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cp05-14-19I Hutchinson City Center I I I Hass"In siree'l, SE, NIN 55350,2522 Phone '12,0-587-5151 , Fax 120-234-4240 CITY OF HUTCHINSON MCLE9 D, COUNTY HuTcHINSON, MINNESOTA NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, May 14, 2019 4:00 p.m. Council Chambers Hutchinson City Center Notice is hereby given that the I lutchinson City Council has called a special workshop meeting for Tuesday, May 14, 2019, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 11 I Hassan Street SE, Hutchinson,, Minnesota for the following purpose: REVIEW AND DISCUSSION Of -'ORDINANCE PERTAINING TO CHICKENS Matthew J, 11Leh, City Admin ator DATED: May 9, 2019 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MAY 14, 2019 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information fog° agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfroin constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Oak Heights Covenant Church (The invocation is a voluntary expi,ession of the pi,ivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for; any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15040 — Resolution Accepting $50.00 Donation from Roger & Mary Mies to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund PUBLIC COMMENTS is is an opportunity(br members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments du�^ing the agenda item if not a ppublic hearing. If you have a question, concern or comment, please ask to e recognized by the mayor^— state your name and address fog° the record. Please keep comments under-5 minutes. Individuals wishing to s eakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatoi y attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 23, 2019 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 15041 — Amending Resolution No. 14877 Establishing Income Guidelines & Asset Limitations for Senior Citizens 65 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (b) Consideration for Approval of Resolution No. 15046 — Resolution Approving an Interfund Loan from the Sewer Fund to the Storm Water Fund to Finance the Acquisition of a New Street Sweeper CITY COUNCIL AGENDA May 14, 2019 (c) Consideration for Approval of Authorizing Crow River Winery to Dispense Liquor at Minnesota Garlic Festival at McLeod County Fairgrounds on August 10, 2019 (d) Consideration for Approval of Authorizing Buffalo Wild Wings to Dispense Liquor at Music in the Park at Library Square on June 10, July 8 and August 5, 2019 (e) Consideration for Approval of Issuing Short -Term Gambling License to Heart of Minnesota Animal Shelter on June 22, 2019 (f) Appointment of Dianne Wanzek to Library Board to April 2021 (filling Gerald Grinde's seat) (g) Consideration for Approval of Resolution No. 15048 - Resolution for Authorization to Execute Minnesota Department of Transportation Airport Maintenance and Operation Grant Contract (h) Consideration for Approval of 2019 Street and Pavement Repairs (i) Consideration for Approval of Street Replay Application (j) Consideration for Approval of Resolution No. 15042 — Resolution to Sell at Auction Unclaimed Bicycles (k) Consideration for Approval of Resolution No. 15043 — Resolution to Sell at Auction Unclaimed Miscellaneous Property Accumulated by Hutchinson Police Department (1) Consideration for Approval of Resolution No. 15045 — Resolution to Sell Surplus Information Technology Property (in) Consideration for Approval of Resolution No. 15059 — Resolution to Donate Surplus Fire Department Property (n) Consideration for Approval of Out of State Travel for Council Member Steve Cook to Attend the Transportation Alliance Fly -In in Washington D.C. from June 18-20, 2019 (o) Consideration for Approval of Revisions to the Safety Clothing and PPE Policy (p) Claims, Appropriations and Contract Payments — Register A APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY ISSUING LIQUOR LICENSE TO MUDDY COW HUTCHINSON LLC LOCATED AT 35 3RD AVENUE SE 10. ASSESSMENT HEARING AND PROJECT AWARD FOR 5TH AVENUE SOUTH RECONSTRUCTION PROJECT (LETTING NO. 1, PROJECT NO. 19-01) (a) Resolution No. 15049 - Resolution Adopting Assessment (b) Resolution No. 15050 - Resolution Accepting Bid and Awarding Contract 11. SOUTH GRADE ROAD CORRIDOR IMPROVEMENTS PROJECT (LETTING NO. 2, PROJECT NO. 19-02) (a) Resolution No. 15051 - Resolution Ordering Improvement and Preparation of Plans and 2 CITY COUNCIL AGENDA May 14, 2019 Specifications (b) Resolution No. 15052 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 12. WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE REPLACEMENTS (LETTING NO. 9, PROJECT NO. 19-10) (a) Resolution No. 15053 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 15054 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids 13. APPROVE/DENY GRANTING A FRANCHISE TO HTI/TDK AND UPONOR TO ERECT COMMERCIAL SIGNAGE IN THE CITY RIGHT-OF-WAY OF TECHNOLOGY DRIVE NE MMUNICATIONS REQUESTS AND PETITIONS purpose o this portion o .ou the agenda is to provide the nci with in rination necessary to craft wise policy. Ides items like monthly or annual reports and communications from other entities.) 14. DISCUSSION AND REVIEW OF THE 2019 NATIONAL CITIZEN SURVEY INFORMATION 15. UPDATE ON SUMMER CAMPGROUND ATTENDANT UNFINISHED BUSINESS 16. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-799 — AN ORDINANCE OF THE CITY OF HUTHCINSON TO REZONE PROPERTIES AT 306,316 AND 326 FRANKLIN STREET SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH DENSITY RESIDENTIAL) AS REQUESTED BY PRINCE OF PEACE NEW BUSINESS 17. APPROVE/DENY PLACING AN EAGLE SCULPTURE IN MCLEOD COUNTY VETERAN'S MEMORIAL PARK 18. APPROVE/DENY PROJECT AWARD FOR TECHNOLOGY DRIVE & WEST HIGHLAND PARK DRIVE CONSTRUCTION PROJECT (LETTING NO. 5, PROJECT NO. 19-06) (a) Resolution No. 15055 - Resolution Adopting Assessment (b) Resolution No. 15056 - Resolution Accepting Bid and Awarding Contract 19. APPROVE/DENY RESOLUTION NO. 15047 TO AMEND THE 2019 GENERAL FUND BUDGET 20. APPROVE/DENY SETTING BUDGET WORKSHOP FOR MAY 28, 2019, AT 4:00 P.M. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 21. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS CITY COUNCIL AGENDA May 14, 2019 (a) Public Arts Commission Minutes from March 14, 2019 MISCELLANEOUS 22. STAFF UPDATES 23. COUNCIL/MAYOR UPDATE ADJOURNMENT CITY OF HUTCHINSON RESOLUTION NO. 15040 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17-1 and WHEREAS, the following person(s) has offered to contribute the cash amount set forth below to the city: Name of Donor Roger & Mary Mies Amount $50.00 Donation Date 5/14/2018 WHEREAS, such donation has been contributed to the Hutchinson Police department towards the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 14th day of May 2019. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, APRIL 23, 2019 CITY CENTER — COUNCIL CHAMBERS ('The City Council is provided background information fog° agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfroin constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item.) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski, Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Church of Jesus Christ of Latter-day Saints (The invocation is a voluntary expi,ession of the pi,ivate citizen, to andfor the City Council, and is not intended to affiliate the City Council with, or express the City Council's preference for; any religious/spiritual organization. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff) 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 15033 — Resolution Accepting $25.00 Donation from Lemoine & Lois Grams to the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund Motion by Cook, second by Sebesta, to approve Resolution No. 15033. Motion carried unanimously. Mayor Forcier noted that Ken Jensen and Elsa Young passed away this week. Mr. Jensen served on several City boards and Ms. Young served on the Planning Commission. (b) Proclamation — Kindness Celebration Day — May 1, 2019 Mayor Forcier read a Proclamation proclaiming May 1, 2019, as Kindness Celebration Day in the City of Hutchinson. PUBLIC COMMENTS is is an opportunity(br members of the public to address the City Council. If the topic you would like to discuss is on the agenda, please ask the Mayor if he will be accepting public comments du�^ing the agenda item if not a ppublic hearing. If you have a question, concern or comment, please ask to e recognized by the mayor^— state your name and address fog° the record. Please keep comments under-5 minutes. Individuals wishing to s eakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatoi y attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 9, 2019 Motion by Czmowski, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CITY CO UNCIL MINUTES April 23, 2019 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 27, 2019 (b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements May 30 — June 2, 2019, at Hutchinson Mall (c) Consideration for Approval of 45th Annual Arts & Crafts Festival to Be Held September 13 & 14, 2019, in Library Square (d) Consideration for Approval of Dairy Day Celebration on June 7, 2019 (e) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests (f) Consideration for Approval of Items for South Grade Road Corridor Improvements Project (Letting No. 2, Project No. 19-02) 1. Resolution No. 15035 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15036 - Resolution Receiving Report and Calling Hearing on Improvement (g) Consideration for Approval of Items for Water Treatment Plant Reverse Osmosis Membrane Replacements (Letting No. 9, Project No. 19-10) 1. Resolution No. 15038 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 15039 - Resolution Receiving Report and Calling Hearing on Improvement (h) Consideration for Approval of Resolution No. 15032 — Resolution Establishing Location for Traffic Control Devices (i) Consideration for Approval of Change Order No. 1 — Letting No. 15, Project No. 18-15 (2018 Airport Improvements) (j) Consideration for Approval of Resolution No. 15034 - Resolution Authorizing Entering Into Lease Agreement for Compost Turner (k) Consideration for Approval of Resolution No. 15037 — Resolution Approving Site Plan, Conditional Use Permit, Preliminary and Final Plat of Prince of Peace Second Addition, and Vacation of Alley to Construct an Addition to Prince of Peace Senior Apartments Located at 301 Glen Street SW, 306, 316, 326 Franklin Street SW With Favorable Planning Commission Recommendation (1) Claims, Appropriations and Contract Payments — Register A Items 7(d), 7(g), 7(h), and 70) were pulled for separate discussion. 2 CITY CO UNCIL MINUTES April 23, 2019 Motion by Czmowski, second by Christensen, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(e) was pulled for separate discussion. Tess Heikes, Hutchinson Jaycee Water Carnival Commodore, presented before the Council. Ms. Heikes explained the events being held for the Water Carnival this year. A new event for this year is Party in the Park being held June 8, 2019, to kickoff the week. The requests before the Council are similar as to previous years. Fireworks will be held on June 13th and June 16th Motion by Czmowski, second by Sebesta, to approve Item 7(e). Motion carried unanimously. Item 7(g) had further discussion. Council Member Cook asked the need for a public hearing since there is no bonding or no assessing required. He asked that it just be a regular agenda item instead of a public hearing as there isn't necessarily a purpose for it. Mr. Exner explained that because it is an improvement project, staff has treated them all the same in that a public hearing is held to stay consistent with the process for other projects. Mr. Exner believes that perhaps more than a decade ago the City's auditing firm had questioned why some improvement project had public hearings and some did not. Motion by Cook, second by Christensen, to approve Item 7(g). Motion carried unanimously. Item 7(h) had further discussion. Council Member Cook asked what the need for the parking restrictions are in this case. Mr. Exner explained that this is due to the first phase of the 51h Avenue SE project. Emergency Services and 3M felt it would be beneficial to have the proposed parking restrictions in place. Council Member Cook agreed it was beneficial during construction but did not see the need for it to be permanent and all of the restrictions should be temporary. Mr. Exner noted that the permanent parking restrictions were at the request of 3M. Motion by Cook to provide temporary parking restrictions during the construction project only. Motion failed for lack of a second. Motion by Czmowski, second by Forcier, to approve Item 7(h). Roll call vote was taken: Christensen — aye; Sebesta — aye; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 4 to 1. Item 70) had further discussion. City Attorney Marc Sebora confirmed that as presented at the last Council meeting, the proposed equipment will be owned by the City after all payments are complete at the end of seven years. Andy Reid, Finance Director, explained that this is essentially like a car loan but the bank is getting tax-exmpt proceeds. Motion by Czmowski, second by Christensen, to approve Item 70). Motion carried unanimously. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Czmowski, second by Cook, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS (Thep urnose oJ this portion oJ the agenda is to provide the .ounci with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) CITY CO UNCIL MINUTES April 23, 2019 9. HUTCHINSON POLICE DEPARTMENT 2018 YEAR END REPORT Police Chief Dan Hatten provided a year end review. Items covered included staffing, accomplishments, service calls, arrests, crimes, nuisance properties, hospital security, response times, school liaison officer, child protection, drug task force, body cameras, as well as goals for 2019. Mayor Forcier asked Chief Hatten to review bicycle rules. Council Members thanked Chief Hatten for his years of service as he will be retiring effective May 3, 2019. 10. REVIEW OF TRUNK HIGHWAY 15/MAIN STREET PROJECT ITEMS Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an update on work done to date on the Hwy 15/Main Street project that is scheduled for reconstruction in 2020. Mr. Exner explained that 90% of the plans and bid documents are complete. A meeting is scheduled for May 9, 2019, to begin review of agreements and permits between the City and MnDOT. A second utility owners meeting will be held in May. A meeting(s) will be held the week of May 13th with downtown businesses. Mr. Exner also reviewed items related to public and business engagement and outreach. By July 19, 2019, plans and bid documents will be 100% complete. The bid letting is scheduled for November 22, 2019, with construction beginning in the Spring of 2020. The official detour route utilizes Hwy 7 to the west and County Road 115. Mr. Exner reviewed the construction sequencing plan. Mr. Exner also reviewed the walkways with the standard concrete walk and the integrated colored concrete as well as the planter designs and four art pedestals. Mr. Exner noted that a neighborhood meeting for downtown property owners to review sewer and water utility improvements/assessments and general/streetscaping improvements/assessments is being held May 30, 2019, at the City Center. General discussion was held regarding assessments, planters and benches/trash receptacles. 11. DISCUSSION ON AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE PERTAINING TO CHICKENS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that staff is approached several times per year on this subject and the last time the Council discussed it was 2015. Mayor Forcier noted that he had learned that Michael Massmann had been contemplating circulating a petition to residents to see how many residents supported or were interested in raising and harboring chickens. Mayor Forcier expressed that he feels if residents are interested in raising chickens they should have to complete a chicken -raising class. Council Member Sebesta noted that he has spoken to the individual that can teach the class. Council Member Sebesta noted that he has also spoken to Mr. Massmann who has done a lot of homework on raising and harboring chickens. Marc Sebora, City Attorney, noted that the main concerns that have been consistent over the years with raising chickens is enforcement and how to respect neighboring properties. Council Member Christensen spoke of the concerns she has with harboring chickens in the city. Council Member Sebesta stated that he feels the way Mr. Maasmann has laid out a proposed ordinance is very mindful of neighboring properties as well as good chicken owners. Michael Massmann, 563 Juul Road, presented before the Council. Mr. Massmann noted that he has spoken to 26 other cities who allow chickens. The average permit fee is $25-$50. Average number of chickens harbored is 4-40, however communities similar in size to Hutchinson average 6-12. He said the most consistent requirement amongst the communities was neighboring property approval and a permit fee. Council Member Czmowski expressed that he feels Hutchinson does not need to have a restrictive permit fee or overly -restrictive requirements overall. .19 CITY CO UNCIL MINUTES April 23, 2019 Council Member Cook spoke of research he has done on harboring chickens. Mr. Jaunich noted that staff would like direction from the Council on whether or not staff should draft an ordinance or if this item should be included on the upcoming citizen survey. Council Member Czmowski suggested blending other communities' ordinances into a draft for Hutchinson and hold a workshop on the subject, inviting Mr. Massmann to attend. Mr. Massmann distributed a draft of the ordinance he is proposing as a starting point. Mr. Jaunich noted that staff will draft an ordinance for the Council to consider. 12. DISCUSSION ON SENDING A REPRESENTATIVE TO THE TRANSPORTATION ALLIANCE FLY -IN Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the McLeod County Board had suggested that the City send a Council Member to Washington D.C. in June for the Transportation Alliance Fly -In. County officials attend the event and they felt it would be beneficial for a city representative to attend as well. Mayor Forcier and other council members suggested that Council Member Cook attend the event as he has been instrumental on the 212 Corridor and other transportation issues. An out -of -state -travel request will be formally before the Council for approval. UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY AMENDING VFW POST 906'S LIQUOR LICENSE TO INCLUDE LIQUOR CONSUMPTION IN OUTSIDE SEATING AREA Marc Sebora explained that the VFW has expressed an interest in designating an outside seating area next to their building. The VFW would like this area to include consumption of alcoholic beverages. The liquor license will need to be amended to allow for consumption in this area. Kent Exner, City Engineer, noted that the fence will need to be two feet back from the trail edge right of way line. Mr. Jaunich suggested that if the Council approve the request it will be on the condition that it meets all setback and zoning requirements. Motion by Cook, second by Czmowski, to approve amending VFW Post 906's liquor license to include liquor consumption in outside seating area with the condition that an adequate review is conducted by engineering and planning/zoning departments. Motion carried unanimously. 14. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-799 — AN ORDINANCE OF THE CITY OF HUTHCINSON TO REZONE PROPERTIES AT 306,316 AND 326 FRANKLIN STREET SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH DENSITY RESIDENTIAL) AS REQUESTED BY PRINCE OF PEACE CITY CO UNCIL MINUTES April 23, 2019 Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that Prince of Peace is requesting a rezoning to accommodate the senior housing project that was recommended for approval by the Planning Commission. The three lots on the northeast portion of the block are recommended to be rezoned from R-2 to R-4. R-4 zoning is required to building apartment buildings. Motion by Sebesta, second by Cook, to approve first reading and set second reading and adoption of Ordinance No. 19-799 for May 14, 2019. Motion carried unanimously. 15. APPROVE/DENY ADVERTISEMENT FOR BIDS FOR THE 2019 RECREATION CENTER GYMNASIUM ROOF AND EXTERIOR WALLS UPGRADE/IMPROVEMENT PROJECT Mr. Jaunich explained that the Facilities Committee has been working with the engineering/architectural firm ISG to create plans and specifications for the Recreation Center roofing and exterior wall upgrade/improvement project. The plans include new roofing, insulation, interior ceiling liner and covering the existing exterior walls with a new facade. The committee believes that these improvements are necessary and will help protect and preserve the building envelope for the next generation of use. The probable cost estimate for the project is $991,257. The facility fund currently has this amount reserved for this project to be completed in 2019. If the bid is accepted and the contract is awarded, the project would begin as soon as the aquatic center swimming season is over. Construction would continue through September/October. A part of the project includes removal of the entire automatic fire sprinkler system within the gym portion of the building while doing the interior truss bracing, insulation, and ceiling liner work which will make the gym unavailable for use. Jaunich noted he did distribute a quote that does not include fastening of the brick facade. Dolf Moon, PRCE Director, spoke before the Council and spoke of the work the committee has done over the last 6-8 months on this project. The original roof has had extensive repairs over the years attempting to keep moisture out. Various inspections have found deficiencies in the existing cement block walls, side-lites and steel sheeting were identified. Options have been reviewed to prevent further moisture infiltration and damage from occurring. Over time moisture has continued to create problems with the roof insulation and it has extended down into the sidewalls, causing interior paint adhesion to fail. Mary Haugen, Facilities and Operations Manager, spoke before the Council and spoke of the current facility's deficiencies along with the proposed improvements. Council Member Cook noted that he likes the plan and knows that the roof needs to be replaced. He suggested that perhaps with the completion of the Parks Master Plan a different use for the Rec Center facility might be identified and he would hate to invest a large amount of funds on the exterior of the building. Mr. Jaunich suggested having a bid alternate be the brick veneer so the Council can compare the costs. I CITY CO UNCIL MINUTES April 23, 2019 Motion by Czmowski, second by Christensen, to authorize advertisement for bids with brick veneer being advertised as an alternate. Council Member Sebesta asked if a structural review of the facility has been conducted. Mr. Moon explained it has as part of the review of the improvements and that is why the cost is higher than originally anticipated. Motion carried unanimously. 16. APPROVE/DENY REQUEST FOR PROPOSALS FOR CITY MARKETING AND BRANDING INITIATIVE Matt Jaunich noted that this item was discussed at the last Council meeting. Some minor changes were made to the RFP that was reviewed at the last meeting. Motion by Czmowski, second by Cook, to approve Request for Proposals for City marketing and branding initiative. Motion carried unanimously. 17. APPROVE/DENY DIRECTION ON CITY PLAT MAPS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the Council that in November 2017 the Council discussed preserving the historic city plat maps located in the Council Chambers. The McLeod County Historical Society provided a proposal to preserve the plats and the cost was around $300. At that time there was also discussion about donating the maps to the historical society. There was also some desire to keep the maps at the City Center but place them in a system that is conducive to preservation. Since that time, staff has been pursuing options for a storage system at the city. Ideally, a full room should be created to preserve all of its important documents. A project like that would ideally be done when the City remodels the City Center. Until then, a preservation cabinet could be purchased and used to store important documents like the plat maps. The Council directed staff to purchase a preservation cabinet to store the plat maps and other important documents. GOVERNANCE e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, pei for mances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 18. APPROVE/DENY UPDATES TO CITY POLICIES (a) Employee Uniform and Clothing Policy (b) Safety Clothing and Protective Clothing & Equipment Policy Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that the main goal of the updated Uniform & Clothing policy is to comply with the IRS requirement to tax employees for the value of clothing provided by the City, such as jeans and polo/button-up shirts. Clothing that does not meet the IRS's definition of a "uniform" must be considered a taxable fringe benefit to the employee, with the tax based on the value of clothing provided. Police officer and firefighter uniforms meet the IRS definition of a uniform and are not taxable. Because a reimbursement method or direct purchase is no longer acceptable, staff is recommending a clothing allowance paid to qualifying employees to mainly address the purchase of jeans/pants. The allowance will be paid through the City's payroll function with appropriate taxes withheld. The updated Safety Clothing and PPE policy provides for those safety wear items necessary in performing employee work duties. Any items provided to employees within this policy are not considered a taxable benefit. It was suggested that gloves and hearing protection should be included in the PPE policy. The reimbursement of non-prescription 7 CITY CO UNCIL MINUTES April 23, 2019 eyeglasses should be clarified. Motion by Czmowski, second by Christensen, to approve updates to Employee Uniform and Clothing Policy and Safety Clothing and Protective Clothing and Equipment Policy. Motion carried unanimously. 