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cp04-23-19HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 23, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Church of Jesus Christ of Latter-day Saints
(The invocation is a voluntary expression of the private citizen, to and for the City Council, and is not intended to affiliate the
City Council with, or express the City Council's preference for, any religious/spiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 15033 — Resolution Accepting $25.00 Donation from Lemoine & Lois Grams to
the Hutchinson Police Department Towards the Law Enforcement Memorial Park Fund
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 9, 2019
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Issuing Parade Permit for Memorial Day Parade on May 27, 2019
(b) Consideration for Approval of Issuing Carnival Permit to J&K Amusements May 30 — June 2,
2019, at Hutchinson Mall
(c) Consideration for Approval of 45t' Annual Arts & Crafts Festival to Be Held September 13 &
14, 2019, in Library Square
(d) Consideration for Approval of Dairy Day Celebration on June 7, 2019
CITY COUNCIL AGENDA April 23, 2019
(e) Consideration for Approval of Hutchinson Jaycee Water Carnival Requests
(f) Consideration for Approval of Items for South Grade Road Corridor Improvements Project
(Letting No. 2, Project No. 19-02)
1. Resolution No. 15035 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 15036 - Resolution Receiving Report and Calling Hearing on Improvement
(g) Consideration for Approval of Items for Water Treatment Plant Reverse Osmosis Membrane
Replacements (Letting No. 9, PrcjectNo. 19-10)
3. Resolution No. 15038 - Resolution Ordering Preparation of Report on Improvement
4. Resolution No. 15039 - Resolution Receiving Report and Calling Hearing on Improvement
(h) Consideration for Approval of Resolution No. 15032 — Resolution Establishing Location for
Traffic Control Devices
(i) Consideration for Approval of Change Order No. 1 — Letting No. 15, Project No. 18-15 (2018
Airport Improvements)
(j) Consideration for Approval of Resolution No. 15034 - Resolution Authorizing Entering Into
Lease Agreement for Compost Turner
(k) Consideration for Approval of Resolution No. 15037 — Resolution Approving Site Plan,
Conditional Use Permit, Preliminary and Final Plat of Prince of Peace Second Addition, and
Vacation of Alley to Construct an Addition to Prince of Peace Senior Apartments Located at 301
Glen Street SW, 306, 316, 326 Franklin Street SW With Favorable Planning Commission
Recommendation
(1) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose of t is portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. HUTCHINSON POLICE DEPARTMENT 2018 YEAR END REPORT
10. REVIEW OF TRUNK HIGHWAY 15/MAIN STREET PROJECT ITEMS
11. DISCUSSION ON AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE
PERTAINING TO CHICKENS
12. DISCUSSION ON SENDING A REPRESENTATIVE TO THE TRANSPORTATION ALLIANCE
FLY -IN
2
CITY COUNCIL AGENDA April 23, 2019
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY AMENDING VFW POST 906'S LIQUOR LICENSE TO INCLUDE LIQUOR
CONSUMPTION IN OUTSIDE SEATING AREA
14. APPROVE/DENY FIRST READING OF ORDINANCE NO. 19-799 — AN ORDINANCE OF
THE CITY OF HUTHCINSON TO REZONE PROPERTIES AT 306,316 AND 326 FRANKLIN
STREET SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH DENSITY
RESIDENTIAL) AS REQUESTED BY PRINCE OF PEACE
15. APPROVE/DENY ADVERTISEMENT FOR BIDS FOR THE 2019 RECREATION CENTER
GYMNASIUM ROOF AND EXTERIOR WALLS UPGRADE/IMPROVEMENT PROJECT
16. APPROVE/DENY REQUEST FOR PROPOSALS FOR CITY MARKETING AND BRANDING
INITIATIVE
17. APPROVE/DENY DIRECTION ON CITY PLAT MAPS
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
18. APPROVE/DENY UPDATES TO CITY POLICIES
(a) Employee Uniform and Clothing Policy
(b) Safety Clothing and Protective Clothing & Equipment Policy
19. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Snow Removal & Ice Control Report for March 2019
b) City of Hutchinson Financial Report and Investment Report for March 2019
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from March 19, 2019
d) Planning Commission Minutes from February 19, 2019
(e) Planning, Zoning, Building Department Quarterly Report
NHSCELLANEOUS
20. STAFF UPDATES
21. COUNCIL/MAYOR UPDATE
ADJOURNMENT
CITY OF HUTCHINSON RESOLUTION
NO. 15033
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17,- and
WHEREAS, the following person(s) has offered to contribute the cash amount set forth
below to the city:
Name of Donor
Lemoine & Lois Grams
Amount
$25.00
Donation Date
4/4/2018
WHEREAS, such donation has been contributed to the Hutchinson Police
department towards the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 23rd day of April 2019.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, APRIL 9, 2019
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many
decisions regarding agenda items are based upon this information as well as: Citypolicy andpractices, inputfrom constituents,
and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Chad Czmowski,
Dave Sebesta, and Mary Christensen. Others present were Matt Jaunich, City Administrator, Marc
Sebora, City Attorney and Kent Exner, City Engineer.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — New Journey UCC
(The invocation is a voluntary expression of theprivate citizen, to and for the City Council, and is not intended to ajiliate the
City Council with, or express the City Council's preference for, any religiouslspiritual organization. The views or beliefs
expressed by the invocation speaker have not been previously reviewed or approved by the Council or staff)
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
John Olson, Public Works Manager, commented that the area's snow plow operators received a
lunch bag of goodies along with a poem from an anonymous group of women thanking them for the
work they have done this season.
(a) Arbor Day Proclamation
Mayor Forcier read a Proclamation proclaiming April 26, 2019, as Arbor Day and the month of
May 2019 as Arbor Month in the City of Hutchinson.
(b) Resolution No. 15022 — Resolution Accepting $60,000 Donation from Burich Foundation of the
Minnesota Community Foundation for Purchase of New Zamboni Ice Resurfacer
(c) Resolution No. 15027 — Resolution Accepting $3504.00 Donation from Glen Kurth for New
Bench at Veterans Memorial Field
Motion by Cook, second by Sebesta, to approve Resolution Nos. 15022 and 15027. Motion
carried unanimously.
PUBLIC COMMENTS
(T is is an opportunity or members of the public to address the City Council. If the topic you would like to discuss is on the
agenda, please ask the Mayor if he will be accepting public comments during the agenda item if not a public hearing. If you have
a question, concern or comment, please ask to e recognized by the mayor — state your name and address for the record. Please
keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda
in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Lt. Gifferson approached the Council. Lt. Gifferson noted that he has been asked to provide an
update on how the police department is addressing the turkey issues throughout neighborhoods. Lt.
Gifferson explained that beginning in 2016 the police department had started receiving complaints of
turkeys in neighborhoods. In 2017, the MN DNR provided the HPD a permit to harvest 10 turkeys.
CITY COUNCIL MINUTES April 9, 2019
This can be problematic as flocks of turkeys can be up to 30-40. The department has purchased
some net guns that will capture the turkeys, however the DNR will not allow relocation of the
turkeys, only to harvest them. When the turkeys are captured, they have been given to the local meat
markets to be processed and donated to the food shelf. The DNR treats the turkeys as wild birds and
therefore the City is only allowed to harvest the amount they have been allowed. One way to help
address the number of turkeys is to ask residents not to feed them. Mr. Jaunich noted that one idea is
to enact an ordinance that does not allow feeding of wild turkeys, but enforcement can be an issue.
The department can approach the DNR this year to see if they could perhaps be allowed to harvest
more than ten.
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 26, 2019
Motion by Czmowski, second by Cook, to approve the minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items iste or consi eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of South Grade Road Traffic Signal Materials
(b) Consideration for Approval of Out of State Travel for Kent Exner to Attend American Public
Works Association National Conference in Seattle, WA, from September 7 — 11, 2019
(c) Consideration for Approval of Issuing Short -Term Gambling License to Saturday Night Cruisers
Car Club
(d) Consideration for Approval of Resolution No. 15023 - Resolution Approving State of Minnesota
Joint Powers Agreement with the City of Hutchinson on Behalf of its Police Department
Regarding the Minnesota Internet Crimes Against Children Task Force
(e) Consideration for Approval of Resolution No. 15024 — Resolution Amending the City Flexible
Benefit Plan to Designate Sun Life Assurance Company of Canada as Dental Claims
Administrator of the Plan
(f) Consideration for Approval of Items for 5t' Avenue South Reconstruction Project (Letting No. 1,
Project No. 19-01)
1. Resolution No. 15025 - Resolution Declaring Cost to be Assessed and Ordering Preparation
of Proposed Assessment
2. Resolution No. 15026 - Resolution for Hearing on Proposed Assessment
(g) Consideration for Approval of Resolutions for Department of Education Library Grant
1. Resolution No. 15028 — State Library Construction Grant
2. Resolution No. 15029 — Authorizing Matching Funds for Library Construction Grant
From the Minnesota Department of Education
2
CITY COUNCIL MINUTES April 9, 2019
3. Resolution No. 15030 — State Library Construction Grant
4. Resolution No. 15031 — Authorizing Matching Funds for Library Construction From the
Minnesota Department of Education
(h) Appointments to Boards/Commissions
- Margaret Hoff to Library Board to April 2021
(i) Claims, Appropriations and Contract Payments — Register A
Item 7(g) was pulled for further discussion
Motion by Christensen, second by Czmowski, to approve Consent Agenda I with the exception
of Item 7(g). Motion carried unanimously.
Item 7(g) had further discussion. Council Member Cook asked about the roof improvement.
Dan Jochum, Planning/Zoning/Building Director, noted that better pricing was received than
anticipated so this is the same work that is included in the capital improvement plan.
Motion by Cook, second by Czmowski, to approve Item 7(g). Motion carried unanimously
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Cook, second by Czmowski, with Forcier abstaining, to approve Consent Agenda II.
Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e t e ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. ECONOMIC DEVELOPMENT AUTHORITY 2018 YEAR END REPORT
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided an overview of
the activities of the EDA for the past year. One of the main drivers and areas of focus is being able
to provide a skilled workforce which includes the TigerPath initiative. Mr. Seppelt explained the
strategies of TigerPath. Mr. Seppelt also spoke about major projects accomplished in 2018
including
Cobblestone Hotel, Hutchinson Enterprise Center, and recruitment of a new company (FireLake
Manufacturing). In addition, the Japanese Consul -General visited Hutchinson. Current projects
include TigerPath, development of Technology Drive for Uponor, Clinic Site redevelopment and
Cenex site redevelopment.
10. DISCUSSION ON EMERALD ASH BORER PROGRAM AND INCREASING FUNDING TO
THE TREE MITIGATION FUND
Council Member Cook spoke before the Council. Council Member Cook asked if the Council
would
be willing to designate additional monies to the tree fund to help extend the tree life in the high
density areas. Council Member Cook asked if some money could be allocated this year with some
areas targeted and next year set aside some more money. This is a way to mix in more tree diversity
in high density areas so when EAB actually arrives in Hutchinson other trees will have already been
CITY COUNCIL MINUTES April 9, 2019
established. Mr. Jaunich noted that a balance of $446,000 was in the tree mitigation fund at the end
of 2018.
Mayor Forcier commented that he feels the tree mitigation fund is healthy now and he would like to
address the issue later if more money is needed. Each year funds are already allocated to the tree
mitigation fund. Council Member Cook noted that 40 trees are outlined to be diversified annually
and he asked if more could be added.
Mr. Jaunich noted that overall this is a policy decision of the Council. He explained the various
funds and their balances.
Council Member Cook expressed that he feels the opportunity is now to start allocating funds and
not be reactive down the road. He is suggesting to allocate an additional $100,000 to the tree
mitigation fund to accelerate a diversification project.
John Olson, Public Works Manager, presented before the Council. Mr. Olson spoke about costs
associated with removing and replanting all trees if infested with EAB, which is estimated at $1.5
million. He stated that an additional $100,000 would aid in removing and replanting almost triple
the amount of trees this year than planned.
The Council agreed that they would like to have staff put a plan together to address tree
diversification related to impending emerald ash borer with an additional $100,000 allocated this
year and bring back to the Council for authorization to proceed.
11. DISCUSSION ON REQUEST FOR PROPOSALS FOR CITY MARKETING AND BRANDING
INITIATIVE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that last
January the Council discussed creating a marketing plan for the City. It was suggested that the City
start working on a marketing campaign to promote the community and attract more residents and
businesses. It was noted that the idea would be to target an audience of families and potential
workforce employees that touts Hutchinson's quality of life, job opportunities, quality education,
proximity to the Twin Cities, etc. The campaign could include a series of advertisements
highlighting different aspects of the community. Staff was asked to put together a Request for
Proposals therefore Mr. Jaunich has provided a draft RFP for discussion purposes. In addition, the
City logo could use some updating.
Council Member Cook expressed that he would like a bit more focus on targeting young families as
part of the marketing campaign. Council Member Czmowski noted that he has no issues with going
out for an RFP however he expressed that he does not feel people would move to Hutchinson
because of an advertisement they see. He feels people move to a community due to economic
reasons or family connections or something along those lines.
UNFINISHED BUSINESS
12. APPROVE/DENY SECOND READING AND ADOPTION OF ORDINANCE NO. 19-798 -
ORDINANCE REGULATING SMOKING IN CITY PARKS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that no changes
have been made since the last meeting.
Mayor Forcier noted that someone had approached him with some concerns of the prohibited areas
at Roberts Park. It was clarified that no smoking would be allowed in the ball field areas, including
spectator areas, concession stands and restrooms, and not within 25 feet of playgrounds.
Motion by Czmowski, second by Christensen, to approve second reading and adoption of
Ordinance No. 19-798. Motion carried unanimously.
.19
CITY COUNCIL MINUTES April 9, 2019
NEW BUSINESS
13. APPROVE/DENY ISSUING MASSAGE LICENSE TO KILEY KRUGGEL AT 140 MAIN
STREET SOUTH
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that Ms. Kruggel
has applied for a massage license to operate a massage facility at Robert Michel's Salon located at
140 Main Street South. Ms. Kruggel has submitted all required documentation.
Motion by Czmowski, second by Sebesta, to approve issuing massage license to Kiley Kruggel at
140 Main Street South. Motion carried unanimously.
14. APPROVE/DENY THE ESTABLISHMENT OF THE PLANNING/BUILDING/EDA
TECHNICIAN POSITION AND APPROVE RESOLUTION NO. 15020 TO AMEND THE 2019
COMPENSATION PLAN TO REFLECT THE CHANGE TO THE POSITION
CLASSIFICATION TABLE
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff is
requesting that the position of Planning/Building/EDA Technician be established. The request is
for a couple of different reasons. One is that the EDA has had a very difficult time finding quality
interns and having regular and reliable support staff to allow the EDA to function efficiently and
effectively. A strong support staff is needed with the addition of the incubator building, the loan
portfolio of the EDA, the EDA's involvement with the Downtown Association and the EDA's
involvement with TigerPath. In addition, the Planning/Building Department has struggled with
staffing the front desk during busy times since 2017. Both the EDA Director and the Planning
Director believe there is a well -qualified individual currently working for the City on a temporary
basis and desire to bring that individual on staff regularly. The addition of this position would
eliminate the need for two part-time/seasonal positions. A position description has been prepared.
The establishment of this position would address staffing needs for both the EDA and the
Planning/Building Department and would eliminate the need for the seasonal temporary position of
Planning/Building Office Worker and the temporary position of EDA Intern. Staff is requesting
that the compensation plan be amended to reflect this change.
Motion by Czmowski, second by Christensen, to approve establishing Planning/Building/EDA
Technician position and approve Resolution No. 15020. The EDA budget and the Planning/Zoning
(general fund) departments would fund the position. This is a 32-hour/week position. Motion
carried unanimously.
15. APPROVE/DENY COMPOST TURNER ACQUISITION
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that the
compost fund has budgeted to replace its 2004 compost turner. In January, the Council authorized
staff to seek bids. Two eligible bids and one ineligible bid was received. The ineligible bid was
submitted erroneously and therefore was not considered. Staff is recommending to purchase a 2017
demo unit, reflecting a savings of $49,498 on the net purchase versus buying a new 2019 unit. This
machine is a new style and will require a change in operations with regard to staff having to
construct actual windrows versus the current "cell" or "block" type of compost piles that are
processed. This new type of processing will be beneficial to Creekside as the shape of the
windrows will allow for better run off to the sanitary sewer catch basins and the natural air
induction to the composting materials will increase dramatically decreasing the amount of time
needed for the materials to break down and become mature compost. If approved, staff intends to
finance the purchase of the machine in the amount of $473,775.00 for seven years with Commerce
Bank at an interest rate of 2.99%.
