for the construction
contract, submit to the State's District Engineer a copy of the low bid and an abstract of all bids together
with the City's request for concurrence by the State in the award of the construction contract. The City will
not award the construction contract until the State advises the City in writing of its concurrence.
3.3. Rejection of Bids. The City may reject and the State may require the City to reject any or all bids for the
construction contract. The party rejecting or requiring the rejection of bids must provide the other party
written notice of that rejection or requirement for rejection no later than 30 days after opening bids. Upon
the rejection of all bids, a party may request, in writing, that the bidding process be repeated. Upon the
other party's written approval of such request, the City will repeat the bidding process in a reasonable
period of time, without cost or expense to the State.
3.4. Direction, Supervision; and inspection of Construction.
A. The contract construction will be under the direction of the City and under the supervision of a
registered professional engineer; however, the State participation construction covered under this
Agreement will be open to inspection by the State District Engineer's authorized representatives. The
City will give the District Engineer at Willmar five days notice of its intention to start the contract
construction.
B. Responsibility for the control of materials for the contract construction will be on the City and its
contractor and will be carried out according to Specifications No. 1601 through and including No. 1609
in the State's current "Standard Specifications for Construction".
3.5. Completion of Construction. The City will cause the contract construction to be started and completed
according to the time schedule in the construction contract special provisions. The completion date for the
contract construction may be extended, by an exchange of letters between the appropriate City official
and the State District Engineer's authorized representative, for unavoidable delays encountered in the
performance of the contract construction.
3.6. Plan Changes. All changes in the Project Plans and all addenda and change orders entered into by the City
and its contractor for contract construction must be approved in writing by the State District Engineer's
authorized representative.
3.7. Compliance with Laws, Ordinances, and Regulations. The City will comply and cause its contractor to
comply with all Federal, State, and Local laws, and all applicable ordinances and regulations. With respect
-3-
MnDOT Contract No.: 1033863
only to that portion.of work performed on the State's Trunk Highway Right -of -Way, the City will not
require the contractor to follow local ordinances or to obtain local permits.
3.8. Construction Documents Furnished by the City. The City will keep records and accounts that enable it to
provide the State, when requested, with the following:
A. Copies of the City contractor's invoice(s) covering all contract construction.
B. Copies of the endorsed and canceled City warrant(s) or check(s) paying for final contract construction,
or computer documentation of the warrant(s) issued, certified by an appropriate City official that final
construction contract payment has been made.
C. Copies of all construction contract change orders.
D. A certification form, provided by the State, signed by the City's Engineer in charge of the contract
construction attesting to the following:
Satisfactory performance and completion of all contract construction according to the Project
Plans.
ii. Acceptance and approval of all materials furnished for the contract construction relative to
compliance of those materials to the State's current "Standard Specifications for Construction".
iii. Full payment by the City to its contractorfor all contract construction.
E. Copies, certified by the City's Engineer, of material sampling reports and of material testing results for
the materials furnished for the contract construction.
F. A copy of the "as built" plan sent to the District Engineer.
4. Right -of -Way; Easements; Permits
4.1. The City will obtain all rights -of -way, easements, construction permits, and any other permits and
sanctions that may be required in connection with the local and trunk highway portions of the contract
construction. Before payment by the State, the City will furnish the State with certified copies of the
documents for rights -of -way and easements, construction permits, and other permits and sanctions
required for State participation construction covered under this Agreement.
4.2. The City will comply with Minnesota Statutes § 216D.04, subdivision 1(a), for identification, notification,
design meetings, and depiction of utilities affected by the contract construction.
4.3. The City will submit to the State's Utility Engineer an original permit application for all utilities owned by
the City of Hutchinson to be constructed upon and within the Trunk Highway Right -of -Way. Applications
for permits will be made on State form "Application for Utility Permit on Trunk Highway Right -of -Way"
(Form 2525).
5. Signal System Operation and Maintenance
Operation and maintenance responsibilities will be as follows for the Signal System on T.H. 15 at South Grade
Road (Signal System "A").
5.1. City Responsibilities.
A. Power. The City will be responsible for the hook-up cost and application to secure an adequate power
supply to the service pad(s) or pole(s) and will pay all monthly electrical service expenses necessary to
operate the Signal System.
B. Minor Signal System Maintenance. The City will provide for the following, without cost to the State
-4-
MnDOT Contract No.: 1033863
i. Maintain the signal pole mounted LED luminaires, including replacing the luminaires when
necessary. The LED luminaire must be replaced when it fails or when light levels drop below
recommended AASHTO levels for the installation,
ii. Replace the Signal System LED indications. Replacing LED indications consists of replacing each LED
indication when it reaches end of life per the MnDOT Traffic Engineering Manual or fails or no
longer meets Institute of Traffic Engineers (ITE) standards for light output.
iii. Clean the Signal System controller cabinet and service cabinet exteriors.
iv. Clean and paint the Signal System and luminaire mast arm extensions. Painting will be in
accordance with MnDOT Standard Specification 2565.3X, unless approved by the State's District
Traffic Engineer.
v. Paint and maintain the South Grade Road pedestrian crosswalk markings.