19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Snow Removal & Ice Control Report for March 2019 b) City of Hutchinson Financial Report and Investment Report for March 2019 c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 19, 2019 (d) Planning Commission Minutes from February 19, 2019 (e) Planning, Zoning, Building Department Quarterly Report MISCELLANEOUS 20. STAFF UPDATES Kent Exner —Mr. Exner spoke about frost boils and how staff will be trying to address them and costs associated with them. Discussion was also held regarding conditions of alleys. Matt Jaunich — Mr. Jaunich noted that the LMC Annual Conference early bird registration ends April 30, 2019; The City was selected for the Blandin Leadership program; The City received an OSHA grant in the amount of $10,000 for Creekside 21. COUNCIL/MAYOR UPDATE Chad Czmowski — Council Member Czmowski asked that the trail in front of the Middle School be treated similar to the trail that runs by Culvers and Menards. Council Member Czmowski also asked if a workshop could be scheduled to discuss the chicken ordinance. Motion by Czmowski, second by Sebesta, to scheduled workshop for May 14, 2019, at 4:00 p.m. to review a chicken ordinance. Motion carried unanimously. Mary Christensen — Council Member Christensen asked for an update on the tennis courts. Dolf Moon noted that work has started on removing fencing and completion of the project is anticipated for the end of July. Street sweeping has started and will continue over the next several weeks. Steve Cook — Council Member Cook commented that the South Grade Road improvements were approved. He spoke of the process used when approving projects and going out for advertisement for bids. He proposed approving plans and specs and then approve advertisement for bids at the following meeting and not at the same meeting as is current practice. Mr. Exner noted most of this has to do with the publication deadlines with the Hutchinson Leader. Council Member Cook also suggested appointing a council member to the facilities committee and the fleet committee similar to the Resource Allocation Committee. Gary Forcier — Mayor Forcier asked residents to clean out catch basins. He thanked residents for their understanding of alley conditions\. ADJOURNMENT Motion by Cook, second by Czmowski, to adjourn at 9:05 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL rrlq� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Resolution 15041 amending Resolution 14877 Department: Finance LICENSE SECTION Meeting Date: 5/14/2019 Contact: Andy Reid Application Complete N/A Agenda Item Type: Presenter: Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments for any homestead property. Deferral terminates upon either: (a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate or partial payment. In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced refuse rates. Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines as defined by the US Department of HUD. HUD defines those guidelines for 2019 as $26,000 per year for one person and $29,700 per year for a married couple, joint tenants or tenants in common. The previous annual income guidelines for guidelines for 2018 were $25,100 per year for one person and $28,700 per year for a married couple Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile. Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via resolution. BOARD ACTION REQUESTED: Approve Resolution 15041 amending the established income guidelines & asset limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MN RESOLUTION NO. 15041 AMENDING RESOLUTION NO. 14877 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the National Guard or military reserves in active service, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be obtained from the City Administrator's office. NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirements for applications for deferred assessments and/or reduced refuse rates: 1. To be granted to person(s) with a low income of $26,000.00 per year for one person and $29,700.00 per year for a married couple, joint tenants or tenants in common. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. 3. Deferred assessments and/or reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ; and B. Minnesota Property Tax Refund Form M-1PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced charges. 4. The right of deferment is automatically terminated if: A. The owner dies and the spouse is not otherwise qualified; B. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If for any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 14' day of May, 2019. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor � HUTCHINSON CITY COUNCIL ci_qof Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111111111111111111111111111llilllllllllllllllllllIIIIIIIIIIIIIIIII Resolution 15046 Approving an Interfund Loan from the Sewer fund to the Storm Water Agenda Item: fund to Finance the Acquisition of a new Street Sweeper Department: Finance LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Council previously approved the purchase of a new street sweeper to be used in Storm Water fund operations. With the Linden Park pond project still in progress, staff is recommending that we finance the purchase with a 5-year interfund loan from the Sewer fund. The total loan amount is $174,528.50 with an annual interest rate of 3.00%. The interest rate is at the same level as a recent external financing agreement for Creekside's compost turner, which is a good indicator of market rate. There is a good possibility that the interfund loan may be prepaid in full after the Linden Park project is complete in two years. We will analyze cash reserves at that time along with other operating and capital needs to determine if full prepayment is feasible. I have attached an amortization schedule showing the annual payments with a comparison to the debt schedule that was assumed in the 2019 budget process. The 2019 debt service will be $6,550 lower than budget due to lower cost and lower interest. The Sewer fund currently has a very healthy cash reserve and is able to advance the funds without any adverse impact on operations. Internal borrowing is the best option if we need to finance simply because we are paying ourself and avoiding legal fees associated with financing agreements. On a smaller capital purchase such as this, it makes sense to finance internally. The effective date of the interfund loan is May 14, 2019, which is the same date that Council is being asked to approve payment to the vendor, MacQueen Equipment. The vendor payment can be found in the check register presented within this same council packet. BOARD ACTION REQUESTED: Approve resolution #15046. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 174,528.50 Total City Cost: $ 174,528.50 Funding Source: Sewer fund advance to Storm Water fund Remaining Cost: $ 0.00 Funding Source: Council member CITY OF HUTCHINSON MCLEOD COUNTY STATE OF MINNESOTA introduced the following resolution and moved its adoption: RESOLUTION NO. _15046_ RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE SEWER FUND TO THE STORM WATER FUND BE IT RESOLVED by the City Council (the "Council') of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Background. 1.01. The City has approved the acquisition of a new Street Sweeper for operations within the Storm Water fund. 1.02. The City has determined to pay the cost of the street sweeper, net of trade-in value on the existing street sweeper, which cost will be financed on a temporary basis from available funds within the City's Sewer fund. 1.03. The City intends to reimburse the Sewer fund from future Storm Water fund operating revenues in accordance with the terms of this resolution (which terms are referred to collectively as the "Interfund Loan"). Section 2. Terms of Interfund Loan. 2.01. The City hereby authorizes the transfer of $174,528.50 from the Sewer fund to the Storm Water fund. The Storm Water fund shall reimburse the Sewer fund for the principle amount with an interest rate of 3.00%, which does not exceed the greater of the rates specified under Minnesota Statutes, Section 270C.40 or Section 549.09 as of the date the loan is authorized. Interest accrues on the principal amount from the date of the transfer, which shall be May 14, 2019. 2.02. Principal and interest on the outstanding Interfund Loan balance shall be paid annually on each December 31, in accordance with the schedule below. Period Beg Balance Payment Interest Principal End Balance 5/14 - 12/31/19 $174,528.50 $36,247.46 $3,374.22 $32,873.24 $141,655.26 12/31/2020 $141,655.26 $38,109.10 $4,249.66 $33,859.44 $107,795.82 12/31/2021 $107,795.82 $38,109.10 $3,233.87 $34,875.22 $72,920.60 12/31/2022 $72,920.60 $38,109.10 $2,187.62 $35,921.48 $36,999.12 12/31 /2023 $36,999.12 $38,109.10 $1,109.97 $36,999.12 $0.00 TOTALS $188,683.84 $14,155.34 $174,528.50 2.03. Payments on this Interfund Loan are payable solely from Storm Wafer fund operating revenues. 2.04. The principal sum and all accrued interest payable under this Interfund Loan are pre -payable in whole or in part at any time by the Storm Water fund without premium or penalty. No partial prepayment shall affect the amount or timing of any other regular payment otherwise required to be made under this Interfund Loan. 2.05. The City may amend the terms of this Interfund Loan at any time by resolution of the City Council. Section 3. Effective Date. This resolution is effective upon the date of its approval. The motion for the adoption of the foregoing resolution was duly seconded by Council member , and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Dated: May 14, 2019 Gary Forcier, Mayor (Seal) ATTEST: Matt 7aunich, City Administrator Loan Amortization - Storm Water Debt Service Interfund loan from the Sewer fund to the Storm Water fund to finance the purchase of a new street sweeper Total Loan Amount $174,528.50 Annual Interest Rate 3.00% Effective Date of Loan 5/14/2019 # of Years 5 Period Beg Balance Payment Interest Principal End Balance 5/14 - 12/31/19 $174,528.50 $36,247.46 $3,374.22 $32,873.24 $141,655.26 2020 $141,655.26 $38,109.10 $4,249.66 $33,859.44 $107,795.82 2021 $107,795.82 $38,109.10 $3,233.87 $34,875.22 $72,920.60 2022 $72,920.60 $38,109.10 $2,187.62 $35,921.48 $36,999.12 2023 $36,999.12 $38,109.10 $1,109.97 $36,999.12 $0.00 TOTALS $188,683.84 $14,155.34 $174,528.50 2019 Budget Assumptions - Storm Water Fund Debt Service: Loan Amount Interest Rate # of Years $200,000.00 3.50% 5 Beginning Ending Period Balance Payment Interest Principal Balance 2019 $174,528.50 $42,798.33 $0.00 $42,798.33 $131,730.17 2020 $131,730.17 $42,798.33 $5,502.06 $37,296.27 $94,433.89 2021 $94,433.89 $42,798.33 $4,196.69 $38,601.64 $55,832.25 2022 $55,832.25 $42,798.33 $2,845.63 $39,952.70 $15,879.55 2023 $15,879.55 $42,798.33 $1,447.29 $41,351.05 -$25,471.50 TOTALS $213,991.66 $13,991.66 $200,000.00 MACQUEEN NIDEQUIPMENT ShipTw SAME: AS BELOW lnvoiceToCITY OF HUTCHINSON HUTCHINSON CITY CENTER 1400 ARAM ST. SE HUTCHINSON MN 55350 St� Pau�, MNI 55106 651�645-5726 # 800-832-6417 PLEASE REMIT'TO: 1125 7th, Street E St Paul,, MN' 5�51016 651-645-5726 o 800-832-6417 Faxi 651-645-6668 . . . . . . . . . . . ---- ................... EQUIPMENT INVOICE Description Amount S:tock #: C006310 Serial #: CH-665NEL New EL BROOM BADGER New ELGIN BROOM BADGER W/ISUZU NRR CHASSIS PRICE AS MN STATE CONTRACT 103153 RE14EASE NO, S-843(5) CONTRACT EXTENSION ENDS 1-31-2019 INCLUDES ALL STD OPTIONS:SINGLE STEER ISUZU NRR CHASSIS 4.0 CU. YD. HOPPER KUBOTA 59 H.P. AUX. ENGINE SWEEP PATH 9'5" 220 GALLON POLY WATER TANK AIR SUSPENSION PH & LH GUTTER BROOM TILT REAR VIEW CAMERA SQUEEGEE CONVEYOR, OPTIONS: 1.0 HROOM BADGER W/ISUZU LH DRI"APE ONLY $191,644.00 6.1 SINGLE REAR STROBE W/GUARD $446.00, 6.4 LED STOPTAIL & TURN $540.00 14.0, DELIVERY 75 MI. 9 $5.50 $412.50 Trade In Stock 4: CO*6350 Serial #: CH-123-03-11 ISUZU NRR DIESEL, L.H. DRIVE ONLY, AUTOMATIC 1NCLUDES:NEW CONVEYOR (SPARE) NOT INSTALLED., RADIO 11� ") , 01 www.macqueeneq.com 193062.50 RECEIVED APR 2 3 2019 C1 of Flutdiinson �nance L)W. W-1191ma0z Subtotal: IN HOUSE CHARGE: HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Consideration of Crow River Winery Dispensing Liquor at Garlic Festival Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Crow River Winery has requested to dispense wine at the Minnesota Garlic Festival being held at the McLeod County Fairgrounds on August 10, 2019. Crow River Winery is requesting to offer wine, cider and beer by the glass sales. Hutchinson City Code, and state statute, allow for a liquor license holder from an adjacent municipality to dispense liquor at a municipally -owned facility as long as the governing board authorizes the activity. Crow River Winery has submitted a certificate of insurance naming the City of Hutchinson as an additional insured. Crow River Winery has been authorized by the Council to conduct the same type of activity at past events. BOARD ACTION REQUESTED: Authorize Crow River Winery to dispense liquor at Minnesota Garlic Festival on August 10, 2019, at McLeod County Fairgrounds Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: W I N E R Y April 8, 2019 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Minnesota Garlic Festival alcoholic beverage sales Dear Hutchinson City Council Members: Crow River Winery would like to request permission from the City to offer wine, cider and beer by the glass sales at the Minnesota Garlic Festival which will be held at the McLeod County Fairgrounds on August 10, 2019. The event itself is hosted by the Sustainable Farming Association of Minnesota. Crow River Winery is a locally -owned, operated and licensed Minnesota Farm Winery. Type Code: FWN Winery License Number: 6302011 Permit Number: 80780 TTB Registry Number: BWN-MN15039 McLeod County Combination Liquor License - "On and Off Sale": No. 19-01 We were approved to sell wine by the glass at the Garlic Festival, as well as other events at the Fairgrounds, in the past. This is the first year the SFA of Minnesota requested CRW to provide all alcoholic beverage service at the Garlic Festival and we're excited for this new opportunity! Please feel free to contact me with questions. Best, Chelsey Koubsky General Manager Crow River Winery ckoubsky@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. / Hutchinson, MN 55350 320-587-2922 W I N E R Y April 8, 2018 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Re: Minnesota Garlic Festival Liquor Service Security Plan Location: Crow River Winery has been asked to provide wine, beer, and cider by the glass sales to attendees of the Minnesota Garlic Festival at the McLeod County Fairgrounds on August 10, 2019. The sale of the alcoholic beverages will take place in the outdoor Pavilion in the Fairgrounds. Identifying Consumers: Crow River Winery's policy is to ID every consumer and serve alcoholic beverages only to those who are 21+ with proper ID in accordance with Minnesota Law. Alcoholic Beverage Sales: Crow River Winery will serve wine, beer and cider by the glass during the event. Please feel free to contact me with questions. Chelsey Koubsky General Manager Crow River Winery ckoubsky@CrowRiverWinery.com Crow River Winery, LLC 14848 Hwy 7 E. / Hutchinson, MN 55350 320-587-2922 AC "R"� CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 4/22/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Associated Benefits and Risk Consulting 6000 Clearwater Drive Minnetonka MN 55343 CONTACT NAME: Jenny Saylor PHONE FAX A/c No Ext: 952-947-9700 A/c No: ADDRESS: jenny.saylor@associatedbrc.com INSURER(S) AFFORDING COVERAGE NAIC # INSURERA: SFM Mutual Insurance Company 11347 INSURED BOXEL-1 Boxelder Farm LLC INSURER B: United Fire & Casualty Company 13021 Crow River Winery LLC INSURER C7 INSURER D 7 Prieve Farms, LLC 20855 Kensington Blvd Lakeville MN 55044-7486 INSURERE: INSURER F : COVERAGES CERTIFICATE NUMBER:1958547148 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YWY POLICY EXP MM/DD/YWY LIMITS B X COMMERCIAL GENERAL LIABILITY 60434327 6/30/2018 6/30/2019 EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 100,000 MED EXP (Any one person) $ 5,000 X Liquor Liability PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY ❑PRO ❑ LOC JECT PRODUCTS - COMP/OP AGG $ 2,000,000 Liquor Liability $ Included OTHER: AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT Ea accident $ BODILY INJURY (Per person) $ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY B X UMBRELLA LIAB X OCCUR 60434327 6/30/2018 6/30/2019 EACH OCCURRENCE $ 5,000,000 AGGREGATE $5,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N 53625.207 6/30/2018 6/30/2019 X PER OTH- STATUTE ER ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? ❑ N/A E.L. DISEASE- EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE- POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) FOLLOWING ENDORSEMENTS APPLY TO THE PROJECTS AND NAMES LISTED BELOW ONLY IF REQUIRED BY WRITTEN CONTRACT OR AGREEMENT: GENERAL LIABILITY: Additional Insured - Vendors, Lessor of Leased Equipment, Managers or Lessors of Premises CG7174 07/11. Event Date: August 10, 2019 Minnesota Garlic Festival CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. McLeod County Fairgrounds 840 Century Ave SW Hutchinson MN 55350 AUTHORIZED REPRESENTATIVE @ 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Consideration of Buffalo Wild Wings Dispensing Liquor at Music in the Park Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The organizers of Music in the Park have requested authorization for Buffalo Wild Wings to dispense alcoholic beverages at three events this summer in Library Square. The Music in the Park event dates for this request are June 10, July 8, and August 5, 2019, from 5:30-8:00 PM. Buffalo Wild Wings carries the proper insurance for serving off site and are responsible for checking their customers ID. The Council authorized Music in the Park to hold similar events last year where alcoholic beverages were served and there were no issues. BOARD ACTION REQUESTED: Authorize Buffalo Wild Wings to dispense liquor at Music in the Park in Library Square on June 10, July 8 and August 5, 2019. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Short -Term Gambling License - Heart of MN Animal Shelter Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Heart of Minnesota Animal Shelter has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding on June 22, 2019. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Heart of Minnesota Animal Shelter on June 22, 2019 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: APR- 18-2019 12:10 P. 002 I I I 14=i1m Simmox &VOWOg Hutchinwa, WN 511360 (320) 587-5151 Nx; (320) Z34-4240 City of Hutchinson APPLICATION FOR GAMBLING, DEVICES LICENSE 7 j1A pm� and'Minne"�ta Statutes Chapter 349 UN-111 Short Tcrm Datic(s) rA- Name Phone Number hr f�In)— -<2550. - reDarfur mecum g are held Cl�v state 7- ip Federal or State ID-. 3 -,5 � I Day and time of meetings? �fj- Is this organinflon organised underthe laws of the Statcof Minnesota? 'Mye& uno Row long bas the organization bccn in cxistcnec? �OiLl q How may members in the organimfion? /49D-t What is the purpose of the organiation? "TP VLL'f 3��r 1S�(Qd JUAW10A-kJ Qn.AlQi� 4,11 jAA-- In whose custody will organization records b,,t kept? ArfPJ-, - N Sb, r Nome Phone Numher Harat's Su), fit&— liddress City Mate 7, ip Authori7cd Officer of the Otkanizatioji Information b 1 IW4 X:!�r U 7'Ae Nume, Phone Number J6� S 44) 5Zj6-7D ResidenceAddress ciry State zip r r Date of Birth: Place of Birth,. MonthIdRylyear Ciry Stott, Have you ever been convicted of any crime othcr than as traffic offense? 0 yes k-PO If ycs, explain: APR-18-2019 12:10 On- e.�j ffill"Itin son J'age 2 qff 'S Lj Residence,4ddreus ci�y Slate Zip Datc of Birth: —// p Place of Birth: T' 0 tv Uonlbldqy�mar Olv— —Stale Have you ever been convicted of any crime other than a traffic otYensc? 0 yes Vfo If yes, explain - How long have you been a mcmtyer of the orpnization'' InforTnation Location #I 11 Ve r W! Nam&vf,locafian wh vregame ill hc p4yed �'VUM60r� M.V ,4ddress qflocafivn where p1wed . . ....... Oly Stoic 7-ip I? Date(s) and/or day(s) gambling dcvices will t,hrough .... M A . . . . . ..........AHours of the day gambling devicq's-will be used- Froiiirl 0 4) cPV> To 3 0 Maximurn number of bLj civ ra h`M-c Will prizes ben paid'i'n money ormerchandise? noncy Will refreshments be served during the time the gamblingdcviecs will be used? ;Nyc,-; 0 no 04 —Q,'�Ak IfYcS, Will- a char be made for such rcfroslimenw? CIS an ir-A ('jame Information bar Location #2 &a-0-9;Ln-1 bar �Ndm, qf 1,ca�fion whvre, .,.,,,�oj11 b�vlIT 1"hone tar mher --M 1535b ,AL on City 'Sta,le 7- ip Datc(s) and/or day(s) gambling devices will be used: 3-uoe -2:7 -U i q through I Hoursum y gambling devices wi U be used; From PM TO:,00inumber flab ycr 42-pf S -4- 0 Cf4 -� 1'4 Will prize, be paid in money or-mercbandise? 4Goney ;kMerchandise '4w, Will refreshments be served during the time the gambling devices will be used? es 0 no If Ves, will a char be mada: for such refreshments? keg U no APR- -18-2019 12,11 P. 004 ('4V Of1hereponvan Appheationjbp Qmbfi?N1 Devirex Limme Pop, 3 r)f'J Officers of the air pnization (if riecessa.list additional names onseparair sheet) Vq, ))A Residunve Addrasar city Slale dipKv sc 1116 TWO Residence Address city Stale Zip 771L 14 IA o'�c -e r Name Tifle ResidenceAddress ory Stale 7, i, Officers or Other Pm. ons Paid for $,ervices Information lint addidonal names, -Se n e-.P" Name -j (h. Residence 5� Address ci�v -�Iatc Z jp Name Fie Ravidencc Ad dress Name Ch), slave 7. ip TWe A'ddray.v 0tv Stale., Have you (Gambling Manager and Authori7ed Officer) read, and do you thoroughly understand the provisions of all laws., ordinances, and rogulations 8overning the operation and use of gambling devices (as outlined in City of Rutchins,on Ordinmcc 11420 and ]Skinnesota Statutes Chapter 349)? GaniblinIann= �Pcs Uno Authorized Officer -K-Yes 0 no Initial Inilial doctarc that the information I havc providcd on this application is trughfolL and I authorize the City of Rutchin:,.,Qn to investigate the, infonnation submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinaacc No. 114.20 rchuing to Sarnb1ling and ],will familiarize myself with the contents thereof f� 44� of authori;ed qfflcePqf oTrgan izalion, SignomrC 'flfgamhling managekAof organization Intmal Use OnIv City Council 13 approved 3 dcnicd Notes: A� Date 41-1 P -/ 17 Dare Rev. 1 /2016 RESOLUTION NO. 15048 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Contract Number 1033500, "Airport Maintenance and Operation Grant Contract," at the Hutchinson Municipal Airport is accepted. 2. That the Gary Forcier, Mayor and Matthew Jaunich, City Administrator are (Mayor, Chairperson, President, etc.) (Clerk, Auditor, Secretary, etc.) authorized to execute this Contract and any amendments on behalf of the City of Hutchinson. CERTIFICATION STATE OF MINNESOTA COUNTY OF McLeod I certify that the above Resolution is a true and correct copy of the Resolution adopted by the Hutchinson City Council (Name of the Recipient) at an authorized meeting held on the 14th day of May , 20 19 as shown by the minutes of the meeting in my possession. Signature: (Clerk or Equivalent) CORPORATE SEAL /OR/ NOTARY PUBLIC My Commission Expires: ��ri�TRANSPORTATION MnDOT Contract No. 1033500 STATE OF MINNESOTA AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT State Project Number (S.P.): A4304-MO20 State Project Number (S.P.): A4304-MO21 This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("State") and City of Hutchinson acting through its City Council ("Recipient"). RECITALS Minnesota Statutes §§360.015 and 360.305 authorize State to provide financial assistance to airports for maintenance and operation activities. 2. Recipient owns, operates, or controls an airport ("Airport") in the state system, and Recipient desires financial assistance from the State for maintenance and operation activities for State Fiscal Year 2020 and State Fiscal Year 2021. Recipient represents that it is duly qualified and agrees to perform all services described in this contract to the satisfaction of the State. CONTRACT TERMS 1. Term of Contract and Survival of Terms 1.1. Effective Date: This contract will be effective on July 1, 2019, or the date State obtains all required signatures under Minnesota Statutes § 1613.98, subdivision 5, whichever is later. As required by Minnesota Statutes §16B.98 Subd. 7, no payments will be made to Recipient until this contract is fully executed. 1.2. Expiration Date: This contract will expire on June 30, 2021. 1.3. Survival of Terms: All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this contract, including, without limitation, the following clauses: 9. Indemnification; 10. State Audits; 11. Government Data Practices; 13. Governing Law, Jurisdiction and Venue; and 14. Data Disclosure. 2. Recipient's Duties 2.1. Recipient will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the use and benefit of the public. 2.2. The Recipient will keep the runway and the area around the lights mowed at the Airport. The grass must be mowed at least 7 feet beyond the lights, and the grass must not exceed 6 inches in height on the landing area. The areas around any navigational aids will be mowed and plowed to keep the area clear for access by a vehicle. 2.3. If the Airport remains operational during the winter months, the Recipient will keep at least one runway, associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks must be limited in height so that aircraft wings, engines, and propellers will clear them. Landing strip markers and/or lights must remain visible. Page 1 of 6 MnDOT Contract No. 1033500 2.4. If the State contracts for the periodic paint striping of the Airport's runways and taxiways during the term of this Contract, the Recipient will cooperate with the marking operation. The Recipient must coordinate seal coat pavement maintenance projects with the State to maximize the pavement marking life. 2.5. The Recipient will allow a representative of the State's Office of Aeronautics access to any area of the Airport necessary for the purpose of periodic inspections. 2.6. The Recipient will promptly pay all utility bills, including those required for navigational aids. 3. Recipient's Assurances 3.1. In accordance with Minnesota Statutes § 360.305, subdivision 4, Recipient assures the State that Recipient will operate and maintain the Airport in a safe, serviceable manner for public aeronautical purposes only for a period of one year from the date the Recipient receives final reimbursement under this contract. 3.2. Recipient represents and warrants that Recipient has established a zoning authority for the Airport, and such authority has completed, or is in the process of and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes §§ 360.061 to 360.074. 3.3. Recipient will comply with all required grants management policies and procedures set forth through Minnesota Statutes §16B.97, Subd. 4 (a) (1). 4. Third -Party Contracting 4.1. Recipient will comply with all applicable local, state, or federal laws, regulations, policies and procedures in the procurement of goods and services funded in whole or in part under this Contract. 