5
CITY COUNCIL MINUTES April 9, 2019
Motion by Czmowski, second by Sebesta, to approve compost turner acquisition. Motion carried
unanimously.
16. APPROVE/DENY CITY AIRPORT HANGAR AGREEMENT DOCUMENT
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the
Airport Commission has reviewed the proposed hangar agreement. Mr. Olson will incorporate
some suggested language in Section 2.10 related to ownership that was suggested by Council
Member Cook. Mr. Olson explained that tenants must have aircraft insurance which includes
coverage to the premises where the aircraft is stored. Additional language will be added to Section
1.1 to gather this information. Mr. Olson addressed questions related to appendices.
Motion by Cook, second by Czmowski, to approve City airport hangar agreement document.
Motion carried unanimously.
GOVERNANCE
e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES/REPORTS FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Public Library Board Minutes from February 25, 2019
b) Hutchinson Utilities Commission Minutes from February 27, 2019
�c) Sidewalk Snow Removal Report — January — March 2019
d) Liquor Hutch Quarterly Report
NHSCELLANEOUS
18. STAFF UPDATES
John Olson — Mr. Olson explained that the new street sweepper is in the dealership with final outfitting
being done and should be delivered in the next few days or by next week at the latest. Spring sweeping
usually begins mid -March to early April, all weather -dependent. It typically takes about three weeks to
get the entire city swept. Mr. Olson noted that the stairs and retaining wall behind Tokyo Grill on Hwy
7 West have been removed due to a water main break. There is still access to the trail via the ramp.
Kent Exner — Mr. Exner commented on the competitive bids received for the 5t' Avenue South
reconstruction project.
Matt Jaunich — Mr. Jaunich reminded the Council that the Sustainability Board has officially been
formed and the City is seeking interested persons. The LMC Annual Conference is being held the end
of June in Duluth. He has sent communication to state legislators regarding local government aid and
the age of 21 on tobacco/vaping. He provided an update on the LMC Engagement Meeting held last
week at the Event Center.
19. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook noted that he hopes a marketing campaign would stress the
quality of life in Hutchinson along with the jobs that are available. Council Member Cook also
spoke about a transportation meeting he attended on the 212 project. It was encouraged that
someone from the City of Hutchinson attend the Fly -In in Washington D.C. that is sponsored by the
Transportation Alliance. He is willing and able to do that if no other council member is interested.
rel
CITY COUNCIL MINUTES April 9, 2019
Mary Christensen — Council Member Christensen noted that a resident had approached her about
concerns he had with the ATV ordinance. Marc Sebora, City Attorney, provided an update to the
Council on ATV regulations. It was clarified that only Class II ATVs can be driven on city streets.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 7:40 p.m. Motion carried unanimously.
7
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Parade Permit - Memorial Day
Department: Police
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 2
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I am in receipt of a letter from Pete Stoutenow and the VFW Post 906 in partnership with the American Legion Post
96 and the Disabled Americans Veterans in reference to the 2019 Memorial Day Parade. This request requires
Hassan St be closed to public traffic between 3rd Ave SE and 1st Ave NE during the hours of 9:00 am to 10:00 am for
the Annual Memorial Day Parade. My staff and I have reviewed the request and are confident that we can meet the
needs of VFW Post 906 and American Legion Post 96.
The Annual Memorial Day Parade and Program, will be held on Monday, May 27, 2019. The Parade will assemble in
the east parking lot behind Landy Lodge Bar and Grill. The parade will begin at 9:30 am and proceed north on
Hassan St SE, up to the McLeod County Veterans Memorial Park. The program in the park will begin at 10:00 am.
In case of inclement weather, the program will be held at Christ The King Church.
The VFW Post is asking for the Hutchinson City Council to wave the parade permit fees based on the fact they are
non-profit organizations organizing a community event honoring our military.
The Police Department looks forward to working with other city departments, the DAV, the VFW, and American
Legion Post 96 to insure another safe and successful Memorial Day Parade and Program.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 1,000.00 Funding Source: Police
FTE Impact: 6.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Permit Pee: short tcrm)
Date Deceived:
a 1 i Hassall Smut southrast
Hutchinson, NIN 55350
(320) 587-5151IF= (320) 234 -4 240
rl
`� �
City of
Hutchinson � � 1 k-L
APPLICA110N FOR PARADE PERMIT ��`�r
All applications must be received at least
34 days before event in order to be considered
� : •,3[ii�aL:31i �lill il;iii , i
}—
j 5 y Orgranixzalion Name
Phone Number
r aniratiorr Address
State Zi
? uthc)rii.eJ (ifIictr,Ilid Parade Chairman Information
--
Officer Name
Pharre Number
Residence Address
City State Zip
is 1 S
Fq {s1 Parade qhairman Name
Residence Andress
Sill
Pho Number
7
i A j EE
State Zi J
Parade Information -
_ l"� Assembly Time:
Location and Description of Assembly Area: F -p AA,; I
Starting Time of Parade: r
Starting Point of Parade:
Rout d�e Travel � • � ��� � -
Ending Point of Parade: `;
Estimated Time of Parade: ✓A
�te-
Approximate Number of Units, Animals, and Vehic�s whiC will constitute Parade:
Type and Desc ' tioz� f Animals and Vchieles: _ � [?_ �•�
�1 L L-b— t ,e —
Maximum Interval of Space to be Maintained Between Units: � R
Maximum Length ot-Parade:
Minimum and Maximum Speed of Parade;
Portion of Street Wi>dth'fraversed:
MPH
City of Hurehinsan
Appirearion for Parade P&-oril
Page 2 of 2
The fallowing items need to he completed andlor attached in order for the application to he processed,
Permit fee paid in full (check or money order): 0 yes Ono
Permit Application cam letcd in full and signed' 0 yes 0 no
I declare that the info rmatian I have provided on this application is truthful, and l authorize the City of Hutchinson to
investigate the formotion submitted.
nature of auOrorized qqTt cer aj'organLzation or parade chairman Date
Internal Use only
Police Oapproved U denied
City Council D approved ® denied Nuws:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Carnival Permit - J&K Amusements
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete Y,
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Consent Agenda
Time Requested (Minutes):
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
J&K Amusements has submitted a carnival permit application into Administration for review and processing. The
applicant has completed the appropriate application in full and all pertinent information has been received. J&K
Amusements has put on their carnival in this same location for the last several years. The Hutchinson Mall
management has granted permission for the carnival to occur again this year on their property.
BOARD ACTION REQUESTED:
Approve carnival permit application.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cq
of
1 I ! Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
CITY OF HUTCHINSON
LICENSEIPERMIT APPLICATION
\ FAIR
\ CIRCUS
\ SHOW SIEXI-HIBITIONS ($100.00 fee)
\ DEMONSTRATIONS
OTHER (Describe)
'■ CARNIVALS ($525.00 deposit)
[] AMUSEMENT DEVICES
AMUSEMENT RIDES/GAMES
PUBLIC PROPERTY USE
Please complete the following information and submit the appropriate fee/deposit along with this
application to the City of Hutchinson,111 Hassan Street, SE, Hutchinson, Minnesota 55350.
Full Name of Person Filing Application: Kimberly Kay Pack
First Middle Last
Business Name & Address: J & K Amusements 4496 2351h Lane NW St. Francis, MN 55070
Business Telephone: 612.250,0068 Alternate Telephone:
If business is a partnership, please provide name of officers or if corporation, please provide corporate name.
Partnership Joseph and Kimberly Pack dba J & K Amusements
Corporati
Mail permit to this address: 4496 2351h Lane NW St. Francis MN 55070
LOCATION OF EVENT: Hutchinson Mall 1060 HM 15 Hutchinson MN 55350
GIVE BRIEF DESCRIPTION OF EVENT: Carnival in the parking lot at the Hutchinson Mall on Hwy 15
DATES AND HOURS OF OPERATION:_ May 30 & 31, 2019 5.00 pm until 10:00 pm June 1, 2019 12:00 pm unitl 10:00
pm June 2, 2018 1 1:00 am until 5:00 pm
ARE STRUCTURES TO BE ERECTED XX Yes No NIA
If yes, please describe: Carnival Rides, games and concessions
INSURANCE:
Submit proof of SPECIAL EVENTS PUBLIC LIABILITY INSURANCE, naming the City of Hutchinson as
"ADDITIONAL INSURED" in amounts not less than $500,000 per person and $1,000,000 per accident.
DEPOSIT:
CLEAN UP/DAMAGE DEPOSIT (Refundable) Alcohol Use $1,100.00 ❑
CLEAN UP/DAMAGE DEPOSIT (Refundable) No Alcohol Use $525.00 1
INDEMNIFICATION: I hereby indemnify and hold harmless the municipality and the City Council from any
liability in whatsoever manner arising which may be incurred by the licensee and the municipality as the result
of the operation of any of the events listed on this application.
_4.3.19.
Date
Kimberly Kay Pack (electronic signature)
Applicant's Signature
dffice Use Only
Fee Approved By:
Insurance Police Dept
Deposit Council J�
i
License Issued
Special Conditions:
OZ4
JSEMENTS
Owner: Joseph A. Pack
4496 235th Lane NW
5t. Francis, MN 55070
Joe Cell 612.250.0069
Kim Cell 612.250.0068
e-mail. jandkrides@msn.com
Website. www.jandkrides.com
Date April 32019
Event Hutchinson Mall Dates of Event May 31 thru June 2 2019
In the City of Hutchinson State Minnesota
J & K Amusements will provide 6-8 rides and 5-7 concessions
The Committee percentage will be according to ride gross after city and state sales tax.
First $2,100.00 0% Ride Gross
$ 2,101.00 up to $20,000.00 15 % ride gross will be paid
$20,001.00 up to $50,000.00 20 % ride gross will be paid
A flat Fee of $10.00 per concession will be paid to committee. If event is rained out no concession fee will be paid.
1. The location of the event to be agreed upon by 1 & K and Committee upon the signing of this agreement.
2. the committee is responsible for all garbage collection and disposal.
3. J & K will provide $ 2 million dollars in midway insurance.
4. J & K will provide power for the carnival midway.
5. All rides and shows, etc. will operate unless delay by accidents, strikes, fire, acts of Gad, or other causes beyond the
control of J & K.
6. J & K has the exclusive rights to the midway for all rides, shows, games and food on the midway location and reserves
the right to subcontract portions or entire agreement contained herein.
7. J & K has the exclusive rights to the following food items and all variations of the following food stems: Cheese Curds,
Corn Dogs, Cotton Candy, Funnel Cake and Mini Donuts within 200 feet of event location.
S. if any disputes arise as to the rights or obligations under this agreement of any party herein, written notice shall be
given to the other party. The parties retain the right to cure any defect. Any ordinary problem during the event shall
be reported to J & K office and dealt with to the best effort of both parties.
9. Any agreement disputed not resolved between the two parties herein must be submitted to mediation before any
litigation or cancellation of this agreement.
10. This agreement is the entire agreement between the parties herein and may not be altered, amended or cancelled
unless in writing and signed by authorized representatives of both parties.
11. If this agreement is subject to litigation and J & K prevails in its claim, the committee agrees to pay reasonable costs
and expenses, including attorney fees, in addition to any damages awarded.
J & K Amusements Joseph A. Pack electronic si nature Date 4.3.19
Committee Date
Committee Date
This agreement will be null and void if not signed and returned to J & K by 5.30.19
April 5`h, 2019
1 & K Amusements has my permission to set up a carnival in the parking lot of the Hutchinson Mail, in
Hutchinson MN on May 30--June 2, 2019
Thank You-)
Nrcki- ar[ineau
901 25 Ave. N St. Gaud MN 56303
32"15-0443 - 320-323-4365
www.lexio_qtorico.com nicki@1qAnq(qrtco.com
LEXINGTON REALTY
CC)R" A4
.w�_-: ` CERTIFICATE OF LIABILITY INSURANCE
DATE JMW0D1YYYYj
4-10-19
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the poliey(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A stalement on
this certifcate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER NAME. Thomas Plouffe I Michael Plouffe
Specialty Insurance, LTD. PNONE 203-931-7095 ac No; 203-931-0682
P,O, Box 16901 ADDRIESS: certificates(�_bspecialtyinsuranceltd.com
West Haven, CT 06516 INSURE S AFFORDING COVERAGE NAK #
http;/ispecialtyinsurancelid.com INSURER A: Certain Underwriters Ca) Lloyds of London 15792
INSURED
J & K Amusements
4496 235th Lane NW
St. Francis, MN 55070
COVERAGES CFRTIPIrATPIVIIIUMPC- OCUICIINU RMIRAcr=c-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN 18 SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
I TYPE OF INSURANCE
BR
POLICY NUMBER
POLICY EFF
MMIDONYYY
POLICY E%P
MMIDDIYYYY
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE OCCUR
x
CC/18-0124
8116/18
8/16/19
EACH OCCURRENCE
$ 1,000,000
PREMISES( Eaoccunence
S 300,000
MED EXP (Any one person]
$ 5,000
PERSONAL & AOV INJURY
$ 1 ,()00,000
GEN1
AGGREGATE LIMIT APPLIES PER,
POLICY jEC � LOC
GENERAL AGGREGATE
$ 3,000,000
PRODUCTS-COMPIOP AGG
S 3,040,000
$
OTHER-
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea cci nt
$
BODILY INJURY [Per person]
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
�
BODILY INJURY [Per accidern)
$
HIRED NON-OWNE❑
AUTOS ONLY �,.. AUTOS ONLY
PROPERTY DAMAGE
Per accident
$
S
UMBRELLA UAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED PETIENTIONS
$
WORKERS COMPENSATION
PER OTH-
AND EMPLOYERS' UABILITY Y 1 N
AN YPROPRIE TORIPARTNERIEKECUT NE
OFFICERIMEMBEREXCLUDED? ❑
N I A
STATUTE ER
E.L. EACH ACCIDENT
$
E.L. DISEASE - EA EMPLOYEE
$
SMandatory in NH]
If m describe under
DESCRIPTION OF OPERAT IONS below
E-L. DISEASE -POLICY LIMIT
$
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Addltional Remarks Schedule, may be attached if more space is required)
Hutchinson Mall, City of Hutchinson, and Lexington Realty International are added as an additional insured
as respects Hutchinson Mall, located at 1060 Hwy 15 South, Hutchinson, MN 5535 from May 30- June 3,
2019.
�na:ulac.r�sw:nl�n�: .ems?ra3r�.�r . .
Hutchinson Mall
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
i.
1060 Hwy 15 South
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Y I
ACCORDANCE WITH THE POLICY PROVISIONS.
Hutchinson, MN 55350
AUT HORME D RE PRES ENTAUVE
Fax # '320-587-A �1 GV1
Email: nicki@lle'xti-ngtonco.com
Thomas Plouffe
tsr 1U60-Lu19 AUUMU UVKFUKATION. AN rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Special Event Request - Arts & Crafts Festival
Department: Police
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 2
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 45th Annual Arts & Crafts Festival and Taste of Hutchinson will be held September 13th and 14th in Library
Square and 1 st Ave SE.
The Chamber of Commerce would like to request the support and assistance of the City of Hutchinson as they have in
years past. The support of the festival will affect multiple City of Hutchinson departments including Administration,
Police Department, Parks & Recreation, and Street Department.
In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will be sending
letters of notice to the businesses that will be directly affected by the event taking place in downtown Hutchinson. The
Chamber truly appreciates the City of Hutchinson's role in making this annual event a success in the Hutchinson
community. Any specific questions regarding this request can be directed to Mary Hodson at the Chamber Office at
320-234-0785 or email mary@explorehutchinson.com.
The Hutchinson Police Department has reviewed the request and plans for the 2019 Annual Arts and Crafts Festival
and we look forwarding in assisting the Chamber again this year.
BOARD ACTION REQUESTED:
Recommend approval
Fiscal Impact: $ 4,000.00 Funding Source: Department Buget
FTE Impact: 20.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON
90 ATR[:A• C:# MAM It t)I- (.Of-AV.F-I(_:le .
AN❑ 10URISM,
April 3, 2019
Dan Hatten
Chief of Police
Hutchinson Police Department
10 Franklin St SW
Hutchinson, MN 55350
Dear Chief Hatten:
2 Main Street South
Hutchinson, MN 55350
320.587,5252
800.5 72.6689
Fax: 320.587.4752
in#oCQ)explorehutchinson.com
www.explorehutchinson.com
1'he 45`h Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 13,
10:00 AM — 6:00 PM (7:00 PM for Taste of Hutchinson) and Saturday, September 14, 9:00 AM — 4:00
PM in Library Square and I" Ave SE.