C. Sidewalks. The City will provide for the maintenance of sidewalk construction on T.N. 15, including
stamped and colored concrete sidewalk (if any) and pedestrian ramps. Maintenance includes, but is not
limited to, snow, ice, and debris removal, patching, crack repair, panel replacement, cross street
pedestrian crosswalk markings, vegetation control of boulevards (if any), and any other maintenance
activities necessary to perpetuate the sidewalks in a safe, useable, and aesthetically acceptable
condition. V
5.2. State Responsibilities.
A. Timing; Other Maintenance. The State will maintain the signing, and perform all other Signal System,
APS, and signal pole luminaire circuit maintenance without cost to the City. All Signal System timing will
be determined by the State, and no changes will be made without the State's approval.
53. Right -of -Way Access. Each party authorizes the other party to enter upon their respective public
right-of-way to perform the maintenance activities described in this Agreement.
5.4. Related Agreements. This Agreement will supersede and terminate Agreement No. 64558, dated April 1,
1988, between the parties.
6. City Cost and Payment by the City
6.1. State Furnished Materials. The State will furnish a type "R" cabinet ("State Furnished Materials"),
according to the project plans, to operate the traffic control signal system covered under this agreement.
$26,629.79 is the City's lump sum cost share, as shown in the Preliminary Schedule "I", to cover the costs
of State Furnished Materials to be constructed in fiscal year 2019 by the State. The State will reimburse the
City for the State share of State Furnished Materials in fiscal year 2020 as described in Article 7.4 of this
Agreement. ,
6.2. Conditions of Payment. The City will pay the State the full and complete lump sum amount after the
following conditions have been met:
A. Execution of this Agreement and transmittal to the City.
B. The City's receipt of a written request from the State for the advancement of funds.
7. Basis of State Cost
7.1. Schedule "I". The Preliminary Schedule "I" includes all anticipated State participation construction items
and the construction engineering cost share covered under this Agreement.
7.2. State Participation Construction. The State will participate in the following at the percentages indicated:
-5-
MnDOT Contract No.: 1033863
A. 50 Percent will be the State's rate of cost participation for the Signal System and APS on T.H. 1S at
South Grade Road (Signal System "A").
7.3. Signal System Painting. The City is responsible for 100 Percent of the cost to paint the Signal System on
T.H. 15 at South Grade Road (Signal System "A"). The City's lump sum share for painting Signal System "A"
is $661.50 and will be deducted from the State's total lump sum construction cost share as shown in the
Schedule "I".
7.4. Construction Engineering Costs. The State will pay a construction engineering charge equal to 8 percent of
the total State participation construction covered under this Agreement.
7.5. t State Furnished Materials. The State will furnish a type "R" cabinet ("State Furnished Materials"),
according to the Project Plans, to operate the traffic control signal system covered under this Agreement.
The State's lump sum share for State Furnished Materials is $13,314.90 and is considered as a part of the
State's total lump sum cost as shown in the Schedule "I".
8. State Cost and Payment by the State
8.1. State Cast. $141,000.00 is the State's estimated share of the costs of the contract construction, less
painting, plus the 8 percent construction engineering cost share, and plus the State's share for State
Furnished Materials as shown in the Preliminary Schedule "I". The Preliminary Schedule "I" was prepared
using estimated quantities and unit prices, and may include any credits or lump sum costs. Upon review of
the construction contract bid documents described in Article 3.2., the State will decide whether to concur
in the City's award of the construction contract and, if so, prepare a Revised Schedule "I" based on
construction contract unit prices, which will replace and supersede the Preliminary Schedule "I" as part of
this agreement. State funds will be capped at $141,000.00 for the State's cost share in construction and
construction engineering of the project.
8.2. Conditions of Payment. The State will pay the City the full and complete lump sum amount as shown in
the Revised Schedule "I", after the following conditions have been met:
A. Encumbrance by the State of the State's full and complete State funded lump sum cost share as shown
in the Revised Schedule "I".
B. Approval by the State's Land Management Director at St. Paul of certified documentation, submitted by
the City, for all right-of-way and easement acquisitions required for the contract construction.
C. Execution of this Agreement and transmittal to the City, including a letter advising of the State's
concurrence in the award of the construction contract.
D. Legislative appropriation of funds for the State's road construction program. It is anticipated that
payment by the State that depends on Legislative appropriation of funds will be made after July 1, 2019
and before June 30, 2020 for Fiscal Year 2020.
E. Encumbrance by the State of the State's full and complete State funded lump sum cost share, no earlier
than July 1, 2019.
F. The State's receipt of a written request from the City for the advancement of funds. The request will
include certification by the City that all necessary parties have executed the construction contract.