5. Consideration and Payment 5.1. Consideration. State will pay for all eligible telecommunication, maintenance, and operation costs incurred by Recipient under this Contract as follows: 5.1.1. Basis. Recipient will be reimbursed for 100% of telecommunication costs associated with the operation of state-owned navigational aids. Recipient will be paid for 75% of all other eligible maintenance and operation costs not reimbursed by any other source. Eligible maintenance and operations costs will be determined at the sole discretion of State's Authorized Representative. 5.1.2. Telecommunication Amount. State has currently obligated $0.00 in each State fiscal year to reimburse eligible telecommunication costs at 100%. 5.1.3. Maintenance and Operation Amount. State has currently obligated $27,445 in each State fiscal year to reimburse other eligible costs at 75%. 5.1.4. Total Obligation. The total obligation of State for all compensation and reimbursements to Recipient under this contract will not exceed $54,890 (State fiscal years 2020 and 2021). 5.2. Payment. 5.2.1. Invoices. The Recipient must submit a reimbursement request of its eligible costs to the Director of the Office of Aeronautics on a quarterly basis or as directed by State's Authorized Representative. The State's Office of Aeronautics will supply the reimbursement request forms which Recipient must submit. Reimbursement requests must be submitted according to the following schedule: • On or after October 1, and no later than November 15, for the period July 1 through September 30. • On or after January 1, and no later than February 15, for the period October 1 through December 31. • On or after April 1, and no later than May 15, for the period January 1 through March 31. • On or after July 1, and no later than August 15, for the period April 1 through June 30. The State may reject costs that the State determines are not eligible maintenance and operations expenses. 5.2.2. All Invoices Subject to Audit. All invoices are subject to audit, at State's discretion. Page 2 of 6 MnDOT Contract No. 1033500 5.2.3. State's Payment Requirements. State will promptly pay all valid obligations under this contract as required by Minnesota Statutes § 16A.124. State will make undisputed payments no later than 30 days after receiving Recipient's invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Recipient within ten days of discovering the error. After State receives the corrected invoice, State will pay Recipient within 30 days of receipt of such invoice. 5.2.4. Grant Monitoring Visit and Financial Reconciliation. If State's total obligation is greater than $50,000 in section 5.1.4, above, during the period of performance the State will make at least one monitoring visit and conduct annual financial reconciliations of Recipient's expenditures. The State's Authorized Representative will notify Recipient's Authorized Representative where and when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Recipient staff members should be present. Recipient will be provided notice prior to any monitoring visit or financial reconciliation. Following a monitoring visit or financial reconciliation, Recipient will take timely and appropriate action on all deficiencies identified by State. At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Recipient. 5.2.5. Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout. 6. Conditions of Payment 6.1. All services provided by Recipient under this contract must be performed to State's satisfaction, as determined at the sole discretion of State's Authorized Representative and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, including business registration requirements of the Office of the Secretary of State. Recipient will not receive payment for work found by State to be unsatisfactory or performed in violation of federal, state or local law. In addition to the foregoing, Recipient will not receive payment for Airport's failure to pass periodic inspections by a representative of the State's Office of Aeronautics. 7. Authorized Representatives 7.1. State's Authorized Representative. State's Authorized Representative will be: Name/Title: Jenny Bahneman, Grants Specialist Address: Office of Aeronautics, 222 East Plato Boulevard Telephone: (651) 234-7240 E-Mail: jenny.bahneman@state.mn.us State's Authorized Representative or his /her successor, will monitor Recipient's performance and has the authority to accept or reject the services provided under this contract. If the Recipient's duties are performed in a satisfactory manner, the State's Authorized Representative will accept each reimbursement request submitted for payment. 7.2. Recipient's Authorized Representative. Recipient's Authorized Representative will be: Name/Title: John Olson, Public Works Manager Address: City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 Telephone: (320) 234-4473 E-Mail: jolson@ci.hutchinson.mn.us If Recipient's Authorized Representative changes at any time during this contract, Recipient must immediately notify State. 8. Assignment, Amendments, Waiver and Contract Complete Page 3 of 6 MnDOT Contract No. 1033500 8.1. Assignment. Recipient may neither assign nor transfer any rights or obligations under this contract without the prior consent of State and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this contract, or their successors in office. 8.2. Amendments. An amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 8.3. Waiver. If State fails to enforce any provision of this contract that failure does not waive the provision or State's right to subsequently enforce it. 8.4. Contract Complete. This contract contains all prior negotiations and agreements between State and Recipient. No other prior understanding regarding this contract, whether written or oral, may be used to bind either party. 9. Indemnification 9.1. In the performance of this contract by Recipient, or Recipient's agents or employees, Recipient must indemnify, save and hold State, its agents, and employees harmless from any and all claims or causes of action, including reasonable attorney's fees incurred by State, to the extent caused by Recipient's: 1) intentional, willful or negligent acts or omissions; 2) breach of contract or warranty; or 3) breach of the applicable standard of care. The indemnification obligations of this section do not apply if the claim or cause of action is the result of State's sole negligence. This clause will not be construed to bar any legal remedies Recipient may have for State's failure to fulfill its obligation pursuant to this contract. 10. State Audits 10.1. Under Minnesota Statutes § 1613.98, Subd.8, the Recipient's books, records, documents, and accounting procedures and practices of Recipient, or other party relevant to this grant contract or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this contract or receipt and approval of all final reports, whichever is later. Recipient will take timely and appropriate action on all deficiencies identified by an audit. 11. Government Data Practices 11.1. Recipient and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by State under this contract, and as it applies to all data created, collected, received, stored, used, maintained or disseminated by Recipient under this contract. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either Recipient or State. If Recipient receives a request to release the data referred to in this Clause, Recipient must immediately notify State and consult with State as to how Recipient should respond to the request. Recipient's response to the request must comply with applicable law. 12. Workers' Compensation 12.1. Recipient certifies that it is in compliance with Minnesota Statutes § 176.181, subdivision 2, pertaining to workers' compensation insurance coverage. Recipient's employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State's obligation or responsibility. 13. Governing Law, Jurisdiction and Venue 13.1. Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Data Disclosure 14.1. Under Minnesota Statutes §270C.65, and other applicable law, Recipient consents to disclosure of its social security number, federal employer tax identification number and Minnesota tax identification number, already provided to State, to federal and state agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state laws which could result in Page 4 of 6 MnDOT Contract No. 1033500 action requiring Recipient to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 15. Termination and Suspension 15.1. Termination by the State. The State may terminate this contract with or without cause, upon 30 days written notice to the Recipient. Upon termination, the Recipient will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 15.2. Termination for Cause. The State may immediately terminate this grant contract if the State finds that there has been a failure to comply with the provisions of this contract, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Recipient has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. 15.3. Termination for Insufficient Funding. The State may immediately terminate this contract if: It does not obtain funding from the Minnesota Legislature; or If funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written or fax notice to the Recipient. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Recipient will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Recipient notice of the lack of funding within a reasonable time of the State's receiving that notice. 15.4. Suspension. The State may immediately suspend this contract in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Recipient during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment. 16. Discrimination Prohibited by Minnesota Statutes §181.59 16.1. Recipient will comply with the provisions of Minnesota Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. 17. Limitation. 17.1. Under this contract, the State is only responsible for disbursing funds. Nothing in this contract will be construed to make the State a principal, co -principal, partner, or j oint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the Recipient will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Recipient's consultants and contractors are not intended to be third party beneficiaries of this contract. THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK Page 5 of 6 MnDOT Contract No. 1033500 STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes §16A.15 and §16C.05.* Signed Date: SWIFT Contract (SC) ID No. Purchase Order (PO) ID No. *PO staged and to be encumbered with future State fiscal year funds. RECIPIENT Recipient certifies that the appropriate person(s) have executed Contracts on behalf of Recipient as required by applicable articles, bylaws or resolutions. By: Gary Forcier Title: Mavor Date: 05/14/2019 By: Matthew Jaunic h Title: City Administrator Date: 05/14/2019 DEPARTMENT OF TRANSPORTATION By: (with delegated authority) Title: Date: MnDOT OFFICE OF FINANCIAL MANAGEMENT — GRANT UNIT By: Date: MnDOT CONTRACT MANAGEMENT By: Date: Page 6 of 6 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: 2019 Street & Pavement Repairs - PO#19889 Department: Public Works LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Annual street & pavement repairs Requested quotes from three companies, Duininck, Inc., Knife River Corp., and Wm. Mueller & Sons. Received one response from Wm. Mueller & Sons. Wm Mueller & Sons has been doing street repair work in the City most years. Other vendors indicated they are busy with work built up over the last couple of wet years so they weren't interested in providing price quotes. Anticipated repairs in 2019: $ 80,000 Streets & Roadways $ 25,000 Water Fund $ 5,000 Storm Water $ 5,000 Airport $ 2,500 Wastewater $ 2,500 Cemetery $120,000 Total BOARD ACTION REQUESTED: Approve Purchase Order #19889 for Street & Pavement Repairs - 2019 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 120,000.00 Total City Cost: $ 120,000.00 Funding Source: Various Public Works Remaining Cost: $ 0.00 Funding Source: Street Patching & Repa'r'1Arrjrk Conirilhoris Cxvtoutor is res1ponsible for tri0ic cuntrokwarning devices riec(.'ssa?y to protect vehicleand pedestreits. CointraLtor is responsible to protect uncured paverrient. 2, Biturniinmjedges to be saw cut edges or Inilled back to sound pavcirnsrnt. r ack coat to be inotailecl wh"n patching. 1 Excess rnateiai to be chsposed (.If 4direcisel by the City, either at Crenkside Soils or the City's Putflic Works fachity. 4. Instaii to match existing irnat ror a minimurn ot4lirrcfip.s of 41/31 Rrftnnincnts Mix hIG 58 28) or equiviient. 5, Compact aggregate base. rnaturrial pinoF to patching. Compact pavernent frollovIring patch to assure a amooth transition between eo,;ting and new pravernent, 6, Mairilain the worksae fin as clean, neat manner.. Ensure. aH debris,at tire repair iite is removed and dispased of before surbriniffing an Invoice for, the work. /. Work, to be completed as sfron as is prachr-abis after the Oty nouns a work order'. (..isrdrzwtor must notity CA r, if repairs w4l he delayed morre than irvin) weeks B. Work tea be Invoiced to the City using time and makehalls, Invok:es are to racivide detail for each iindiivlrbuai hocabon identified on wor k epquests, Rat ",_Pv cinp a e� i irrid Payrmetnits I., Work is to be invoiced to the City us�rig Items UAed below, blue other ikenns at tirrine and Inateriars, Invoices are to prooide distail for each indoAdual locaticri 2 Argillregairp and Htinninous materials prIc4rg does riot inckAe trucking Trucking Is to be accounted for on an hOLVIV basis 3, Ali equipment rates air to indude operahm and fi.sel. 4. Prices thhow are for the year. Prices may be subject to changes in firrei or biturninous prices, Modified Ri icing is to: be spread upon separately. 5, Subcontracted work, ifauthorized by the City, is to he billed at cost plus 5%. The subcorbractol's narne, contact. information, and irivalcelp6ding is to be included 77 07 lial Te 12brarRaires —M!il FOREMAN $ 90,01 k.ABr,-.)R GENERAL. $ 6501ir II.AB(.,)R - TRAFFIC CON fROI.. $ GS.00 M mlh� P , , -121 - !—Emluz SELECT GRANULAR R0RRC]hV Fr) f? 4,50 RECYCLED BHUMINOUS/C(DINCRETE lon S 9,85 CLASSS 100%,CRUSlilif) UMESTONE Ton 11.35 LV3/l.V4 [THLIMINU.JS MIX(P(; 58 28) iofi bo'ivo TACK UL 4.Si) TOPSOU,SCREENED 13,00 Houdy Equilprit P nit. Rates RACKHOE, CA 1 320 OR EQUiVALENT if '170.00 BACKHOE, CAT 336 OR EQLAVALENT SIF 195,00 SMALL BACKHOU, U RAC-rOR LOADER SV 140 00 DCX2ER, CAT D4 OR EQJ.YIVAIJ.N'i $/hr 1 SS-orc DOZER, CAT D5 OR EQUIVALUTIf $/hr 16S.00 DOZER, CAT DG OR E(tUIVALEINT $/hr v 17S DO H[oLk:Jy1.',qMi2 n t MarOR GRADER LOADER, CAI 96b OR UJI.RVALENT $/hr y 174,00 LOADER, (A F 970 OR EQtAWQ.EN­r Vhr 111,5.00 I.OADFR, CA T 980 SIR EQJR/ALEN f $/Inr 195,00 SKIDSTILEIR LOAD ER $)rhr r 125,00 5 KIDS TELR LOADER, W/ M i[A., OR p IAPA M E R $/hr 145.00 DUMP TRUCK, SINGLE -AXLE 85,00 FAAA P I In UC K, FANDEM OR TRI AXLIE 97.00 DUMP TRUCK, QUAD OR C.),IJINT AXLE $/fit $ 10000 TRUCK, WATER S/hr $ 111.5.00 -IHUCK,ASPHA1[.3 Di5IRIBUIOR $/hr $ 19000 $/hr $ 305J)rj PAVER, CAT AP600D OR EQUIVALENT Vhr $ 38500 PAVER, CAT A111.10550, OR ECRAVALEN f $/hr $ 470 D i) POLL FR, STE(r.'I WHEEL $/hr $ 14&00 STRILLY !,1NEEP1,R, PICK LIP TYPl.- $/hr $ 135.00 TkAIDIR, LONN BOY Vhr $ 190,00 WM. MUOier and Sons, to(. fiamft B-il Favk Avp- MC) Box 247 rot!!! �-- Harribufg, MN S5339 — — - — ------- ------ John Olson From: John Olson Sent: Mon 19 10:50 AM To: 'B�fo zw I f G KV0 Subject: 2019 Street Repairs Attachments: Street Patching & Repairs Document.xlsx Please provide pricing as indicated on the attached, Price quotes due bye /19/2019, John Olson, rk-s-Wwrdger�— City of Hutchinson 1400 Adams St SE Hutchinson, IVIN 55350 (320) 234-4219 — departmenl (320) 234-4473 — direct (320) 234-6971 —fax (320) 583-8145 — mobile iolson(cDci.hutchinson.mn.us From: John Olson Sent: Monday, March 25, 2019 10:54 AM To: estimator@',#'' "I"'N"Icom, , 111 101, 1 1, 1 0, RUP), Subject: 2019 Street Repairs Attachments: Street Patching & Repairs Document.xlsx Please provide pricing as indicated on the attached. Price quotes due, y 4/19/2019, Anticipate work of approximately $90,000 to $130,000 of work for 2019 patching, skim patches, and small maintenance overlays. John Olson, Public Works Manager City of Hutchinson 1400 Adams St SE Hutchinson, MN 55350 (320) 234-4473 — direct (320) 234-6971 (320) 583-814S — mobile 11111IMPIM John Olson From: John Olson Sent: Monday, March 25, 2019 10:54 AM To: p q ' # Jackie.schaefer @ ° ;cornSubject: 2019 Street Repairs Attachments: Street Patching & Repairs Document.xlsx Please provide pricing as iji cated on the attached, 'Or Price quotes dLIr'by 4/19/2019, Anticipate work of approximately $90,000 to $130,000 of work for 2019 patching, skim patches, and small maintenance overlays. John Olson, Public Works Manager City of Hutchinson 1400 Adams St SE Hutchinson, MIN 55350 (320) 234-4473 — direct (320) 234-6971 — fax (320) 583-8145 — mobile iolson(@ci.hutchinson.mn.us Street �PikILqhing,A Repair Work.Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement, 2. Bituminous edges to be saw cut, or milled back to sound pavement. Tac I( coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. install to match existing mat (or a minimum of 3 inches) of 41/31 Bituminous Mix (PG 58-28) or equivalent. S. Compact aggregate base material prior to patching. Corn pact pave rnenLfollowing patch to assure a smooth transition between existing and new pavement, 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. * Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. * Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests, Rates _PridnRand.Payments L Work is to be invoiced to the. City using items listed below, plus other items of time and materials. Invoices are to provide detail for each individual location, 2. Aggregate and biturninous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5. Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. I JI NPR ICE, . . . .... Hour) Lbaor Rates FOREMAN $/hr $_ LABOR -GENERAL. $/hr $ LABOR - TRAFFIC CORR ROL $/hr $ Material Pricing 41/31 BITUMINOUS MIX (PG 58-28) Ton TACK OIL Gal CLASS 5 1.00% CRUSHED I IMESTONE Ton RECYCLED BITUMINOUS/CONCRETE !on SELECT GRANULAR BORROW 'Ton I OPSOLL, SCREENED Cy HourVy Equipment Rates SKIDSTEER LOADER -MILL, HAMMER, BROOM S/hr $_ SKIDSTEER LOADER $/hr LOADER, CAT 966 OR EQUIVALENT $/m LOADER, CAT 970 OR EQUIVALEIN T $/hr $ LOADER, CAT 980 OR EQUIVALENT 5/hr $, B2ynly Equipment Rates DUMP TRUCK, SINGLE AXLE $/hr $_ DUMP TRUCK, TANDEM OR TRI AXLE $/lbr DUMP TRUCK, QUAD OR QUINT AXLE $/hr TRAILER, LOW BOY $/hr $ . . . . ........... . TRUCK, ASPHALT DISTRIBUTOR $/hr $ TRUCK, WATER $/hr $__ PAVER, LEEBOY 8515 OR EQUIVALENT $/hii 5, PAVER, CAI AP600D OR EQUIVALENT $/!KQ $_ PAVER, CAT AP1.0001) OR EQUIVALENT $/hr $_ ROLLER, STEFL WHEEL $/hr $ ROLLER, RUBBER TIRE $/hir $ STREET SWEEPER, PICK UP TYPE .$/by - MOTOR GRADER $/m S BACKHOE, CAT 320 OR EQUIVALENT SF $ BACKHOE, CAT 330 OR EQUIVALENT SF $ BACKHOE, TRACTOR LOADFR SF $. HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Replay, 1 st Application - P0#19894 Department: Public Works LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff F1 consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: First application of Replay for 2017 street & pavement projects Bargen, Inc. has territorial rights to this product. Anticipated application in 2019: 525 SY Alley #17 1,450 SY Alley #36 740 SY Alley #52 1,970 SY Parking Lot 1 12,416 SY Roberts Rd SW (Roberts Park ent. to Alan St SW) 10,652 SY School Rd SW (Roberts Rd SW to Bridge) 2,524 SY School Rd SW (Bridge to Hwy 7 W) 4,000 SY Roberts Rd & School Rd trails 34,277 SY Total $1.59 SY Project cost = $54,500.43 BOARD ACTION REQUESTED: Approve Purchase Order #19894 for Replay, 1 st application - 2019 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 54,500.43 Total City Cost: $ 54,500.43 Funding Source: Infrastructure maintenance Remaining Cost: $ 0.00 Funding Source: B ARGE" �r MR)" 606 County Road. 1. I'liorte (507) 427-2924 Mountain 1,ake, MN 56159 City of Hutchinson Attn: John Olson 1400 Adams Street SE Hutchinson, MN 5535C Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to provide you with a quote. I am confident that you will find the services beneficial for your roads. I would like to explain the procedures our service crew uses. RePlay Procedure (j�!eflf sealLco.40 We will clean the area in preparation for the Seal Coat. The RePlay Agricultural Oil Seal and Preservation Agent will be spray applied in one coat. RePlay is designed to extend the life of n and existing asphalt surfaces. (Note. will cure in less than 3 hours) I ft note- The Customer is responsible for notifying the public that we will be working in your area. Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep Their Personal property at a strong distance away from our work zone. This will avoid any possible concerns for dust, debris or damage. A recommended distance would be 75 — 150 feet away from the work zone. An Insurance Certificate is available upon request. WaIyd!Lann!YBPBella o thefoliowadi a -"a.s, -ity f �IU;Ltljns &ktlel _LLJ L Alley #17 (Glen/Franklin and Miller/Milwaukee) 525 sy Alley #36 (Main/Hassaon and 6 1h /5 1h) 1,450s Alley #52 (Jefferson/Adams and Fair/5 1h) 740 sy Parking Lot I (Main/Hassan and 3rd /2nd) 1,970s Roberds Road SW (Roberts Park eng. To Alan Street SW) 12,416 School Road SW (Roberts SW to Bridge) 10,652 School road SW (Bridge to Hwy 7 W) 2 ' 524s Roberts/School (Trails) 4,000si I I I mind that the total price is subject to final measurement of the areas sealed. TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent (18 g, unless a lesser percenta e is re,, ire - A w11. days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when due. increases related to material prices as noted above. W= your community. I am confident that you will find the products used and the workmanship of our crew of the highest quality. I look forward to working with you in the near future, erry VanDyke BARGEN, NC. JVD/mq Ouir Mission Bairgen, Inc. is eornniut-� tcd to excel cince and, Project for City of Hutchinson — RePlay because of this, we take FMILf(ie III our team of craf1saren Our I)rhllary Ipuirpose IS, to provide OoMcdge- Ae Tecovrimenchifions, quafil.y work maflship and exceI)fiorlaW�rvucc, Our guall k safisfied cuswnwrs who have rec6ved (he 111W Value faro thch- hrvestmen�, WcbsitewmvJwr-t1.nrBC'CoM FmN: bargen((abaii,en�iuic,et)iiiii HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Resolution 15042 - Resolution to Sell Unclaimed Bicycles at Auction Department: Police LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff 0 Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: RESOLUTION TO SELL AT AUCTION Unclaimed Bicycles BOARD ACTION REQUESTED: The Hutchinson Police Department recommends approval of resolution to sell unclaimed bicycles at auction Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION Unclaimed Property - Bicycles Resolution No. 15042 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Fahey Auction Center Adopted by the City Council this 14th day of May, 2019. Mayor City Administrator Attachment A HPS Case 4 Description of Property 17010272 Genesis Bicycle 17015331 Orange Trek 6500 SLR 16003487 Roadmaster SXMT Sports Blue 16007440 MurrayMountain Rage Blue in color 18005776 Silver/Blue kids Bicycle 18007547 20" Women's red Magna Great Divide 18008761 Silver Razor Scooter 18009159 20" men's black Mongoose Rebel 18009278 26" black/red Hyper Shocker 18009691 Blue woman's Next Plush bicycle 18009427 Trek Bicycle 18009414 20" men's bicycle red/black 18010115 Kid's pink Huffy Shimano 18010672 Men's 18 speed MurrayS nchro Mountain Bike 18011457 Maroon Diamond Back Bicycle 18012271 Men's Bicycle black/blue 18012728 Huffy Crossbrook Blue in color 18013160 Men's Thruster Freestyle Bike 18013464 26" Men's red MurraySpectra 18013464 26" Men's blue Huffy Savannah 18014681 Men's camouflage Bravo mountain bike 18015859 20" Silver Mongoose Air Assault Bike 18016424 26" Men's Thruster Maximum Terrain 18016483 Women's purple Magna Hardtail 18016471 26" Men's Silver Huffy Stroder 18016657 20" Men's black Mongoose bicycle 18017278 Black Hyper Havoc bicycle 18017239 Kent Ambush Bicycle 18017435 Women's blue/greyblue/grey Magna Mountain Tamer 18017701 26" Women's Huffy Trail Runner black/Tur uoise 18018012 Women's Mongoose Bicycle purple in color 18018423 26" Huffy Nel Lusso Women's bicycle Light Blue 18018423 16" men's Magna bicycle yellow in color 18018502 Moto Bike Games Bike red/yellow HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Resolution 15043 - Resolution to Sell Unclaimed Property Department: Police LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Thomas D. Gifferson Agenda Item Type: Presenter: Thomas D. Gifferson Reviewed by Staff 0 consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Presenting 1 resolution requesting authorization to sell unclaimed property. BOARD ACTION REQUESTED: Approval to sell unclaimed items. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION TO SELL AT AUCTION Unclaimed Property Resolution No. 15043 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold through Fahey Auction Center Adopted by the City Council this 14th day of May, 2019. Mayor City Administrator Attachment A HPS Case 4 Item Description 17004613 Xbox One Gamin System 17010357 4 Armitron Watches 17010357 Beats Headphones 17011530 Electronic Skateboard w/remote 17017642 Large Hard Case Suitcase 18006965 Large Green Canoe 18014792 Chicco Infant Car seat (no base) 17018553/17016196 Air Filatration Unit 17018553/17016196 Table Saw 17018553/17016196 Air Coniditoner 17018553/17016196 Tool Box w/misc tools 17018553/17016196 Bosch Sel-LevelingCross-Line Laser 17018553/17016196 Work Light w/car plug in 17018553/17016196 Misc pieces of silver(serving tra s/utiensils/silverware 17018553/17016196 5 Indiana Jones DVD's 17018553/17016196 4 Star Wars DVD's 17018553 D na Glo Space Heater w/ ro ane tank 17018553 Starcaster by Fender Electric Guitar 17018553 Hoyt compound bow with release with 2 arrows in a hard case 17018553 Pearson compound bow with 2 arrows in hard case 17018553 Garmin Nuvi w/car plug in 17018553 Two Dewalt Power Drills w/battery chargers & two batteries 17018553 Dewalt Power Sander w/ plug in HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Consideration for approval of disposal of surplus property (Resolution # 15045). Department: Information Technology LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Tom Kloss Agenda Item Type: Presenter: Tom Kloss Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Information Technology Department has surplus property no longer needed for municipal operations. Staff is requesting approval to recycle outdated equipment utilizing services from PC's for People. Most items will be accepted and no charge, with the exception of the large printers. Printers will be invoiced at a rate of $0.25 per pound. BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution #15045 Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15045 RESOLUTION TO SELL SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property; and, WHEREAS, the Hutchinson City Code provides, pursuant to Section 91.41, for public sale of surplus property; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: The Hutchinson City Council hereby approves the sale of surplus items identified on Exhibit A. Approved by the City Council this 14rh day of May, 2019. 