Setup for the festival will begin on Thursday, September 12`h at 8.00 AM. The event will end on
Saturday the 14`h at 4:00 PM. Cleanup is usually completed by 6:00 PM on the 14`'. A rain location will
not be provided. A severe weather emergency plan is currently in place, and copies are available, and
placed in all vendor check -in packets. Please note the Hutchinson Ambassadors' Taste of Hutchinson is
remaining open on Friday night until 7:00 PM.
The Arts & Crafts Festival committee would like to request the support and assistance of the City of
Hutchinson in regards to the areas outlined in the attached document. We understand that our request for
support of the festival will affect multiple City of Hutchinson departments.
In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee
will be sending letters of notice to the businesses that will be directly affected by the event taking place
in downtown Hutchinson.
We truly appreciate the City of Hutchinson's role in making this annual event a success in the
Hutchinson community. Thank you for your support! if you have any questions regarding this request,
please contact meat 320-234-0785 or email
Sincerely,
1
Mary lladsori
Chamber President.
cc: Sergeant Joseph Nagel
HUTCHINSON
ARFA C.l iAMBf k OF CC%0AF R( F
ANL) TC.}11RNA
2 Main Street South
Hutchinson, MN 55350
3 20.5 87.52 52
800.572,6689
Fax. 320.587.4752
info9explorehutchinson.com
www.explorehLitchinson.corn
4511 Annual Hutch!nson Acts & Crzfts Festivz--' zimd TmEt e of Hutchinson
Reovest of Support from the City of Hutchinson
Administration
• The Hutchinson Ambassadors wish to reserve all concession rights on I' Ave SE between Main
Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of
Hutchinson.
• Use of electricity in band shell and along ] 51 Ave SE during the festival weekend
Police Department
• overnight security observation on Thursday, September 12"' and Friday, September 13"'
• Assistance with pedestrian traffic crossing on the corner of Main Street and I' Ave
• Assistance in directing vendor traffic during the event
• Assistance with vendor check in traffic control and allow use of Hassan Street from Washington
to 5" Ave SE to aid in this process
• Emergency services support during the event
Parks & Recreation
• Exclusive use of Library Square for Art & Craft exhibitors for September 12-14, 2019
• Del 1very of picnic tables to the 101 Park Place parking lot on Thursday, September 12a'
• Removal of select park benches within Library Square on Wednesday, September i 1'l', or
Thursday, September 12"' by 12:00 PM as needed.
• Tree branches trimmed with might cause damage or injury.
Street Department
• Closing of I" Ave SE between Main Street and Hassan Street for the Taste of Hutchinson on
September 12-14, 2019
• Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor
loading, unloading, dumpsters, and restrooms
• Closing of the municipal parking lot on the corner of Hassan Street and I' Ave SF. for
September 12-14.
Is Restriction of parking on the east side of Main Street between I' Ave SE and Washington Ave
and along the south side of Washington Ave between Main St and Hassan St.
a Lift `No Parking' restriction on Jefferson Street between Washington and 2 d Ave SE to allow
for additional parking during the event
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item:
g Special Event -Dairy Days
Department: Police
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 2
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On behalf of the Hutchinson Chamber & Tourism's Agri -Business Committee
I would like to make a request to close
First Ave SE between Main Street and Hassan Street.
This request is for our annual Dairy Day Celebration on Friday, June 7, 2019
in library Square. We would like to use
First Ave SE for the tractor club and equipment displays. We currently have library
Square reserved from 9:00 am
until 3:00 pm. The tractors would be brought in Friday morning after 9:00 am.
The event is scheduled to run until 1:30
pm, but we are requesting 3:00 pm to allow for clean-up.
If you have any questions, or if the committee can be of any assistance, please give me a call at 320-234- 0785 or
email meatmary@explorehutchinson.com.
Thank you for your help.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Hutchinson Jaycee Water Carnival Request
Department: Police
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 2
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I am in receipt of a letter from Tess Heikes and the Water Carnival Committee in reference to the 2019 Water Carnival
Celebration. My staff and I have reviewed the request and are confident that we can meet the needs of the Water
Carnival Committee.
As in the past the Water Carnival Committee as assured us that they have been in contact with the other city
department mentioned in the attached request.
The Police Department looks forward to working those departments and the Hutchinson Jaycees to insure another
safe and successful Water Carnival Celebration.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 8,000.00 Funding Source: Police
FTE Impact: 31.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ehinsvn Jaycee
Water Carrnval_
March 7, 2019
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
M att,
The 77th Annual Hutchinson Jaycee Water Carnival city festival will be held from June 8-16 this year, and
the entire committee is working hard to prepare for it. We are requesting that approvals and permits be
issued for the 2019 Water Carnival as follows:
1. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday,
June 16111, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same
as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again
this year we request there would be no parking on 111 Ave SE from Main Street to Hassan St., 2„ d
Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn
Brothers Coffee due to space needed for parade units.
2, Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday,
June 1611 from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as
determined by Hutchinson Police Department.
We are actively exploring the possibility of having a family fun day complete with inflatable
bounce houses (3-7 p.m.) and a street dance (7 pm — midnight) open to the public on Saturday,
June 811. Our proposed location is 15i Avenue SE between Main Street and Hassan Street. We
would request that this block be closed off along with the public parking lot located behind 101
Park Place. We hope to work with Buffalo Wild Wings to provide alcoholic beverages in a
dedicated 21+ area. This event would be free of charge for the public to attend. H P D would be
hired to staff as needed. We request your assistance with any necessary permits and noise
restrictions.
4. Issue a permit for a fireworks display on Thursday, June 13th (tentative) and Sunday, June 16t'
beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be
launched from either AFS Park or Oddfellows Park. The Fire Department Chief will be notified
concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff
Department, Fire Department and Ambulance support on hand. No parking will be allowed on
School Rd from Hwy 7 W to Lewis Ave.
5. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day
Parade route, Parade staging area and Kids Fun Days area.
P.O. Sox 624 • Hutchinson, MN 553SO • www.watercarnival.org
chinson Jaycee
Water Carrtliaal.
6. Request permit to close 11 Ave SE between Main St. and Hassan St. NE beginning Saturday June
151t' at approximately 5:00 P.M. until Sunday June 16' until parade completion or as determined
by police personnel.
7. Request a temporary suspension of the noise ordinance to allow the music following the Boat
Parade on Thursday, June 13th until up to 11:00 P.M.
The Boat Parade on Thursday, June 1311 will require the use of the Roberts Park parking lot. The
Hutchinson Police Department has agreed to provide assistance for this event to minimize
parking congestion. We also plan to launch some boats from the landing at West River Park to
minimize congestion.
9. We have contracted with Annandale Paintball to offer a fully enclosed paintbail arena that will
be located in the parking lot area across from the Rive rSong stage. This is a temporary inflatable
structure with inflatable obstacles inside. The paintball guns used are operated via springs, not
air and the paintballs themselves are fully washable and biodegradable. This arena will be used
from 5 pm until dusk on Thursday night as well as Saturday from 9 a.m. - 4 p.m.
10. The Kiddy Day parade will be held Saturday, June 15th at West River Park and the Hutchinson
Police Department has been contacted and agrees to be present to monitor traffic flow.
11. We are requesting to be able to close the frontage road (3'6 Ave NW) from SW IF parking lot to
Caspers Chiropractic for a car show on Saturday June 1511' from Sam to 4pm. Businesses will be
contacted and we will continue to work with them to prevent any disruptions to their business.
We are working with the Hutchinson PD to coordinate traffic for this event.
12. We are requesting a temporary liquor license in order to sell beer and non-alcoholic beverages
during the boat parade on Thursday June 13th until the music ends at 10pm and the tentative
fireworks start, as well as during the events at West River Park on Saturday the 15t' until 4pm.
We will have all of the necessary liability insurance through the MN Jaycees and have applied for
the permit through the city. We are working with the PD on coordinating this event to ensure
everything goes well.
13. We plan to have Andy Austin playing music on the Rivers ong Stage during the Boat parade on
Thursday night June 130 until 10 pm. We would like to have spectators of the Boat Parade and
Fireworks (tentative) to be able to park in the parking spots throughout Masonic/West River
Park.
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
ftnson Jaycee
Water Canvvai,
14. We plan to have most of the 77th Water Carn ivaI events on Saturday June 151h down at West
River Park. The day will start with the run from Jaycee Riverside park as in previous years.
There will be Painting in the Park at 9:30 am at the Riversong Stage. Human Foosball will be
played from 10am-3pm. The aforementioned paintba11 arena will be in operation on Saturday
from 9 a.m. - 4 p.m. Canoe Races will be conducted Saturday morning near the West River Park
landing in coordination with the Boy Scouts.
15, The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate
traffic flow, park layout and control with the Hutchinson Police department and the Parks Dept
for the events including SK -15K — Family Fun runs, Entertainment, Sporting events, and Canoe
Races.
The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or
rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance
received from the City of Hutchinson and its staff, and we could not have a community celebration
without this support.
If you should have any questions or concerns, or would like additional information, please contact me
directly.
Thank you,
Tess Heikes cc.
2019 Commodore
Hutchinson Jaycee Water Carnival
320-583-9979
Heikesfa roily@gmaiI-corn
commodore @ watercarniva1.or
Dan Hatten, Police Chief
Tom Gifferson, incoming Police Chief
Pat Egan, Ambulance Services
Mike Schumann, Fire Chief
Dolf Moon, PRCE Director
P.Q. Box 624 • Hutchinson, MN 55350 • www.watercarnival.org
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for South Grade Road Corridor Improvements Project (L9/P19-10)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their May 14th meeting. Please note that this project will utilize improvement special
assessments, and a project neighborhood meeting has been tentatively scheduled on Thursday, May 9th. Also, City
staff has administered discussions/reviews with property owners immediately adjacent to the proposed
mini -roundabout intersection configuration.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 2,369,000.00
Total City Cost: $ 1,328,000.00 Funding Source: City Bonding, Utility Funds & State Aid
Remaining Cost: $ 1,041,000.00 Funding Source: MnDOT Grants & Special Assessments
RESOLUTION NO. 15038
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 19-02
WHEREAS, it is proposed to improve:
South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15
Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and
gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution,
sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk,
landscaping, restoration and appurtenances,
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 2/Project No. 19-02, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 23rd day of April 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: April 23, 2019
SUBJECT: Letting No. 2/Project No. 19-02
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L2P19-02 South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15 Service Road, -
roadway rehabilitation by construction of milling/reclaiming, grading, curb and gutter, draintile
installation, bituminous/concrete surfacing, storm sewer, water distribution, sanitary sewer, street
lighting, traffic signals, pedestrian crossing system, trail, sidewalk, landscaping, restoration and
appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$1,900,000
Engineering
$285,000
Administration
$114,000
Engineering Services - Geotechnical
$40,000
Street Lighting Materials
$30,000
ESTIMATED TOTAL
$2,369,000
ESTIMATED FUNDING
TOTAL
Assessable Costs
$300,000
State Aid
$500,000
Local Road Improvement Program Grant
$600,000
Local Partnership Projects Grant
$141,000
City - Bonding
$528,000
City -Water Funds
$120,000
City -Wastewater Funds
$0
City - Stormwater Funds
$180,000
ESTIMATED TOTAL
$2,369,000
RESOLUTION NO. 15039
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 19-02
WHEREAS, pursuant to a resolution of the Council adopted April 23rd, 2019, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15
Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and
gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution,
sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk,
landscaping, restoration and appurtenances; and
said report was received by the Council on April 23rd, 2019, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abut6ting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $2,369,000.00.
2. A public hearing shall be held on such proposed improvement on the 14th day of May, 2019, in the
Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published
notice of such hearing and improvement as required by law.
Adopted by the Hutchinson City Council this 23rd day of April 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO.8331
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 19-02
(L2P19-02)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 14th day of May, 2019, to
consider the making of an improvement of Letting No. 2/Project No. 19-02, an improvement of:
South Grade Road Corridor Improvements: Dale Street SW to State Trunk Highway 15
Service Road; roadway rehabilitation by construction of milling/reclaiming, grading, curb and
gutter, draintile installation, bituminous/concrete surfacing, storm sewer, water distribution,
sanitary sewer, street lighting, traffic signals, pedestrian crossing system, trail, sidewalk,
landscaping, restoration and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $2,069,000.00 and an Assessable cost of $300,000.00 for
the total estimated cost of $2,369,000.00. A reasonable estimate of the impact of the assessment will be
available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will
be heard at this meeting.
Dated: 04/23/2019
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, MAY 1ST 2019 AND WEDNESDAY,
MAY 8TH 2O19.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for WTP Reverse Osmosis Membrane Replacements Project (L9/P19-10)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their May 14th meeting. Please note that this project will not utilize improvement special
assessments.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 411,400.00
Total City Cost: $ 411,400.00 Funding Source: Water Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 15035
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 9/PROJECT NO. 19-10
WHEREAS, it is proposed to improve:
Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of
equipment to facilitate the regular replacement of the existing membranes (installation to be
administered by City staff),
and to assess the benefited property for all or a portion of the cost of the improvement, pursuant to
Minnesota Statutes, Chapter 429.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 9/Project No. 19-10, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 23rd day of April, 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: April 23, 2019
SUBJECT: Letting No. 9/Project No. 19-10
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L9P19-10 Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of equipment to
facilitate the regular replacement of the existing membranes (installation to be administered by City
staff).
ESTIMATED COST
TOTAL
Construction Cost
$340,000
Engineering
$51,000
Administration
$20,400
Engineering Services - Geotechnical
$0
Street Lighting Materials
$0
ESTIMATED TOTAL
$411,400
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
Federal Aid
$0
State Aid
$0
City - Bonding
$0
City - Water Funds
$411,400
City - Wastewater Funds
$0
City - Stormwater Funds
$0
ESTIMATED TOTAL
$411,400
RESOLUTION NO. 15036
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 9/PROJECT NO. 19-10
WHEREAS, pursuant to a resolution of the Council adopted January 22nd, 2019, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of
equipment to facilitate the regular replacement of the existing membranes (installation to be
administered by City staff); and
said report was received by the Council on April 23rd, 2019, and
WHEREAS, the report provides information regarding whether the proposed improvement is necessary,
cost-effective, and feasible; whether it should best be made as proposed or in connection with some other
improvement; the estimated cost of the improvement as recommended; and a description of the methodology
used to calculate individual assessments for affected parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement of such street(s) in accordance with the report and the
assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429 at an estimated total cost of the improvement of $411,400.00.
2. A public hearing shall be held on such proposed improvement on the 14th day of May, 2019, in the
Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published
notice of such hearing and improvement as required by law.
Adopted by the Hutchinson City Council this 23rd day of April 2019.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
PUBLICATION NO.8329
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 9/PROJECT NO. 19-10
(L9P19-10)
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 14th day of May, 2019, to
consider the making of an improvement of Letting No. 9/Project No. 19-10, an improvement of:
Water Treatment Plant Reverse Osmosis Membrane Replacements: Procurement of
equipment to facilitate the regular replacement of the existing membranes (installation to be
administered by City staff).
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $411,400.00 and an Assessable cost of $0.00 for the total
estimated cost of $411,400.00. A reasonable estimate of the impact of the assessment will be available at the
hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this
meeting.
Dated: 04/23/2019
Matthew Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, APRIL 24TH, 2019 AND
WEDNESDAY, MAY 1ST, 2019.
RESOLUTION NO. 15032
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code,
and;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. "NO PARKING" signs to be placed on the east side of Monroe St SE from its intersection
with Fair Ave SE, approximately 380 feet north of the intersection
2. "NO PARKING" signs to be placed on the west side of Monroe St SE from its intersection
with Fair Ave SE, approximately 150 feet north of the intersection.
3. Temporary "NO PARKING", as necessary, during the duration of the reconstruction
project of 511 Ave SE, east of Adams St SE, but not after August 31, 2019.
Temporary signs to be placed on the west side of Monroe St SE 150 feet north of its
intersection with Fair Ave SE to 380 feet north of its intersection with Fair Ave SE.
Public Works Department, in conjunction with Police, Fire and 3M staff shall determine
necessity of temporary no parking.
Adopted by the City Council this 23d day of April, 2019.
Gary Forcier
Mayor
ATTEST:
Matt Jaunich
City Administrator
Traffic control resolution
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: L15P18-15 - Airport Change Order #1
Department: PW/Airport
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
After the airport hangar project was graded late last year, it was apparent that some drainage at the south end of
Hangar #4 was affected. Hangar #4 is adjacent to the new hangar toward the east.
After conversations with the Airport Engineer, Bolton-Menk, a plan was drafted to install a drainage feature on the
south end of Hangar #4 to positively drain water away from Hangar #4.