8.3. Limitations of State Payment; No State Payment to Contractor. The State's participation in the contract
construction is limited to the lump sum amount shown in Article 7.1, and the State's participation will not
change except by a mutually agreed written amendment to this Agreement. The State's payment
obligation extends only to the City. The City's contractor is not intended to be and will not be deemed to
MnDQT Contract No.: 1033863
be a third party beneficiary of this Agreement. The City's contractor will have no right to receive payment
from the State. The State will have no responsibility for claims asserted against the City by the City's
contractor.
9. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to give
and receive any notice or demand required or permitted by this Agreement.
9.1. The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366-4634
E-Mail: malaki.ruranika@state.mn.us
9.2. The City's Authorized Representative will be:
Name, Title: Kent Exner, City Engineer (or successor)
Address: 111 Hassan Street Southeast, Hutchinson, MN 55350
Telephone: (320)587-5151
10. Assignment; Amendments; Waiver; Contract Complete
10.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without the
prior consent of the other party and a written assignment agreement, executed and approved by the same
parties who executed and approved this Agreement, or their successors in office.
10.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until it has
been executed and approved by the same parties who executed and approved the original Agreement, or
their successors in office.
10.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
10.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the State and
the City. No other understanding regarding this Agreement, whether written or oral, may be used to bind
either party.
11. Liability; Worker Compensation Claims; Insurance
11.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent authorized by
law and will not be responsible for the acts, omissions of others, and the results thereof. Minnesota
Statutes § 3.736 and other applicable law govern liability of the State. Minnesota Statutes Chapter 466 and
other applicable law govern liability of the City. Notwithstanding the foregoing, the City will indemnify,
hold harmless, and defend (to the extent permitted by the Minnesota Attorney General) the State against
any claims, causes of actions, damages, costs (including reasonable attorneys fees), and expenses arising in
connection with the project covered by this Agreement, regardless of whether such claims are asserted by
the City's contractor(s) or consultant(s) or by a third party because of an act or omission by the City or its
contractor(s) or consultant(s).
11.2. Each party is responsible for its own employees for any claims arising under the Workers Compensation
Act.
IVA
RESOLUTION NO. 15068
Resolution Entering into MnDOT Agreement No. 1033863
SP# 4304-97 (T.H. 15+151) - S.A.P. 133-130-002
Traffic Signal at Intersection of TH15 & South Grade Road
City Project No. 1-21319-02
IT IS RESOLVED that the City of Hutchinson enter into MnDOT Agreement No. 1033863 with the State of Minnesota,
Department of Transportation for the following purposes:
To provide for payment by the City to the State for the City's cost of State Furnished Materials construction.
To provide for payment by the State to the City of the State's share of the costs of the traffic control signal
construction and other associated construction to be performed upon, along, and adjacent to Trunk Highway No. 15
at South Grade Road within the corporate limits under State Project No. 4304-97 (T.H.15=151).
IT IS FURTHER RESOLVED that the Mayor and City Administrator are authorized to execute the Agreement and any
amendments to the Agreement.
City Administrator, Matthew Jaunich
Mayor, Gary Forcier
CERTIFICATION
I certify that the above Resolution is an accurate copy of the Resolution adopted by the Council of the City of
Hutchinson at an authorized meeting held on the 11th day of June, 2019, as shown by the minutes of the meeting
in my possession.
City Administrator, Matthew Jaunich
Subscribed and sworn to me this 11th day of June,
2019.
Notary Public
My Commission Expires
STATE ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered
as required by Minnesota Statutes § 16A.15 and
16C.0s.
Signed:
Date:
SWIFT Purchase Order: Fiscal Year 2020
CITY OF HUTCHINSON
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
MnDOT Contract No.: 1033863
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date'
COMMISIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
pl'yn V—
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
-9-
MnDOT Contract No.; 1033863
11.3. The City may require its contractor to carry insurance to cover claims for damages asserted against the
City's contractor.
12. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and discrimination are
considered part of this Agreement.
13. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, and accounting
procedures and practices relevant to this Agreement are subject to examination by the State and the State
Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this Agreement.
14. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided by the State under this Agreement, and as it applies to all data
created, collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The
civil remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either
the City or the State.
15. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
16. Termination; Suspension
16.1. By MutuaJAgreement. This Agreement may be terminated by mutual agreement of the parties or by the
State for insufficient funding as described below.
16.2. Termination for Insufficient Funding. The State may immediately terminate this Agreement if it does not
obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued
at a level sufficient to allow for the payment of the services covered here. Termination must be by written
or fax notice to the City. The State is not obligated to pay for any services that are provided after notice
and effective date of termination. However, the City will be entitled to payment, determined on a pro rata
basis, for services satisfactorily performed to the extent that funds are available. The State will not be
assessed any penalty if this Agreement is terminated because of the decision of the Minnesota Legislature,
or other funding source, not to appropriate funds.
16.3. Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities, performance, and payments authorized through this Agreement. Any
work performed during a period of suspension will be considered unauthorized work and will be
undertaken at the risk of non-payment.
17. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event beyond
a party's reasonable control, including but not limited to, unusually severe weather, fire, floods, other acts of
God, labor disputes, acts of war or terrorism, or.public health emergencies.
in
AMINARY SCHEDULE "I"
Agreement No. 1033863
S.P, 4304-97 (T.H. 15=15 1)
-------
2019
S.A.P. 133-130-002
---- .... . .. . ....... . .......
. . ......
State Funds
.......... .
----- -----
Traffic signal construction to a!� approximately November 2019 under
.--& _,_ _ __ _____o� st
liy contract with
located onT.H. 15 at South Grade Road Southwest
STATE COST PARTICIPATION
Signal System "A" - From Sheet No. 2
132,031.80
.. . ...... — ---- --
(1) State Credit for Signal System "A" Painting - From Sheet No. 2
.. . . ..... .
(661,50)
Subtotal
$131,370.30
Construction Engineering (8%)
10,509.62
- - — ---------
Signal System "A" State F urnished Materials -From Sheet No. 2
13,314.9-0
Maximum State Contribution (not to exceed $141,000.00)
141,000.00
(3) Total State Cost
V141-Afifi An f
CITY COST PARTICIPATION FOR STATE FURNISHED MATERIALS
(4) Signal System "A" State Furnished Materials - From Sheet No. 2 26,629,79
Total City Cost
.. ... ... .... .
....... ....
(1) Painting costs based on $15.75 per linear foot, paid as a lump Sum crediN.t the State
..... - ------
(2) State's reimbursement to the City for State Furnished Materials as described in Article 7.5 of the Agreement
(3) Amount of fiscal year 2020 payment as described in Article 8 of the Agreement (estimated amount)
City's payment for State Furnished Materials as described in Article 6.1 of the Agreement
(2) Amount of total City obligation as described in Article 6 of the Agreement
Data is considered Non-public prior to project award. - 1 -
(1) 50% STATE, 50% CITY
1033863
ITEM
NUMBERI
S.P. 4304-97
WORK ITEM
UNIT
QUANTITY
UNIT PRICE
COST
—11045-02
2565.516
REMOVE SIGN 4L SYSTEM
EACH
SYSTEM
.1. 0
1.00
10,975.00
253,088.60
10,975.00
253,088,60
TRAFFIC CONTROL SIGNAL SYSTE,
..... . . ...... . _ ........ . ....
TOTAL 264,063_.6_0'
S1).�50O% STATE __i132,031.80
.... . . .... . . . .... 50% CITY $132,031.80
SYSTEi4*�*'A'� PAINT-ING-C --- OST"'(-IUMP SUM CREDIT TO STATE) ------
LUMP
STATE CREDIT ($661.50)
0.50
(1,32.3�00)
. ..... . . .... .. . (661.50)
SIGNAL 'I YPE "R" CABINET
------- . ......
EACH
I .00
-
26,629.79
26,629.79
- - ------------ STATE $13,314 90
50% CITY $13,314.89
.. . ........ ..
..... . ...... . .. .. . . ....
. . .. ....... . ..
. . ...... .......
.. . . ........... ..........
..............
.... . . ... ..
-------- ----
- - ------- ---------
. . .... ...... .
... ...... .
Data is considered Non-public prior to Project award. - 2 -
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Calling a Special Workshop Meeting - Review of Master Park Plan
Department: Administration
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 1
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The PRCE Department has asked for a special workshop meeting with the City Council to review the final draft of the
Parks Master Plan. Our Consultant will be present to walk everyone through the plan. I hope to have a copy of the
final draft out to the council a week or two prior to the workshop.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on June 25
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Communication to Library Board
Department: Administration
LICENSE SECTION
Meeting Date: 6/11/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Governance
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the last council meeting, a question was raised regarding the role of the Library Board to the City Council. Council
asked staff to put together a communication to the library board that notes what the City Council's expectation is for
the Board. Attached is a memo for your consideration.
BOARD ACTION REQUESTED:
Approve communication to Library Board on their role from the City Council's perspective
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Office of the Mayor and City Council
111 Hassan Street SF
Hutchinson, MN 55350-2522
320-234-5151/Fax 320-234-4240
Memo
To: Katy Hiltner and the Hutchinson Library Board
From: Mayor and City Council
Date: 6/11/19
Re: Role of the Library Board
A question has been raised on the role of the Hutchinson Library Board in relation to the
Hutchinson City Council. This memo is meant to shed some light on the role and authority of the
local Library Board, along with some expectations of that Board in relation to the Mayor and
City Council.
The establishment of the Library Board predates this City Council and staff and was likely
formed when the library system was city -based. City records show that a local Library Board has
been in place at least since 1973. As you know, the current library is a member of and is operated
by the Pioneerland Library System through a joint powers agreement with the City of
Hutchinson. The Pioneerland Library System is a consolidated regional public library system
with 32 member libraries located in west central Minnesota. City records show that Hutchinson
joined the Pioneerland Library System in 1987.
Pioneerland Library System is operated under Minnesota State Statue 471.59 and 134.20. The
governing board of the Hutchinson Library is the Board of the Pioneerland Library System.