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Donation #1 The Fire Department would like to offer for donation a quantity of 30 Firefighter bunker coats and 15 Firefighter bunker pants (PPE) to Chaplain Ministries International out of Lindstrom, Minnesota. Chaplain Ministries is collecting outdated fire gear to be shipped to areas of the world that have little or no fire protective gear. This particular load of fire gear that is being collected will be heading to small communities in the Ukraine in July of this year. There is no cost to the Fire Department and a representative from Chaplain Ministries will come to our fire station and load everything up and take it away. Current NFPA standards now require fire bunker gear (PPE) to be removed from service once it has reached 10 years from date of manufacture. All 45 articles being offered for donation are between 10 and 20 years from the date of manufacture. In the past we have used this older, but serviceable gear, for new recruits or for spare gear when the firefighters normal gear was being laundered or repaired. With the new NFPA standards that is no longer possible and the gear must be disposed of. Donation #2 The Fire Department would like to offer for donation a quantity of 15 Motorola Minitor V pagers to the Silver Lake Fire Department. These pagers have been cycled out of service over the last two decades as we have finally converted the last of our Firefighter pagers over to the newer Motorola Minitor VI (current model) this past month and therefore no longer need these 15 Motorola Minitor V pagers. These model V's pagers are now obsolete and can no longer be serviced and have little to no monetary value. The Silver Lake fire department has not yet converted over to the Motorola Minitor VI pagers and therefore have a need for additional Motorola Minitor V pagers for their Firefighters. Since they are the primary mutual aid FD for us we would like to donate these 15 Motorola Minitor V pagers to them. Any programing that would be required would be the sole responsibility of the Silver Lake Fire Department. BOARD ACTION REQUESTED: Consideration for Approval of Resolution No. 15059 — Resolution to Donate Surplus Fire Department Property Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resolution No. 15059 A RESOLUTION DONATING SURPLUS FIRE DEPARTMENT EQUIPMENT WHEREAS, the Hutchinson Fire Department has accumulated surplus property that can no longer be used by the department; and WHEREAS, the Hutchinson City Code, pursuant to Section 91.40, allows for the declaration of surplus property; and WHEREAS, City policy allows for the donation of surplus equipment to nonprofits and other local governments; and WHEREAS, the Fire Department has 30 Firefighter Bunker Coats and 15 Firefighter Bunker Pants that can no longer be used and they would like to donate to Champlain Ministries International to be shipped to areas of the world that have little or no fire protective gear; and WHEREAS, the Fire Department has 15 Motorola Minitor V pagers that can no longer be used (department has upgraded to a newer version) and they would like to donate to the Silver Lake Fire Department for their use; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the donation of surplus fire department equipment, as described above, is hereby approved by the Hutchinson City Council. Adopted by the City Council this 14th day of May, 2019. Gary T. Forcier, Mayor Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Approval of Out of State Travel Request for Council Member Steve Cook Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At the last city council meeting, the Council had a discussion on sending a council member to the Transportation Alliance Fly -In in Washington D.C. That event is scheduled for June 18-20 and council member Cook expressed interest in attending. The deadline to register is May 20. The estimated cost of the event is as follows: Flights -- $450-500 Conference Costs -- $515 Hotel Costs -- $550-$600 Travel/Meals -- $100-150 Total: -- $1,600 - $1,800 BOARD ACTION REQUESTED: Approval of Out of State Travel Request for council member Steve Cook to attend the Transportation Alliance Fly -In on June 18-20 in Washington D.C. Fiscal Impact: $ 1,800.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Approval of Revisions to the Safety Clothing and PPE Policy Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At the last city council meeting the Council reviewed changes to the Employee Uniform & Clothing Policy along with the Safety Clothing and PPE Policy. There were a couple of recommended changes by the Council to the Safety Clothing and PPE Policy. Staff has made those changes and are requested approval of the revised policy. The changes included adding language to address hand and ear protection along with removing the non-prescription eyeglass section as it is no longer utilized. BOARD ACTION REQUESTED: Approve of Revisions to the Safety Clothing and PPE Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: SAFETY CLOTHING AND PPE POLICY POLICY OVERVIEW Protective clothing and equipment (PPE) is required for all persons engaged in maintenance duties. This applies to full-time, part-time and seasonal employees in the following departments: Public Works (Streets, Engineering, Forestry, Cemetery, Water, Wastewater, Storm Water), Parks, Recreation, Civic Arena, Creekside, Building Inspections, Building Maintenance and Other Maintenance. PPE must be worn during working hours, based on the requirements for the specific job assignment. Directors, supervisors and employees are responsible for the proper use of PPE. PPE is not a taxable benefit to an employee since it is required by the City and cannot be adaptable for general use. PPE consists of two components; Employer supplied and Employer reimbursed. EMPLOYER SUPPLIED PPE The following PPE will be provided by the City and kept in each department. It is the responsibility of every department to assess the condition of each item and replace when necessary. • Hardhats, helmets, faceshields, etc. • Safety vests and/or other retroreflective apparel • Hand protection • Swimsuits for Aquatic Center lifeguards The following PPE may be provided by the City, depending upon specific work duties. It is the responsibility of the department director to approve the use prior to distribution to the employee. • Non-prescription safety glasses, safety goggles • Ear/hearing protection • Retroreflective vests, jackets, sweatshirts, raincoats and windbreakers • Insulated and Non -insulated coveralls and protective suits • Chainsaw safety apparel • Any other PPE as approved by the department director Employer supplied PPE will be purchased using departmental purchasing methods. PPE, other than jackets, shall be housed in the department's facility and cannot be taken home, other than for repairs. A terminated employee shall return all employer supplied PPE to his or her department supervisor on the last day of work duties. It is the supervisor's responsibility to collect all applicable PPE. EMPLOYER REIMBURSED PPE The following PPE must be purchased by the Employee and submitted for reimbursement by the City. The City will reimburse the lessor of the actual purchase price or the maximum amount indicated within this policy. The type and/or need must be approved by the department director prior to purchase and reimbursement. *** The original receipt must be submitted with all reimbursement requests *** • Safety Boots & Shoes — Employees are highly encouraged to purchase quality footwear for their own protection and comfort. The City will reimburse employees based on the following criteria: o Up to $175 for full-time employees, once every 12 months o Up to $175 for seasonal and temporary employees, once every 36 months • Insulated Winter Boots — The need for insulated boots must be approved by the department director. The City will reimburse employees based on the following criteria: o Up to $125 for full-time and part-time employees, once every 24 months • Safety Eyeglasses — the City will reimburse the following amounts for safety glasses: o Prescription Eyeglasses: ■ Up to $100 for full-time employees, once every 12 months ■ Up to $50 for part-time employees, once every 12 months o The cost of an eye exam is an employee expense. Employees shall inform their eye doctor that the safety glasses are needed for work. o Contact Human Resources for information regarding the Safety Eyewear program and local participating vendors. The program offers discounted prices for safety eyewear. CITY OF HUTCHINSON SAFETY FOOTWEAR & GLASSES CHECK PAYABLE TO: NAME: REIMBURSEMENT DATE: ACCOUNT: PLEASE CIRCLE ITEM FOR REIMBURSEMENT: SAFETY FOOTWEAR/FT SAFETY FOOTWEAR/SEASONAL & TEMP WINTER BOOTS SAFETY GLASSES/PRESCRIPTIONTT SAFETY GLASSES/PRESCRIPTION/PT SAFETY GLASSES/NON-PRESCR./PT AMOUNT REIMBURSED DIRECTOR'S APPROVAL The original purchase receipt must be attached. L\forms\safety boot or glass reimb.doc 3/6/2018 $175.00/YEAR $175.00/ 3 YEARS $125.00/ 3 YEARS $100.00/YEAR $50.00/YEAR $20.00/YEAR CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 04/23/2019 205343 MEEKER WASHED SAND & GRAVEL VOIDED CHECK FROM PRIOR CHECK REGISTER (2,150.28) 04/23/2019 205430 MEEKER WASHED SAND & GRAVEL SAND FOR STREET MAINTENANCE 1,335.31 04/23/2019 205431 STACY WILD REFUND FOR 10U TOURNAMENT (RED & BLACK) 300.00 04/26/2019 EFT933 EFTPS PAYROLL 4/07 - 4/20/2019 66,567.82 04/26/2019 EFT934 Child Support PAYROLL 4/07 - 4/20/2019 149.54 04/26/2019 EFT935 MN Dept of Revenue PAYROLL 4/07 - 4/20/2019 13,193.11 04/26/2019 EFT936 Provident Life and Acc Ins PAYROLL 4/07 - 4/20/2019 666.41 04/26/2019 EFT937 PERA PAYROLL 4/07 - 4/20/2019 52,458.86 04/26/2019 EFT938 TASC-Flex PAYROLL 4/07 - 4/20/2019 1,532.02 04/26/2019 EFT939 TASC-H S A PAYROLL 4/07 - 4/20/2019 13,375.19 04/26/2019 EFT940 ICMA PAYROLL 4/07 - 4/20/2019 2,360.00 04/26/2019 EFT9941 VOYA PAYROLL 4/07 - 4/20/2019 530.00 04/26/2019 EFT942 MNDCP PAYROLL 4/07 - 4/20/2019 350.00 04/26/2019 205432 NCPERS PAYROLL 4/07 - 4/20/2019 507.00 04/26/2019 205433 UnumLife Insurance PAYROLL 4/07 - 4/20/2019 1,141.88 04/26/2019 205434 HART PAYROLL 4/07 - 4/20/2019 585.47 04/24/2019 205435 THE COMMERCE TRUST CO CREEKSIDE COMPOST TURNER FINANCING FEE 250.00 205436 VOID 05/02/2019 205437 A HARD DAY'S NIGHT 5/4/19 PERFORMANCE - SENIOR CENTER EVENT 2,500.00 05/10/2019 205438 Payroll check PAYROLL 4/21- 5/04/2019 1,711.35 05/10/2019 205439 NCPERS PAYROLL 4/21 - 5/04/2019 352.00 05/10/2019 205440 HART PAYROLL 4/21- 5/04/2019 585.47 05/10/2019 EFT946 EFTPS PAYROLL 4/21 - 5/04/2019 66,420.29 05/10/2019 EFT947 Child Support PAYROLL 4/21- 5/04/2019 149.54 05/10/2019 EFT948 MSRS PAYROLL 4/21 - 5/04/2019 9,878.62 05/10/2019 EFT949 MN Dept of Revenue PAYROLL 4/21- 5/04/2019 13,970.72 05/10/2019 EFT950 Provident Life and Acc Ins PAYROLL 4/21- 5/04/2019 666.41 05/10/2019 EFT951 PERA PAYROLL 4/21 - 5/04/2019 53,647.05 05/10/2019 EFT952 TASC-Flex PAYROLL 4/21- 5/04/2019 1,532.02 05/10/2019 EFT953 TASC-H S A PAYROLL 4/21- 5/04/2019 15,853.65 05/10/2019 EFT954 ICMA PAYROLL 4/21- 5/04/2019 2,360.00 05/10/2019 EFT955 VOYA PAYROLL 4/21 - 5/04/2019 530.00 05/10/2019 EFT956 MNDCP PAYROLL 4/21- 5/04/2019 350.00 05/14/2019 205441 48FORTY SOLUTIONS, LLC PALLETS FOR CREEKSIDE 7,743.66 05/14/2019 205442 A R ENGH HEATING & AIR CONDITIONING REPAIR MENS TOILETS/URINALS - FIRE DEPT 802.58 05/14/2019 205443 AARP AARP INSTRUCTION 705.00 05/14/2019 205444 ABDO EICK & MEYERS 2018 FINANCIAL AUDIT PROGRESS BILL 25,500.00 05/14/2019 205445 ABEL REALTY ADVISORS, LLC APRIL RETAINER BILLING 3,500.00 05/14/2019 205446 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 1,552.77 05/14/2019 205447 VOID - 05/14/2019 205448 AG SYSTEMS HOSES FOR WWTP 200.00 05/14/2019 205449 ALPHA WIRELESS 4/1 - 5/1'19 MAINTENANCE 1,589.50 05/14/2019 205450 AMENT, ADAM REIMB: LODGING FOR SOTA CONFERENCE 209.48 05/14/2019 205451 AMERICAN BOTTLING CO APRIL COST OF GOODS - LIQUOR STORE 389.28 05/14/2019 205452 AMERICAN RED CROSS M SCHROEDER: LIFEGUARDING 410.00 05/14/2019 205453 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 116.73 05/14/2019 205454 ANDERSON CHEMICAL COMPANY SODIUM HYDROSOLFITE - WTP CHEMICALS 2,136.50 05/14/2019 205455 ANIMAL MEDICAL CENTER ON CROW RIVER PROCESSING/BOARDING FEES 568.00 05/14/2019 205456 APPLIED CONCEPTS INC DSR- 2-ANTENNA RADAR 5,930.00 05/14/2019 205457 ARCTIC GLACIER USA INC. APRIL COST OF GOODS - LIQUOR STORE 518.72 05/14/2019 205458 ARROWHEAD FORENSICS EVIDENCE BAGS, TAPE - POLICE 135.19 05/14/2019 205459 ARTISAN BEER COMPANY APRIL COST OF GOODS - LIQUOR STORE 1,227.15 05/14/2019 205460 AUTO VALUE - GLENCOE AUTO REPAIR SUPPLIES - PUBLIC WORKS 539.95 05/14/2019 205461 AXON ENTERPRISE, INC. TASER 60YR 3 PAYMENT: X26P BASIC - POLICE 6,072.00 05/14/2019 205462 B & C PLUMBING & HEATING INC SPRING SERVICE - CITY CENTER 350.00 05/14/2019 205463 BAILEY NURSERIES INC TREES FOR FORESTRY 4,607.50 05/14/2019 205464 BAYSINGER DRYWALL LLC WATER PIPES REMOVED, SHEETROCK - EVENT CENTER 125.00 05/14/2019 205465 BECKER LOGISTICS LLC FREIGHT CREEKSIDE PRODUCT TO CEDAR FALLS, IA 745.00 05/14/2019 205466 BELLBOY CORP APRIL COST OF GOODS - LIQUOR STORE 4,714.63 05/14/2019 1205467 1 BERNICK'S JAPRIL COST OF GOODS - LIQUOR STORE 612.65 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 05/14/2019 205468 BETTER HALF EMBROIDERY SHIRTS & LOGO - PUBLIC WORKS 126.50 05/14/2019 205469 BFG SUPPLY CO ACID HAMMER, FLORIKAN, AGRIFORM - STREETS 1,215.34 05/14/2019 205470 BRANDON TIRE CO #412 2004 JEEP CHEROKEE: TIRES-WWTP 581.68 05/14/2019 205471 BREAKTHRU BEVERAGE APRIL COST OF GOODS - LIQUOR STORE 19,580.41 05/14/2019 205472 BROUCEK, DANIEL REIMB: SAFETY FOOTWEAR 175.00 05/14/2019 205473 BS&A SOFTWARE ANNUAL SERVICE/SUPPORT 20,671.00 05/14/2019 205474 BUFFALO CREEK ENTERPRISES APRIL COST OF GOODS - LIQUOR STORE 94.56 05/14/2019 205475 BUREAU OF CRIM. APPREHENSION d.NORDMANN: FINGERPRINT BACKGROUND CARD 21.50 05/14/2019 205476 C & L DISTRIBUTING APRIL COST OF GOODS - LIQUOR STORE 67,420.00 05/14/2019 205477 CARD SERVICES CASH WISE SUPPLIES FOR SENIOR CENTER 98.83 05/14/2019 205478 CARLOS CREEK WINERY APRIL COST OF GOODS - LIQUOR STORE 720.00 05/14/2019 205479 CARRON NET COMPANY, INC. VOLLEYBALL NET- PARKS 374.88 05/14/2019 205480 CENTRAL INSULATION HRA REHAB LOAN: JOSHUAL & LEAH KAMRATH 5,000.00 05/14/2019 205481 CENTRAL MCGOWAN ACETYLENE, HIGH PRESSURE - HATS & WWTP 148.80 05/14/2019 205482 CHEMISOLV CORP CUSTOM FLOCCULENT- WWTP 657.00 05/14/2019 205483 CINTAS CORPORATION SERVICES FOR VARIOUS DEPTS 210.95 05/14/2019 205484 COLDSPRING DOWNPYMT: CEMETERY COLUMBARIA INSTALL 5,459.00 05/14/2019 205485 CORE & MAIN LP RECALIBRATE ACT-PAK - WATER METER PARTS 260.00 05/14/2019 205486 COUNTRYSIDE FLAGPOLE FLAGS FOR WTP 240.00 05/14/2019 205487 CREEKSIDE SOILS BITCON FOR STREET MAINTENANCE 202.44 05/14/2019 205488 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGES FOR 4 POLICE VEHICLES 214.71 05/14/2019 205489 CROW RIVER FLORAL & GIFTS ARRANGEMENT: EVELYN JOHNSON 37.50 05/14/2019 205490 CROW RIVER GOLF CLUB LIQUOR STORE EVENT ON 4/18 534.38 05/14/2019 205491 CROW RIVER PRESS INC CITY LETTERHEAD & ENVELOPES; SR NEWSLETTERS 1,410.35 05/14/2019 205492 CROW RIVER WINERY APRIL COST OF GOODS - LIQUOR STORE 571.20 05/14/2019 205493 CZECH, RANDY REIMB: WATER CERT RENEWAL 23.00 05/14/2019 205494 D2 SERVICES, INC. DESIGN/SOFTWARE SUPPORT 3/25, 4/1, 4/4, 4,479.04 05/14/2019 205495 DAVE GRIEP CLEANING CLEAN WINDOWS AT LIQUOR STORE 45.00 Checks 205496-205525 Voided due to Printer error 05/14/2019 205526 DELEGARD TOOL CO TOOLS, KITS, CLEANER - PUBLIC WORKS 920.73 05/14/2019 205527 DOG -ON -IT -PARKS ROLL BAGS - PARKS 236.40 05/14/2019 205528 DORIVAL, KELLI REIMB: MILEAGE TO MMBA CONF (LIQUOR STORE) 135.72 05/14/2019 205529 DORSEY & WHITNEY LLP THRU 4/30/19: LEGAL ADVICE FOR LEASE PURCHASE 2,500.00 05/14/2019 205530 DPC INDUSTRIES INC SODIUM HYPO - WTP CHEMICALS 1,744.96 05/14/2019 205531 DUNCAN CO ASCO REBUILD KIT- WTP 327.52 05/14/2019 205532 DUNDEE FLOWERS-THORSKEIE FUNERAL 70.00 05/14/2019 205533 DYNA SYSTEMS CONCRETE REPAIR, DEGREASER - STORM WATER 2,451.69 05/14/2019 205534 E2 ELECTRICAL SERVICES INC REPAIR WORK FOR WTP, WWTP & CREEKSIDE 455.37 05/14/2019 205535 ECOLAB PEST ELIMINATION RODENT PROGRAM 162.28 05/14/2019 205536 ERLANDSON, BEN REIMB: GAS FOR DEPT VEHICLE WHILE ATTRAINING 15.00 05/14/2019 205537 EVELYN ODEGAARD REPURCHASE SINGLE CEMETERY GRAVE 650.00 05/14/2019 205538 FASTENAL COMPANY SAFETY & SHOP SUPPLIES FOR VARIOUS DEPTS 850.62 05/14/2019 205539 FILZEN, MARY REIMB: MILEAGE TO MDRA BOARD MTG 84.68 05/14/2019 205540 FINANCE & COMMERCE 1-511319-06 BIDS - TECH DR & W HIGHLAND PARK DR 275.26 05/14/2019 205541 FIRST ADVANTAGE LNS OCC HEALTH SOLU EMPLOYEE TESTING 422.77 05/14/2019 205542 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE FOR CITY CENTER 114.00 05/14/2019 205543 FORESTRY SUPPLIERS INC ANCHOR, DRIVE ROD- PARKS 71.88 05/14/2019 205544 GERTENS CEDAR MULCH FOR CREEKSIDE PRODUCTION 3,095.00 05/14/2019 205545 GOLDSTAR PRODUCTS INC RUST CONVERTER - PUBLIC WORKS 1,958.95 Checks 205546-205589 Voided due to Printer error 05/14/2019 205590 GRATKE, TIM REIMB: MILEAGE/STAY FOR MPCA CONF 260.83 05/14/2019 205591 GRAY, CRAIG 2019 SCULPTURE PEOPLE'S CHOICE AWARD 500.00 05/14/2019 205592 GREAT NORTHERN ENVIORNMENTAL LLC WWTP SOFTWARE UPDATES IN OFFICE 5,088.28 05/14/2019 205593 HACH COMPANY LAB SUPPLIES FOR WTP & WWTP 562.16 05/14/2019 205594 HANSEN GRAVEL INC. CONTRACTED SNOW REMOVAL- PARKS/SCHOOLS 1,160.00 05/14/2019 205595 HARPER BROOMS SQUEEGEES, HANDLES, BRACES - WWTP 89.70 05/14/2019 205596 HAYES INSTRUMENT CO PAINT, TEXAS FLAGGING - ENGINEERING 680.74 05/14/2019 205597 HCVN-TV 1ST QTR CABLE TV FRANCHISE FEES 23,780.99 05/14/2019 205598 HILLYARD / HUTCHINSON PAPER TOWELS, TISSUES, NAPKINS - VARIOUS DEPTS 2,261.81 05/14/2019 1205599 1 HOFF, RANDY JARRANGEMENT FOR THOR SKEIE - POLICE CHAPLAIN 45.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 05/14/2019 205600 HOHENSTEINS INC APRIL COST OF GOODS - LIQUOR STORE 608.00 05/14/2019 205601 HOLT-PETERSON BUS 6/5 SENIOR CENTER BUS TOUR -VARIOUS CITIES 645.00 05/14/2019 205602 HUTCHFIELD SERVICES INC MAY CONTRACT CLEANING - HATS 1,415.00 05/14/2019 205603 HUTCHINSON CO-OP GAS, DIESEL, LP, TIRES- VARIOUS DEPTS 9,378.38 05/14/2019 205604 HUTCHINSON CONVENTION & VISITORS BU MARCH 2O19 LODGING TAX 6,861.68 05/14/2019 205605 HUTCHINSON HEALTH TESTING FOR NEW EMPLOYEE 282.00 05/14/2019 205606 HUTCHINSON HEALTH CARE MAY 2019 CAM - EVENT CENTER 2,277.99 05/14/2019 205607 HUTCHINSON HRA HRA LOAN ADMIN FEE: JOSHUAL & LEAH KAMRATH 500.00 05/14/2019 205608 HUTCHINSON LEADER DIGITAL DISPLAY BANNER - LIQUOR ADVERTISING 1,346.52 05/14/2019 205609 HUTCHINSON SENIOR ADVISORY BOARD REIMBURSE COSTS OF 3 SENIOR TOUR EVENTS 5,820.73 05/14/2019 205610 HUTCHINSON UTILITIES APR UTILITIES 4/1 - 5/1'19 79,902.77 05/14/2019 205611 HUTCHINSON WHOLESALE #1550 SHOP SUPPLIES - PUBLIC WORKS 972.10 05/14/2019 205612 HUTCHINSON WHOLESALE #1551 SHOP SUPPLIES - CREEKSIDE 214.88 05/14/2019 205613 HUTCHINSON WHOLESALE #1552 SHOP SUPPLIES - PARKS 316.46 05/14/2019 205614 HYDUKE, DAVID 2019 SCULPTURE STROLL HONORARIAM 1,000.00 05/14/2019 205615 IDEAL SERVICE INC MAIN LIFT STATION - PUMP 1 REPAIR - WWTP 1,236.99 05/14/2019 205616 INDUSTRIAL PNEUMATIC SYSTEMS LINE FILTER ELEMENTS - WTP 557.95 05/14/2019 205617 INGSTAD BROADCASTING KDUZ ADVERTISING - LIQUOR, POLICE, SENIOR CTR 1,267.50 05/14/2019 205618 INSELMANN, ERIC REIMB: SAFETY FOOTWEAR 307.32 05/14/2019 205619 INTERNATIONAL CODE COUNCIL, INC. KYLE DIMLER #291610 MEMBERSHIP DUES 135.00 05/14/2019 205620 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP SUPPLIES - HATS 154.40 05/14/2019 205621 INVOICE CLOUD 2/1 - 2/14'19 CHASE CREDIT CARD FEES 351.62 05/14/2019 205622 ISD #423 APRIL 2019 CLASSES 4,560.00 05/14/2019 205623 JACK'S UNIFORMS & EQUIPMENT CUFF HOLDERS & CASES; MAG HOLDERS & POUCHES 360.64 05/14/2019 205624 JACQUES, KURT UB refund for account: 3-210-3050-2-02 73.73 05/14/2019 205625 JAUNICH, MATT REIMB: MILEAGE MCMA CONF 147.32 05/14/2019 205626 JLR GARAGE DOOR SERVICE FIX CHAIN ON OPENER - STREETS 175.00 05/14/2019 205627 JOAN OF ART, LLC 2019 SCULPTURE STROLL HONORARIAM 1,000.00 05/14/2019 205628 JOHN HAMILTON REIMB: CANCELLED DUE TO CONSTRUCTION 30.00 05/14/2019 205629 KENT, JOHN REIMB: MILEAGE & MEALS FOR IYPE 4 CLASS 227.51 05/14/2019 205630 KERI'S CLEANING & HANDYMAN SERVICES 4/16 - 4/30 CITY CTR, LIBRARY, SR DINE & FIRE 3,344.00 05/14/2019 205631 KIM PEARSON REC CENTER RENTAL REFUND 80.00 05/14/2019 205632 KING OF FREIGHT FREIGHT CREEKSIDE PRODUCT - VARIOUS LOCATIONS 1,850.00 05/14/2019 205633 KLOSS, TOM REIMB: MILEAGE TO LASERFICHE MTG @ LOGIS 73.08 05/14/2019 205634 KONERZA, STACY KARAOKE & DJ FOR SENIOR CENTER EVENTS 175.00 05/14/2019 205635 KRANZ LAWN & POWER CHAINSAWS & CHAINS- PUBLIC WORKS 2,573.93 05/14/2019 205636 L & P SUPPLY CO MOWER & EQUIP PARTS - PARKS & PUBLIC WORKS 1,633.19 05/14/2019 205637 LAKELAND BROADCASTING WHEEL O WINSTOCK 4/30/19 - LIQUOR ADVERTISING 875.50 05/14/2019 205638 LANDSKAPINGS SPRING CLEANUP - ROUND -A -BOUTS & OTHER 2,625.00 05/14/2019 205639 LANO EQUIPMENT OF NORWOOD 65 HP TRACTOR & 14' FINISH MOWER - AIRPORT 28,800.00 05/14/2019 205640 LEAGUE OF MN CITIES -INS TRUST INSURANCE CLAIM: LMC CA 79377 1,118.07 05/14/2019 205641 LEVINE, ERIC REIMB: LODGING/MEALS FOR WW CONF 247.27 05/14/2019 205642 LOCATORS & SUPPLIES RAIN PANTS -STORM WATER 27.93 05/14/2019 205643 LOEW, DEBORAH UB refund for account: 2-070-5050-1-03 0.72 05/14/2019 205644 LOGIS MAY SOFTWARE & NETWORK CHARGES 6,623.50 05/14/2019 205645 LORI KLIMA REFUND: CANCEL RESERVATION AT NORTHWOODS 35.00 05/14/2019 205646 LYNDE & MCLEOD INC. CREEKSIDE COMPOST INVENTORY 811.97 05/14/2019 205647 M-R SIGN ADVISORY SPEED SIGNS (3) 151.48 05/14/2019 205648 MACQUEEN EQUIP LLC 2019 ELGIN BROOM BADGER STREET SWEEPER 174,528.50 05/14/2019 205649 MAIN STREET ANTIQUES SIGN & AWNING GRANT- EDA LOAN FUND 1,000.00 05/14/2019 205650 MARCO TECHNOLOGIES, LLC MARCH COPIER RENTAL - VARIOUS FACILITIES 1,379.95 05/14/2019 205651 MARCO TECHNOLOGIES, LLC 4/20 - 5/20'19 Contract - CITY CENTER COPIERS 934.18 05/14/2019 205652 MATHESON TRI-GAS INC ACETYLENE, HIGH PRESSURE - WWTP 19.95 05/14/2019 205653 MAYTAG LAUNDRY & CAR WASH 4/5, 4/12, 4/26 SERVICES - EVENT CENTER LINENS 200.48 05/14/2019 205654 MCKIMM MILKTRANSIT FREIGHT CREEKSIDE PRODUCT TO ST. PAUL 308.78 05/14/2019 205655 MEEKER COUNTY SHERIFF'S OFFICE SERVICE CHARGE: C KOENIG & B. ZENTNER 140.00 05/14/2019 205656 MEEKER WASHED SAND & GRAVEL SAND FOR STREET MAINTENANCE 814.97 05/14/2019 205657 MEI TOTAL ELEVATOR SOLUTIONS MAINT & REPAIR - EXHAUST NYLUBE - LIBRARY 205.20 05/14/2019 205658 MENARDS HUTCHINSON REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 2,584.40 05/14/2019 1205659 IMESSAGE MEDIA U.S.A., INC IMAYSERVICES 30.00 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 05/14/2019 205660 MEYER LABORATORY INC BOWL CLEANER, ATTACK, NILODEW - PARKS 638.11 05/14/2019 205661 MINI BIFF SHOOTING RANGE 3/4 - 4/3'19 78.54 05/14/2019 205662 MINNCOR INDUSTRIES 200 COUNT MV TITLE SERVICE - DMV 35.00 05/14/2019 205663 MINNEAPOLIS, CITY OF MARCH 2O19 APS FEES - POLICE 35.10 05/14/2019 205664 MINNESOTA COUNTY ATTORNEY ASSN 2012 PROPERTY RECEIPT, REC, INV, & RETURN FORM 110.00 05/14/2019 205665 MINNESOTA POLLUTION CONTROL AGENCY WASTEWATER INDIVIDUAL ANNUAL PERMIT FEE 14,350.00 05/14/2019 205666 MINNESOTA SPORTS FEDERATION HUTCHINSON MEN'S SLOW PITCH FEES 160.00 05/14/2019 205667 MINNESOTA VALLEY TESTING LAB BOD CARBON, NITROGEN -TESTING FEES WWTP 1,392.90 05/14/2019 205668 MN STATE FIRE CHIEFS ASSOCIATION 2019 DULUTH FOTOS CONF - 4 FIREFIGHTERS 1,140.00 05/14/2019 205669 MORGAN CREEK VINEYARDS APRIL COST OF GOODS - LIQUOR STORE 361.76 05/14/2019 205670 MWOA TIM GRATKE REG: 43RD ANNUAL CONF 250.00 05/14/2019 205671 MWOA DEB PAULSON REG: MWOA LAB WORKSHOP 125.00 05/14/2019 205672 MYGUY INC. BLUE/BROWN CONCENTRATES, GRAPE X - HATS 687.00 05/14/2019 205673 NEW DISCOVERIES MONTESSORI ACADEMY 30 CHAIRS RENTAL- CIVIC ARENA 150.00 05/14/2019 205674 NICOLE ROTHERING CLASS CANCELLATION REFUND 20.00 05/14/2019 205675 NILES, JIM REIMB: MILEAGE TO MMBA CONF (LIQUOR STORE) 135.72 05/14/2019 205676 NORTH AMERICAN SAFETY INC SWEATSHIRTS W/ LOGOS - PARKS DEPT 122.11 05/14/2019 205677 NORTH CENTRAL BUS & EQUIPMENT INC LEDS, WORK LAMP, CAMERA KIT - STREETS 1,603.81 05/14/2019 205678 NORTH CENTRAL INTERNATIONAL SHOP SUPPLIES - STREETS 614.68 05/14/2019 205679 NORTH CENTRAL LABORATORIES CHEMICALS - WWTP 262.80 05/14/2019 205680 NORTHERN BUSINESS PRODUCTS PAPER & CLEANING SUPPLIES - POLICE & LIQUOR 180.04 05/14/2019 205681 NORTHERN SAFETY & INDUSTRIAL SAFETY SUPPLIES - PARKS & CREEKSIDE 196.67 05/14/2019 205682 NORTHERN STATES SUPPLY INC EQUIPMENT PARTS - HATS 110.72 05/14/2019 205683 NORTHERN TIER TRANSPORTATION LLC FREIGHT CREEKSIDE PRODUCT - VARIOUS LOCATIONS 1,150.00 05/14/2019 205684 NORTHLAND TREE SERVICE INC. 5TH AVE: TRANSPLANT TREE W/ 90" SPADE 400.00 05/14/2019 205685 NUVERA MAY PHONE SERVICES 5,800.09 05/14/2019 205686 NYGAARD INDUSTRIAL PAINTING INC #648 PAINT WWTP VACTOR TRUCK 450.00 05/14/2019 205687 O'REILLY AUTO PARTS REPAIR PARTS - PARKS DEPT 181.46 05/14/2019 205688 OFFICE DEPOT OFFICE SUPPLIES FOR VARIOUS DEPTS 175.73 05/14/2019 205689 OFFICE OF MN IT SERVICES MARCH SERVICES - DMV 198.49 05/14/2019 1205691 PAUSTIS WINE COMPANY APRIL COST OF GOODS - LIQUOR STORE 3,290.25 05/14/2019 205692 PEAT INC. SPHAGNUM PEAT FOR CREEKSIDE PRODUCTION 4,140.25 05/14/2019 205693 PENMAC STAFFING SERVICES, INC. CREEKSIDE TEMP LABOR 4/14/19-5/3/19 10,191.23 05/14/2019 205694 PERFECTION PACKAGING INC SEEDZ FOR RECREATION CONCESSIONS 615.60 05/14/2019 205695 PETERSON, SHARON UB refund for account: 3-275-4780-5-00 3.33 05/14/2019 205696 PIONEERLAND LIBRARY SYSTEM 2019 2ND QTR FUNDING - LIBRARY 44,197.50 05/14/2019 205697 PLUNKETTS PEST CONTROL GENERAL PEST CONTROL 102.75 05/14/2019 205698 POSTMASTER POSTAGE DUE ACCOUNT 467014 - UTILITY BILLING 50.00 05/14/2019 205699 POSTMASTER POSTAGE - UTILITY BILLING 1,400.00 05/14/2019 205700 POSTMASTER POSTAGE - SENIOR NEWSLETTER 110.00 05/14/2019 205701 PREMIUM WATERS MAY SERVICES - PARKS GARAGE 21.00 05/14/2019 205702 PRO AUTO MN INC. MAINT ON 2 VEHICLES - FIRE DEPT & BLDG INSPECT 240.95 05/14/2019 205703 QUALITY FLOW SYSTEMS SERVICE CHECK & REPAIR OF WWTP MIXERS 3,634.00 05/14/2019 205704 QUALITY FORKLIFT SALES & SERV INC SERVICE ON 4/15 - CREEKSIDE 308.51 05/14/2019 205705 QUILL CORP CLEANING SUPPLIES - RECREATION BLDG 99.75 05/14/2019 205706 RASMUSSEN, ANDY REIMB: SAFETY FOOTWEAR 149.99 05/14/2019 205707 REFLECTIVE APPAREL FACTORY INC SHIRTS FOR PUBLIC WORKS 781.48 05/14/2019 205708 REINER ENTERPRISES INC CREEKSIDE FREIGHT - MULTIPLE LOCATIONS 