Bolton-Menk assisted the City in applying for a Change Order. The Change Order was reviewed and approved by
FAA.
For funding purposes, these costs will be included in the overall hangar project.
$14,529 Cost of change order #1
$13,076 FAA (90%)
$ 726 MnDOT (5%)
$ 727 City of Hutchinson
BOARD ACTION REQUESTED:
Approve Change Order #1 for Hangar Construction at Hutchinson Municipal Airport.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 14,529.00
Total City Cost: $ 727.00 Funding Source: Airport Improvement Project
Remaining Cost: $ 13,802.00 Funding Source: FAA & MnDOT grants
CHANGE ORDER
No. 1
8-UNIT T-HANGAR CONSTRUCTION
HUTCHINSON MUNICIPAL AIRPORT
DATE OF ISSUANCE APRIL 3.2019 EFFECTIVE DATE APRIL 3.2019
OWNER CITY OF HUTCHINSON, MN Contract No. FAA AIP 3-27-0042-17-18 / SP NO. A4304-37
City Contract No. 1,151`18-15
CONTRACTOR KRAEMER TRUCKING & EXCAVATING ENGINEER SILAS PARMAR, P.E.
You are directed to make the following changes in the Contract Documents.
Description: Improve site surface drainage adjacent to new T-Hangar.
Attachments: Change Order No.I Layout
Contractor Quote
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIMES:
Original Contract Price
Original Contract Times
Schedule 1 Substantial Completion: December 1.2018
$ 802.266.25
Schedule 2 Substantial Completion: Luly 1 2 1
Net changes from previous Change Orders No. to
Net changes from previous Change Orders No. _ to
No.
No.
$ am
Q
Contract Price Prior to this Change Order
Contract Times prior to this Change Order
Schedule 1 Substantial Completion: December 1.2018
$ 802.266.25
Schedule 2 Substantial Completion: Luly 1 2912
Net Increase of this Change Order
Net Increase (decrease) of this Change Order
$ 14.529.90
Q
Contract Price with all approved Change Orders
Contract Times with all approved Change Orders
Schedule 1 Substantial Completion: December 1.2018
$ 816.796.15
Schedule 2 Substantial Completion: July 1.2019
RECOMMENDED:
By:-94,b
Silas Parmar, P.E.,
Bolton & Menk
APPROVED:
ACCEPTED:
,�,eBy: By:
John Olson Ron Kraemer
City of Hutchinson Kraemer Excavating & Trucking
CHANGE ORDER
PAGE 00991-1
CHANGE ORDER
No. 1
8-UNIT T-HANGAR CONSTRUCTION
HUTCHINSON MUNICIPAL AIRPORT
DATE OF ISSUANCE APRIL 3, 2019
EFFECTIVE DATE APRIL 3, 2019
OWNER CITY OF HUTCHINSON, MN Contract No. FAA AIP 3-27-0042-17-18 / SP NO. A4304-37
City Contract No. L15P18-15
CONTRACTOR KRAEMER TRUCKING & EXCAVATING ENGINEER SILAS PARMAR, P.E.
1. HAS THIS CHANGE ORDER BEEN DISCUSSED WITH FAA OFFICIALS?
Preliminary review of this Change Order was completed by Nick Pratt with the FAA on April 2, 2019.
2. BRIEF DESCRIPTION OF THE PROPOSED CONTRACT CHANGE(S) AND LOCATION(S).
Remove bituminous pavement on the south end of the existing T-hangar located to the east of the proposed T-
hangar and install an inline drain inlet and 8-inch PVC pipe to connect to the inlet structure to be construed as
part of the original bid on the south end of the proposed T-Hangar.
3. REASON(S) FOR THE CHANGE(S).
With construction on the proposed T-Hangar the surface drainage for the previously Federally funded T-Hangar
has become an issue. The existing T-Hangar located east of the proposed T-Hangar previously had surface
drainage drain to the west into the apron infield which eventually drained into the parallel ditch for Taxiway A.
During snow melt this season the surface drainage issue became apparent. By installing an inline drain and
PVC pipe to connect to the proposed inlet structure as part of the original bid will provide an outlet for surface
drainage.
4. JUSTIFICATIONS FOR UNIT PRICES OR TOTAL COST.
The unit prices for each item of work are on par with the original bid items or with similar items bid on other
projects in the City. The bituminous price is reasonable when considering the paving will be patch work and
cannot be completed with a paving machine. It is estimated it will take one week to complete this work.
Therefore, considering materials cost, construction time, and prime contractor markup, the City finds the
Change Order cost to be reasonable.
5. CONSEQUENCES OF CHANGE ORDER ATTACHMENT.
If this Change Order is not approved by the FAA, surface drainage from the existing T-Hangar will not outlet
into the grass areas and pool on the taxilane between the existing and proposed T-Hangar and eventually back
up into the new T-Hangar bays.
This Change Order will not have any effect on construction administration cost or construction time. All work
will be completed by the substantial completion date.
6. CONFORMANCE TO AIP STANDARDS AND REGULATIONS.
All construction materials provided for this Change Order will meet FAA Buy America requirements.
CHANGE ORDER
PAGE 00991-2
CHANGE ORDER NO. 1
8 UNIT T-HANGAR CONSTRUCTION
HUTCHINSON MUNICIPAL AIRPORT (HCD)
HUTCHINSON, MINNESOTA CITY CONTRACT NO. L15P18-15
FAA AIP NO.3-27-0042-017-18/SP NO. A4304-37
BOLTON
& MENK
Real People. Real Solutions.
Item No.
Spec. No.
Item Estimated
Quantity
Unit
Unit Price
Total Amount
CHANGE ORDER NO. 1: INLINE STORM DRAIN INLET AND PVC PIPE
1
2104.503
SAW CUTTING BITUMINOUS PAVEMENT
304
LIN Fr
$ 2.85
$ 866.40
2
2104.504
REMOVE BITUMINOUS PAVEMENT
82
SQ YD
$ 9.00
$ 738.00
3
2502.503
8" PVC DRAIN PIPE, SCHEDULE 40
186
LIN Fr
$ 24.75
$ 4,603.50
4
2411.507
INLINE DRAIN INLET, 12"
1
EACH
$ 1,167.00
$ 1,167.00
5 1
2503.602
CONNECTTO EXISTING STRUCTURE
1
EACH
$ 1,435.00
$ 1,435.00
6 1
2360.509
TYPE SP 9.5 WEARING COURSE MIX (3,C)
22
TON
$ 260.00
$ 5,720.00
14,529.00
CHANGE
ORDER NO. 1 TOTAL:
$
NOTE: CONTRACTOR TO INDICATE UNIT COST FOR NEW ITEMS, TOTAL CHANGE ORDER NO.1 AMOUNT, SIGN AND EMAIL
(Silas.Parmar@Bolton-Menk.com) TO BOLTON & MENK, INC. FOR PROCESSING.
** Because of th chedule we need approval on or before May 01, 2019, or this proposal expires.
SIGNED: DATE:
3/18/2019, 11:02 AM Bolton & Menk, Inc. Page 1 of 1
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City Contact No. L15P18-15
HUTCHINSON CITY COUNCIL C�=�61 �Y
Request for BooxrdAction
Agenda item: Lease Agreement for Compost Turner
Department: Legal
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete Yes
Contact: Marc A. Sebora
Agenda Item Type:
Presenter; Marc A. Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the April 9, 2019. Council meeting, the Council approved the concept of Creekside Soils leasing a compost turner
for its composting operations_ For consideration at this meeting is the approval of a resolution authorizing the City to
enter into the lease agreement with the leasing company Clayton Holdings, LLC.
in its simplest form, the resolution merely states that the City CouncII is authorizing the City to enter into this lease
agreement with Clayton Holdings, and that the City is a governmental entity that is legally qualified to issue
tax-exempt obligations under the Internal Revenue Code, and that the City has sufficient resources to make the lease
payments.
Also included for information is the lease agreement itself. As is typical in most lease agreements the City is agreeing
to make timely payments under the lease and will be keeping the equipment (the compost turner) in good repair and
well maintained. The City is also agreeing to have the equipment included in the City's insurance and the City is
agreeing not to let other entities use this equipment without Clayton Holdings' permission.
Attached at the beginning of the lease is a spreadsheet indicating the yearly lease payment that the Council approved
at its last meeting of $73,808.37 for a period of 7 years. The total amount of payments for those 7 years is
$516,658.60 which represents $42,883.60 of interest costs and $473, 775 of principal payments.
As mentioned earlier a portion of the agreement with Clayton Holdings is the assurance that the City can issue
tax-exempt obligations and that provision and other finance related items are currently being reviewed by the law firm
of Dorsey and Whitney. If, after their review of the agreement they suggest modifications, those revised lease
documents will be provided to the Council at the meeting.
Staff recommends the Council's approval ❑f the resolution authorizing the City to enter in to the lease agreement with
Clayton Holdings for Creekside's compost turner.
,BOARD ACTION REQUESTED: -
Approve Resolution No. 15034
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: S 0.00 Funding Source:
RESOLUTION NO. 15034
RESOLUTION OF THE CITY OF HUTCHINSON
AUTHORIZING ENTERING INTO LEASE AGREEMENT FOR COMPOST TURNER
SCHEDULE E-1 TO STATE AND MUNICIPAL LEASE AGREEMENT
LEASE NO.
WHEREAS, the City of Hutchinson, Minnesota, (the "Lessee") is a political subdivision
duly organized under the constitution and laws of the State where Lessee is located;
WHEREAS, it is necessary and desirable and in the best interest of the Lessee, as lessee,
to enter into a State & Municipal Lease/Purchase Agreement (the "Lease") with Clayton
Holdings, LLC, as lessor (the "Lessor"), for the purposes described therein, including the leasing
of the Equipment; and
WHEREAS, the Lessee has, in accordance with the requirements of law, fully budgeted
and appropriated sufficient funds for the current fiscal year to make the Rental Payments
scheduled to come due during the current fiscal year and to meet its other obligations, and such
funds have not been expended for other purposes
NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF LESSEE AS
FOLLOWS:
Section 1. The Lease and the Escrow Agreement, in substantially the same form as
presented to this meeting, and the terms and performance thereof are hereby approved, and the
Mayor and City Administrator of the Lessee are hereby authorized to execute and deliver the
Lease and the Escrow Agreement, on behalf of the Lessee, with such changes therein as shall be
approved by such officers, such approval to be conclusively evidenced by such officers'
execution thereof.
Section 2. The Lessee shall, and the officers, agents and employees of the Lessee are
hereby authorized and directed to take such further action and execute such other documents,
certificates and instruments as may be necessary or desirable to carry out and comply with the
intent of this Resolution, and to carry out, comply with and perform the duties of the Lessee with
respect to the Lease and the Escrow Agreement,
Section 3. Lessee hereby designates the Lease as a "qualified tax-exempt obligation" as
defined in Section 265(b)(3)(B) of the Internal Revenue Code. The aggregate face amount of all
tax-exempt obligations (including the Lease, but excluding private activity bonds other than
qualified 501(c)(3) bonds) issued or to be issued by Lessee and all subordinate entities thereof
during the current calendar year is not reasonably expected to exceed $10,000,000. Lessee and
all subordinate entities thereof will not issue in excess of $10,000,000 of tax-exempt obligations
(including the Lease, but excluding private activity bonds other than qualified 501(c)(3) bonds)
during the current calendar year without first providing Lessor with an opinion of nationally
recognized counsel in the area of tax-exempt municipal obligations acceptable to Lessor, that the
designation of the Lease as a "qualified tax-exempt obligation" will not be adversely affected.
Section 4. Moneys sufficient to pay all Rental Payments required to be paid under the
Lease during Lessee's current fiscal year are hereby appropriated to such payment, and such
moneys will be applied in payment of all Rental Payments due and payable during the current
fiscal year.
Section 5. This Resolution shall take effect and be in full force immediately after its
adoption by the governing body of the Lessee.
PASSED AND ADOPTED by the governing body of the City of Hutchinson this 23" day of
April, 2019.
Gary T. Fortier, Mayor
Attest:
Matthew Jaunich, City Administrator
Loan Amortization with Annual Payments
Loan Amount $473,775.00
Interest Rate 2.99%
# of Years 7
Principal at end (0) or beginning of period (1) 1
Beginning
Ending
Payment #
Balance
Payment
Interest
Principal
Balance
1
$473,775,00
$73,808.37
$0.00
$73,808.37
$399,966.63
2
$399,966.63
$73,808.37
$11,959.00
$61,849.37
$338,117.26
3
$338,117.26
$73,808.37
$10,109.71
$63.698.66
$274,418.60
4
$274,418.60
$73,808.37
$8,205.12
$65,603.25
$208,815.34
5
$208,815.34
$73,808.37
$6,243.58
$67,564.79
$141,250.55
6
$141,250.55
$73,808.37
$4,223.39
$69,584.98
$71,665.57
7
$71,665.57
$73,808.37
$2,142.80
$71,665.57
$0.00
TOTALS $616,668.60 $42,883.60 $473,775.00
IW
►+ V1
CLAYTON HOLDINGS, L LC
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease Number:
This State and Municipal Lease/Purchase Agreement (the "Lease") is made and entered into on this, the day of 2018
by and between Clayton Holdings, LLC with offices at 8000 Forsyth Boulevard, Suite 510, St. Louis, Missouri 63105 (together with its successors and
assigns, herein called the "Lessor"), and
with its principal address at
(together with its permitted successors and assigns, herein called the "Lessee"), wherein it is agreed as follows:
LEASE OF EQUIPMENT. Lessee hereby requests Lessor to acquire the equipment described in Schedule A attached hereto and made a part
hereof. Subject to the terms and conditions hereof, Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor the equipment
described in Schedule A. with all replacements, repairs, additions and accessories incorporated therein or affixed thereto (herein collectively called
the "Equipment"),
DELIVERY AND ACCEPTANCE: Lessee agrees to order the Equipment on behalf of Lessor from the supplier of such Equipment. Lessor will not
be liable for specific performance of this Lease or for damages 0 for any reason the supplier delays or fails to fill the order. Lessee will cause the
Equipment to be delivered at the location specified in Schedule A (the "Equipment Location"). Lessee is solely responsible for the selection of the
Equipment and the vendor from which the Equipment is purchased. Lessee will pay all transportation and other costs, if any, incurred in connection
with the delivery and installation of the Equipment. Any delay in such dellvery will not affect the validity of this Lease. To the extent funds are
deposited with a bank or trust company in an escrow fund for the acquisition of the Equipment, such funds shall be disbursed as provided in the
agreement pursuant to which such fund Is established (the "Escrow Agreement"]. Lessee will immediately accept the Equipment as soon as it has
been delivered and is operational, or as soon as any manufacturer or vendor pre -acceptance test period has expired. In the event the Equipment
is not accepted by Lessee within thirty (30) days from the date of its delivery, Lessor, at Lessors sole option, will have the right to terminate this
Lease. Lessee will evidence its acceptance of the Equipment by executing and delivering to Lessor a delivery and acceptance certificate in the form
of Exhibit B or C, as applicable, to the Escrow Agreement (the "Acceptance Certificate"), Lessee hereby authorizes the Lessor to add to this Lease
and to any other description of the Equipment the serial number of each item of Equipment, when available.
TERM: This Lease will become effective upon the execution hereof by Lessee and Lessor_ Lessee's obligation to pay rent under this Lease will
commence on the date that funds are advanced by Lessor to pay the vendor of the Equipment or are deposited with a bank or trust company in an
escrow fund pursuant to the Escrow Agreement, d any (the "Start Date"). and will extend for an initial term through the end of Lessee's fiscal year
containing the Start Date. The term of this Lease is subject to renewal on a year-to-year basis for the number of annual fiscal periods necessary to
comprise the lease term as set forth in Schedule C attached hereto and made a part hereof (the "Lease Term"). At the end of the initial term and
any renewal term, Lessee will be deemed to have exercised its option to renew this Lease for the next annual renewal term, unless Lessee has
exercised its right to terminate the Lease pursuant to Section 8 below.
RENT: Lessee agrees to pay Lessor the rental payments for the Equipment as set forth in Schedule C (the "Rental Payments"). A portion of each
Rental Payment is paid as and represents the payment of interest as set forth in Schedule C. The Rental Payments will be payable without notice
or demand, at the office of Lessor (or such other place as Lessor may designate in writing, from time to time) and will commence on the Start Date.