Because of this, the local Hutchinson Library Board is advisory in nature. The City Council
believes there are six main goals and objectives of the local Library Board. Those six objectives
are listed here:
1. Be an advisor to the City Council on the affairs of the local library and the City's
relationship with Pioneerland Library System.
2. Answer questions from the City Council on the operations of the library and whether or
not funding requests from Pioneerland are fair and responsible.
3. Be an advisor to the local Librarian on the affairs of the Library.
4. Be a "voice" and an "ear" of the users to the Library and use that knowledge to make
recommended changes or improvements of the library system to the Librarian, City
Council, and Pioneerland Library System.
5. Be responsible for making a recommendation to the City Council on who to appoint to
the Pioneerland Library Board to represent the City of Hutchinson. This representative
has historically also been a member of the local library board.
6. Provide an annual update to the City Council on the affairs of the local library (usually
given by the local Librarian).
If you have any questions or would like to set up a special meeting to discuss the role and
authority of the library board, please don't hesitate in asking.
Sincerely,
Mayor Gary Forcier and the Hutchinson City Council
2
EDA Board Meeting
Main Conference Room — Enterprise Center
11:30 AM Wednesday, February 27t", 2019
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Christie, EDA Program Manager
I. Call to Order
Meeting called to order at 11:36 AM.
II. Approve Agenda - no action.
III. Review Minutes
Economic Development Authority
Financial Summary as of January 2019
Operations
Cash Available
$130,825
Reserved
$56,736
Unreserved
$79,992
Economic Development Loan Fund
Cash Available
$121,516
Redline Systems Balance
$9,345
Ashwill Industries Balance
$9,590
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Downtown Revolving Loan Fund
Cash Available
$507,085
Loans Receivable
$419,529
Capital Assets
$201,329
Total Assets
$1,127,943
MIF Loan Fund
Cash Available
$1,237
MOXY Loan Receivable
$18,572
Enterprise Center Fund
Cash Available
$26,997
SHOPKO TIF District (TIF 4-5)
Cash Available
$88,039
Interfund Loans Receivable
$478,307
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$311,459
a. January 16th Finance Team meeting:
M/S/P: Stearns, Czmowski to approve the minutes as written. Passed unanimously.
b. January 23rd EDA Board Meeting
M/S/P: Christenson, Block to approve the minutes as written. Passed unanimously.
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Block, Stearns to approve the financial report as presented. Passed unanimously.
V. Director's Report
A Marketing Plan
B Business Recruitment / Expansions
C Uponor Street Project
D Downtown Loan EFT Update
E Farmer's Market Update
F Joint Meeting City Council & County
Board
G Skilled workforce development plan
H HTI
Facebook updates = 9 Twitter activity = 9 Website updates = 0
Social media has 300 likes on Facebook and 84 followers on Twitter.
Staff updated the board on recent contacts and conversations.
Moving slowly, Staff has all the information needed for the DEED grant,
waiting for the right of way to be conveyed to the City.
Got 2 loans to switch from check payments to automatic payments.
Interviews for the Executive Director position underway, resubmitted
paperwork with the Secretary of State and then will file with IRS.
Conversations of a possible new County EDA are happening. Talk on
finishing HWY 212 with 4 lanes. Hutchinson Ring Road, and paving the
Dakota Line Trail.
Having meetings and ramping up Tiger Mfg.
Talk of another round of layoffs, board discussed possible changes at
HTI.
VI. Consider Acceptance of 2018 Annual Report
• Review of Annual Report and discussions on downtown programs.
M/S/P: Stearns, Czmowski to accept the 2018 annual report.
VII. Report on Site Selector Conference
• Miles Seppelt gave information on a Site Selector seminar he attended that gave very
valuable information on the selection process.
Vill. EDA Joint Meeting with City Council
• Is this productive? Do we do it again?
• Discussion led to the Board advising Miles to take report to the City Council meeting,
there may be no need for a joint meeting.
IX. Appointment of Eric Lipke to Finance Team
• Discussion on a new member for the finance team, Board recommended Ben King for
another possible member.
M/S/P: Stearns, Vanderheiden to appoint Eric Lipke to the Finance Team.
X. Ex-Officio member to EDA Board?
• Bring a link between the EDA and Utilities, Jeremy Carter to be a possible non -voting
member of the EDA Board.
• One of the recommendations from the Site Selector Conference Miles attended.
XI. Grant & Loan Program Applications - NONE
XII. Other Business — None.
XIII. Set Next Meeting — 11:30 AM Wednesday, March 27th, 2019
XIV. Adjourn Meeting adjourned at 1:OOpm.
M/S/P: Vanderheiden, Block to adjourn the meeting. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
EDA Board Meeting
Main Conference Room — Enterprise Center
11:30 AM Wednesday, March 27t", 2019
MEETING MINUTES
Members present in bold.