24,132.40 05/14/2019 205709 RESOURCE MANAGEMENT ASSOC POLICE LIEUTENANT WRITTEN EXAMINATION 1,119.59 05/14/2019 205710 REVIER WELDING 1/2 CR ROUND, 1/2 PLATE, LABOR - STREETS 168.32 05/14/2019 205711 RICE COMPANIES, INC. INSTALL BI-FOLD DOOR - REFUSE - INSURANCE CLAIM 36,452.00 05/14/2019 205712 RICK, JOSHUA REIMB: SAFETY FOOTWEAR 139.99 05/14/2019 205713 ROBIN KASHUBA REFUND: CLASS CANCELLED 10.00 05/14/2019 205714 ROSENOW, MICHELLE UB refund for account: 3-530-0574-0-01 113.76 05/14/2019 205715 RUNNING'S SUPPLY REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 51.16 05/14/2019 205716 SALTMAN LLC SALT - CIVIC ARENA 130.00 05/14/2019 205717 SANFORD & CO SIGN & AWNING GRANT- EDA LOAN FUND 500.00 05/14/2019 205718 SASCS, LLC. 2019 - 1001 BASIC FIREFIGHTER COURSE (4 FFs) 5,480.00 05/14/2019 205719 SEALE, PEARL UB refund for account: 2-720-5690-8-00 5.13 05/14/2019 1205720 ISEDERLUND, CORY REIMB: PD FOOTWEAR 119.99 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 05/14/2019 205721 SEPPELT, MILES REIMB: LUNCH WITH BEN KING - FINANCE TEA 31.06 05/14/2019 205722 SESTER FARMS INC TREES FOR FORESTRY 5,588.29 05/14/2019 205723 SHORT-ELLIOT-HENDRICKSON, INC WATER & SEWER RATE STUDY / OTHER STUDIES 7,400.11 05/14/2019 205724 SITYANN TRUCKING, LLC CREEKSIDE FREIGHT TO BALSOM LAKE/MENOMONIE 625.00 05/14/2019 205725 SIRCHIE ACQUISITION COMPANY, LLC TESTS FOR PD 135.80 05/14/2019 205726 SJM CONSTRUCTION LLC REPAIR DAMAGED METAL AT AIRPORT 748.49 05/14/2019 205727 SNOWFIRE STUDIO - KARMAN RHEAULT 2019 SCULPTURE STROLL HONORARIAM 1,000.00 05/14/2019 205728 SOUTHERN MINNESOTA INSPECTION AUTO -LIFT INSPECTIONS - PARKS & STREETS 828.20 05/14/2019 205729 SOUTHERN WINE & SPIRITS OF MN APRIL COST OF GOODS - LIQUOR STORE 24,449.61 05/14/2019 205730 SPRING LAKE ENGINEERING SERVICES FOR WASTEWATER PLANT 16,526.90 05/14/2019 205731 STANDARD PRINTING-N-MAILING APRIL UTILITY BILLS, APRIL MAILING SERVICE 2,331.32 05/14/2019 205732 STAPLES ADVANTAGE OFFICE SUPPLIES FOR VARIOUS DEPTS 1,401.68 05/14/2019 205733 STARCK, LAWRENCE 2019 SCULPTURE STROLL HONORARIAM 1,000.00 05/14/2019 205734 STEVEN KARSKY REFUND DUE TO CONSTRUCTION AT CAMPGROUND 120.00 05/14/2019 205735 STREICH TRUCKING CREEKSIDE FREIGHT 4,158.19 05/14/2019 205736 SUNCOAST GARDEN PRODUCTS INC. SUNCOAST CYPRESS BLEND - CREEKSIDE INVENTORY 5,438.40 05/14/2019 205737 TASC June 2019 Flex Adm. Fees 91.20 05/14/2019 205738 TEAM EXPRESS SOFTBALL ORDER FOR FASTPITCH AND SLOW PITCH 8,393.30 05/14/2019 205739 TECH SALES FLOWMETER SYSTEM - WWTP 3,138.26 05/14/2019 205740 TONYA BENSON REFUND: SWIM LESSON CANCELLATION 40.00 05/14/2019 205741 TOTAL COMPLIANCE SOLUTIONS INC RANDOM DRUG TESTING 110.70 05/14/2019 205742 TOTALLY U SALON & GIFTS ARRANGEMENT: MATT MAIERS - WTP 35.00 05/14/2019 205743 TRI COUNTY WATER BOTTLE WATER DELIVERY - POLICE & CREEKSIDE 183.50 05/14/2019 205744 TWO-WAY COMMUNICATIONS INC REPAIR - BROKEN BACK HOUSING/CLIP - FIRE 71.50 05/14/2019 205745 UNITED PACKAGING & DESIGN STRETCH FILM - CREEKSIDE BAGGING 10,727.82 05/14/2019 205746 URBAN SPRITE MEDIA CREEKSIDE ADVERTISING 750.00 05/14/2019 205747 USA BLUE BOOK HYDRANT OIL, FOOD GRADE ANTI -SEIZE - WTP 372.34 05/14/2019 205748 VER-TECH SOLUTIONS & SERVICES MAY DISHMACHINE RENTAL - SENIOR DINING 69.95 05/14/2019 205749 VIK'S LANDSCAPING & LAWN CARE SNOW REMOVAL 4/11- 4/12- ENTERPRISE CENTER 410.00 05/14/2019 205750 VIKING BEER APRIL COST OF GOODS - LIQUOR STORE 17,408.45 05/14/2019 205751 VIKING COCA COLA APRIL COST OF GOODS - LIQUOR STORE 868.75 05/14/2019 205752 VINOCOPIA INC APRIL COST OF GOODS - LIQUOR STORE 1,125.25 05/14/2019 205753 VIVID IMAGE ANNUAL SAFE & SOUND WEBSITE HOSTING & UP 1,110.00 05/14/2019 205754 WACONIA TREE FARMS TREES FOR PARKS: NORTHWOODS & RIVERSIDE 4,381.00 05/14/2019 205755 WASTE MANAGEMENT OF WI -MN 4/1 - 4/30/19 REFUSE DISPOSAL 14,228.97 05/14/2019 205756 WATER CONSERVATION SERVICE INC LEAK LOCATES - HWY 7 & SCHOOL RD 744.67 05/14/2019 205757 WEST CENTRAL SANITATION INC. APRIL REFUSE - CITY FACILITIES 3,053.08 05/14/2019 205758 WEST CENTRAL SHREDDING MONTHLY SHREDDING - POLICE & CITY CENTER 225.45 05/14/2019 205759 WINE COMPANY, THE APRIL COST OF GOODS - LIQUOR STORE 2,827.25 05/14/2019 205760 WINE MERCHANTS INC APRIL COST OF GOODS - LIQUOR STORE 4,569.05 05/14/2019 205761 WM MUELLER & SONS ASPHALT FOR STREET MAINTENANCE 730.02 05/14/2019 205762 WOLD ARCHITECTS & ENGINEERS NEW POLICE FACILITY -THRU 11/30/18 13,183.21 05/14/2019 205763 WOODS, CANDICE REIMB: MILEAGE TO MMBA CONF 100.92 05/14/2019 205764 YEPEZ, VICTOR 2019 SCULPTURE STROLL HONORARIAM 1,000.00 05/14/2019 205765 FARM -RITE EQUIPMENT DOOR, SEALS, FILTERS - PARKS DEPT 876.79 05/14/2019 205766 GRAINGER REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS 1,974.33 05/14/2019 205767 JOHNSON BROTHERS LIQUOR CO. APRIL COST OF GOODS - LIQUOR STORE 36,022.23 05/14/2019 205768 LOCHER BROTHERS INC APRIL COST OF GOODS - LIQUOR STORE 57,163.26 05/14/2019 205769 PHILLIPS WINE & SPIRITS APRIL COST OF GOODS - LIQUOR STORE 36,806.43 05/14/2019 1205770 PAULSON, DEB REIMB: MWOA CONF, BOILER LICENSE RENEWAL 38.24 Total- Check Disbursements: 1$ 1,395,013.32 CHECK REGISTER B FOR CITY OF HUTCHINSON CHECK DATE FROM 4/23/19 - 5/14/19 Check Date Check Vendor Name Description Amount 05/14/2019 205690 OUTDOOR MOTION BIKE REPAIRS- 5 BIKES 750.00 Total- Check Disbursements: $ 750.00 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Muddy Cow Hutchinson LLC - Liquor License Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff 0 Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Patrick Conroy of Muddy Cow Hutchinson LLC has submitted an on -sale intoxicating/Sunday liquor license application to dispense liquor at an establishment he is opening at 35 3rd Avenue SE. A background investigation was conducted on Patrick Conroy for the purpose of obtaining this license in the City of Hutchinson. According to the police department's investigation, there is nothing contained in Mr. Conroy's criminal history that would prevent him from being approved for this license and their recommendation is to approve issuing the license. Mr. Conroy has provided to administration all documentation as required with the application process. Mr. Conroy owns six other restaurants in the State of Minnesota. BOARD ACTION REQUESTED: Approve issuing on -sale intoxicating/Sunday liquor license to Muddy Cow Hutchinson LLC located at 35 3rd Avenue SE in Hutchinson, Minnesota. Fiscal Impact: $ 0.00 Funding Source: 0 FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: I I I Hassan St Southeast Hutchinson, MN 55350 (320) 587-515 I/Fax(320) 234-4240 0 Investigation Fee: $375.00 Annual License Fee': $2000.0O App6knatiwjfor On -Sale Into xicating[Wine Liquor License In provision of the. City of Hutchinson Municipal Code Chapter 112 Sunday Sale Fee: $125DO This form was prepared by the City Of Hutchinson and the Minnesota Burcau of Criminal Apprehension, Department of Public Safety, pursuant the Minnesota Statutes, 1976, Section 340.13, for purposes of background investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure tea provide infori-nation requested may result in denial ofthe application. r Trade Naine Date ofApplication 2. Licensing Period 3. Type Of Application: x NEW El RENEWAL Ll TRANSFER 4. Type of License: X. INTOXICATING U WINE 5. If' INE, will this establishment be selling Strong Beer'? UYES U NO If YES, a 3.2 Malt Liquor Application must be filled out as well.) Narne of Applicant Phone Street Address of Establishment 12. Does the establishment include a patio area? LJ YES /-�, N 0 (if yes, please attach a schernatic of patio area) 11 Will this establishment be selling on Sunday ES U NO 14. List Owners of bUilding or premise e licensed: "e �7r (IS /60 15. List all partners, officers, or directors, shareholders (and number of shares each member holds), if corporation. Name Address Date of Birth 16. Prior experience in this type of business: -0 X)II /-7 /V C4- 17. Present ownership, in any other liquor establishment.- ,:" -5 18. Present ownership in any other restaurant o,r lbod business: 19.Threc Business References: 2, . . ............... . . . . 3, . .... . ... . . . . ............ 20. Ii Title Corporateor ners 2L Corporate or Partnership Address 22. tf this is a trans 1er appl leati on give name, address, of person(s), partnership or corporation holding license for the past year: Name Address 23. Who owns the bar/tavern fixtures? 24. Are you a Minnesota resident? KES Q NO 7 cbrIz-1 FTOTTI 0 25. Residential Address for the past five (5) years-, 26: Three personal references: Narrie 2 3 Address 27. Employment for the past five years: Name of Ei-npj2ygK 000 IKJ 3, 28. Any convictions other than minor traffic: U YES /kNO (if yes, please explain in detail) Offense: (.7onviction Date: Offense: Conviction Date: Offense. Conviction gate: Phone Z ZVZ Z�i.:5 ...... Phorie yk 29. This application triust be accompanied by detailed statement of net worth and last year's tax re urn and statement of method Aof ynient for bLiSilleSS, fixtures and inventory. I 27 WW- 30. 2s/7application InUst be accompanied by State of Minnesota Restaurant License, 31. This application must be accornpanied by a certificatc of inSUrance providinfor liquor ty coverage, / �IZ T� liabili_----/ AO/ 5 el-?-5o'u�t w Law 32. Applicant, and his associates in this application, will strictly comply with all the laws of the it, State of Minnesota governing the taxation and the sale of intoxicating; liquor; rules and regulations promulgated by the Liquor Control Comm-nissioner; and all ordinances of the municipality; and I hereby cer—fify that I have read the foregoing questions and that the answers to said questions are true of airy own knowledge, I further understand that an investigation fee riot to excecd$500,00 shall be charged an application by the city or county if the investigation is required outside the state. I further anderstand the ordinances of the City of Hutchinson regarding the operation of'on-sale liquor licenses and agree to abide by there. Signature of Applicant Subsc -,ib d and s orn tea before me this V Notary Pub . c My Commission expires: 1 Date HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Assessment Hearing SA5121 & Award for 5th Ave South Reconstruct (LVP19-0� Department: PW/Eng LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received four (4) bids (see attached Bid Tabulation) for the 5th Avenue South Reconstruction project letting on Wednesday, April 3rd. The apparent low bidder is Duininck Inc. of Prinsburg, MN, with a bid of $2,833,969.04 (approximately 7% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2019 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,833,969.00 Total City Cost: $ 2,676,356.00 Funding Source: Bonding, State Aid & Utility Funds Remaining Cost: $ 157,613.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 15049 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5121 LETTING NO. 1/PROJECT NO. 19-01 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2019, until the 31 st day of December 2020. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2019; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of May 2019. Gary Forcier, Mayor Matthew Jaunich, City Administrator RESOLUTION NO. 15050 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 1/PROJECT NO. 19-01 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, trail, sidewalk, landscaping, striping, signage, restoration and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Duininck Inc of Prinsburg MN Wm Mueller & Sons Inc of Hamburg MN R & R Excavating Inc of Hutchinson MN Landwehr Construction Inc of St Cloud MN Total Bid $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 and whereas, it appears that Duininck Inc of Prinsburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Inc of Prinsburg MN in the amount of $2,833,969.04 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2010. Mayor, Gary Forcier City Administrator, Matthew Jaunich COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction ofgrading, curb and gutter, dralntiie Installation,bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting,trail,sidewalk,landscaping,striping, slgnage, restoration and appurtenances. $58.50 STREET COST/FF W OF MAIN COMPUTED BY: PVANDER VEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT E%NER 15T HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 I NTE REST RATE: 6%plus or minus -to be determined BONDFUND 339 ADOPTED: 05/14/2019 FIN ACCT# 439-4300-90530-770 z C CITY PID NO COUNTY PID PROPERTYADDRESS OWNER NAME OWNER ADDRESS-1 S OWNERADDRESS-2 LEGAL DESCRIPTION-1 FFCREDIT F TOTALFF TOTALASSESSMENT ASSEST OTHER TOTALACTIVE ASSESSMENT SA-5121 1 ck 54,Townsite of 71.Oo0o $4153.50 $0.00 $4,153.50 2 e, elock 13, TOwnSlfe of Hutchinson 8250 $4,826.25 $0.00 $4,B26.25 3 82.90 $4849.65 $0.00 $4,B4955 4 82.70 54,837.95 $0.00 $4,B37.95 5 �jf,elock 53, Townsite of Hutchinson, 6450 53,773.25 $0.00 $3,77325 6 1,111-12 2, elock 53,Townsit SObo 52,925.00 $0.00 $2,925.00 7 ock 53, L12.00 56,552.00 $0.00 $6,552.00 a ,aloe 0.00 $D.00 $o.00 $0.00 9 148.9k 58,715.33 $0.00 %,71533 l0 0.00 $a.00 $0.00 $0.00 11 s, elod n,Townnte 11- 0.00 50.00 $0.00 $0.00 12 xr1/2S 1/2 eIf-14, mwnntenf 72.00 54212D0 $0.00 $4,212.00 13 r em 6600 53,861.00 $0.00 $3,B61.00 4 r em 6600 53,861.00 $0.00 $3,B61.00 15 e ofelock 55, South Hal Y 115.50 $6,756.75 $0.00 $6,75635 16 emo 82.50 5Aa26.25 $0.00 $4,B26.25 g Leeofelock55, N 1/2 oflnt ], 61od SSVAutlltor's Plat of South Hal Y82.50 $g82625 $0.00 $4,B2625N [EO�6Steinhaus& 475kyview Clr 1/2o 82.50 $4,826.25 $0.00 $4,826.25 I PUBLIC WORKS.Counal PgenAz0g19\g5-14-2019-19015A5121-51M1Ave-AQes g rd Co,I-I.C2 ASSESSMENT ROLL AR 5121 L-9 01 51-S g 1 of4 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction ofgrading, curb and gutter, dralntiie Installation,bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting,trail,sidewalk,landscaping,striping, slgnage, restoration and appurtenances. $58.50 STREET COST/FF W OF MAIN COMPUTED BY: PVANDER VEEN $65.00 STREET COST/FFE OF MAIN CHECKED BY: KENT E%NER 15T HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 I NTE REST RATE: 6%plus or minus -to be determined BONDFUND 339 ADOPTED: 05/14/2019 FIN ACCT# 439-4300-90530-770 z C CITY PID NO COUNTY PID PROPERTYADDRESS OWNER NAME OWNER ADDRESS-1 S OWNERADDRESS-2 LEGAL DESCRIPTION-1 FFCREDIT F TOTALFF TOTALASSESSMENT ASSEST OTHER TOTALACFIVE ASSESSMENT SA-5121 18 emo 6600 53,O61L0 $0.00 53,-.00 19 emos21 R 92.10 54,92e.25 $0.00 $4,626.25 20 0.00 .00 $0.00 SOL0 21 0.00 $o.00 $0.00 $OLO 22 0.00 50.00 $0.00 $0.00 23 0.00 $0.00 $0.00 $OLO 24 ar1/z orm11, emar 1a, T.-I-f 0.00 50.00 $0,001 $0.00 25 0.00 50.00 $0.00 $0.00 26 0.00 50.00 $0.00 $0.00 27 o a 66.00 54,290.00 $0.00 54,299.00 28 as Halr orelock 6600 $4,290.00 $0.00 $4,2-00 29 lock ae, Towns¢e orHmcMnson, 132.00 $$590.00 $0.00 $E,5M.00 30 0.00 $0.00 $0.00 $OLO 31 0.00 $0.00 $0.00 $OLO 32 0.00 $0.00 $0.00 $OLO 33 0.00 $0.00 $0.00 $OLO 34 0.00 $0.00 $0.00 $OLO 3s 0.00 $0.00 50.00 Soria I wueucPoe,,do019l05-14 201911P19u1 SAO121-51h---ee Hit ImcomrIOO2-SESSMENT ROLL AR size 11P1901 51hweS PIp 2 of a COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction ofgrading, curb and gutter, dralntiie Installation,bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting,trail,sidewalk,landscaping,striping, slgnage, restoration and appurtenances. $58.50 STREET COST/FF W OF MAIN COMPUTED BY: PVANDER VEEN $65.00 STREET COST/FFE OF MAIN CHECKED BY: KENT E%NER 15T HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 I NTE REST RATE: 6%plus or minus -to be determined BONDFUND 339 ADOPTED: 05/14/2019 FIN ACCT# 439-4300-90530-770 z C CITY PID NO COUNTY PID PROPERTYADDRESS OWNER NAME OWNER ADDRESS-1 S OWNERADDRESS-2 LEGAL DESCRIPTION-1 FFCREDIT F TOTALFF TOTALASSESSMENT ASSEST OTHER TOTALACFIVE ASSESSMENT SA-5121 36 0.o0 $0.o0 $0.00 $0n0 37 e1-11, Town 1i 132.00 $a,5a0.00 $0.00 $8,5M.00 38 0.00 .00 $0.00 $ono 39 0.00 $0.00 $0.00 $0n0 ao W 1/2of Ltsl & 2. 61od 19, Townslte of 66.00 $4,290.00 $o.00 $4,2-00 41 Ei/zor Lnrn&2.emrx 19, To-iIf of 66.00 54,290.00 $0.00 $4,2-00 42 0.00 50.00 $0,001 $0.00 43 0.00 50.00 $o.00 $0n0 as 0.00 50.00 $o.00 $0.02 as 0.00 50.00 $o.00 $0.00 as 0.00 50.00 $o.00 $0.00 aT 0.00 50.00 $o.00 $0n0 as 0.00 50.00 $o.00 $0.00 a9 ea, Tow���Leor 0.00 50.00 $o.00 $0n0 so 0.00 50.00 $o.00 $0.00 st 0.00 50.00 $o.00 $0n0 12 & 2/z m,mw��meor 0.00 1 50.00 1 $o.00 1 ono 53 0.00 1 $0.00 1 50.00 Sono I wueucnaa,,d�12019r05-142019 LP19u1 ansLZL-sLn- --as Hit rd vnssESSMENT ROIL AR size L-901 51h-a e 3 - COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5121 LETTING NO. 1/PROJECT NO. 19-01 5th Avenue South Reconstruction: Lynn Road SW to 5th Avenue Bridge; roadway reconstruction by construction ofgrading, curb and gutter, dralntiie Installation,bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting,trail,sidewalk,landscaping,striping, slgnage, restoration and appurtenances. $58.50 STREET COST/FF W OF MAIN COMPUTED BY: PVANDER VEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT E%NER 15T HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING 05/14/2019 I NTE REST RATE: 6%plus or minus -to be determined BONDFUND 339 ADOPTED: 05/14/2019 FIN ACCT# 439-4300-90530-770 z C CITY PID NO COUNTY PID PROPERTYADDRESS OWNER NAME S OWNER ADDRESS-1 OWNERADDRESS-2 LEGAL DESCRIPTION-1 FFCREDIT F TOTALFF TOTALASSESSMENT ASSEST OTHER TOTALACFIVE ASSESSMENT SA-5121 5a W 1/2oi Lntsl & 2ed 6, Towlteof 66.00 $4,290.00 $0.00 $4,29000 ss C/O Tax Division 31 Center E1/2 of Lots 1 & 2, 6I- 64, Townsite of 66.00 54290.00 $0.00 $4,290.O0 56 Su y 24 &Vacatetl 570.00 $37,050.00 $0.00 $37,050.00 TOTAL ASSESSMENT ROLL NO. SA5121 - L1P19-01 ]863.28 5305.]0 255].56 $157,613.43 $0.00 $157,613.43 I PUBLIC wORNs.Counof Pgendxo019105-14-2019-1901545121-51M1Ave-AQes g rard 93ASSESSMENT ROLL AR 5121 L-901 51—S g o14 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING: 04/03/2019 @ 11:00 AM ENGINEER'S ESTIMATE $3,036044.00 COMPLETION DATE: 09/27/2019 - o w _ - - - o Engineer's Estimate Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-9784978 Bretl tluininckcom Wm. Mueller & Sons Cory Hoememann 831 Park Ave P O Box 247 Hamburg MN 55339 Phone 952-467-2720 Fax 952467-3894 co h mmueller.com R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle aOrrexcavating.net Lantlwehr Construction Inc 846 South 33rtl St P O Box 1086 St Cloud MN 56302 Phone 320-252-1494 Fax 320-252-2380 estimating@lantlwehrconstm ction.com BID PRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BASE BID $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $90000.00 $90,00000 $66000.00 66,00-0 00 $6600-0 00 56,000.00 $41129.73 1,129.73 $134000.00 $134,000. 00 2 2101.524 CLEARING TREE 69.00 $275.00 $18,975.00 $281.00 $19,389.00 $280.80 $19,375.20 $259.00 $17,871.00 $488.00 $33,672.00 3 2101.524 GRUBBING TREE 69.00 $150.00 10,350.00 $250.00 17,250.00 $187.20 12,916.80 $100.00 6,900.00 $122.00 8,418.00 4 2104.502 REMOVE MANHOLE EACH 2.00 $300.00 $600.00 $265.00 $530.00 $265.00 $530.00 $693.47 $1,386.94 $620.00 $1,240.00 5 2104.502 REMOVE CATCH BASIN EACH 29.00 $300.00 $8,700.00 $210.00 $6,090.00 $210.00 $6,090.00 $239.13 $6,934.77 $260.00 $7,540.00 6 2104.502 REMOVE CASTING EACH 23.00 $200.00 $4,600.00 $20.00 $460.00 $100.00 $2,300.00 $141.68 $3,258.64 $45.00 $1,035.00 7 2104.502 REMOVE GATE VALVE EACH 14.00 $150.00 $2,100.00 $165.00 $2,310.00 $165.00 $2,310.00 $99.07 $1,386.98 $217.00 $3,038.00 8 2104.502 REMOVE HYDRANT EACH 3.00 $600.00 1,800.00 $850.00 2,550.00 $850.00 2,550.00 $462.31 1,3 66.93 $300.00 900.00 9 2104.502 REMOVE SIGN EACH 2O.00 $40.00 $800.00 $30.00 $600.00 $30.00 $600.00 $30.00 $600.00 $35.00 $700.00 10 2104.502 SALVAGE SIGN EACH 28.00 $40.00 $1,12000 $30.00 840.00 $30.00 840.00 $30.00 840.00 $35.00 980.00 11 2104.503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 715.00 $7.00 $5,005.00 $4.25 $3,038.75 $8.00 $5,720.00 $6.63 $4,740.45 $6.10 $3,646.50 12 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 745.00 $6.00 $3,725.00 $1.85 $1,378.25 $6.00 $4,470.00 $4.24 $3,158.80 $2.20 $1,639.00 13 2104.503 REMOVE WATER MAIN LIN FT 348.00 $6.00 $2,088.00 $2.00 $696.00 $2.00 $696.00 $3.99 $1,388.52 $7.50 $2,610.00 14 2104.503 REMOVE SEWER PIPE STORM LIN FT 917.00 $8.00 $7,336.00 $8.00 $7,336.00 $8.00 $7,336.00 $12.10 $11,095.70 $8.50 $7,794.50 15 2104.503 REMOVE SEWER PIPE SANITARY LIN FT 51.00 $16.00 816.00 $1.00 51.00 $1.00 51.00 $13.60 693.60 $20.00 1,020.00 16 2104.503 REMOVE CURB AND GUTTER LIN FT 7995.00 $3.25 $25,983.75 $3.75 $29,981.25 $2.40 $19,188.00 $3.49 $27,902.55 $1.50 $11,992.50 17 2104.503 REMOVE CONCRETE RETAINING WALL LIN FT 80.00 $35.00 $2,80000 $1700 1,200.00 $10. 00 800.00 $10.18 814.40 $8.80 704.00 18 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT SQYD 1690.00 1 $9.00 $15,210.00 $10.00 $16,900.00 $4.70 $7,943.00 $2.12 $3,582.80 $6.20 $8,788.00 19 2104.504 REMOVE BITUMINOUS PAVEMENT SO YD_ 19270.00 $6.00 $115,620.00 $2.50 $48,175.00 $2.31 $44,513.70 $3.51 $67,637.70 $4.00 $77,080.00 20 2104.603 ABANDON WATER MAIN LIN FT 295.00 $10.00 $2,950.00 $4.00 $1,180.00 $4.00 $1,180.00 $2.62 $772.90 $2.80 $826.00 21 2104.518 REMOVE CONCRETE WALK SO FT 18235.00 $1.15 $20,970.25 $0.80 $14,588.00 $0.55 $10,029.25 $1.18 $21,517.30 $0.30 $5,470.50 22 2105.504 GEOTEXTILE FABRIC TYPE 5 SQYD 22481.00 $1.50 33,721.50 $1.50 33,721.50 $1.52 $34,171.12 $175 30,349.35 $1.00 22,481.00 23 2105.507 COMMON EXCAVATION (EV) (P CU YD 19033.00 $13.00 $247,429.00 $13.00 $247,429.00 $13.00 $247,429.00 $14.59 $277,691.47 $20.90 $397,789.70 24 2105.507 SUBGRADE EXCAVATION(EV) CU YD 705.00 $35. 00 24,6 55.00 $40. 00 28,2 00.00 $19. 00 13,3 55.00 $0.16 112.80 $45.60 $32,14800 25 2105.507 SELECT GRANULAR BORROW CV P CU YD 9203.00 $24.00 $220,872.00 $22.00 $202,466.00 $25.89 $238,265.67 $28.39 $261,273.17 $18. 50 $170,255.50 26 2105.604 SOIL STABILIZATION GEOGRID SQYD 21110.00 $6.00 $105,550. 00 $3.50 $73,885.00 $3.80 $80,218.00 $3.45 $72,829.50 $3.60 $75,996.00 27 2105.607 EXCAVATION SPECIAL EV CU YD 598.00 $12. 00 $7,176.00 $12.50 $7,475.00 $13.00 $7,774.00 $11.12 $6,649.76 $13.20 $7,893.60 28 2112.604 SUBGRADE PREPARATION SQYD 26066.00 $1.90 $49,525.40 $1.50 $39,099.00 $1.00 $26,066.00 $2.39 $62,297.74 $3.00 $78,198.00 29 2211.507 AGGREGATE BASE CV CLASS 5 P CU YD 6445.00 $35.00 $225,57500 $32.00 $206,24000 $38.55 248,454.75 $27.54 177,495. 30 $41.00 264,245.00 30 2215.504 FULL DEPTH RECLAMATION SQYD 3585.00 $1.50 $5,377.50 $2.00 $7,170.00 $1.39 $4,983.15 $0.65 $2,330.25 $1.10 $3,943.50 31 2331.603 JOINT ADHESIVE LIN FT 7990.00 $0.75 5,992.50 $0.80 6,392.00 $1.05 8,389.50 $0.76 6,072.40 $0.90 7,191.00 32 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2300.00 $3.00 $6,900.00 $2.75 $6,325.00 $3.90 $8,970.00 $3.90 $8,970.00 $2.40 $5,520.00 33 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 1.5' THICK SQYD 21670.00 $8.00 $173,360.00 $7.75 $167,942.50 $7.95 $172,276.50 $7.95 $172,276.50 $9.45 $204,781.50 34 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 2.0" THICK SQYD 14720.00 $10.50 $154,560.00 $10.40 $153,088.00 $10.05 $147,936.00 $10.05 $147,936.00 $12.60 $185,472.00 35 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.5"THICK SQYD 21670.00 $13.00 $281,710.00 $12.80 $277,376.00 $13.10 $283,877.00 $13.10 $283,877.00 $15.55 $336,968.50 36 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,B 3.0"THICK SO YD 1246.00 $18. 25 22, 739.50 $16. 75 20, 870.50 $19. 85 $24,73310 $19.85 $24,73310 $20.30 25,2 33.80 37 2502.503 6" PVC PIPE DRAIN LIN FT 44.00 $25.00 $1,100.00 $56.00 $2,464.00 $56.00 $2,464.00 $36.45 $1,603.80 $25.00 $1,100.00 38 2502.503 8" PVC PIPE DRAIN LIN FT 9.00 $30.00 270.00 $56.00 504.00 $56.00 504.00 $35.81 322.29 $47.00 23.00 39 2502.503 4" PERF PVC PIPE DRAIN LIN FT 7106.00 $7.00 $49,742.00 $6.00 $42,636.00 $6.00 $35,530.00 $4.71 $33,469.26 $6.50 $39,083.00 40 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 7.00 $225.00 $1,575.00 $235.00 $1,645.00 $250.00 $1,750.00 $182.14 $1,274.98 $113.00 $791.00 41 2502.602 4" PVC PIPE DRAIN SERVICE EACH 5200. $225.00 $11,700.00 $380.00 $19,760.00 $400.00 $20,800.00 $152.99 $7,955.48 $223.00 $11,596.00 42 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EACH 2O.00 $375.00 $7,500.00 $250.00 $5,000.00 $265.00 $5,300.00 $328.96 $6,579.20 $1,050.00 $21,000.00 43 2503.503 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 916.00 $45.00 $41,220.00 $64.00 $58,624.00 $64.00 $58,624.00 $111.31 $101,959.96 $61.00 $55,876.00 44 2503.503 15' RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 8.00 $65.00 $520.00 $68.00 $544.00 $68.00 $544.00 $202.96 $1,623.68 $110.00 $880.00 45 2503.503 36" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 16.00 $210.00 3,360.00 $183.00 2,928.00 $183.00 2,928.00 $338.41 5,414.56 $312.00 992.00 46 2503.503 42" RC PIPE SEWER DESIGN 3006. CLASS V LIN FT 48.00 $225.00 $10,800.00 $235.00 $11,280.00 $235.00 $11,280.00 $600.44 $28,821.12 $470.00 $22,560.00 47 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 5.00 $1,500.00 7,500.00 $2,675.00 13,375.00 $2,675.00 13,375.00 $1,409.97 7,049.85 $1,265.00 6,325.00 48 2503.602 CONNECT TO EXISTING STORM SEWER EACH 26.00 $1600.00 $37,500.00 $2725.00 $68,125.00 $2725.00 $68,125.00 $832.18 $20,804.50 $675.00 $16,875.00 49 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 12. 00 $450.00 $5,400.00 $2,725.00 $32,700.00 $2,725.00 $32,700.00 $693.48 $8,321.76 $1,160.00 $13,920.00 60 2603. 602 CONNECT TO EXISTING DRAIN DISCHARGE EACH 3.00 $500.00 $1,500.00 $300.00 $900.00 $300.00 $900.00 $934.40 $2,803.20 $390.00 $1,170.00 51 2503.603 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 3529.00 $1.60 $5,646.40 $1.80 $6,352.20 $1.80 $6,362.20 $1.20 $4,27 0 $1.45 $5,117.05 II! CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 19-01 SAP 133-108-006 5th Avenue South Reconstruction BID OPENING: 04/03/2019 @ 11:00 AM ENGINEER'S ESTIMATE $3,036044.00 COMPLETION DATE: 09/27/2019 - o w _ - - - o Engineer's Estimate Duininck Inc Brady Burchill 408 6th St P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-9784978 Bretl tluininckcom Wm. Mueller & Sons Cory Hoememann 831 Park Ave P O Box 247 Hamburg MN 55339 Phone 952-467-2720 Fax 952467-3894 co h mmueller.com R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 michelle aOrrexcavating.net Lantlwehr Construction Inc 846 South 33rtl St P O Box 1086 St Cloud MN 56302 Phone 320-252-1494 Fax 320-252-2380 estimating@lantlwehrconstm ction.com BID PRICE BIDTOTAL BIDPRICE BID TOTAL BIDPRICE BID TOTAL BIDPRICE BIDTOTAL BIDPRICE BIDTOTAL BASE BID $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 52 2503.603 8" PVC PIPE SEWER LIN FT 2000. $80.00 $1,60000 $98. 00 1,960.00 $98. 