For clarity, Lessee hereby authorizes Lessor to update Schedule C with the Start Date and actual due dates for Rental Payments based upon the
frequency of payments stated on Schedule C. Any notice, invoicing, purchase orders, quotations or other forms or procedures requested by Lessee
in connection with payment will be fully explained and provided to Lessor sufficiently in advance of the payment due date for the completion thereof
by Lessor prior to such payment date, but none of the foregoing will be a condition to Lessee's obligation to make any such payment. If Lessee fails
to pay any Rental Payment or any other sums under this Lease within ten (10) days when the same becomes due, Lessee shall pay to Lessor (in
addition to and not in lieu of other rights of Lessor) a late charge equal to the greater of five (5%) percent of such delinquent amount or Twenty -Five
Dollars ($25.00), but in any event not more than the maximum amount permitted by law. Such late charge shall be payable by Lessee upon demand
by Lessor and shall be deemed rent hereunder. Lessee acknowledges and agrees that the late charge (i) does not constitute interest, (ii) is an
estimate of the costs Lessor will incur as a result of the late payment and (iii) is reasonable in amount. Lessor and Lessee understand and intend
that the obligation of Lessee to pay Rental Payments hereunder will constitute a current expense of Lessee and will not in any way be construed to
be a debt of Lessee in contravention of any applicable constitutional or statutory limitation or requirement concerning the creation of indebtedness
by Lessee. EXCEPT AS SPECIFICALLY PROVIDED IN SECTION 8 HEREOF, LESSEE'S OBLIGATION TO MAKE RENTAL PAYMENTS SHALL
BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS AND WILL NOT BE SUBJECT TO ANY SETOFF, DEFENSE, COUNTERCLAIM,
ABATEMENT OR RECOUPMENT FOR ANY REASON WHATSOEVER.
Notwithstanding the foregoing, the interest portion of the Rental Payments on Schedule C will be adjusted, and Lessor will provide Lessee a revised
Schedule C reflecting such adjustment in the event that it is determined that any of the interest portions of Rental Payments set forth in Schedule C
may not be excluded from Lessor's gross income under Section 103 of the Internal Revenue Code of 1986, as amended (the "Code'). Lessee agrees
that the interest portion of the Rental Payments on Schedule C will be adjusted commencing with the first day of the next succeeding fiscal year of
the Lessee, but only 6 this Lease is renewed for such fiscal year, and thereafter, so that Lessor will be in the same after-tax position that it would
have been in had such payment been excluded from the gross income of Lessor under Section 103 of the Code.
AUTHORITY AND AUTHORIZATION. Lessee represents, warrants and covenants that (a) it will do or cause to be done ail things necessary to
preserve and keep in full force and effect (i) its existence, and (ii) subject to Section 8 hereof, this Lease; (b) it has complied with all bidding and
budgeting requirements where necessary and by due notification has presented this Lease to Lessee's governing body for approval and adoption
as a valid obligation on its part and that all requirements have been met and procedures have been followed to ensure the enforceability of this
Lease; (c) it has sufficient appropriations or other funds available to pay all amounts due hereunder for the current fiscal year period; (d) no event
has occurred and no condition exists which, upon the execution of this Lease or with notice or the passage of time or both, would constitute a default
under any debt, revenue or purchase obligation which it has issued or to which it Is a party (the "Obligation") nor has it been in default under any
Obligation at any time during the past five (5) years, and (e) no lease, rental agreement or contract for purchase, to which Lessee has been a party,
at any time during the past five (5) years, has been terminated by Lessee as a result of insufficient funds being appropriated in any fiscal period.
REPRESENTATIONS, COVENANTS AND WARRANTIES REGARDING TAX-EXEMPT STATUS: Lessee warrants and covenants that (i) it is a
state, or a political subdivision thereof, within the meaning of Section 103 of the Code, and the related regulations and rulings thereunder; (ii) subject
to Section 8 hereof, Lessee intends that its obligation under this Lease will constitute an enforceable obligation issued by or on behalf of a state, or
political subdivision thereof, such that the interest portions of Rental Payments as shown in Schedule C. will not be includable in the gross income
of Lessor for the purposes of federal income taxation; (III) this Lease represents a valid deferred payment obligation of Lessee for the amount herein
set forth; (iv) Lessee has the legal capacity to enter into this Lease and is not in contravention of any state, county, district, city or town statute, rule,
regulation or other governmental provision; (v) during the Lease Term, the Equipment will not be used in a trade or business of any other person or
entity; (vi) Lessee will complete and file on a timely basis, Internal Revenue Service form 803BG or 8038GC, as appropriate, in the manner set forth
in Section 149(e) of the Code; and (vii) Lessee will not take any action or permit the omission of any action reasonably within its control which action
or omission will cause the interest portion of any Rental Payment hereunder to be includable in gross income for federal income taxation purposes.
Lessee hereby designates the Lease as a "qualified tax-exempt obligation" as defined in Section 265(b)(3)(B) of the Code. The aggregate face amount
of all tax-exempt obligations (including the Lease, but excluding private activity bonds other than qualified 501(c)(3) bonds) issued or to be issued by
Lessee and all subordinate entities thereof during the calendar year in which the Start hate occurs is not reasonably expected to exceed $10,000,000.
Lessee and all subordinate entities thereof will not issue In excess of $10,000,000 of tax-exempt obligations (including the Lease, but excluding private
activity bonds other than qualified 501(c)(3) bonds) during the calendar year in which the Start hate occurs, without first providing Lessor with an opinion
of nationally recognized counsel in the area of tax-exempt municipal obligations acceptable to Lessor, that the designation of the Lease as a "qualified
tax-exempt obligation" will not be adversely affected.
Lessee further represents as follows:
(a) The estimated total costs of the Equipment will not be less than the total principal amount of the Rental Payments.
(b) The Equipment has been ordered or is expected to be ordered within six months of the effective date of this Lease, and the Equipment is
expected to be delivered and installed, and the Vendor fully paid, within eighteen months of the effective date of this Lease.
(c) Lessee has not created or established, and does not expect to create or establish, any sinking fund or other similar fund (i) that is
reasonably expected to be used to pay the Rental Payments, of (ii) that may be used solely to prevent a default in the payment of Rental
Payments.
(d) The Equipment has not been, and is not expected to be, sold or otherwise disposed of by Lessee, either in whole or in major part, prior to
the final Rental Payment.
(e) To the best of Lessee's knowledge, information and belief, the above expectations are reasonable.
APPROPRIATIONS AND ESSENTIAL USE: Lessee reasonably believes that sufficient funds can be obtained to make all Rental Payments during
the Lease Term. The responsible financial officer of Lessee will do all things lawfully within his or her power to obtain funds from which the Rental
Payments, including any Rental Payments required by Section 4 hereof, may be made, including making provisions for such payments, to the extent
necessary, in each proposed annual budget submitted for approval in accordance with applicable procedures of Lessee. Notwithstanding the
foregoing, the decision whether or not to budget or appropriate funds or to extend this Lease for any subsequent annual fiscal period is solely within
the discretion of the then current governing body of Lessee. Lessee currently intends to make the Rental Payments for the full Lease Term if funds
are legally available therefor, and in that regard Lessee represents that (a) the use of the Equipment is essential to its proper, efficient, and economic
functioning onto the services that it provides to its citizens; (b) Lessee has an immediate need for and expects to make immediate use of substantially
all the Equipment, which need is not temporary or expected to diminish in the foreseeable future; and (c) the Equipment will be used by the Lessee
only for the purpose of performing one or more of its governmental or proprietary functions consistent with the permissible scope of its authority.
NONAPPROPRIATION OF FUNDS. In the event insufficient funds are appropriated and budgeted to pay Rental Payments required by Section 4
hereof and any other amounts payable under this Lease, for any fiscal period in which the Rental Payments for the Equipment are due under this
Lease, then, without penalty, liability or expense to Lessee, this Lease will thereafter terminate on the last day of the fiscal period for which
appropriations were made, except as to (i) the portions of the Rental Payments herein agreed upon for which funds have been appropriated and
budgeted of are otherwise available and (ii) Lessee's other obligations and liabilities under this Lease relating to, accruing or arising prior to such
termination. Lessee will, not less than sixty (60) days prior to the end of such applicable fiscal period. In writing, notify Lessor of such occurrence,
but failure to give such notice will not prevent such termination. In the event of such termination. Lessee agrees to immediately cease use of the
Equipment and peaceably surrender possession of the Equipment to Lessor on the day of such termination, packed for shipment in accordance with
manufacturer's specifications and eligible for manufacturer's maintenance, and freight prepaid and insured to any location in the continental United
States designated by Lessor, all at Lessee's expense. Lessor may exercise all available legal and equitable rights and remedies in retaking
possession of the Equipment. If Lessee fails to cease use and deliver possession of the Equipment to Lessor upon termination of this Lease under
this section, the termination shall nevertheless be effective but Lessee shall be responsible for the payment of damages in an amount equal to
(a) the portion of Rental Payments thereafter coming due that is attributable to the number of days after the termination during which Lessee fails to
cease use and deliver possession of the Equipment and (b) any other loss suffered by Lessor as a result of Lessee's failure to deliver possession
of the Equipment.
9. EXCLUSION OF WARRANTIES; LIMITATIONS OF LIABILITY; DISCLAIMER OF CONSEQUENTIAL DAMAGES: LESSEE HAS SELECTED
BOTH THE EQUIPMENT AND THE VENDOR(S) FROM WHOM LESSOR IS TO PURCHASE THE EQUIPMENT IN RELIANCE HEREON.
LESSEE ACKNOWLEDGES AND AGREES THAT THE EQUIPMENT IS OF A SIZE, DESIGN AND CAPACITY SELECTED BY LESSEE, THAT
LESSOR IS NOT A MANUFACTURER, VENDOR, DISTRIBUTOR OR LICENSOR OF SUCH EQUIPMENT, AND THAT LESSOR LEASES THE
EQUIPMENT AS IS AND HAS NOT MADE, AND DOES NOT HEREBY MAKE, ANY REPRESENTATION, WARRANTY OR COVENANT,
EXPRESS OR IMPLIED, WITH RESPECT TO THE MERCHANTABILITY, CONDITION, QUALITY, DURABILITY, DESIGN, OPERATION,
FITNESS FOR USE, OR SUITABILITY OF THE EQUIPMENT IN ANY RESPECT WHATSOEVER OR IN CONNECTION WITH OR FOR THE
PURPOSES AND USES OF LESSEE, OR ANY OTHER REPRESENTATION, WARRANTY OR COVENANT OF ANY KIND OR CHARACTER,
EXPRESS OR IMPLIED, WITH RESPECT THERETO INCLUDING ANY WARRANTIES OF TITLE OR AGAINST INFRINGEMENT OR ANY
WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE OR PRACTICE, ALL OF WHICH ARE SPECIFICALLY DISCLAIMED BY
LESSOR AND IN NO EVENT SHALL LESSOR BE OBLIGATED OR LIABLE FOR ACTUAL, INCIDENTAL, CONSEQUENTIAL. OR OTHER
DAMAGES OF OR TO LESSEE OR ANY OTHER PERSON OR ENTITY ARISING OUT OF OR IN CONNECTION WITH THE EQUIPMENT,
INCLUDING BUT NOT LIMITED TO THE SALE, LEASE, USE, PERFORMANCE OR MAINTENANCE OF THE EQUIPMENT, INCLUDING
INTERRUPTION OF SERVICE, LOSS OF DATA, LOSS OF REVENUE OR PROFIT, LOSS OF TIME OR BUSINESS, OR ANY SIMILAR LOSS,
EVEN IF ANY SUCH PERSON IS ADVISED IN ADVANCE OF THE POSSIBILITY OR CERTAINTY OF SUCH DAMAGES AND EVEN IF LESSEE
ASSERTS OR ESTABLISHES A FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY PROVIDED IN THIS LEASE.
Lessee acknowledges that neither the original vendor nor licensor of the Equipment (including the salespersons of any of them) is an agent of
Lessor, nor are they authorized to waive or alter any terms of this Lease. Lessee hereby waives any claim (including any claim based on strict or
absolute liability in tort) it might have against Lessor or any assignee of the Lessor for any loss, damage or expense caused by or with respect to
the Equipment. Lessor hereby assigns to Lessee during the Lease Term, to the extent permitted by law and so long as no Event of Default has
occurred pursuant to Section 20 below, all manufacturer's warranties, if any, that it may have with respect to the Equipment, and Lessor authorizes
Lessee to obtain the customary services furnished in connection with such warranties at Lessee's expense_ Lessor authorizes Lessee, to the extent
permitted bylaw. to enforce in its own name any warranty, representation or other claim enforceable against the manufacturer. Lessor assumes no
responsibility for shipment, delivery, installation or maintenances, and all claims of Lessee with respect thereto, whether for delay, damage or
otherwise, will be made against the manufacturer. Lessor, at its option, may provide in its purchase order that the manufacturer agrees that any of
such claims may be made by Lessee directly against the manufacturer. The obligation of Lessee to pay the Rental Payments as defined in Section 4
will not be abated, impaired or reduced by reason of any claims of Lessee with respect to the Equipment, including but not limited to its condition,
quality, workmanship, delivery, shipment, installation, defects or otherWse.
10. TITLE, SECURITY INTEREST: During the Lease Term, title to the Equipment is deemed to be in Lessee so long as no Event of Default pursuant
to Section 20 below has occurred and/or this Lease has not been terminated pursuant to the provisions of Section 8 above, subject to a first priority
security interest in the Equipment which is retained by Lessor. Upon the earlier of (i) termination of this Lease in accordance with Section 8 above
or 00 the occurrence of an Event of Default by Lessee pursuant to Section 26 below, title will immediately revert to Lessor free of any right, title or
interest of Lessee unless Lessor elects otherwise. In order to secure all of Lessee's obligations hereunder, Lessee hereby (a) to the extent permitted
by law, grants to Lessor a first and prior security interest in any and all rights, titles and interest of Lessee in this Lease, the Equipment and in all
additions, attachments, accessions, accessories, replacements and improvements thereto, now or hereafter acquired, together will all rents, issues,
income, profits and proceeds thereof, including insurance proceeds; (b) agrees that financing statements evidencing Lessor's security interest may
be filed; and (c) agrees to execute and deliver all certificates of title and other instruments necessary or appropriate to evidence and perfect such
security interest. As further security therefor, Lessee grants to Lessor a first priority security interest in the cash and negotiable instrument from time
to time comprising the escrow fund, if any, established under the Escrow Agreement and all proceeds (cash and non -cash) thereof, and agrees with
respect thereto that Lessor shall have all the rights and remedies of a secured party.
11. PERSONAL PROPERTY: Lessor and Lessee agree that the Equipment is, and will remain, personal property and will not be deemed to be affixed
or attached to real property or any building thereon. Notwithstanding the foregoing, for purposes of providing notice to third parties, Lessee agrees
that, upon Lessor's request, it will provide the legal description of ail real property where any of the Equipment is or will be installed, and Lessee
agrees that financing statements evidencing Lessor's security interest may be filed in the real property records. If requested by Lessor, Lessee will,
at Lessee's expense, furnish to Lessor landlord or mortgagee waiver with respect to the Equipment.
12. USE; REPAIRS: Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment and will comply
with all laws, ordinances, insurance policies and regulations relating to, and will pay all costs, claims, damages, fees and charges arising out of, its
possession, use or maintenance. Lessee, at its sole costs and expense, will maintain the Equipment according to the manufacturer's recommended
guidelines or the equivalent and meet any and all recertification requirements and will furnish proof of such maintenance, if requested by Lessor and
will furnish all needed servicing and parts, which parts will become part of the Equipment. If the Equipment is such as is customarily covered by a
maintenance agreement, Lessee will furnish Lessor with a maintenance agreement with a party satisfactory to Lessor.
13. ALTERATIONS: Lessee will not make any alterations, additions or improvements to the Equipment without Lessor's prior written consent, and any
permitted alteration or attachment which cannot be readily removed without damaging the Equipment's originally intended function or value will
become part of the Equipment.
14. LOCATION; INSPECTION: The Equipment will not be removed from, or if the Equipment consists of rolling stock, its permanent base will not be
changed from the Equipment Location without Lessor's prior written consent, which consent will not be unreasonably withheld. Lessor will be entitled
to enter upon the Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operations.
15. LIENS AND TAXES: Lessee will keep the Equipment free and clear of all levies, liens and encumbrances except those created under this Lease.
Lessee will pay, when due, all charges and taxes (federal, state and local) which may now or hereafter be imposed upon the ownership, leasing,
rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee fails to pay
said charges and taxes when due, Lessor will have the right, but will not be obligated, to pay said charges and taxes. If Lessor pays any charges
or taxes for which Lessee is responsible or liable under this Lease, Lessee will, upon demand, reimburse Lessor therefor.