EDA Board Members
Mike McGraw
Jonny Block
Mike Cannon
Corey Stearns
Daron Vanderheiden
Chad Czmowski
Mary Christensen
Staff
Miles Seppelt, EDA Director
Matt Jaunich, City Administrator
Andy Reid, Finance Director
Maddie Newcomb, EDA Program Manager
I. Call to Order
Meeting called to order at 11:32 AM.
II. Approve Agenda - no action.
III. Review Minutes
Economic Development Authority
Financial Summary as of February
2019
Operations
Cash Available
$108,897
Reserved
$56,736
Unreserved
$51,688
Economic Development Loan Fund
Cash Available
$122,337
Redline Systems Balance
$9,098
Ashwill Industries Balance
$9,345
Laser Dynamics Balance (forgivable)
$23,000
Innovative Foam Balance (forgivable)
$14,355
Downtown Revolving Loan Fund
Cash Available
$513,579
Loans Receivable
$414,897
Capital Assets
$201,329
Total Assets
$1,129,804
MIF Loan Fund
Cash Available
$1,479
MOXY Loan Receivable
$18,334
Enterprise Center Fund
Cash Available
$30,753
SHOPKO TIF District (TIF 4-5)
Cash Available
$147,228
Interfund Loans Receivable
$478,307
MEDICAL CLINIC TIF District (TIF 4-16)
Interfund Loan Payable
$311,459
a. February 20t" Finance Team meeting:
M/S/P: Stearns, Cannon to approve the minutes as written. Passed unanimously.
b. February 27t" EDA Board Meeting
M/S/P: Block, Christensen to approve the minutes as written. Passed unanimously.
IV. Review of EDA Financial Statements
Finance Director Andy Reid provided an update on the EDA financials. (Please refer to table)
M/S/P: Czmowski, Block to approve the financial report as presented. Passed unanimously.
V. Director's Report
A Marketing Plan
B Business Recruitment / Expansions
C Uponor Street Project
D Farmer's Market Update
E Skilled workforce development plan
Facebook updates = 4 Twitter activity = 4 Website updates = 11
Social media has 303 likes on Facebook and 85 followers on Twitter.
Staff updated the board on recent contacts and conversations.
DEED application to hopefully be submitted this week, right of way being
conveyed to the City is still in progress.
Albert Tharin has been hired as the Executive Director, approval from
Secretary of State has been obtained.
Tours and Conferences have been well received.
VI. Discuss redevelopment of the DALADO property
• EDA was contacted by a company that is outgrowing their current building and is
looking for a 20,000 sq. ft. building to occupy.
• This property could be donated to the EDA, who could then demo/fix it up in order for it
to be usable.
• Ideas included a 5-year lease to reimburse costs of construction and then selling to
existing tenant for market value.
• Possible funding options are tax increment dollars and deed grants.
• Would have to check on the process of selling City property.
• EDA will move forward and have conversations regarding the property.
VII. Appointment of Ben King to Finance Team
• Attorney at Kraft -Walser, interested in being on the Finance Team
• Is involved in many other organizations around the community.
• Term would be on a trial basis for 1 year
• Would make 9 members on the Finance Team.
M/S/P: Czmowski, Block, to appoint Ben King to the Finance Team. Passed unanimously.
Vill. Ex-officio member to EDA Board
• Jeremy Carter at Hutchinson Utilities to be considered as an Ex-officio member
• A big point for Site Selectors is community collaboration.
M/S/P: Block, Vanderheiden to elect Jeremy Carter as an ex-officio member to the EDA Board.
Passed unanimously.
IX. Hutchinson Economic Development Resource Profile
• Marketing on our website for Site Selectors to reference.
• Very few communities have this information readily available to find on their website.
X. Grant & Loan Program Applications - NONE
XI. Other Business — Czmowski brought up the requirement of 2 bids for the Sign & Awning
Grant, discussion on whether that could be changed.
XII. Set Next Meeting — 11:30 AM Wednesday, April 24th, 2019
XIII. Adjourn Meeting adjourned at 1:32pm.
M/S/P: Christensen, Cannon to adjourn the meeting. Passed unanimously.
Respectfully Submitted,
Madison Newcomb
EDA Program Manager
MINUTES
Regular Meeting — Hutchinson Utilities Commission
Wednesday, April 24, 2019
Call to order — 3:00 p.m.
President Don Martinez called the meeting to order. Members present: President Don
Martinez; Vice President Matt Cheney; Secretary Robert Wendorff; Commissioner
Anthony Hanson; GM Jeremy Carter; Attorney Marc Sebora:
Absent: Commissioner Monty Morrow
Conflict of Interest
Commissioner Wendorff declared conflict of interest in voting on agenda item 2b
Ratify Payment of Bills; Mr. Wendorff is on this month's payment of bills. Mr.
Wendorff will be abstaining.
2. Approve Consent Agenda
a. Approve Minutes
b. Ratify Payment of Bills
Motion by Commissioner Hanson, second by Commissioner Cheney to approve the
Consent Agenda. Motion carried unanimously.