00 $1,96000 $74.33 $1,48660 $39.00 780.00 53 2504.602 CONNECT TO EXISTING WATER MAIN EACH 31.00 $1700.00 $52,700.00 $2100.00 $65,100.00 $2100.00 $65,100.00 $1912.22 $59,278.82 $1340.00 $41,540.00 54 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 1.00 $950.00 950.00 $250.00 250.00 $250.00 250.00 $727.24 727.24 $1,420.00 $1,420.00 55 2504.602 HYDRANT EACH 3.00 $6500.00 $19,500.00 $4665.00 $13,995.00 $4665.00 $13,995.00 $5393.95 $16,181.85 $3700.00 $11,100.00 56 2504.602 ADJUST VALVE BOX EACH 6.00 $400.00 $2,400.00 $300.00 $1,800.00 $300.00 $1,800.00 $502.44 $3,014.64 $80.00 $480.00 57 2504.602 0.75" CORPORATION STOP EACH 1.00 $950.00 $950.00 $2595.00 $2,595.00 $2595.00 $2,595.00 $1455.27 $1,455.27 $500.00 $500.00 58 2504.602 4" GATE VALVE EACH 2.00 $1 900.00 $3,800.00 $1 700.00 $3,400.00 $1 700.00 $3,400.00 $2 712.56 $5,425.12 $1 150.00 $2,300.00 59 2504.602 6"GATE VALVE EACH 5.00 $2200.00 11,000.00 $1830.00 9,150.00 $1830.00 9,150.00 $2386.29 11,931.45 $1440.00 7,200.00 60 2504.602 8"GATE VALVE EACH 6.00 $2700.00 $16,200.00 $2350.00 $14,100.00 $2350.00 $14,100.00 $3513.21 $21,079.26 $1900.00 $11,400.00 61 2504.602 12"GATE VALVE EACH 3.00 $5,400.00 $16,20000 $3,600.00 $10,80000 $3,600.00 $10,80000 $6,449.73 19, 349.19 $3,290.00 $9,87000 62 2504.602 ADJUST CURB BOX EACH 9.00 $420.00 $3,780.00 $300.00 $2,700.00 $300.00 $2,700.00 $184.77 $1,662.93 $60.00 $540.00 63 2504.603 3/4" TYPE K COPPER PIPE LIN FT 10.00 $35.00 $350.00 $24.00 $240.00 $24.00 $240.00 $39.10 $391.00 $50.00 $500.00 64 2504.603 4" WATER MAIN DUCTILE IRON CL 52 LIN FT 1200. $120.00 $1,440.00 $68.00 $816.00 $68.00 $816.00 $142.45 $1,709.40 $220.00 $2,640.00 65 2504.603 6" WATER MAIN DUCTILE IRON CL 52 LIN FT 78.00 $65.00 $5,070.00 $69.00 $5,382.00 $69.00 $5,382.00 $74.56 $5,815.68 $84.00 $6,552.00 66 2504.603 8" WATER MAIN DUCTILE IRON CL 52 LIN FT 256.00 $70. 00 17,920.00 $73. 00 18, 688.00 $73. 00 18, 688.00 $94. 73 $24,25088 $121.00 $30,97600 67 2504.603 12" WATER MAIN DUCTILE IRON CL 52 LIN FT 46.00 $120.00 $5,520.00 $131.00 $6,026.00 $131.00 $6,026.00 $169.37 $7,791.02 $188.00 $8,648.00 68 2504.608 DUCTILE IRON FITTINGS POUND 1555.00 $12. 00 $18,66000 $8.00 12, 440.00 $8.00 12, 440.00 $9.83 $15,28565 $12.60 19, 437.50 69 2506.502 CONSTRUCT DRAINAGE STRUCTURE TYPE A EACH 3200. $2400.00 $76,800.00 $2650.00 $84,800.00 $2650.00 $84,800.00 $3181.06 $101,793.92 $2145.00 $68,640.00 70 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 EACH 3.00 $6,000.00 $18,000.00 $4,300.00 $12,900.00 $4,300.00 $12,900.00 $5,138.96 $15,416.88 $4,490.00 $13,470.00 71 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 3.00 $4500.00 $13,500.00 $4275.00 $12,825.00 $4275.00 $12,825.00E$437751 $13,13253 $415000 $12,45000 72 2506502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 1.00 $5,500.00 $5,50000 $5,50000 $550000 $5,50000 $55000031 $5,971.39 $4,70000 $4,70000 73 2506502 CASTI NG ASSEM SLY EACH 2300 $750.00 17,25000 $340.00 7,820.00 $340.00 7,820.0045 19,28435 $900.00 2070000 74 2506502 ADJUST FRAME AND RING CASTING EACH 55.00 $1000.00 $55,000.00 $850.00 $46,750.00 $850.00 $46,750.0034 $48,30870 $43000 $23,65000 75 2506603 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL LIN FT 510 $25000 1,27500 $20500 1,04550 $20500 1,0455006 3,019.51 $44000 224400 76 2521.518 4"CONCRETE WALK SQ FT 1288000 $625 $67,62000 $450 $57,96000 $445 $57,3160014 $79,08320 $800 $103,040. 0077 2521.518 6"CONCRETE WALK SQ FT 324000 $1750 $56,70000 $1250 $40,50000 $1245 $40,3380077 $47,85480 $1700 $55,08000 78 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 799000 $1600 $127,84000 $1550 $123,84500 $1550 $123,8450050 $123,84500 $1875 $149,81250 79 2531.504 6"CONCRETE DRIVEWAY PAVEMENT SQYD 166000 $6200 $102,92000 $5800 $96,28000 $61.00 $101,2600035 $93,541.00 $8500 $141,10000 80 2531.618 TRUNCATED DOMES SQ FT 60000 $3800 22,80000 $51.00 30,60000$51.00 30,6000000 30,60000 $61.70 37,020.00 81 2545501 LIGHTING SYSTEM LUMP SUM 1.00 $5100000 $51,00000 $2100000 $21,00002 $2012299 $20,122.99$9 $20,122.99 $71000.00 $71,000.00 82 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $20,000.00 20,000.00 $23,000.00 23,000.00 $30,000.00 30,000.00 $23,000.00 23,000.00 $27,500.00 $27,50000 83 2564.518 SIGN PANELS TYPE C SO FT 39.00 $65.00 $2,535.00 $50.00 $1,950.00 $50.00 $1,950.00 $50.00 $1,950.00 $60.00 $2,340.00 84 2564.602 INSTALL SIGN EACH 28.00 $100.00 $2,800.00 $150.00 $4,200.00 $150.00 $4,200.00 $15600 $4,200.00 $170.00 $4,760.00 85 2571.524 DECIDUOUS TREE 2"CAL B&B TREE 66.00 $585.00 $38,610.00 $401.00 $26,466.00 $460.00 $30,360.00 $345.00 $22,770.00 $665.00 $43,890.00 86 2573.502 STORM DRAIN INLET PROTECTION EACH 67.00 $165.00 $11,055.00 $250.00 $16,750.00 $136.00 $9,045.00 $100.00 $6,700.00 $139.00 $9,313.00 87 2573.503 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 450.00 $3.50 1,575.00 $1.65 742.50 $1.65 742.50 $1.65 742.50 $7.25 $3,26250 88 2574.507 COMMON TOPSOIL BORROW LV CU YD 1065.00 $46.00 $48,990.00 $35.00 $37,275.00 $42.00 $44,730.00 $28.36 $30,203.40 $38. 00 $40,470.00 89 2575.505 SEEDING ACRE 2.14 $4,500.00 9,630.00 $7,260.00 15,536.40 $7,260.00 15,536.40 $7,260.00 15,536.40 $7,012.00 15,005.68 90 2575.505 RAPID STABILIZATION METHOD 2 ACRE 2.14 $2800.00 $5,992.00 $1 936001 $4,143.04 $1936.00 $4,143.04 $1936.00 $4,143.04 $1900.00 $4,066.00 91 2582.503 4" SOLID LINE MULTI -COMPONENT LIN FT 461.00 $0.85 $391.85 $0.75 $345.75 $0.75 $345.75 $0.75 $345.75 $1.00 $461.00 92 2582.503 12" SOLID LINE MULTI -COMPONENT LIN FT 125.00 $2.85 $356.25 $6.00 $750.00 $6.00 $750.00 $6.00 $750.00 $7.20 $900.00 93 2582.503 4" BROKEN LINE MULTI -COMPONENT LIN FT 240.00 $0.85 $204.00 $0.75 $180.00 $0.75 $180.00 $0.75 $180.00 $1.00 $240.00 94 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT LIN FT 1698.00 $1.70 $2,886.60 $1.50 $2,547.00 $1.50 $2,547.00 $1.50 $2,547.00 $2.00 $3,396.00 95 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT SO FT 127.40 $8.50 $1,082.90 $8.50 $1,082.90 $8.50 $1,082.90 $8.50 $1,082.90 $10.25 $1,305.85 96 2582.518 CROSSWALK MULTI -COMPONENT SO FT 486.00 $7.50 3,645.00 $6.50 2,673.00 $6.50 2,673.00 $6.50 2,673.00 $7.00 3,402.00 TOTAL - LETTING NO. 1/PROJECT NO. 19-01 $2,833,969.04 $3,036,044.40 $2,833,969.04 $2,876,404.02 $2,907,766.75 $3,352,081.18 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Public Hearing for South Grade Road Corridor Improvements (1-2/P19-02) Department: PW/Eng LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff F1 Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff will be administering a neighborhood meeting on Thursday, May 9th, with property owners adjacent to the proposed project referenced above. Please see the attached Neighborhood Meeting Notice (mailed to all property owners). Also, an estimated improvement assessment amount was provided to adjacent property owners within the formal Public Hearing notice mailing. At this point, City staff is not aware of any major property owner concerns relative to this proposed project's construction and associated special assessments. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Wednesday, June 12th. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15051 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2/PROJECT NO. 19-02 WHEREAS, a resolution of the City Council adopted the 23rd day of April 2019, fixed a date for a Council Hearing on the following improvements: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of April 2019. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of May 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15052 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 19-02 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications for the following described improvement: South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, June 12th, 2019, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, July 23rd, 2019 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of May 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich ra 04/26/2019 ProJect Neighborhood Meeting Notice Letting No. 2/Project No. 19-02 South Grade Road Corridor Improvements Project Thursday, May 9th ♦ 5: 30 PM to 7: 00 PM (5: 40 PMpresentation) Hutchinson City Center (111 Hassan St. SE — Council Chambers) INTRODUCTION The City of Hutchinson would appreciate the opportunity to review the proposed South Grade Road Corridor Improvements project with you. At this time, project construction is anticipated to start during the late summer of 2019. The intent of this meeting is to provide a general project review and discuss the preliminary roadway/trail and intersections corridor layouts. There also will be some initial information provided regarding potential property assessments associated with this project. PROPOSED PROJECT IMPROVEMENTS The project area consists of the South Grade Road corridor from Dale Street through the Trunk Highway 15 intersection. This street has been identified as needing moderate surfacing repairs by the City's Pavement Management Program and existing condition observations. Also, the need to address current traffic flow/safety issues along with the implementation of a multi -use trail facility and the availability of non -City funding (MnDOT LRIP & LPP grant allocations) have created a situation where the timely delivery of the proposed improvements is beneficial to the City. At this point, this proposed project is only being considered and is subject to not being addressed this coming construction season depending on City Council approvals. The proposed project consists of reconstruction or overlaying of the existing pavement surface, intersection reconfigurations, traffic signal upgrades, pedestrian crossing system installation, limited utility (water & sanitary sewer) replacements/upgrades, storm sewer improvements, draintile installation, signing/striping, street lighting, sidewalks, trails, landscaping and restoration. Please note that the vast majority of the project length (Dale St. to Merrill St.) will be addressed by a pavement mill/overlay approach that requires minimal traffic/access interruptions. In regards to project financing, a portion of the planned work required to accomplish this project is to be funded by Municipal State Aid funding and grant allocations. However, the remainder of the work will need to be funded by City bonds, utility funds and property improvement special assessments. Currently, the proposed project area has been established, but the details of the anticipated improvements are subject to change depending on property owner, public, City Council and/or staff input. HEARINGS/PROCESS This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion regarding the project that allows City staff to communicate preliminary information regarding what the project is proposed to include and to provide a preliminary estimate of specific property assessments to property owners. This informal discussion will allow individual questions/comments to be heard and for a general review of the project to occur prior to the first official hearing required by the formal project assessment process. The first official hearing, the Public Hearing, is scheduled to occur at the May 14tb City Council meeting (6:00 PM). This meeting will be televised and is the formal presentation of the proposed project to the City Council. Public input time is included and welcomed at this meeting. Approval at this hearing does not mean that the project will be constructed as presented. This will be the point at which a formal decision will be made by the City Council as to whether or not City staff should continue the special assessment process and move on to the next step of completing the project plans/specifications with the understanding that actual construction bids for completing the work will be requested. The second official hearing, the Assessment Hearing, would be during another City Council meeting after receiving the construction bids (most likely in July). At that point, City staff will prepare final assessment amounts for each property, and mail them out in advance of the meeting. At this hearing, property owners will then be given the opportunity to comment on the merits of both the project and the proposed amount of the assessments. Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City Council, and official action on whether or not to award the project work for construction would be taken. To formally contest an assessment, a written/signed objection letter must be provided to the City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner, to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment (typically the Assessment Hearing date) and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. ASSESSMENTS As described above, this project's roadway work is considered to be primarily a mill/overlay project, thus a portion of the total cost of these improvements will be assessed to the adjacent private properties per the City's Special Assessment Policy and adopted 2019 Fee Schedule. The anticipated assessment amounts/approach appear to be consistent and fair with respect to past City improvement projects. Per currently identified funding sources and recent assessment calculations, a significant portion of the overall project cost will still be incurred by City related funding sources. SCHEDULE & CONSTRUCTION ITEMS As previously mentioned, construction is anticipated to start in the late summer of 2019. The project should be completed within one construction season (weather dependent) including final paving and turf restoration work. At this time, we encourage adjacent property owners to plan for the relocation of irrigation systems, invisible dog fences, personal landscaping features, etc. from the roadway right-of-way (typically extends 15' from the street edge). Also, if necessary, project staff will be contacting specific property owners to request permission (right -of -entry form) and/or temporary construction easements to properly construct a grading match to your lawns/driveways/landscaping features, address tree removals/replacements and/or install utilities. GENERAL INFORMATION Please feel free to contact Kent Exner/City Engineer at 234-4212 or kexner&ci.hutchinson.mn.us if you have any questions, comments or concerns that you would like addressed. If desired, City Engineering Department staff would be willing to meet at your property to further discuss the proposed project improvements. Thank you for your time and consideration! May 9, 209 * 5 -0310 — 7 -0 00 PM * City Event Center! Project Scope STREET M[LUOVER LAY & RECONSTRUCTION — South,Grade Road (from Dale Street toTrunk Highway 15); roadway mill/overlay and reconstruction by construction of curb and gutter, draintile installation, bituminousJconerete surfacing, stormwater/drainage, water distribution, traffic system, pedestrian crossing system,street lighting, trail, :sidewalk, landscaping, restoration and appurtenances, Estimated Project Costs & Fundin Estimated Roadway & Trail Construction Cost $ 1,900,000 Estimated Project Expenses (Engineering, Administration, Geotechnical, Lighting,etc.) $ 460,.000 - Estimated Total Project Cost $ 2,360,000 City Bonding $ 440,0'00 Improvement Assessments $ 90,000 MnD�O�T Project Grants (LRIP & UP) S 740,000 Municipal State Aid $ 750,000 Water Fund $ 100,0010 Wastewater Fund $ 0 Stormwater Fund .5. �240000 Estimated Funding $ 2,360,000 1 54� �111 • Street Rehabilitation — about 50% of pavement, curb replacements, draintile, stormsewer and restoration costs ® Partial Street Reconstruction — about 50%, of pavement, curb installation, draintile, storm sewer and restoration costs • Full Street Reconstruction — about 50% of pavement, curb installation, draintile, storm sewer and restoration cost • Mill/O'verlay — about 50% of pavement, curb replacements, structure adjustments and restoration costs • Alley Reconstruction — about 50% of pavement, grading, drainage improvements and restoration costs 4, Sanitary Sewer & Water Main Improvements - 100% Property OwggLftys For Residential/Commercial Streets about 50% of Street Rehab, Partial Street Recon, Full Street Recon, Mill & Overlay and A] ley Recon costs E Water/Sanitary Sewer Services - in areas of new main construction ® Proposed Assessment Rates (40'-width basis) • Street Rehabilitation $52.50/Frontage Foot • Partial 'Street Reconstruction $,65,00/Frontage Foot • Full Street Reconstruction S80.00/1'rontage Foot • Mill/Overlay $28.50/F'rontage Foot (38" - width) • Alley Reconstruction $40.00/Frontage Foot Estimated Total Assessment for Typical City Lot (66' width); o Mill/Overlay $1,881.00 NOTES: 1. Methods and amounts of estimated assessments are subject to change. 2. Assessments allocated to properties over a I 0-year term (interest rate estimated to be 4 to 6%). HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Public Hearing for WTP Reverse Osmosis Membrane Replacements (L9/P19-10) Department: PW/Eng LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff F1 Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As discussed at the April 23rd City Council, City staff will be administering a formal Public Hearing for the above referenced project. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Wednesday, June 12th. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 15053 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 9/PROJECT NO. 19-10 WHEREAS, a resolution of the City Council adopted the 23rd day of April 2019, fixed a date for a Council Hearing on the following improvements: Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of equipment to facilitate the regular replacement of the existing membranes (installation to be administered by City staff). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of April 2019. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 14th day of May 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich RESOLUTION NO. 15054 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 9/PROJECT NO. 19-10 WHEREAS, the Directorof Engineering/Public Works has prepared plans and specifications forthe following described improvement: Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of equipment to facilitate the regular replacement of the existing membranes (installation to be administered by City staff). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement forbids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:30 am on Wednesday, June 12th, 2019, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, June 25th 2019 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 14th day of May 2019. Mayor: Gary Forcier City Administrator: Matthew Jaunich HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Ordinance No. 19-800 - Authorizing Franchise with TDK/HTI and Uponor Department: Legal LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Marc A. Sebora Agenda Item Type: Presenter: Marc A. Sebora Reviewed by Staff Public Hearing Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As part of the City's discussions with HTI/TDK and Uponor and the construction of the new roadway, Technology Drive NE, it was determined that the companies' current business sign was located in the middle of the roadway. Because the City does not permit such signs in the middle of public streets, it was determined that the sign would be relocated on the west side of the street entrance, however would be located on city -owned property. To accomplish this, a franchise needs to be authorized by the City so that there is a formal recognition that the sign is permitted on public property. There would be no cost for the businesses as part of the franchise, however insurance is required for requirement for liability purposes so that the city may be indemnified if there is a claim involving the sign. The enclosed franchise agreement meets City requirements and has been agreed to by both HTI/TDK and Uponor. BOARD ACTION REQUESTED: Hold first reading and public hearing of Ordinance No. 19-800 to issue franchise to TDK/HTI and Uponor. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ordinance No. 19-800 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING TDK/HTI AND UPONOR N.A. THE RIGHT TO ENCROACH UPON THE PUBLIC RIGHT OF WAY OF TECHNOLOGY DRIVE N.E. IN THE CITY OF HUTCHINSON THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Hutchinson Technology Incorporated, a Minnesota corporation and Uponor NA Asset Leasing, a Delaware corporation, hereafter referred to as Grantees, a franchise to place, construct and maintain signage certain in the right of way of Technology Drive N.E., as described in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: SEE ATTACHED EXHIBIT "A" Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantees shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within thirty (30) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of the general liability insurance to be maintained by Grantees, as provided for in this grant of franchise, has been delivered to the City of Hutchinson. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantees shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agent and employees (the "Indemnified Parties"), against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantees, its officers, agents or employees in the construction, operation or maintenance of their property, or arising out of the exercise of any right or privilege under the franchise, but specifically excluding all liabilities caused by or attributable to the gross negligence or willful misconduct of Grantor or any other Indemnified Party. Section 5. At all times during the term of the franchise, Grantees will, at their own expense, maintain in force general liability insurance, with an insurance company and with policy limits approved by the City of Hutchinson of not less than $1,500,000.00 per occurrence which approval shall not be unreasonably withheld, conditioned or delayed, such policies, being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the grantees under the franchise, and shall name the City of Hutchinson as an additional insured. Grantees shall have the right to satisfy the insurance obligations under this Section 5 through a blanket 081249\014\4466238.vl policy covering other properties, provided that insurance requirements in this Section 5 are otherwise satisfied by such blanket policy. Section 6. Grantees shall not have the right to assign the franchise or otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage or permit others to use in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson Section 7. In the event that the Grantees should cease to exist or should fail to use the franchise for one consecutive calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. At the point of expiration of this franchise or nullification under Section 7 of this agreement, the encroachments shall be removed from the right of way at the Grantees' expense. Section 9. The Grantees shall record this franchise agreement in the McLeod County Recorder's office within 30 days of its acceptance. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Grantees. Adopted by the City Council, this Attest: City Administrator Published in the Hutchinson Leader on day of , 2019. Mayor First Reading: May 14, 2019 Second Reading: , , 2019 EXHIBIT "A" That part of Parcel 1 of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 14, according to the recorded plat thereof, in part of the West Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod County, Minnesota, described as follows: Beginning at the intersection of the westerly line of said Parcel 1 with the northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof; thence northerly, along the westerly line of said Parcel 1 a distance of 25.03 feet; thence easterly, parallel with said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NUMBER 43-37 a distance of 20.02 feet; thence southerly, parallel with said westerly line of Parcel 1 a distance of 25.03 feet to said northerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37; thence westerly, along said northerly line 20.02 feet to the point of beginning. HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Discussion and Review of the 2019 National Citizen Survey Information Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For the 2019 budget, the city council authorized up to $15,000 to conduct the "National Citizen Survey" in 2019. This was last done in 2015, 2011 and 2007. Staff has begun the process of getting this survey out to the public by enrolling us in the survey and submitting our enrollment payment. Included in your council packet is a copy of the 2015 survey conducted by the City. Please note that we have three-quarters of a page to include our own custom questions, in particular, questions 14-16 (page 4). There are no charges for these added questions as they are included in the Basic Service Costs. The current survey has the 2015 custom questions that were asked. I'm assuming we are going to want to change those for 2019. We can add more than 3 questions at an added cost. Just in case you were wondering, over the years, hundreds of questions have been asked on The NCS. NCS will be happy to provide example questions related to any specific issues we may want to ask about. We just need to let them know. Staff is not asking for any final decisions on Tuesday. This is more or less meant as an introduction to the survey to encourage you to start thinking about the custom questions we want to include in the survey for the upcoming year. There will be a formal action on the final survey questions at a future council meeting. (either at the second meeting in May or the first meeting in June). BOARD ACTION REQUESTED: No action requested at this time. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: The City of Hutchinson 2019 Community Survey Please complete this questionnaire if you are the adult (age 18 or older) in the household who most recently had a birthday. The adult's year of birth does not matter. Please select the response (by circling the number or checking the box) that most closely represents your opinion for each question. Your responses are anonymous and will be reported in group form only. 1. Please rate each of the following aspects of quality of life in Hutchinson: Excellent Good Fain Poor Don'tknozc Hutchinson as a place to live.............................................................................1 2 3 4 5 Your neighborhood as a place to live................................................................. 1 2 3 4 5 Hutchinson as a place to raise children.............................................................1 2 3 4 5 Hutchinson as a place to work........................................................................... 1 2 3 4 5 Hutchinson as a place to visit............................................................................. 1 2 3 4 5 Hutchinson as a place to retire.......................................................................... 1 2 3 4 5 The overall quality of life in Hutchinson...........................................................1 2 3 4 5 2. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fain Poor Don'tknozc Overall feeling of safety in Hutchinson..............................................................1 2 3 4 5 Overall ease of getting to the places you usually have to visit ............................ 