16. RISK OF LOSS; DAMAGE; DESTRUCTION: Lessee assumes all risk of loss of or damage to the Equipment from any cause whatsoever, and no
such loss of or damage to the Equipment will relieve Lessee of the obligation to make the Rental Payments or to perform any other obligation under
this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in good repair (the proceeds of any insurance
recovery will be applied to the cost of such repair). If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond
repair, Lessee, at the option of Lessor, will (a) replace the same with like equipment in good repair; or (b) on the next Rental Payment date pay to
Lessor (i) all amounts owed by Lessee under this Lease, including the Rental Payment due on such date, and (ii) an amount not less than the
balance of the Rental Payments then remaining unpaid hereunder. In the event that Lessee is obligated to make such payment with respect to less
than all of the Equipment. Lessor will provide Lessee with the pro rata amount of the Rental Payment and the balance of the Rental Payments then
remaining unpaid hereunder, as applicable, to be made by Lessee with respect to the Equipment which has suffered the event of loss.
17- INSURANCE_ Lessee will, at its expense, maintain at all times during the Lease Term (a) fire and extended coverage, public liability and property
damage insurance with respect to the Equipment in such amounts, covering such risks, and with such insurers as will be satisfactory to Lessor.
In no event will the insurance limits be less then the greater of (i) an amount equal to the balance of the Rental Payments then remaining for the
Lease Term or (ii) any minimum required by any coinsurance provisions of such insurance, (b) liability insurance that protects Lessor from liability
in all events in form and amount satisfactory to Lessor, and (c) workers' compensation coverage as required by the laws of the state in which Lessee
is located. Each insurance policy required by clause (b) of the preceding sentence will name Lessee as an insured and Lessor or its assigns as an
additional insured and loss payee, as appropriate, and each insurance policy required by the preceding sentence will contain a clause requiring the
insurer to give Lessor at least thirty (30) days prior written notice of any alteration in the terns of such policy or the cancellation thereof.
The proceeds of any such policies will be payable to Lessee and Lessor or its assigns, as their interest may appear. Upon acceptance of the
Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing such insurance. In the evert of any loss,
damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice hereof and make available to Lessor all
information and documentation relating thereto. Notwithstanding the foregoing, with Lessor's prior written consent, Lessee may self -insure against
any and all risks for which insurance is required.
18. ADVANCES: In the event Lessee fails to maintain the insurance required by this Lease or fails to keep the Equipment in good repair and operating
condition, Lessor may (but will be under no obligation to) purchase the required policies of insurance and pay the premiums on the same and make
such repairs or replacements as are necessary and pay the cost thereof. All amounts so advanced by Lessor will become additional rent payable
by Lessee. Lessee agrees to pay such amounts with interest thereon from the date paid at the rate of 1,5% per month or the maximum permitted
by law, whichever is less. Unless Lessee provides evidence of the insurance coverage required by this Lease, Lessor may purchase insurance at
Lessee's expense to protect Lessor's interests hereunder. This insurance may, but need not, protect Lessee's interests. The coverage that Lessor
may purchase may not pay any claim that Lessee may make or any claim that may be made against Lessee in connection with the Equipment.
Lessee may later cancel any insurance purchased by Lessor, but only after providing evidence that Lessee has obtained insurance as required by
this Lease. If Lessor purchases insurance for the Equipment, Lessee will be responsible for the costs of that insurance, including the insurance
premium, interest and any other charges Lessor may impose in connection with the placement of the insurance, until the effective date of the
cancellation or expiration of the insurance. The costs of the insurance will be added as additional rent. The costs of the insurance may be more
than the cost of insurance Lessee may be able to obtain on its own.
18. INDEMNIFICATION: To the extent permitted by law, and solely from legally available funds, Lessee agrees to indemnify Lessor against, and hold
Lessor harmless from, any and all claims, actions, proceedings, expenses, damages, liabilities or losses (including, but not limited to, attorneys' fees
and court costs) arising in connection with the Equipment, including, but not limited to, its selection, purchase, delivery, possession, use, operation
or return and the recovery of claims under insurance policies thereon.
20. EVENTS OF DEFAULT: The Term "Event of Default" as used in this Lease, means the occurrence of any one or more of the following events:
(a) Lessee fails to make any Rental Payment (or any other payment} as it becomes due in accordance with the terms of this Lease, and any such
failure continues for ten (10) days after the date thereof; (b) Lessee tails to perform or observe any other covenant, condition or agreement to be
performed or observed by it hereunder and such failure is not cured within ten (10) days after written notice thereof by Lessor; (c) the discovery by
Lessor that any statement, representation or warranty made by Lessee in this Lease or in any document delivered by Lessee pursuant hereto or in
connection herewith is false, misleading or erroneous in any material respect; (d) Lessee becomes insolvent, is unable to pay its debts as they
become due, makes an assignment for the benefit of creditors, applies or consents to the appointment of a receiver, trustee, conservator or liquidator
of Lessee or of all or substantial part of its assets, a petition for relief is filed by Lessee under federal bankruptcy, insolvency or similar taws, or a
petition in a proceeding underany bankruptcy, insolvency or similar laws, is filed against Lessee and is not dismissed within thirty (30) days thereafter;
(e) Lessee suffers an adverse material change in its financial condition or operations from the date hereof and, as a result, Lessor deems itself
insecure; or (f) Lessee is in default under any other agreement executed at any time with Lessor or its affiliates, or under any other agreement or
instrument by which it is bound.
21. REMEDIES: Upon the occurrence of an Event of Default, Lessor shall have the right, at its sole option, to exercise any one or more of the following
remedies: (a) by written notice to Lessee, declare an amount equal to all amounts then due under this Lease and all remaining Rental Payments
which will become due during the then current fiscal year of Lessee to be immediately due and payable, whereupon the same will become
immediately due and payable and such amounts shall thereafter bear interest at the rate of 1.5% per month or the maximum rate permitted by
applicable law, whichever is less; (b) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly
cease use and return the Equipment to Lessor in the manner set forth in Section 8 hereof, or Lessor, at its option and with or without terminating
the Lease Term, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same, without
liability to Lessor or its agents for such entry or for damage to property or otherwise; (c) sell or lease the Equipment or sublease it for the account of
Lessee, holding Lessee liable for (i) all Rental Payments and other payments due to the effective date of such selling, leasing or subleasing, and
(u) for the difference between the net purchase price, rental and other amounts paid by the purchaser, lessee or sublessee pursuant to such sale,
lease or sublease and the remaining amounts payable by the Lessee through the end of the then current fiscal year of Lessee hereunder; and
(d) exercise any other right, remedy or privilege which may be available to it under applicable law, including the right to (i) proceed by appropriate
court action to enforce the terms of this Lease, (ii) recover damages for the breach of this Lease, and (iii) rescind this Lease as to any or all of the
Equipment. if Lessee fails to cease use and deliver possession of the Equipment upon the occurrence of an Event of Default, Lessee shall be
responsible for the payment of damages in an amount equal to (a) the portion of Rental Payments that is attributable to the number of days after the
termination during which Lessee fails to cease use and deliver possession of the Equipment and (b) any other loss suffered by Lessor as a result of
Lessee's failure to cease use and deliver possession of the Equipment.
In addition, Lessee will remain liable for all covenants and indemnities under this Lease and for all legal fees and other costs and expenses, including
court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available to Lessor.
4
22. EARLY PURCHASE OPTION; PREPAYMENT: Lessee may, upon sixty (60) days prior written notice to Lessor, and provided Lessee has fully paid
and performed all other obligations hereunder and provided no Event of Default has occurred and is continuing, pay to Lessor an any regularly
scheduled Rental Payment date the applicable amount set forth on Schedule C attached hereto, whereupon title to the Equipment will become
unconditionally vested in Lessee, and Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is, where is, without
warranty, express or implied, except that Lessor will warrant to Lessee that the Equipment is free and clear of any liens created by Lessor.
Upon delivery by Lessee of a final accepts noe certificate, any remaining monies in any escrow fund established under the Escrow Agreement shall
be paid to Lessor, for credit, first, to the next Rental Payment due, and, second, to the prepayment of the principal portion of future Rental Payments
hereunder in the manner directed by Lessor, in its sole discretion, unless Lessor directs that payment of such amount be made in such other manner
directed by Lessor that, in the opinion of nationally recognized counsel in the area of tax-exempt municipal obligations satisfactory to Lessor, will not
adversely affect the exclusion of the interest portions of Rental Payments from gross income for federal income tax purposes. If any amount is
applied against the outstanding principal components of Rental Payments, Schedule C attached hereto will be revised accordingly.
23. DETERMINATION OF FAIR PURCHASE PRICE: Lessee and Lessor hereby agree and determine that the Rental Payments payable during the
Lease Term represent the fair value of the use of the Equipment and that the am aunt required to exercise Lessee's option to purchase the Equipment
pursuant to Section 22 represents the fair purchase price of the Equipment. Lessee hereby determines that the Rental Payments do not exceed a
reasonable amount so as to place Lessee under a practical economic compulsion to renew this Lease or to exercise its option to purchase the
Equipment. in making such determinations. Lessee and Lessor have given consideration to (a) the costs of the Equipment, (b) the uses and
purposes for which the Equipment will be employed by Lessee, (c) the benefit to Lessee by reason of the acquisition and installation of the Equipment
and the use of the Equipment pursuant to the terms and provisions of this Lease, and (d) Lessee's option to purchase the Equipment. Lessee
hereby determines and declares that this Lease will result in equipment of comparable quality and meeting the same requirements and standards
as would be necessary if the acquisition and installation of the Equipment were performed by Lessee other than pursuant to this Lease. Lessee
hereby determines and declares that the Lease Term does not exceed the useful life of the Equipment.
24. ASSIGNMENT: Except as expressly provided herein, Lessee will not (a) assign, transfer, pledge, hypothecate or grant arty security interest in, or
otherwise dispose of, this Lease or the Equipment or any interest in this Lease or the Equipment or (b) sublet or lend the Equipment or permit the
Equipment to be used by anyone other than Lessee or Lessee's employees, unless Lessee obtains the prior written consent of Lessor and an opinion
of nationally recognized counsel in the area of tax-exempt municipal obligations satisfactory to Lessor that such action will not adversely affect the
exclusion of the interest portions of the Rental Payments from gross income for federal income tax purposes.
Lessor, without the consent of Lessee, may assign all or any portion or portions of its right, We and interest in and to this Lease, the Equipment and
any other documents executed with respect to this Lease, and/or grant or assign all or any portion or portions of its security interest in this Lease
and the Equipment, in whole or in part to various assignees, their agents or trustees (each and any one hereinafter referred to as an "Assignee").
Any such assignment to an Assignee may provide that the Lessor or the Assignee will act as a collection and paying agent for owners of certificates
of participation in this Lease, or may provide that a third -party trustee or agent will act as collection and paying agent for any Assignee, provided that
any such trustee or agent will maintain registration books as a register of all persons who are owners of certificates of participation or other interest
in Rental Payments and Lessee receives written notification of the name and address of the trustee or agent and a copy of the pooling and
fractionalization agency or trustee agreement, if any. Any such Assignee will have all of the assigned rights of Lessor under this Lease. Subject to
the foregoing, this Lease will inure to the benefit of and will be binding upon the heirs, executors, administrators, successors and assigns of the
parties hereto. Any assignment or reassignment of any of Lessor's right, title or interest in this Lease or the Equipment will be effective upon receipt
by Lessee of a duplicate original of the counterpart document by which the assignment or reassignment is made, disclosing the name and address
of each such Assignee and, where applicable, to whom further payments hereunder should be made. During the Lease Term, Lessee covenants
that it will keep a complete and accurate record of all assignments in form necessary to comply with Section 149(a) of the Code and the regulations,
proposed or existing, from time to time promulgated thereunder. Lessee agrees to acknowledge in writing any assignments if so required.
Lessee agrees that, upon notice of assignment, 0 so instructed it will pay directly to the Assignee, or its trustee or agent without abatement, deduction
or setoff all amounts which become due hereunder. Lessee further agrees that it will not assert against any Assignee, or its trustee or agent, any
defense, claim, counterclaim or setoff Lessee may have against Lessor.
25. FINANCIAL STATEMENTS: Each year during the term of this Lease, Lessee hereby agrees to deliver to Lessor a copy of: (i) annual audited
financial statements within one hundred twenty (120) days of Lessee's fiscal year-end; and (II) within a reasonable period of time, any other financial
information Lessor requests from time to time.
26. NATURE OF AGREEMENT: Lessor and Lessee agree that upon the due and punctual payment and performance of the installments of Rental
Payments and other amounts and obligations under this Lease, title to the Equipment will vest permanently in Lessee as provided in this Lease, free
and clear of any interest, lien or security of Lessor therein.
27. AMENDMENTS: This Lease may be amended or any of Its terms modified in any manner by written agreement of Lessee and Lessor. Any waiver
of any provision of this Lease or of any right or remedy hereunder must be affirmatively and expressly made in writing and will not be implied from
inaction, course of dealing or otherwise.
28. NOTICES: All notices to be given under this Lease must be made in writing and mailed by certified mail to the other party at its address set forth
herein or at such address as the party may provide in writing from time to time. Any such notice is effective upon receipt.
29. SECTION HEADINGS: Ali section headings contained herein are for the convenience of reference only and are not intended to define or limit the
scope of any provision of this Lease.
30. GOVERNING LAW: This Lease will be governed by the provisions hereof and by the laws of the State where Lessee is located.
31. FURTHER ASSURANCES: Lessee will deliver to Lessor Q) an opinion of counsel in substantially the form of Schedule D attached hereto or as
Lessor may otherwise request; and (ii) if applicable, a certificate of a duly authorized official as to designation as a qualified tax-exempt obligation.
Moreover, Lessee will execute or provide, as requested by Lessor, any documents and information that are reasonably necessary with respect to
the transaction contemplated by this Lease.
32. ENTIRE AGREEMENT: This Lease, together with the Schedules attached hereto and made a part hereof and other attachments hereto and other
documents or instruments executed by Lessee and Lessor in connection herewith, constitute the entire agreement between the parties with respect
to the lease of the Equipment, and this Lease will not be modified, amended, altered or changed except with the written consent of Lessee or Lessor.
33. SEVERABILITY: Any provision of this Lease found to be prohibited by law will be ineffective to the extent of such prohibition without invalidating
the remainder of this Lease.
34. WAIVER: The waiver by Lessor of any breach by Lessee of any term, covenant or condition, hereof will not operate as a waiver of any subsequent
breach hereof.
35. ELECTRONIC TRANSACTIONS. The parties agree that the transaction described herein may be conducted and related documents may be stored
by electronic means. Copies, telecopies, facsimiles, electronic files and other reproductions of original executed documents shall be deemed to be
authentic and valid counterparts of such original documents for all purposes, including the filing of any claim, action or suit in the appropriate court
of law.
36. ROLE OF LESSOR: Lessor has not acted and will not act as a fiduciary for Lessee or as Lessee's agent or municipal advisor. Lessor has not and
will not provide financial, legal, tax, accounting or other advice to Lessee or to any financial advisor or placement agent engaged by Lessee with
respect to this Lease. Lessee, its financial advisor, placement agent or municipal advisor, if any, shall each seek and obtain Its own financial, legal,
tax, accounting and other advice with respect to this Lease from its own advisors (including as it relates to structure. timing, terms and similar
matters).
ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT
INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT, ARE NOT ENFORCEABLE. TO PROTECT YOU (LESSEE(S) AND US (LESSOR)
FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS
WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US EXCEPT AS WE MAY LATER AGREE
IN WRITING TO MODIFY IT_
BY SIGNING BELOW, YOU AND WE AGREE THAT THERE ARE NO UNWRITTEN ORAL AGREEMENTS BETWEEN US
Lessor.' Cla ion Holdings, LLC Lessee:
Authorized Signature: Authorized Signature
Printed Name: Printed Name. -
Title: Title:
Date: Date:
ON:
M.
SCHEDULE A TO
STATE & MUNICIPAL LEASEIPURCHASE AGREEMENT
Lease No. -
Location of Equipment
Street:
City:
state:
Zip Code:
Description of Equipment
Equipment Cost
Total
Lessee hereby certifies that the description of the property set forth above constitutes a complete and accurate
description of all Equipment as subject to in the Lease.
Lessee:
Authorized Signature:
Printed Name. -
Title:
Date:
7
SCHEDULE B TO
STATE & MUNICIPAL LEASEIPURCHASE AGREEMENT
Lease No. -
DELIVERY AND ACCEPTANCE CERTIFICATE
See Exhibits B and C to the Escrow Agreement.