3. Approve 2018 Financial Audit — Presentation by Justin McGraw
Justin McGraw with Conway, Deuth & Schmiesing audit firm presented the 2018
Hutchinson Utilities Commission independent audit report. Mr. McGraw stated that
the audit was conducted in accordance with the Generally Accepted Auditing
Standards and Government Auditing Standards. The financial statements of the
Commission are presented fairly in the firms' opinion. Mr. McGraw reviewed the
Statement of Net Position. Assets did increase in 2018 with liabilities decreasing.
Overall Net Position did increase in 2018. Mr. McGraw reviewed the Cash and
Investment Balances.
Electric Division Operating Revenues and Expenses both increased in 2018.
Natural Gas Division Operating Revenues increased with Operating Expenses
decreasing.
Mr. McGraw summarized the Communications portion of the report and the general
recommendations that consist of cross -training and capital asset accounting. Mr.
McGraw added that management was very helpful.
Motion by Commissioner Hanson, second by Commissioner Wendorff to approve
the 2018 Financial Audit. Motion carried unanimously.
4. Approve Financial Statements
GM Carter presented the financial statements. Everything is consistent from 2018.
GM Carter noted the year to date 2018 numbers are all now updated audited
numbers on the Cash -Designations Report. GM Carter added on the Natural Gas
Division Graph, Large Industrial and Large Industrial Contracts are now separated
out.
Mr. Martig noted Natural Gas net income decreased by $121,410, mostly due to the
credit on customer bills that was absent in 2018. Purchased Gas was up due to
paying more on the spot market for swing gas over March 2018.
Motion by Commissioner Cheney, second by Commissioner Wendorff to approve
the financial statements. Motion carried unanimously.
5. Open Forum
6. Communication
a. City Administrator— Matthew Jaunich —
i. 5th Ave project to be starting in June
ii. Will be replacing roof at Recreation Center, bids are starting to come in.
b. Divisions
i. Dan Lang, Engineering Services Manager —
1 . Completed NERC audit, no violations were found.
2. Had bid opening for Unit 8 Control System Upgrade on April 2- will need
to reject bids and re -advertise.
ii. Dave Hunstad, Electric Transmission/Distribution Manager —
1 . Finishing up work at plant
2. Starting hospital project next week
3. Season projects starting soon
iii. Randy Blake, Production Manager —
1 . Dale Sturges will be retiring in April.
2. Construction project; overall coming together. Fagen will be flushing all
pipes on May 1 — will take about 5 days to complete.
iv. John Webster, Natural Gas Division Manager-
1. Helping out at the plant
v. Jared Martig, Financial Manager-
1. Will be meeting with BS&A next month on inventory and Capital Assets.
c. Legal — Marc Sebora — Nothing to report
d. Human Resources - Brenda Ewing — Nothing to report
e. General Manager — Jeremy Carter
i. Had first Union sub -committee meeting last week.
ii. EDA meeting today
iii. APPA webinars next week
iv. Working through strategic planning topics
v. HDR was here this week for a meeting and tour of the plant. Issues were
addressed that HUC has had.
vi. Air permitting closed on April 22, this has now shifted to EPA for 15 days.
vii. Met with Nextera- exploring options for capacity and energy sales.
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7. Policies
a. Review Policies
i. Section 4 of Exempt Handbook
ii. Section 4 of Non -Exempt Handbook
No changes recommended at this time.
b. Approve Changes
No changes made to the policies under review.
8. Unfinished Business
9. New Business
a. Unit #8 Control System Upgrade — Reject Bids from the April 2 bid opening
and Approve Re -Advertisement for Bids.
GM Carter presented Unit #8 Control System Upgrade — Reject Bids from the
April 2 bid opening and Approve Re -Advertisement for Bids. HUC received four
bid submittals but all bids contained errors due to missing or incomplete
information as required by the Advertisement for Bids and Bid Specifications.
HUC legal recommends that all bid submittals be rescinded and to re -advertise
for bids. This will not impact the timeframe.
A motion by Commissioner Cheney, second by Commissioner Hanson to Reject
Bids from the April 2 bid opening and Approve Re -Advertisement for Bids. Motion
carried unanimously.
b. Approve Requisition #7907, Unit 1 Steam Piping Repair
Mr. Blake presented Requisition #7907, Unit 1 Steam Piping Repair. In July of
2018 staff attempted to operate Unit 1 in combined cycle mode. While bringing
the steam turbine up to warming speed a leak was discovered on the superheat
line between the boiler and steam turbine. Staff aborted the testing, removed
insulation and found multiple leaks. HUC received three quotes for the repair. All
quotes include welding of pipes and re -insulating the pipes when welding is
completed.
A motion by Commissioner Cheney, second by Commissioner Wendorff to
Approve Requisition #7907, Unit 1 Steam Piping Repair. Motion carried
unanimously.
c. Approve Requisition #7908, Unit 1 Painting
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Mr. Blake presented Requisition #7908, Unit 1 Painting. Unit 1 gas
turbine/generator modules were installed in 1993 and are beginning to rust.