1 2 3 4 5 Quality of overall natural environment in Hutchinson......................................1 2 3 4 5 Overall "built environment" of Hutchinson (including overall design, buildings, parks and transportation systems) .................................................. 1 2 3 4 5 Health and wellness opportunities in Hutchinson.............................................1 2 3 4 5 Overall opportunities for education and enrichment ......................................... 1 2 3 4 5 Overall economic health of Hutchinson............................................................1 2 3 4 5 Sense of community........................................................................................... 1 2 3 4 5 Overall image or reputation of Hutchinson.......................................................1 2 3 4 5 3. Please indicate how likely or unlikely you are to do each of the following: Very Soznez¢"hat Soznez¢"hat Vezy Don't likely likely unlikely uralikely knozc Recommend living in Hutchinson to someone who asks ........................ 1 2 3 4 5 Remain in Hutchinson for the next five years ........................................ 1 2 3 4 5 4. Please rate how safe or unsafe you feel: Vezy Soznez¢"hat Neither safe Soznez¢"hat Vezy Don't safe safe raor urrsaLe unsafe unsafe knozc In your neighborhood during the day ................................... 1 2 3 4 5 6 In Hutchinson's downtown/commercial area during the day............................................................ 1 2 3 4 5 6 5. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fain Poor Don'tknozc Traffic flow on major streets.............................................................................. 1 2 3 4 5 Ease of public parking........................................................................................1 2 3 4 5 Ease of travel by car in Hutchinson...................................................................1 2 3 4 5 Ease of travel by public transportation in Hutchinson ...................................... 1 2 3 4 5 Ease of travel by bicycle in Hutchinson.............................................................1 2 3 4 5 Ease of walking in Hutchinson........................................................................... 1 2 3 4 5 Availability of paths and walking trails..............................................................1 2 3 4 5 Airquality..........................................................................................................1 2 3 4 5 Cleanliness of Hutchinson................................................................................. 1 2 3 4 5 Overall appearance of Hutchinson.................................................................... 1 2 3 4 5 Public places where people want to spend time.................................................1 2 3 4 5 Variety of housing options................................................................................. 1 2 3 4 5 Availability of affordable quality housing..........................................................1 2 3 4 5 Fitness opportunities (including exercise classes and paths or trails, etc.) .......... 1 2 3 4 5 Recreational opportunities................................................................................. 1 2 3 4 5 Availability of affordable quality food................................................................1 2 3 4 5 Availability of affordable quality health care.....................................................1 2 3 4 5 Availability of preventive health services........................................................... 1 2 3 4 5 Availability of affordable quality mental health care.........................................1 2 3 4 5 Page 1 of 5 "M"H-E C S The National nCmm inanity Surrey 6. Please rate each of the following characteristics as they relate to Hutchinson as a whole: Excellent Good Fail Poor Don'tknozu Availability of affordable quality child care/preschool......................................1 2 3 4 5 K-12 education.................................................................................................. 1 2 3 4 5 Adult educational opportunities.........................................................................1 2 3 4 5 Opportunities to attend cultural/arts/music activities ...................................... 1 2 3 4 5 Opportunities to participate in religious or spiritual events and activities ......... 1 2 3 4 5 Employment opportunities................................................................................ 1 2 3 4 5 Shopping opportunities...................................................................................... 1 2 3 4 5 Cost of living in Hutchinson.............................................................................. 1 2 3 4 5 Overall quality of business and service establishments in Hutchinson...............1 2 3 4 5 Vibrant downtown/commercial area................................................................ 1 2 3 4 5 Overall quality of new development in Hutchinson..........................................1 2 3 4 5 Opportunities to participate in social events and activities ................................ 1 2 3 4 5 Opportunities to volunteer................................................................................. 1 2 3 4 5 Opportunities to participate in community matters .......................................... 1 2 3 4 5 Openness and acceptance of the community toward people of diverse backgrounds....................................................................................... 1 2 3 4 5 Neighborliness of residents in Hutchinson......................................................... 1 2 3 4 5 7. Please indicate whether or not you have done each of the following in the last 12 months. No 1 es Made efforts to conserve water................................................................................................................................1 2 Made efforts to make your home more energy efficient..........................................................................................1 2 Observed a code violation or other hazard in Hutchinson (weeds, abandoned buildings, etc.) ..............................1 2 Household member was a victim of a crime in Hutchinson....................................................................................1 2 Reported a crime to the police in Hutchinson.........................................................................................................1 2 Stocked supplies in preparation for an emergency..................................................................................................1 2 Campaigned or advocated for an issue, cause or candidate....................................................................................1 2 Contacted the City of Hutchinson (in -person, phone, email or web) for help or information.................................1 2 Contacted Hutchinson elected officials (in -person, phone, email or web) to express your opinion .........................1 2 In the last 12 months, about how many times, if at all, have you or other household members done each of the following in Hutchinson? 2 tunes a 2-4 banes Once a month Not zueek oa anoa e a anonth oa less at all Used Hutchinson recreation centers or their services........................................................ 1 2 3 4 Visited a neighborhood park or City park......................................................................... 1 2 3 4 Used Hutchinson public libraries or their services............................................................. 1 2 3 4 Participated in religious or spiritual activities in Hutchinson ............................................. 1 2 3 4 Attended a City -sponsored event....................................................................................... 1 2 3 4 Used bus, rail, subway or other public transportation instead of driving ........................... 1 2 3 4 Carpooled with other adults or children instead of driving alone ...................................... 1 2 3 4 Walked or biked instead of driving.................................................................................... 1 2 3 4 Volunteered your time to some group/activity in Hutchinson .......................................... 1 2 3 4 Participatedin a club......................................................................................................... 1 2 3 4 Talked to or visited with your immediate neighbors......................................................... 1 2 3 4 Done a favor for a neighbor............................................................................................... 1 2 3 4 9. Thinking about local public meetings (of local elected officials like City Council or County Commissioners, advisory boards, town halls, HOA, neighborhood watch, etc.), in the last 12 months, about how many times, if at all, have you or other household members attended or watched a local public meeting? 2 tunes a 2-4 banes Once a anonth Not Attended a local public meeting........................................................................................ 1 2 3 4 Watched (online or on television) a local public meeting ................................................... 1 2 3 4 1j v Page 2 of 5 The City of Hutchinson 2019 Community Survey 10. Please rate the quality of each of the following services in Hutchinson: Excellent Good Fail Pool Don'tknozc Police/Sheriff services........................................................................................ 1 2 3 4 5 Fireservices........................................................................................................ 1 2 3 4 5 Ambulance or emergency medical services.......................................................1 2 3 4 5 Crimeprevention............................................................................................... 1 2 3 4 5 Fire prevention and education........................................................................... 1 2 3 4 5 Traffic enforcement........................................................................................... 1 2 3 4 5 Streetrepair....................................................................................................... 1 2 3 4 5 Streetcleaning................................................................................................... 1 2 3 4 5 Streetlighting.....................................................................................................1 2 3 4 5 Snowremoval.................................................................................................... 1 2 3 4 5 Sidewalk maintenance....................................................................................... 1 2 3 4 5 Traffic signal timing........................................................................................... 1 2 3 4 5 Bus or transit services......................................................................................... 1 2 3 4 5 Garbagecollection............................................................................................. 1 2 3 4 5 Recycling...........................................................................................................1 2 3 4 5 Yardwaste pick-up............................................................................................ 1 2 3 4 5 Stormdrainage.................................................................................................. 1 2 3 4 5 Drinkingwater................................................................................................... 1 2 3 4 5 Sewerservices.................................................................................................... 1 2 3 4 5 Power (electric and/or gas) utility...................................................................... 1 2 3 4 5 Utilitybilling......................................................................................................1 2 3 4 5 Cityparks...........................................................................................................1 2 3 4 5 Recreation programs or classes.......................................................................... 1 2 3 4 5 Recreation centers or facilities........................................................................... 1 2 3 4 5 Land use, planning and zoning.......................................................................... 1 2 3 4 5 Code enforcement (weeds, abandoned buildings, etc.) ...................................... 1 2 3 4 5 Animalcontrol................................................................................................... 1 2 3 4 5 Economic development..................................................................................... 1 2 3 4 5 Healthservices................................................................................................... 1 2 3 4 5 Public library services........................................................................................ 1 2 3 4 5 Public information services................................................................................ 1 2 3 4 5 Cabletelevision.................................................................................................. 1 2 3 4 5 Emergency preparedness (services that prepare the community for natural disasters or other emergency situations) ............................................. 1 2 3 4 5 Preservation of natural areas such as open space, farmlands and greenbelts..... 1 2 3 4 5 Hutchinson open space...................................................................................... 1 2 3 4 5 City -sponsored special events............................................................................ 1 2 3 4 5 Overall customer service by Hutchinson employees (police, receptionists, planners, etc.)..............................................................................1 2 3 4 5 Seasonal leaf control/pick-up............................................................................ 1 2 3 4 5 Mosgtutocontrol................................................................................................ 1 2 3 4 5 11. Overall, how would you rate the quality of the services provided by each of the following? Excellent Good Fail Pool Don'tknozc The City of Hutchinson.....................................................................................1 2 3 4 5 The Federal Government.................................................................................. 1 2 3 4 5 12. Please rate the following categories of Hutchinson government performance: Excellent Good Fail Pool Don'tknozc The value of services for the taxes paid to Hutchinson......................................1 2 3 4 5 The overall direction that Hutchinson is taking ................................................ 1 2 3 4 5 The job Hutchinson government does at welcoming resident involvement ......1 2 3 4 5 Overall confidence in Hutchinson government ................................................. 1 2 3 4 5 Generally acting in the best interest of the community.....................................1 2 3 4 5 Beinghonest....................................................................................................... 1 2 3 4 5 Treating all residents fairly................................................................................ 1 2 3 4 5 Page 3 of 5 "M"H-E C S The National nCmmmrcmnnity Surrey 13. Please rate how important, if at all, you think it is for the Hutchinson community to focus on each of the following in the coming two years: Very Sornez¢"hat Not at all Essential irMortant irmor tant irmor tart Overall feeling of safety in Hutchinson.............................................................................. 1 2 3 4 Overall ease of getting to the places you usually have to visit ............................................ 1 2 3 4 Quality of overall natural environment in Hutchinson...................................................... 1 2 3 4 Overall "built environment" of Hutchinson (including overall design, buildings, parks and transportation systems)................................................................. 1 2 3 4 Health and wellness opportunities in Hutchinson............................................................. 1 2 3 4 Overall opportunities for education and enrichment......................................................... 1 2 3 4 Overall economic health of Hutchinson............................................................................ 1 2 3 4 Senseof community........................................................................................................... 1 2 3 4 14. The City is considering partnering with other entities to build a multi -purpose community and recreation center that would include an indoor track, gymnasium, fitness area, indoor play/childcare area and other amenities. The estimated project cost is $8 million to $12.5 million. To what extent would you support or oppose a bond referendum for this type of facility if paying for it required an annual property tax increase over 15 years of about $90 to $135 on a home valued at $140,000? O Strongly support O Somewhat support O Somewhat oppose O Strongly oppose O Don't know 15. Please indicate how important, if at all, each of the following projects and issues will be for the City to address over the next one to three years: Very Sorneze hat Not at all Essential irnkor tart irMoaant irnpoaant Don't knozu Establishing a dog park......................................................................................1 2 3 4 5 Extending DMV Office hours from 4 days a week to 5 days a week ................. 1 2 3 4 5 Extending Recreation Center hours from 4 days a week to 5 days a week ........ 1 2 3 4 5 Adding outdoor skating rinks............................................................................. 1 2 3 4 5 Adding public transportation options such as a dedicated route -based bussystem....................................................................................................... 1 2 3 4 5 16. The city's corporate limits include several areas that are near waterbodies such as the Crow River, Campbell Lake and Otter Lake. In the past, city residents, policymakers and stakeholders have placed a high value on maintaining, protecting and improving these waterbodies and their shorelines. In the future, to what extent would you support or oppose the City providing support and resources to improve the aesthetic, functionality and recreational aspects of our community's waterbodies? O Strongly support O Somewhat support O Somewhat oppose O Strongly oppose O Don't know v v 4i v v c n r z a 0 0 0 Page 4 of 5 The City of Hutchinson 2019 Community Survey Our last questions are about you and your household. Again, all of your responses to this survey are completely anonymous and will be reported in group form only. DI. How often, if at all, do you do each of the following, considering all of the times you could? Never Raxely Solnetilnes usually Alz¢ ays Recycleat home............................................................................................. 1 2 3 4 5 Purchase goods or services from a business located in Hutchinson ................ 1 2 3 4 5 Eat at least 5 portions of fruits and vegetables a day......................................1 2 3 4 5 Participate in moderate or vigorous physical activity ..................................... 1 2 3 4 5 Read or watch local news (via television, paper, computer, etc.) ...................1 2 3 4 5 Vote in local elections..................................................................................... 1 2 3 4 5 D2. Would you say that in general your health is: O Excellent O Very good O Good O Fair O Poor D3. What impact, if any, do you think the economy will have on your family income in the next 6 months? Do you think the impact will be: O Very positive O Somewhat positive O Neutral O Somewhat negative O Very negative D4. What is your employment status? D12. How much do you anticipate your household's O Working frill time for pay total income before taxes will be for the current O Working part time for pay year? (Please include in your total income money O Unemployed, looking for paid work from all sources for all persons living in your O Unemployed, not looking for paid work household.) O Fully retired O Less than $25,000 D5. Do you work inside the boundaries of O $25,000 to $49,999 Hutchinson? O $50 000 to $99 999 O Yes, outside the home O $100,000 to $149,999 O Yes, from home O $150,000 or more O No Please respond to both questions D13 and D14: D6. How many years have you lived in Hutchinson? D13. Are you Spanish, Hispanic or Latino.? O Less than 2 years O 11-20 years O No, not Spanish, Hispanic or Latino O 2-5 years O More than 20 years O Yes, I consider myself to be Spanish, Hispanic O 6-10 years or Latino D7. Which best describes the building you live in? D14. What is your race? (Mark one or more races O One family house detached from any other houses to indicate what race you consider yourself O Building with two or more homes (duplex, townhome, to apartment or condominium) O AmericanIndian or Alaskan Native O Mobile home O Other O Asian, Asian Indian or Pacific Islander O Black or African American D8. Is this house, apartment or mobile home... O White O Rented O Other O Owned D15. In which category is your age? D9. About how much is your monthly housing cost O 18-24 years O 55-64 years for the place you live (including rent, mortgage O 25-34 years O 65-74 years payment, property tax, property insurance and O 35-44 years O 75 years or older homeowners' association (HOA) fees)? O 45-54 years O Less than $300 per month O $300 to $599 per month D16. What is your sex? O $600 to $999 per month O Female O Male O $1,000 to $1,499 per month D17. Do you consider a cell phone or land line your O $1,500 to $2,499 per month primary telephone number? O $2,500 or more per month O Cell O Land line O Both D10. Do any children 17 or under live in your household? O No O Yes Thank you for completing this survey. Please D11. Are you or any other members of your household return the completed survey in the postage -paid aged 65 or older? envelope to: National Research Center, Inc., O No O Yes PO Box 549, Belle Mead, NJ 08502 Page 5 of 5 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Update on Summer Campground Attendant Department: Parks LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Dolf Moon/Sara Witte Agenda Item Type: Presenter: Dolf Moon/Sara Witte Reviewed by Staff F1 Communications, Requests Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: At the request of the city council, staff included funding within the 2019 budget for a part-time/seasonal staff person to serve as the Summer Campground Attendant for the City. As we enter the camping season, staff wanted to give an update to the council on the attendant position and the responsibilities that will be assigned to it. This update is meant to acknowledge that the request of the council is being met. Here is a quick summary of what to expect from the position: Attendant hours of operations: M-Th: 4-7pm Fri, Sat & Sun: 1-8pm We will be starting with this schedule as of Friday May 10th and running with it until Labor Day. After Labor Day, we are thinking of reducing hours to Fri -Sun. 4-7, just to handle the weekend campers, since we do not get a whole lot of interest during the week and paddle sports drop off considerably one the kids head back to school. Some of the duties of the position will include the following: - Daily cleaning and maintenance duties in the campground restroom buildings and campground area - Customer service to park guests including making sure guest are properly checked in and they know the campground rules, along with providing information about park facilities and regional attractions to guests and visitors - Notify Police when issues arise regarding park rules and policies - Inform users of the park (through handouts) about EAB and our desire to use "safe" wood - Provide assistance to paddle sports users BOARD ACTION REQUESTED: No action requested at this time. Discussion only. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: 2nd Reading Prince of Peace Rezoning - 306, 316, and 326 Franklin St. SE Department: Planning LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This is the 2nd reading of the ordinance for the proposed rezoning for the Prince of Peace addition project. This rezoning will facilitate the Prince of Peace Addition and is consistent with the approved Plat and site plan that the City Council previously approved. Please contact me should you have any questions. BOARD ACTION REQUESTED: Approval of ordinance for rezoning. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8330 ORDINANCE NO. 19-799 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTIES AT 306,316 AND 326 FRANKLIN ST SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH DENSITY RESIDENTIAL) AS REQUESTED BY PROPERTY OWNER THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R- 2 (Medium Density Residential) to R-4 (High Density Residential): Section 2. That the property to be rezoned to R-4 (High Density Residential) is described as follows: Lots 1, 2 and 3, Block 31, Townsite Hutchinson South Half, Hutchinson, MN Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 14th day of May, 2019. ATTEST: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci_q� Request for Board Action Agenda Item: Consideration of Placing an Eagle Sculpture in the Veterans Memorial Park Department: Parks Department LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Dolf Moon/Sara Witte Agenda Item Type: Presenter: Dolf Moon/Sara Witte Reviewed by Staff 0 New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Memorial Park Board will be asking the city council to consider the placement of an eagle sculpture in the McLeod County Veterans Memorial Park. Dave Skoog, on behalf of the Memorial Park Board, will be present at the meeting to describe the project, provide more information, and answer any questions you may have. If approved, we'll likely need a resolution in the future to accept the sculpture as a donation to the City. Something that likely will have to be clarified on Tuesday. BOARD ACTION REQUESTED: Approve/Deny Placing an Eagle Sculpture in the McLeod County Veterans Memorial Park Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Project Award for Technology Dr. & W. Highland Park Dr. Construction (1-5/P19-6 Department: PW/Eng LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff F1 New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received three (3) bids (see attached Bid Tabulation) for the Technology Drive & West Highland Park Drive Construction project letting on Wednesday, May 1 st. The apparent low bidder is Wm. Mueller & Sons of Hamburg, MN, with a bid of $624,274.08 (approximately 10% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2019 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 785,372.00 Total City Cost: $ 407,686.00 Funding Source: DEED Grant & Bonding Remaining Cost: $ 377,686.