SCHEDULE C
PAYMENT SCHEDULE
Lessee:
Lessor: Clayton Holdings, LLC
Lease Number: -
Capital Cost of Equipment (Principal Portion of Rental payments): $
Nominal Interest Rate: %
Start Date: (actual funding date -- to be completed by Lessor)
Subject to Section 8 of the Lease, Rental Payments are due on the dates and in the amounts shown below:
Lessee. -
Authorized Signature:
Printed Name:
Title:
Date.
Marc A. Sebora, City Attorney
Office of the City Attorney 11 1 Hassan Street 5E
Hutchinson, MN 553-50-2522
320-234-5.6831Phone.320-234-4201[Fax
SCHEDULE D TO STATE & MUNICIPAL LEASE AGREEMENT
OPINION OF COUNSEL
Clayton Holdings, LLC
8000 Forsyth Boulevard, Suite 510
St. Louis, MO 63105
RE: State and Municipal Lease Agreement No. - dated the day of ,
2019 (the "Lease"), between Clayton Holdings, LLC ("Lessor") and the City of
Hutchinson, Minnesota ("Lessee")
Ladies and Gentlemen:
As legal counsel to Lessee, I have examined (a) an executed counterpart of the Lease, which,
among other things, provides for the sale to and purchase by the Lessee of the Equipment, (b) an
executed counterpart of the Escrow Agreement, dated as of (the
"Escrow Agreement"), among Lessor, Lessee and The Commerce Trust Company, (c) an executed
counterpart of the ordinance, order or resolution of Lessee which, among other things, authorizes
Lessee to execute the Lease and (d) such other opinions, documents and matters of law as I have
deemed necessary in connection with the following opinions.
Based on the foregoing, I am of the following opinions:
I. Lessee is a public body corporate and politic, duly organized and existing under the laws
of the State, and has a substantial amount of one or more of the following sovereign powers:
(a) the power to tax, (b) the power of eminent domain, and (c) police power.
2. Lessee has the requisite power and authority to purchase the Equipment and to execute and
deliver the Lease and the Escrow Agreement and to perform its obligations under the Lease,
and the Escrow Agreement and the execution, delivery and compliance with the provisions
of the Lease and the Escrow Agreement will not conflict with or result in the breach of any
of the provisions of, or constitute a default under any indenture or other agreement or
instrument to which Lessee is a party, or by which it or its property is bound.
3. The Lease, the Escrow Agreement and the other documents either attached thereto or
required therein have been duly authorized, approved and executed by and on behalf of
Lessee, and the Lease is a valid and binding obligation of Lessee enforceable in accordance
with its terms.
4. The authorization, approval and execution of the Lease, the Escrow Agreement and all
other proceedings of Lessee relating to the transactions contemplated thereby have been
performed in accordance with all open meeting laws, public bidding laws and all other
applicable state and federal laws.
There is no proceeding pending or threatened in any court or before any governmental
authority or arbitration board or tribunal that, if adversely determined, would adversely
affect the transactions contemplated by the Lease, the Escrow Agreement or the security
interest of Lessor or its assigns, as the case may be, in the Equipment.
Furthermore, I confirm that the name of the Lessee as stated in the Lease, as the City of
Hutchinson, Minnesota, is the exact legal name of the Lessee for all purposes contemplated herein.
All capitalized terms herein shall have the same meanings as in the Lease. Lessor, its successors
and assigns and any counsel rendering an opinion on the tax-exempt status of the interest portions
of Mental Payments are entitled to rely on this opinion.
Very truly yours,
Marc A. Sebora
City Attorney
MASIms
SCHEDULE E-1 TO
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease No. -
WHEREAS, (the "Lessee") is a political subdivision duly organized under the
constitution and laws of the State where Lessee is located;
WHEREAS, it is necessary and desirable and in the best interest of the Lessee, as lessee, to enter into a State & Municipal
LeaselPurchase Agreement (the "Lease") with Clayton Holdings, LLC, as lessor (the "Lessor"), for the purposes described
therein, including the leasing of the Equipment; and
WHEREAS, the Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds
for the current fiscal year to make the Rental Payments scheduled to come due during the current fiscal year and to meet
its other obligations, and such funds have not been expended for other purposes
NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF [LESSEE], AS FOLLOWS:
Section 1. The Lease and the Escrow Agreement, in substantially the same form as presented to this meeting,
and the terms and performance thereof are hereby approved, and the of the Lessee
is hereby authorized to execute and deliver the Lease and the Escrow Agreement, on behalf of the Lessee, with such
changes therein as shall be approved by such officer, such approval to be conclusively evidenced by such officer's
execution thereof.
Section 2. The Lessee shall, and the officers, agents and employees of the Lessee are hereby authorized and
directed to take such further action and execute such other documents, certificates and instruments as may be necessary
or desirable to carry out and comply with the intent of this Resolution, and to carry out, comply with and perform the duties
of the Lessee with respect to the Lease and the Escrow Agreement.
Section 3. Lessee hereby designates the Lease as a "qualified tax-exempt obligation" as defined in Section
265(b)(3)(B) of the Internal Revenue Code. The aggregate face amount of all tax-exempt obligations (including the Lease,
but excluding private activity bonds other than qualified 501(c)(3) bonds) issued or to be issued by Lessee and all
subordinate entities thereof during the current calendar year is not reasonably expected to exceed $10,000,000. Lessee
and all subordinate entities thereof will not issue in excess of $10,000,000 of tax-exempt obligations (including the Lease,
but excluding private activity bonds other than qualified 501(c)(3) bonds) during the current calendar year without first
providing Lessor with an opinion of nationally recognized counsel in the area of tax-exempt municipal obligations
acceptable to Lessor, that the designation of the Lease as a "qualified tax-exempt obligation" will not be adversely affected.
Section 4. Moneys sufficient to pay all Rental Payments required to be paid under the Lease during Lessee's
current fiscal year are hereby appropriated to such payment, and such moneys will be applied in payment of all Rental
Payments due and payable during the current fiscal year.
Section 5. This Resolution shall take effect and be in full force immediately after its adoption by the governing
body of the Lessee.
PASSED AND ADOPTED by the governing body of this _ day of 20l.
ATTEST: LESSEE:
By:
Printed Name:
Title
By:
Printed Name:
Title:
11
SCHEDULE E-2 T❑
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease No. -
INCUMBENCY AND AUTHORIZATION CERTIFICATE
The undersigned, a duly elected or appointed and acting
("Lessee') certifies as follows:
Of
A. Authorized Signers. The following listed persons are duly elected or appointed and acting officials of
Lessee (the "Officials") in the capacity set forth opposite their respective names below, and the signature of each such
Official appearing below is the true and genuine signature of that Official. By order of Lessee's governing body, the Officials
identified below have been duly authorized, on behalf of Lessee, to negotiate, execute and deliver the Equipment
Lease/Purchase Agreement dated as of 2018, by and between Lessee and Clayton Holdings, LLC
("Lessor"), the Escrow Agreement dated as of 2018 among Lessor, Lessee and The Commerce Trust
Company, as Escrow Agent (the "Escrow Agreement"), and all documents related thereto and delivered in connection
therewith (collectively, the "Agreements").
Name of Official Title Signature
B. Call -Back Verification. Lessor may, but is not required, to call back any one of the below -named
employees or officials of Lessee prior to approving the disbursement of any funds from the Acquisition Fund established
under the Escrow Agreement to verify the request for disbursement, including but not limited to amount, payee, address,
ABA and account numbers of the payee or Lessee.
Dated
Name Title Phone Number
By:
Na
Title:
(The signer of this Certificate cannot be listed under Paragraph A above as authorized to execute the Agreements.)
12
SCHEDULEF
STATE & MUNICIPAL LEASEIPURCHASE AGREEMENT
Lease No. -
ESSENTIAL USE/SOURCE OF FUNDS LETTER
day of
Clayton Holdings, LLC
8000 Forsyth Boulevard, Suite 510
St. Louis, Missouri 63105
Re: State and Municipal Lease/Purchase Agreement No. - , dated the ^ day of , 2018
(the "Lease"), between Clayton Holdings, LLC ("Lessor") and ("Lessee")
Ladies and Gentlemen:
This confirms and affirms that the Equipment described in the Lease is essential to the function of the undersigned or to
the service we provide to our citizens.
Further, we have an immediate need for, and expect to make immediate use of, substantially all such Equipment, which
need is not temporary or expected to diminish in the foreseeable future. Such Equipment will be used by us only for the
purpose of performing one or more of our governmental or proprietary functions consistent with the permissible scope of
our authority. Specifically, such Equipment was selected by us to be used as follows:
The estimated useful life of such Equipment based upon manufacturer's representations and our projected needs is not
less than the maximum Lease Term.
Our source of funds for payments of the Rental Payments due under the Lease for the current fiscal year is
We currently expect and anticipate adequate funds to be available for all future payments of rent due after the current
fiscal year for the following reasons:
Very truly yours,
Lessee:
Authorized Signature:
Printed Name:
Title:
Date:
13
SCHEDULE G
PROOF OF INSURANCE
Insurance Agent Name:
Agency Name:
Address:
Phone Number:
E-Mail:
Ladies and Gentlemen:
Please add CLAYTON HOLDINGS, LLC as both co -loss payee and additional insured under the property insurance
covering the Equipment listed on attached Schedule A, and as additional insured under the general liability insurance
policy. The minimum liability coverage is $1,000,000.00. Please mail or fax an insurance certificate to:
Clayton Holdings, LLC
P.O. Box 11309
St. Louis, MO 63105
Fax # 314-746-37"
Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate
evidencing such insurance.
Please note that the Sank requires 30 day written notice of cancellation of the policy covering leased equipment.
Lessee:
Authorized Signature. -
Printed Name:
Title:
Date:
14
40h�,
Commerce Bank
SCtI<EDULiE H
ACH Payment Authorization Farm
Lease No. 1 Loan No:
Lessee 1 Borrower:
I authorize Commerce Bank ("Commerce") to initiate debit entries and to initiate, if necessary,
credit entries and adjustments for any debit entries in error on behalf of CB] Equipment Finance,
Clayton Holdings or Commerce Bank as lender or lessor in the amount shown, and from the
checking or savings account with the depository institution ("Bank") named below, on the payment
due date.
Bank Name:
Address:
ABA Routing No.:
Account No.:
(X) Checking ( ) Savings
This is a (X) New or ( ) Updated authorization form.
Debit Amount(s): $
Begin Auto Debit with Invoice Date Due:
The final or balloon payment, if different from the payment, will not be auto debited.
l understand that this authorization will remain in full force and effect until I notify
COMMERCE BANK at the address or phone number below that 1 wish to revoke this
authorization. I understand that COMMERCE BANK requires at least 5 days prior notice in
order to process any such cancellation.
Borrower/ Lessee Signature
Date
Note that there is NO charge for this service.
Also, your "Bank" need not be Commerce Bank to benefit from this feature. Any bank account
can be auto debited. To commence service please return this farm with your document package
or send this signed form and a voided check (unless COMMERCE BANK is already
currently debiting this same account for another lease schedule) to:
COMMERCE BANK
P.Q. Box 11309
Clayton, MO 63105 or LeasingACH@Commercebank.com
To discontinue or amend service, please email the request to the address above or call COMMERCE BANK at
3 1 4.746.3726.
15
ESCROW AGREEMENT
This Escrow Agreement (the "Escrow Agreement"), dated as of the day of , 2018
and entered into among Clayton Holdings, LLC, a Missouri Limited liability Company (together with its successors and
assigns, "Lessor"), a municipal corporation and political subdivision existing
under the laws of ("Lessee"), and The Commerce Trust Company, a Missouri banking corporation, as
escrow agent (together with its successors and assigns, the "Escrow Agent").
Name of Acquisition Fund: " is
Amount of Deposit into the Acquisition Fund: $
TERMS AND CONDITIONS
1. This Escrow Agreement relates to and is hereby made a part of the State and Municipal Lease/Purchase
Agreement dated as of the day of , 2018, (the "Lease"), between Lessor and Lessee.
2. Except as otherwise defined herein, all terms defined in the Lease shall have the same meaning for the
purposes of this Escrow Agreement as in the Lease.
3, Lessor, Lessee and the Escrow Agent agree that the Escrow Agent will act as sole Escrow Agent under
the Lease and this Escrow Agreement, in accordance with the terms and conditions set forth in this Escrow Agreement.
The Escrow Agent shall not be deemed to be a party to the Lease, and this Escrow Agreement shall be deemed to
constitute the entire agreement between Lessor and Lessee and the Escrow Agent.
4. There is hereby established in the custody of the Escrow Agent a special trust fund designated as set forth
above (the "Acquisition Fund") to be held and administered by the Escrow Agent in trust for the benefit of Lessor and
Lessee in accordance with this Escrow Agreement.
5. Lessor shall deposit in the Acquisition Fund the amount specified above. Moneys held by the Escrow
Agent hereunder shall be invested and reinvested by the Escrow Agent upon written order of an authorized Lessee
representative, in accordance with the Arbitrage instructions attached as Exhibit A, in Qualified Investments (as defined
below) maturing or subject to redemption at the option of the holder thereof prior to the date on which it is expected that
such funds will be needed. If an Authorized Lessee Representative fails to timely direct the investment of any moneys
held hereunder, the Escrow Agent shall invest and reinvest such moneys in Qualified Investments described in 6(vi) below.
Such investments shall be held by the Escrow Agent in the Acquisition Fund; any interest and gain earned on such
investments shall be deposited in the Acquisition Fund, and any losses on such investments shall be charged to the
Acquisition Fund. The Escrow Agent may act as purchaser or agent in the making or disposing of any investment.
Qualified Investments described in 6(vi) below will be subject to an annualized sweep fee charged monthly to the earnings
on monies invested.
6. "Qualified Investments" means, to the extent the same are at the time legal for investment of the funds
being invested: (i) direct general obligations of the United States of America; (ii) obligations the timely payment of principal
of and interest on which is fully and unconditionally guaranteed by the United States of America; (iii) general obligations of
the agencies and instrumentalities of the United States of America acceptable to Lessor; (iv) certificates of deposit, time
deposits or demand deposits with any bank or savings institution including the Escrow Agent or any affiliate thereof,
provided that such certificates of deposit, time deposits or demand deposits, if not insured by the Federal Deposit Insurance
Corporation or the Federal Savings and Loan Insurance Corporation, are fully secured by obligations described in (i), (ii)
or (iii) above; or (v) repurchase agreements with any state or national bank or trust company, including the Escrow Agent
or any affiliate thereof, that are secured by obligations of the type described in (i), (ii) or (iii) above, provided that such
collateral is free and clear of claims of third parties and that the Escrow Agent or a third party acting solely as agent for the
Escrow Agent has possession of such collateral and a perfected first security interest in such collateral; or (vi) money
16
market mutual funds that are invested in securities described in (i), (ii) or (iii) and that are rated "Aaa" by Moody's Investors
Service or °AAAm-G" by Standard & Poor's Ratings Services or the comparable rating by Fitch IBCA, Inc.
7. Moneys in the Acquisition Fund shall be used to pay for the cost of acquisition of the Equipment listed in
the Lease. Such payment shall be made from the Acquisition Fund upon presentation to the Escrow Agent of one or more
properly executed Payment Request and Acceptance Certificates, a form of which is attached as Exhibit B, executed by
Lessee and approved by Lessor, together with an invoice for the cost of the acquisition of said Equipment and a written
approval by Lessor of the Vendor be paid. In making any disbursement pursuant to this Section 7, the Escrow Agent may
conclusively rely as to the completeness and accuracy of all statements in such Payment Request and Acceptance
Certificate, and the Escrow Agent shall not be required to matte any inquiry, inspection or investigation in connection
therewith. The approval of each Payment Request and Acceptance Certificate by the Lessor shall constitute unto the
Escrow Agent an irrevocable determination by the Lessor that all conditions precedent to the payment of the amounts set
forth therein have been completed.
8. The Acquisition Fund shall terminate upon the occurrence of the earlier of (a) the presentation of a proper
Payment Request and Acceptance Certificate and the Final Acceptance Certificate, a form of which is attached as Exhibit
C, properly executed by Lessee, (b) 12 months from the date hereof (or such later date as may be agreed to in writing by
Lessor and Lessee with notice in writing to Escrow Agent), or (c) the presentation of written notification by the Lessor that
the Lease has been terminated pursuant to Section 8 or 20 of the Lease. Upon termination as described in clause (a) or
(b) of this paragraph, any amount remaining in the Acquisition Fund shall be paid to Lessor for application as provided in
the Lease. Upon termination as described in clause (c) of this paragraph, any amount remaining in the Acquisition Fund
shall immediately be paid to Lessor.