There are several areas that have deteriorated and now need to be cleaned and
repainted. HUC has received three quotes for Unit 1 painting. This work was
budgeted for in 2019.
A motion by Commissioner Hanson, second by Commissioner Cheney to Approve
Requisition #7908, Unit 1 Painting. Motion carried unanimously.
d. Approve Requisition #7920, Purchase of Breakers
Mr. Hunstad presented Requisition #7920, Purchase of Breakers. On Wednesday
April 17, Unit 1 generator breaker failed. While locating a replacement, HUC found
Utility Transformer Brokers (UTB), a company that has three breakers that were
purchased new in 2017 but never used. UTB opted to go to a different type of
breaker and now has these to sell. The breakers were purchased new in 2017 for
$47,000 each and UTB is selling them for $37,000 each. This would now be a
good opportunity to replace two existing oil filled breakers at the Hutchinson
Substation. These are the last two oil breakers left at the Hutchinson Substation
and are currently 40 plus years old.
A motion by Commissioner Cheney, second by Commissioner Wendorff to
Approve Requisition #7920, Purchase of Breakers. Motion carried unanimously.
e. Dissolve Current Distributed Generation Policies
GM Carter presented dissolving the Current Distributed Generation Policies. GM
Carter recapped discussion from the previous month's meeting. There are new
law changes related to Distributed Energy Resources (DER) and different
processes coming forward. Commission will need to adopt new policies and rules
to comply with the new State laws.
GM Carter noted with the new process, there are now separate tracks that can be
followed to keep all companies moving forward without being slowed down.
Discussions were held about the different tracks and what impact HUC may see.
Mr. Hunstad added that this would be a positive for HUC as this would have
uniformity.
GM Carter added MMUA has put together a Resolution, Policy and Rules for all
Minnesota Municipals to adopt. This would replace HUC's existing policies and
create a more uniform process for DER. HUC recommends to dissolve its current
Distributed Generation Policies.
A motion by Commissioner Wendorff, second by Commissioner Cheney to
Dissolve Current Distributed Generation Policies. Motion carried unanimously.
f. Adopt Distributed Energy Resource (DER) Resolution, Policy and Rules
GM Carter presented the policy regarding DER and Net Metering and Rules
Governing the Interconnection of Co -generation and Small Power Production
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Facilities. The policy and rules were created by MMUA for all Municipal Utilities
to have a consistent process to establish the application procedure and
qualification criteria for all customers for the delivery, interconnection, metering and
purchase of electricity from distributed energy resource facilities and to comply with
applicable laws and rules governing distributed energy resources.
A motion by Commissioner Hanson, second by Commissioner Cheney to Adopt
Distributed Energy Resource (DER) Resolution, Policy and Rules. Motion carried
unanimously.
g. Adopt Distributed Energy Resource Resolution Interconnection Process
GM Carter noted this interconnection process document is designed to be
customer -centric when explaining the steps and details to interconnect DER
systems to the distribution grid.
A motion by Commissioner Wendorff, second by Commissioner Cheney to Adopt
Distributed Energy Resource Resolution Interconnection Process. Motion carried
unanimously.
h. Northern Natural Gas Capacity release to CenterPoint Energy Services
Mr. Webster presented Northern Natural Gas Capacity release to CenterPoint
Energy Services. Mr. Webster noted that HUC currently holds tow natural gas
transportation contracts with Northern Natural Gas (NNG). HUC maintains the
capacity on the NNG pipeline system in the event of a catastrophic failure on the
Hutchinson natural gas pipeline. The annual expense for maintaining both
contracts in place is $16K. HUC would like to propose to release this capacity to
CenterPoint Energy Services from beginning May 1, 2019 for one year with
immediate recall rights.
A motion by Commissioner Hanson, second by Commissioner Cheney to Approve
Northern Natural Gas Capacity release to CenterPoint Energy Services. Motion
carried unanimously.
At this time, President Don Martinez looked to GM Carter for an additional item to
be added to the agenda.
Approval of HDR Change Order 11
GM Carter presented HDR Change Order 11. GM Carter reminded the
Commissioners that CAT had requested having an alternate bid for SCR work from
the contractors on the Installation of Units 6 & 7. When the time came to complete
the SCR work, CAT would then determine if the installation contractor would
complete the work or if CAT would complete the SCR work. Now that CAT has
completed the insulation and lagging for the SCR work, HUC needs to approve
Fagen Inc's change order 11 to complete the installation of Unit 6 & 7 exhaust
systems insulation and lagging including exhaust silencer, stack extension,
ductwork, rupture disks, expansion joints and all appurtenances from engine
exhaust outlet to stack outlet.
After discussion, a motion by Commissioner Hanson, second by Commissioner
Cheney to Approve Change Order 11 as proposed. Motion carried unanimously.
10. Adjourn
There being no further business, a motion by Commissioner Wendorff, second by
Commissioner Cheney to adjourn the meeting at 3:56p.m. Motion carried
unanimously.
ATTEST -
Don Martinez, resident
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