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 15055 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5122 LETTING NO. 5/PROJECT NO. 19-06 WHEREAS, cost has been determined for the improvement of: Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances, and the construction cost for such improvement is $624,274.08. With expenses incurred or to be incurred in the making of such improvement in the amount of $131,097.56, the total cost of the improvement is $755,371.64. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $377,685.82, and the portion of the cost to be assessed against benefited property owners is declared to be $377,685.82. 2. Assessments shall be payable in equal annual installments extending over a proposed period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum from November 1, 2019. 3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of May 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5122 LETTING NO. 5/PROJECT NO. 19-06 Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances $58.50 STREET COST/FF W OF MAIN COMPUTED BY: P VANDER VEEN $65.00 STREET COST/FF E OF MAIN CHECKED BY: KENT EXNER 1ST HEARING 02/12/2019 NUMBER OF YEARS 10 2ND HEARING WAIVED INTEREST RATE: 6%plus or minus - to be determined BOND FUND 339 ADOPTED: 05/14/2019 FIN ACCT# 439-4300-90530-7773 O Z TOTAL ACTIVE CITY PID NO COUNTY PID PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNER ADDRESS-2 LEGAL DESCRIPTION-1 TOTAL STREET OTHER ASSESSMENT G NO ASSESSMENT SA-5121 That part of Lots 3 and Lot 4 Except NE Corner of Lot 3 & EX 8,65 Acres of Lot 4 of the Auditor's Plat Uponor NA Asset Leasing, Inc ofthe West Half of Section 32, Township 117, 1 32-117-29-06-0010 23 246 0014 50 West Highland Park U, NE c/o Uponor North America 5925 148th St West Apple Valley MN 55124 Range 29, McLeod County, Minnesota —36,70 AC $377,685.82 $0,00 $377,685.82 TOTAL ASSESSMENT ROLL NO. SA5122 - LSP19-06 $377,685.82 $0.00 $377,685.82 RESOLUTION NO. 15056 RESOLUTION DECLARING ADEQUACY OF PETITION AND WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. SA5122 LETTING NO. 5/PROJECT NO. 19-06 WHEREAS, by a resolution passed by the Council on the 14th day of May, 2019, the City Engineer was directed to prepare a proposed assessment of the cost of improving: Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances, WHEREAS, the City Engineer has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. WHEREAS, a Petition for Local Improvement requesting said improvement and Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal was filed with the council on May 14th, 2019 by 100% of the property owners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Said petition and agreement are hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity with Minnesota Statutes, Section 429.035. 2. The public hearing for said proposed assessment is hereby waived. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2019. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 14th day of May 2019. Mayor, Gary Forcier City Administrator, Matthew Jaunich RESOLUTION NO. 15057 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA5122 LETTING NO. 5/PROJECT NO. 19-06 WHEREAS, pursuant to resolution and waiver of hearing the Council has reviewed the proposed assessment for improvement of: Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/UponorAccess Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2020 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2019, until the 31 st day of December 2020. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2019; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 14th day of May 2019. Gary Forcier, Mayor Matthew Jaunich, City Administrator RESOLUTION NO. 15058 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 5/PROJECT NO. 19-06 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Wm Mueller & Sons Inc of Hamburg MN Duininck Inc of Prinsburg MN R & R Excavating Inc of Hutchinson MN Total Bid $624,274.08 $677,849.25 $706,553.66 and whereas, it appears that Wm Mueller & Sons of Hamburg MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons of Hamburg MN in the amount of $624,274.08 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2010. Mayor, Gary Forcier City Administrator, Matthew Jaunich INMUM LETTINII G NO. 5 PROJECT NO. 19-06 Hutchinson, Minnesota Dated: 5 2!1 ZZ q _ TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1, the owner of real property known and described as: Address: 50 West Highland Park Drive NE Legat: That part of Lots 3 and Lot 4 Except NE Corner of Lot 3 & EX 8.65 Acres of Lot 4 of the Auditor's Plat of the West Half of Sectillon: 32, Township 117, Range 29, McLeod County, Minnesota — 36.70 AC - County PID# 23,246,0014; City PID# 32-117-29-06-0010; hereby petition for improvement of: Technology Drive & West Highland Park Drive: Trunk Highway 7/22 to TDK/Uponor Access Points; public roadway implementation by construction of grading, curb and gutter, drainti:lle installation, bituminous/concrete surfacing, storm sewer, street fighting, landscaping, striping, signage, restoration and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City will assess 50% of the entire cost of the improvement against our property described below', and we hereby agreed to pay the established cost as apportioned by the City. This petition shall be binding upon an, extend to the heirs, representatives, assigns and Successors of the parties, OWNERS SIGNATURE: IN PRESENCE OF. .............. Printed Narne:.____jeH4,1 Printed Name. Uponor NA Asset Leasing, Inc c/o Uponor North America 5925 148th St West Apple Valley MN 55124 2) Printed Title: Uponor NA Asset Leasing, Inc c/o Uponor North America 5925 148th St West Appfe Valley MN 55124 Tittw_�(xi"a"'rri-, STACEY J BEISSEL NOTARY PUBLIC MINNESOTA My commkslon Lxplrn Jon. '41, 2024 Printed Name: fim Examined, checkedand found to be in proper form, and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Matthew Jaunich, City Administrator LETTING NO. 5 PROJECT NO. 19-06 This Agreement, is made this. day of Az— 2019, between the City of Hutchinson, State of Minnesota,, hereinafter referred to as the City andUponorNA Asset Leasing, Inc, c/o Uponor North America, 5925 148th St West, Apple Valley MN 55124, hereinafter referred to as Owner, In consideration of the action of the City Council, at the owners' request, to cause the following described Improvement: Technology Drive & West Highland Park Drive; Trunk Highway 7/22 to TDIK/Uponor Access Pointso public roadway implementation by construction of grading, curb and gutter, draintile installation, bitUrfliTIOUs/concrete surfacing, storm sewer, street lighting, landscaping, striping, signage, restoration and appurtenances. Address: 50 West Highland Park Dr NE Legal. That part of Lots 3 and Lot 4 Except NE Corner of Lot 3 & EX 8.65 Acres of Lot 4 of the Auditor's Plat of the West Half of Section 32, Township 117, Range 29, McLeod County, Minnesota - 36,70 AC - County PID# 23.246.0014; City PID# 32-117-29-06-0010; and to assess 50% of the total cost of $755,371.64 to the Owner, Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement to be 1277 �8582 plus interest, over a period 10 years. Owner further agrees that the estimated assessment may be exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property owner in a subsequent separate written document.': Owner expressly waives objection to any irregularity witti regard to the said improvement assessments and any claim that the amount thereof Levied against owner's property is excessive, togetherwith all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: IN PRESENCE OF: . .. .. .. . .... . . . . . Printed Name: a M Printed Name:- -(k t�`, Title: Title: V Uponor NA Asset Ceasi4g, Inc clo Uponor North America STA EYJ BEISSEL 5925 148th St West NOTARY PUtBLIC Apple Valley MN 55124 MINNESOTA My Commission Expkos An, 31,2024 2) Printed! Name: Printed Name: 1111111541 Uponor NA Asset Leasingi, Inc c/o Uponor North, America 5925 148th St West Apple Valley MN 55124 HIM I Following Minn. Stat, § 462,3531, "property owners" may be substituted with "developers" where appropriate, CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. &PROJECT NO. 19-06 Technology Dr NE & West Highland Park Dr NE BID OPENING: 05/01/2019 @ 2:30 PM ENGINEER'S ESTIMATE $691,141.95 COMPLETION DATE: 08/30/2019 _ = 0 = o Engineer's Estimate Wm. Mueller & Sons Cory Hoernemann 831 Park Ave, P O Box 247 Hamburg MN 55339 Phone 952467-2720 Fax 952467-3894 o Duininck Inc Brady Burchill 408 6th St, P O Box 208 Prinsburg MN 56281 Phone 320-978-6011 Fax 320-978-4978 R & R Excavating, Inc. Brent Reiner 1149 Hwy 22 South Hutchinson, MN 55350 Phone 320-587-5918 Fax 320-587-1044 BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BASE BID BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1 $25,000.00 $25,000.00 $22,000.00 $22,000.00 $38,000.00 $38,000.00 $11,539.10 $11,539.10 2 2101.524 CLEARING TREE 7 $225.00 $1,575.00 $100.00 $700.00 $300.00 $2,100.00 $300.00 $2,100.00 3 2101.524 GRUBBING TREE 7 $165.00 $1,155.00 $100.00 $700.00 $50.00 $350.00 $50.00 $350.00 4 2104.502 REMOVE SIGN EACH 2 $35.00 $70.00 $40.00 $80.00 $40.00 $80.00 $518.40 $1,036.80 5 2104.502 REMOVE LIGHT FOUNDATION EACH 4 $350.00 $1,400.00 $500.00 $2,000.00 $500.00 $2,000.00 $81.23 $324.92 6 2104.502 SALVAGE COMMERCIAL SIGN EACH 1 $5,500.00 $5,500.00 $600.00 $600.00 $1,250.00 $1,250.00 $940.00 $940.00 7 2104.502 SALVAGE SIGN TYPE C EACH 2 $35.00 $70.00 $40.00 $80.00 $40.00 $80.00 $40.00 $80.00 8 2104.502 REMOVE SIGN FOOTING EACH 1 $1,850.00 $1,850.00 $750.00 $750.00 $500.00 $500.00 $2,166.07 $2,166.07 9 2104.502 ABANDON MANHOLE EACH 2 $1,200.00 $2,400.00 $1,300.00 $2,600.00 $1,250.00 $2,500.00 $1,142.86 $2,285.72 10 2104.503 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 230 $6.50 $1,495.00 $11.00 $2,530.00 $4.75 $1,092.50 $9.13 $2,099.90 11 2104.503 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 55 $3.50 $192.50 $7.50 $412.50 $1.95 $107.25 $12.72 $699.60 12 2104.603 ABANDON PIPE SEWER LIN FT 270 $12.00 $3,240.00 $6.00 $1,620.00 $8.00 $2,160.00 $1.50 $405.00 13 2104.503 REMOVE CURB AND GUTTER LIN FT 395 $4.50 $1,777.50 $4.50 $1,777.50 $5.00 $1,975.00 $4.41 $1,741.95 14 2104.504 REMOVE CONCRETE PAVEMENT SO YD 170 $21.00 $3,570.00 $14.25 $2,422.50 $20.00 $3,400.00 $14.68 $2,495.60 15 2105.504 GEOTEXTILE FABRIC TYPE 5 SO YD 8820 $1.95 $17,199.00 $1.35 $11,907.00 $1.35 $11,907.00 $1.14 $10,054.80 16 2105.507 COMMON EXCAVATION EV P CU YD 2075 $16.001 $33,200.00 $14.40 $29,880.00 $14.00 $29,050.00 $29.44 $61,088.00 17 2105.507 SUBGRADE EXCAVATION EV CU YD 300 $41.00 $12,300.00 $46.001 $13,800.00 $25.00 $7,500.00 $18.13 $5,439.00 18 2105.604 SOIL STABILIZATION GEOGRID SO YD 8820 $5.50 $48,510.00 $3.40 $29,988.00 $3.50 $30,870.00 $4.23 $37,308.60 19 2105.607 EXCAVATION SPECIAL EV CU YD 1695 $14.00 $23,730.00 $14.40 $24,408.00 $12.00 $20,340.00 $15.37 $26,052.15 20 2112.604 SUBGRADE PREPARATION SO YD 8820 $1.35 $11,907.00 $1.00 $8,820.00 $1.35 $11,907.00 $3.66 $32,281.20 21 2211.503 AGGREGATE BASE CV CLASS 5 P CU YD 2995 $31.00 $92,845.00 $36.35 $108,868.25 $38.00 $113,810.00 $48.43 $145,047.85 22 2215.504 FULL DEPTH RECLAMATION SO YD 7580 $1.45 $10,991.00 $1.85 $14,023.00 $2.50 $18,950.00 $0.64 $4,851.20 23 2301.501 CONCRETE PAVEMENT 9" SO YD 125 $115.00 $14,375.00 $85.38 $10,672.50 $94.00 $11,750.00 $88.00 $11,000.00 24 2331.603 JOINTADHESIVE LIN FT 5125 $0.80 $4,100.00 $0.59 $3,023.75 $0.60 $3,075.00 $0.59 $3,023.75 25 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GALLON 860 $3.25 $2,795.00 $3.45 $2,967.00 $3.00 $2,580.00 $2.00 $1,720.00 26 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 1.5' THICK SO YD 7160 $8.35 $59,786.00 $7.90 $56,564.00 $8.90 $63,724.00 $8.10 $57,996.00 27 2360.504 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 2.0" THICK SO YD 7160 $11.50 $82,340.001 $10.25 $73,390.00 $11.90 $85,204.00 $10.70 $76,612.00 28 2360.504 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.5' THICK SO YD 7160 $13.50 $96,660.00 $12.95 $92,722.00 $14.95 $107,042.00 $12.70 $90,932.00 29 2504.602 ADJUST VALVE BOX EACH 1 $525.00 $525.00 $400.00 $400.00 $335.00 $335.00 $1,105.35 $1,105.35 30 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 380 $23.00 $8,740.00 $26.82 $10,191.60 $27.00 $10,260.00 $35.00 $13,300.00 31 2531.503 CONCRETE CURB DESIGN SPECIAL LIN FT 4750 $14.00 $66,500.00 $10.20 $48,450.00 $10.25 $48,687.50 $11.50 $54,625.00 32 2531.604 8" CONCRETE VALLEY GUTTER SO YD 32 $95.00 $3,040.00 $96.64 $3,092.48 $97.00 $3,104.00 $125.00 $4,000.00 33 2545.501 LIGHTING SYSTEM LUMP SUM 1 $14,500.00 $14,500.00 $11,250.00 $11,250.00 $11,000.00 $11,000.00 $10,460.00 $10,460.00 34 2563.601 TRAFFIC CONTROL LUMP SUM 1 $8,500.00 $8,500.00 $8,500.00 $8,500.00 $8,500.00 $8,500.00 $8,500.00 $8,500.00 35 2564.502 INSTALL SIGN TYPE C EACH 2 $200.00 $400.00 $200.001 $400.00 $200.001 $400.00 $200.00 $400.00 36 2564.518 SIGN PANELS TYPE C SO FT 29 $55.00 $1,595.00 $60.00 $1,740.00 $60.00 $1,740.00 $60.00 $1,740.00 37 2564.518 SIGN PANELS TYPE D SO FT 15 $50.00 $750.00 $60.00 $900.00 $60.00 $900.00 $60.00 $900.00 38 2573.502 STORM DRAIN INLET PROTECTION EACH 2 $185.00 $370.00 $245.00 $490.00 $125.00 $250.00 $125.00 $250.00 39 2573.503 SILT FENCE, TYPE MS LIN FT 5200 $1.85 $9,620.00 $1.45 $7,540.00 $1.45 $7,540.00 $1.45 $7,540.00 40 2573.503 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 385 $4.25 $1,636.25 $2.00 $770.00 $2.00 $770.00 $2.00 $770.00 41 2574.507 COMMON TOPSOIL BORROW LV CU YD 185 $38.00 $7,030.00 $34.00 $6,290.00 $33.00 $6,105.00 $34.26 $6,338.10 42 2575.505 SEEDING ACRE 0.5 $6,500.00 $3,250.00 $7,060.00 $3,530.00 $7,060.00 $3,530.001 $7,060.00 $3,530.00 43 2582.503 4" SOLID LINE MULTI COMP LIN FT 75 $7.50 $562.50 $1.80 $135.00 $1.80 $135.00 $1.80 $135.00 44 2582.503 4" DOUBLE SOLID LINE MULTI COMP LIN FT 215 $15.00 $3,225.00 $3.60 $774.00 $3.60 $774.00 $3.60 $774.00 45 2582.518 PAVEMENT MESSAGE MULTI COMP SO FT 41.2 $21.00 $865.20 $12.50 $515.00 $12.50 $515.00 $12.50 $515.00 TOTAL - LETTING NO. &PROJECT NO. 19-06 $691,141.95 $624,274.68 $677,849.25 $706,553.66 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action 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Agenda Item: Amendment to the 2019 General Fund Budget Department: Finance LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff F1 New Business Time Requested (Minutes): 3 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached memo and supporting documents from John Olson related to this year's severe frost boil issue. Staff is recommending that $200,000 of General fund reserves be allocated to the 2019 Street Department operating budget to repair the affected roadways. The General fund balance will be approximately 53.7% if this amendment is approved, down from 55.2% at the end of 2018. As a reminder, the State Auditor and League of Minnesota Cities recommend a fund balance between 35% to 50% of planned expenditures. The City budgets for an average weather year in order to avoid excessive surpluses. Due to this practice, it is necessary to use reserve funds in those years with extreme weather conditions. This budget amendment is a one-time use and the 2020 budget will be lowered to a level which supports typical operations. BOARD ACTION REQUESTED: Approve resolution 15047 to amend the 2019 general fund budget. Fiscal Impact: $ 200,000.00 Funding Source: General Fund Reserves FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 15047 RESOLUTION AMENDING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2019 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2019 is amended to increase expenditures $200,000. The increase is attributed to extensive roadway repairs resulting from this spring's severe frost boils. General fund balance reserves are being utilized to cover the $200,000 amended budget deficit. REVENUES Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfers -In TOTAL REVENUES EXPENDITURES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES NET REVENUE OVER / (UNDER) EXPENDITURES GENERALFUND Original Amended Budget Change Budget $ 5,122,005 $ 5,122,005 315,000 315,000 414,200 414,200 1,578,056 1,578,056 2,830,857 2,830,857 50,000 50,000 317,500 317,500 2,497,175 2,497,175 $ 13,124,793 $ - $ 13,124,793 $ 8,866,013 $ 8,866,013 870,578 870,578 2,655,282 200,000 2,855,282 620,950 620,950 101,970 101,970 10,000 10,000 $ 13,124,793 $ 200,000 $ 13,324,793 $ - $ (200,000) $ (200,000) Adopted by the City Council this 14th day of May 2019. ATTESTED: Matthew Jaunich City Administrator Gary T. Forcier Mayor City of Hutchinson Public Works Department Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 May 8, 2019 To: Andy Reid, Finance Director From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer Subject: Frost boils — 2019 Subsequent to conversations at the May 7, 2019 Resource Allocation Committee meeting, this recommendation is to amend the 2019 General Fund Streets & Roadways budget to add $200,000 to the Contract Repair & Maintenance line item to address significant frost damage to streets. This spring resulted in a rash of frost boils, unprecedented in recent memory. Many streets have severe frost boil damage, including (worst first): 1. Arch St SE 2. Elks Dr SE 3. Lakeview Ln SW 4. 711 Ave NW 5. Service Rd 4 6. Sherwood St SE 7. Garden Rd NE 8. Michigan St NE 9. Orchard Ave SE 10. Lindy Ln NE 11. Prairie View Dr SW Based on an anticipated 3% increase over 2018 costs, we estimate a cost of $144,635 to repair frost damage this year. Several other streets also have significant distresses that were NOT included in this list. Streets with pavement damage or pockmark distresses not caused by pumping frost, including 2nd Ave SW, 3rd Ave SW, Dale St SW and Century Ave SW, are not included. Following the severe winter of 2008, the City Council authorized $35,000 of additional funding for frost boil repair. Following the 2010 winter, Public Works diverted approximately $69,000 from other maintenance efforts within various Public Works budgets to address streets damaged by frost. In 2011, the Council authorized $100,000 of additional funding to repair frost damage. Also, in 2011, three streets were rebuilt because of frost damage at a cost of approximately $326,000, including: Roberts St SW (south of McDonald Dr SW); Jackson St SW (McDonald Dr SW to Roberts Rd Sw); and, Bradford St SE (west of Sheiivood St SE). To repair frost boils, removal of soils is done where the ground that has actually pumped due to frost. Excavations are typically 12" deep. The base is then compacted and geotextile fabric is installed. The hole is then filled with gravel. Later, the top layer of gravel is removed and 4 inches of bituminous hot mix is placed in two separate lifts. Following repair of the specific frost boil area, a skim patch may be placed over a larger area, as necessary. In some cases, subsurface drainage the may be installed, if appropriate infrastructure is in place. We recently completed screening approximately 3,300 ton of reclaim material that will be used by City staff for the repair process. This is being done to keep costs as low as possible. The cost estimate of $144,635 assumes the City will provide prepared surfaces for contractors. The estimated cost is for contractors to remove 4 inches of gravel, place two lifts of bituminous hot mix, and pave the skim patch. Severe frost damage is a widespread problem throughout central Minnesota this year and most contractors have a significant backlog of work. Because of this, we plan to perform as much of the work as we can using Public Works staff. Public Works staff will concentrate on preparing sites so allow our contractors can concentrate on paving. Attached is a spreadsheet identifying the streets, the areas affected, and the anticipated repair cost. In 2018, the average full -depth patch (4" of bituminous) cost $4.50 per sq. ft. Adding an inflation factor of 3%, the anticipated cost in 2019 is $4.65. In 2018, the average skim patch (up to 2" of bituminous, 1.5" nominal) cost $1.88 per sq. ft. Adding an inflation factor of 3%, the anticipated cost in 2019 is $2.00. We did review full -depth reclamation projects for several of the worst streets. However, considering the scope of 2019's improvement program, it appears unfeasible to add these projects in 2019. If the worst streets were rehabilitated, the estimated cost for these streets would be (not including fees & ancillary costs): Street Sq Ft Sq Yds Reclaim cost Total cost Lakeview Ln SW 42,200 4,689 $40/SY $187,560 71h Ave NW 38,000 4,222 $40/SY $168,880 Arch St SE 31,500 3,500 $40/SY $140,000 Elks Dr SE 22,700 2,522 $40/SY $100,880 Service Rd 4 9,500 1,056 $40/SY $42,240 Totals 143,900 15,989 $40/SY $639,560 City of Hutchinson Public Works Department 2019 Frost Boils Arch St SE 185 Arch St SE 550 4,320 2,558 8,640 11,198 Arch St SE 175 Arch St SE 120 1,245 558 2,490 3,048 Arch St SE 42 Arch St SE 6,000 6,000 27,900 12,000 39,900 ARCH ST SE 1 1 6,670 11,565 31,016 23,130 54,146 Lakeview Ln SW 1235 Lakeview Ln SW 152 21112 707 4,224 4,931 Lakeview Ln SW 1245 Roberts Rd SW - 560 - 1,120 1,120 Lakeview Ln SW 502 Lakeview Ln SW - 1,158 - 2,316 2,316 Lakeview Ln SW 530 Lakeview Ln SW 200 - 930 - 930 Lakeview Ln SW 545 Lakeview Ln SW 1,420 - 6,603 - 6,603 Lakeview Ln SW 560 Lakeview Ln SW 750 - 3,488 - 3,488 LAKEVIEW LN SW 2,522 3,830 11,727 7,660 19,387 Prairie View Dr SW 110141 Prairie View Dr SW 1 60 1 600 1 279 1 1,200 11,479 PRAIRIE VIEW DR SW 1 1 60 1 600 1 279 1 1,200 11,479 Service Rd 4 504 East Highland Park Dr NE 870 2,772 4,046 5,544 9,590 Service Rd 4 504 Hwy 7 E 120 2,730 558 5,460 6,018 SERVICE RD 4 990 5,502 4,604 11,004 15,608 Elks Dr SE 106 Elks Dr Se 1,992 - 9,263 - 9,263 Elks Dr SE 138 Elks Dr Se 204 1,008 949 2,016 2,965 ELKS DR SE 2,196 1,008 10,211 2,016 12,227 7th Ave NW 1215 7th Ave NW - 264 - 528 528 7th Ave NW 1220 7th Ave NW 100 - 465 - 465 7th Ave NW 1265 7th Ave NW 64 - 298 - 298 7th Ave NW 1275 7th Ave NW 880 3,150 4,092 6,300 10,392 7TH AVE NW i i 1,044 1 3,414 1 4,855 1 6,828 111,683 Sherwood St SE 1225 Sherwood St SE 450 1,470 2,093 2,940 5,033 Sherwood St SE 1300 Sherwood St SE 378 1,771 1,758 3,542 5,300 SHERWOOD ST SE 828 3,241 3,850 6,482 10,332 Lindy Ln NE 114 Garden Rd NE 216 3,840 1,004 7,680 8,684 LINDY LN NE 1 216 1 3,840 1 1,004 1 7,680 8,684 Michigan St SE 325 Michigan St SE 169 529 786 1,058 1,844 Michigan St SE 980 2nd Ave SE 384 1,150 1,786 2,300 4,086 MICHIGAN ST SE 553 1,679 2,571 3,358 5,929 City of Hutchinson Public Works Department 2019 Frost Boils Garden Rd NE 125 Garden Rd NE 600 - 2,790 - 2,790 GARDEN RD NE 600 - 2,790 - 2,790 Orchard Ave SE 145 Orchard Ave SE 200 720 930 1,440 2,370 ORCHARD AVE SE 200 720 930 1,440 2,370 TOTALS 15,879 35,399 73,837 70,798 144,635 Cost per square foot for repairs* $ 4.65 $ 2.00 (see pg. 2) Repair costs 73,837 70,798 Project cost $ 144,635.35 *Full -depth patch. 4"bituminous depth. Remove & Replace -per sq ft Average cost per square foot in 2018 $ 4.50 3% inflation = $ 4.64 Estimated cost/sf $ 4.65 *Skim patch. Up to 2" bituminous depth. 1.5" nominal. Pave - per sq ft Average cost per square foot in 2018 $ 1.88 3% inflation = $ 1.94 Estimated cost/sf $ 2.00 HUTCHINSON CITY COUNCIL ci_q� Request for Board Action ,11111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII1111111111111IIIIIIIIIIIIIIIIIIIIII1111111111111111111111llilllllllllllllllllI Agenda Item: Calling a Special Budget Workshop Meeting for 4.00 pm on May 28 Department: Administration LICENSE SECTION Meeting Date: 5/14/2019 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff F1 New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff is getting set to begin the 2020 budget season. To assist us with that process, I would like to have a workshop meeting with the council to discuss the process that is being used to establish the budget and to get some feedback from the Council on budgetary goals for 2020. This meeting will be similar to the annual budget kick-off meeting I've conducted the past several years. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on May 28 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Public Arts Commission Minutes March 14, 2019, 4:00 Present: Jon, Kay, Steve, Morgan (by phone) 1. Minutes from February 14th: Motion Morgan, Second Jon. Approved. 2. Sculpture Stroll: a. Artists: Steve said all artists have been contacted, but still waiting to hear back from one. Steve will try calling. b. Brochures: Jon showed a draft layout that looks like it will work with the additional pieces. He'll bring a more finished copy to our April meeting. c. Lamicoids ordered. d. Website Updates: Steve and Jon can coordinate. e. 2018-2019 Peoples Choice: vote on PAC website or at city hall through May 1st. i. Jon has talked to Kay Johnson at the Leader. Sounds like they may do a story in April. ii. Steve noted that the PAC website has been updated. There is also a ballot box, ballots and an information sheet on the counter in the lobby at city hall. Steve will ask the city to post something on their Facebook page and Jon will post something on the PAC Facebook page. Steve will also ask the HCA send something out to their members. f. Artist reception: Talked about an artist reception, but since installations are worked out individually and are done differently, it just doesn't seem feasible at this time. g. Artist School Visits. Talked about possibly working with the school district about having an artist visit school art classes. Wil talk to Tinea about that first. 3. Pillar Project a. Decided not to apply for a SMAC planning grant due to timing and some constraints. b. Legacy Project Grant: i. Due @ July 24 ii. Morgan said that talking with SMAC staff it was stated that if we used non -MN artists it was unlikely that we would be funded. iii. Steve will post Project grant questions on Google Docs so everyone can review and help write/review. Google docs tracks all versions and edits. Need gmail account. iv. Grant includes questions about underserved audience — who are they, how will they be reached and how will we track. Important question so will take some thought. 1. Examples will be provided. Morgan has a grant that she submitted and Steve has a copy of a successful grant from Granite Falls. c. Oak Tree Sculptors: i. Decided to send out an RFQto reach more MN artists. Deb Zeller has expressed interest. Jon mentioned Fire Art Center has an education group who may be interested. Will post on MN Artists website and we can also send to artists directly. d. Side Panels: i. Will send out an RFQ. Separate RFQfrom the tress, but same artists could apply for both. ii. Need to talk with SMAC more about the idea of using school students and how that would work with the grant if we wanted to do that. e. Steve will work on draft RFQs and send out for review. 4. Next Meeting: April 11th, 4:00