9. The Escrow Agent may at any time resign by giving at least 30 days written notice to Lessee and Lessor,
but such resignation shall not take effect until the appointment of a successor Escrow Agent. The substitution of another
bank or trust company to act as Escrow Agent under this Escrow Agreement may occur by written agreement of Lessor
and Lessee. In addition, the Escrow Agent may be removed at any time, with or without cause, by an instrument in writing
executed by Lessor and Lessee. In the event of any resignation or removal of the Escrow Agent, a successor Escrow
Agent shall be appointed by an instrument in writing executed by Lessor and Lessee. Such successor Escrow Agent shall
indicate its acceptance of such appointment by an instrument in writing delivered to Lessor, Lessee and the predecessor
Escrow Agent. Thereupon such successor Escrow Agent shall, without any further act or deed, be fully vested with all the
trusts, powers, rights, duties and obligations of the Escrow Agent under this Escrow Agreement and the predecessor
Escrow Agent shall deliver all moneys and securities held by it under this Escrow Agreement to such successor Escrow
Agent whereupon the duties and obligations of the predecessor Escrow Agent shall cease and terminate. If a successor
Escrow Agent has not been so appointed with 90 days of such resignation or removal, the Escrow Agent may petition a
court of competent jurisdiction to have a successor Escrow Agent appointed.
10, Any corporation or association into which the Escrow Agent may be merged or converted or with or into
which it may be consolidated, or to which it may sell or transfer its corporate trust business and assets as a whole or
substantially as a whole, or any corporation or association resulting from any merger, conversion, sale, consolidation or
transfer to which it is a party, shall be and become successor Escrow Agent hereunder and shall be vested with all the
trusts, powers, rights, obligations, duties, remedies, immunities and privileges hereunder as was its predecessor, without
the execution or filing of any instrument or any further act on the part of any of the parties hereto.
11, The Escrow Agent incurs no responsibility to make any disbursements pursuant to the Escrow Agreement
except from funds held in the Acquisition Fund. The Escrow Agent makes no representations or warranties as to the title
to any Equipment listed in the Lease or as to the performance of any obligations of Lessor or Lessee.
12, The Escrow Agent may act in reliance upon any writing or instrument or signature which it, in good faith,
believes to be genuine, may assume the validity and accuracy of any statement or assertion contained in such a writing or
instrument, and may assume that any person purporting to give any writing, notice, advice or instructions in connection
with the provisions hereof has been duly authorized to do so. The Escrow Agent shall not be liable in any manner for the
sufficiency or correctness as to form, manner and execution, or validity of this Escrow Agreement other than its own
17
execution thereof or any instrument deposited with it, nor as to the identity, authority or right of any person executing the
same; and its duties hereunder shall be limited to those specifically provided herein.
13. Unless the Escrow Agent is guilty of negligence or willful misconduct with regard to its duties hereunder,
Lessee, to the extent permitted by law, and Lessor jointly and severally hereby agree to indemnify the Escrow Agent and
hold it harmless from any and all claims, liabilities, losses, actions, suits or proceedings at law or in equity, or any other
expense, fees or charges of any character or nature, which it may incur or with which it may be threatened by reason of
its acting as Escrow Agent under this Escrow Agreement; and in connection therewith, to indemnify the Escrow Agent
against any and all expenses, including reasonable attorneys' fees and the cost of defending any action, suit or proceeding
or resisting any claim.
14. The aggregate amount of the costs, fees, and expenses of the Escrow Agent in connection with the
creation of the escrow described in and created by this Escrow Agreement and in carrying out any of the duties, terms or
provisions of this Escrow Agreement is a one time fee in the amount of $ to be paid by Lessee concurrently with
the execution and delivery of this Escrow Agreement.
Notwithstanding the preceding paragraph, the Escrow Agent shall be entitled to reimbursement from Lessor of
reasonable out-of-pocket, legal or extraordinary expenses incurred in carrying out the duties, terms or provisions of this
Escrow Agreement. Claims for such reimbursement may be made to Lessor and in no event shall such reimbursement
be made from funds held by the Escrow Agent pursuant to this Escrow Agreement. The Escrow Agent agrees that it will
not assert any lien whatsoever on any of the money or Qualified investments on deposit in the Escrow Fund for the payment
of fees and expenses for services rendered by the Escrow Agent under this Escrow Agreement or otherwise.
15. If Lessee, Lessor or the Escrow Agent shall be in disagreement about the interpretation of the Lease or
this Escrow Agreement, or about the rights and obligations, or the propriety of any action contemplated by the Escrow
Agent hereunder, the Escrow Agent may, but shall not be required to, file an appropriate civil action to resolve the
disagreement. The Escrow Agent shall be indemnified by Lessor and Lessee, to the extent permitted by law, for all costs,
including reasonable attorneys' fees and expenses, in connection with such civil action, and shall be fully protected in
suspending all or part of its activities under this Escrow Agreement until a final judgment in such action is received.
16. The Escrow Agent may consult with counsel of its own choice and shall have full and complete
authorization and protection for any action or non -action taken by the Escrow Agent in accordance with the opinion of such
counsel. The Escrow Agent shall otherwise not be liable for any mistakes of facts or errors of judgment, or for any acts or
omissions of any kind unless caused by its negligence or willful misconduct.
17. This Escrow Agreement shall be governed by and construed in accordance with the laws of the state in
which the Escrow Agent is located.
18. In the event any provision of this Escrow Agreement shall be held invalid or unenforceable by any court
of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.
19. This Escrow Agreement may not be amended except by a written instrument executed by Lessor, Lessee
and the Escrow Agent.
20, This Escrow Agreement may be executed in several counterparts, each of which so executed shall be an
original
18
IN WITNESS WHEREOF, Lessor, Lessee and the Escrow Agent have caused this Escrow Agreement to be
executed by their duly authorized representatives.
Clayton Holdings, LLC
LESSOR
By:
Title: Officer
LESSEE
BY
Printed Name:
Titre:
The Commerce Trust Company
ESCROW AGENT
By:
Title:
19
EXHIBIT A
ARBITRAGE INSTRUCTIONS
These Arbitrage Instructions provide procedures for oomplying with § 148 of the Internal Revenue Code of 1886,
as amended (the "Code"), in order to preserve the exclusion from federal gross income of the interest portions of the Rental
Payments under the Lease.
1. Temporary Period[Yield Restriction. Except as described in this paragraph, money in the Acquisition
Fund must not be invested at a yield greater than the yield on the Lease. Proceeds of the Lease in the Acquisition Fund
and investment earnings on such proceeds may be invested without yield restriction for three years after the Start Date of
the Lease. If any unspent proceeds remain in the Acquisition Fund after three years, such amounts may continue to be
invested without yield restriction so long as Lessee pays to the IRS all yield reduction payments under § 1.148-5(c) of the
Treasury Regulations,
2. Opinion of Bond Counsel. These Arbitrage Instructions may be modified or amended in whole or in part
upon receipt of an opinion of nationally recognized counsel in the area of tax-exempt municipal obligations, satisfactory to
Lessor, that such modifications and amendments will not adversely affect the exclusion of the interest portions of Rental
Payments from gross income for federal income tax purposes.
EXHIBIT B
FORM OF PAYMENT REQUEST AND ACCEPTANCE CERTIFICATE
To: The Commerce Trust Company, as Escrow Agent and Clayton Holdings, LLC, as Lessor
8000 Forsyth Blvd., Suite 510
St. Louis, Missouri 63105
Re:
dated
("Lessor"),
2018 (the "Escrow
as Escrow Agent (the "Escrow Agent")
Ladies and Gentlemen:
_Acquisition Fund established by the Escrow Agreement,
Agreement") among Clayton Holdings, LLC, as lessor
("Lessee") and The Commerce Trust Company.
The Escrow Agent is hereby requested to pay from the Acquisition Fund to the person or corporation designated
below as Payee, the sum set forth below in payment of a portion or all of the cost of the acquisition of the equipment or the
interest portions of Rental Payments) described below. The amount shown below is due and payable under the invoice
of the Payee attached hereto with respect to the cost of the acquisition of the equipment or payment of the interest portions
of Rental Payment(s) and has not formed the basis of any prior request for payment.
The equipment described below is part or all of the "Equipment" that is listed in State and Municipal Lease/Purchase
Agreement dated as of the day of , 2018 (the "Lease") described in the Escrow Agreement.
Equipment:
Payee:
Amount
Lessee hereby certifies and represents to and agrees with Lessor and the Escrow Agent as follows:
1. All of the above -listed Equipment has been delivered to and received by the undersigned; all installation or
other work necessary prior to the use thereof has been completed; said Equipment has been examined andfor tested
and is in good operating order and condition and is in all respects satisfactory to the undersigned and as represented,
and said Equipment has been accepted by the undersigned and complies with all terms of the Lease. Consequently,
you are hereby authorized to pay for the Equipment in accordance with the terms of any purchase orders for the same.
2. In the future, in the event the Equipment fails to perform as expected or represented we will continue to honor
the Lease in all respects and continue to make our rental and other payments thereunder in the normal course of
business and we will look solely to the vendor, distributor or manufacturer for recourse.
3. We acknowledge that Lessor is neither the vendor nor manufacturer or distributor of the Equipment and has
no control, knowledge or familiarity with the condition, capacity, functioning or other characteristics of the Equipment.
4. No event or condition that constitutes, or with notice or lapse of time, or both, would constitute, an Event of
Default (as defined in the Lease) exists at the date hereof.
5. Lessee is currently maintaining the insurance coverage required by Section 17 of the Lease
6. The serial number for each item of Equipment which is set forth on Schedule A to the Lease is correct.
21
APPROVED:
Clayton Holdings, LLC
LESSOR
By:
Title: Officer
Dated: 20
LESSEE
By:
Printed Name. -
Title:
22
EXHIBIT C
FINAL ACCEPTANCE CERTIFICATE
[THIS CERTIFICATE IS TO BE EXECUTED ONLY WHEN ALL EQUIPMENT
HAS BEEN ACCEPTED]
The undersigned hereby certifies that the equipment described above, together with the equipment described in
and accepted by Payment Request and Acceptance Certificates previously filed by Lessee with the Escrow Agent and
Lessor pursuant to the Escrow Agreement, constitutes all of the Equipment subject to the Lease.
Dated:
LESSEE
By:
Printed Name:
Title:
23
CLAYTON HOLDINGS, LLC
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease Number: 5000267-001
This State and Municipal Lease/Purchase Agreement (the "Lease") is made and entered into on this, the Twenty -Third day of April, 2019 by and between
Clayton Holdings, LLC with offices at 8000 Forsyth Boulevard, Suite 510, St. Louis, Missouri 63105 (together with its successors and assigns, herein
called the "Lessor"), and City of Hutchinson, Minnesota with its principal address at 111 Hassan St SE, Hutchinson, Minnesota 55350 (together with its
permitted successors and assigns, herein called the "Lessee"), wherein it is agreed as follows:
LEASE OF EQUIPMENT: Lessee hereby requests Lessor to acquire the equipment described in Schedule A attached hereto and made a part
hereof. Subject to the terms and conditions hereof. Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor the equipment
described in Schedule A, with all replacements, repairs, additions and accessories incorporated therein or affixed thereto (herein collectively called
the "Equipment').
DELIVERY AND ACCEPTANCE. Lessee agrees to order the Equipment on behalf of Lessor from the supplier of such Equipment. Lessor will not
be liable for specific performance of this Lease or for damages if for any reason the supplier delays or fails to fill the order. Lessee will cause the
Equipment to be delivered at the location specked in Schedule A (the "Equipment Location"). Lessee is solely responsible for the selection of the
Equipment and the vendor from which the Equipment is purchased. Lessee will pay all transportation and other costs, if any, incurred in connection
with the delivery and installation of the Equipment. Any delay in such delivery will not affect the validity of this Lease. To the extent funds are
deposited with a bank or trust company in an escrow fund for the acquisition of the Equipment, sash funds shall be disbursed as provided in the
agreement pursuant to which such fund is established (the "Escrow Agreement"). Lessee will immediately accept the Equipment as soon as it has
been delivered and is operational, or as soon as any manufacturer or vendor pre -acceptance test period has expired. In the event the Equipment
is not accepted by Lessee within thirty (30) days from the date of its delivery, Lessor, at Lessor's sole option, will have the right to terminate this
Lease- Lessee will evidence Its acceptance of the Equipment by executing and delivering to Lessor a delivery and acceptance certificate in the form
of Exhibit B or C, as applicable, to the Escrow Agreement (the "Acceptance Certificate"). Lessee hereby authorizes the Lessor to add to this Lease
and to any other description of the Equipment tits serial number of each item of Equipment, when avadabte.
TERM: This Lease will become effective upon the execution hereof by Lessee and Lessor. Lessee's obligation to pay rent under this Lease will
commence on the date that funds are advanced by Lessor to pay the vendor of the Equipment or are deposited with a bank or trust company in an
escrow fund pursuant to the Escrow Agreement, if any (the "Start Date"), and will extend for an initial term through the end of Lessee's fiscal year
containing the Start Date. The term of this Lease is subject to renewal on a year-to-year basis for the number of annual fiscal periods necessary to
comprise the lease tern as set forth in Schedule C attached hereto and made a part hereof (the "Lease Tern"). At the end of the initial term and
any renewal term, Lessee will be deemed to have exercised its option to renew this Lease for the next annual renewal term, unless Lessee has
exercised its right to terminate the Lease pursuant to Section 8 below.
RENT- Lessee agrees to pay Lessor the rental payments for the Equipment asset forth in Schedule C (the "Rental Payments"). A portion of each
Rental Payment is paid as and represents the payment of interest as set forth in Schedule C. The Rental Payments will be payable without notice
or demand, at the office of Lessor (or such other place as Lessor may designate in writing, from time to time) and will commence on the Start Date.
For clarity, Lessee hereby authorizes Lessor to update Schedule C with the Start Date and actual due dates for Rental Payments based upon the
frequency of payments stated on Schedule C. Any notice, invoicing, purchase orders, quotations or other forms or procedures requested by Lessee
in connection with payment will be fully explained and provided to Lessor sufficiently in advance of the payment due date for the oompletion thereof
by Lessor prior to such payment date, but none of the foregoing will be a condition to Lessee's obligation to make any such payment. If Lessee fails
to pay any Rental Payment or any other sums under this Lease within ten (10) days when the same becomes due, Lessee shall pay to Lessor (in
addition to and not in lieu of other rights of Lessor) a late charge equal to the greater of five (5%) percent of such delinquent amount or Twenty -Five
Dollars ($25.00), but in any event not more than the maximum amount permitted bylaw. Such late charge shall be payable by Lessee upon demand
by Lessor and shall be deemed rent hereunder. Lessee acknowledges and agrees that the late charge (i) does not constitute interest, (ii) is an
estimate of the costs Lessor will incur as a result of the late payment and @i) is reasonable in amount- Lessor and Lessee understand and intend
that the obligation of Lessee to pay Rental Payments hereunder will constitute a current expense of Lessee and will not in any way be construed to
be a debt of Lessee in contravention of any applicable constitutional or statutory limitation or requirement concerning the creation of indebtedness
by Lessee. EXCEPT AS SPECIFICALLY PROVIDED IN SECTION 8 HEREOF, LESSEE'S OBLIGATION TO MAKE RENTAL PAYMENTS SHALL
BE ABSOLUTE AND UNCONDITIONAL IN ALL EVENTS AND WILL NOT BE SUBJECT TO ANY SETOFF, DEFENSE, COUNTERCLAIM,
ABATEMENT OR RECOUPMENT FOR ANY REASON WHATSOEVER.
Notwithstanding the foregoing, the interest portion of the Rental Payments on Schedule C will be adjusted, and Lessor will provide Lessee a revised
Schedule C reflecting such adjustment in the event that it is determined that any of the interest portions of Rental Payments set forth in Schedule C
may not be excluded from Lessor's gross income under Section 103 of the internal Revenue Code of 1986, as amended (the "Code"). Lessee agrees
that the interest portion of the Rental Payments on Schedule C will be adjusted commencing with the first day of the next succeeding fiscal year of
the Lessee, but only if this Lease is renewed for such fiscal year, and thereafter, so that Lessor will be in the same after-tax position that it would
have been in had such payment been excluded from the gross income of Lessor under Section 1 D3 of the Code.
AUTHORITY AND AUTHORIZATION. Lessee represents, warrants and covenants that (a) it will do or cause to be done all things necessary to
preserve and keep in full force and effect (i) its existence, and (ii) subject to Section S hereof, this Lease; (b) it has complied with all bidding and
budgeting requirements where necessary and by due notification has presented this Lease to Lessee's governing body for approval and adoption
as a valid obligation on its part and that all requirements have been met and procedures have been followed to ensure the enforceability of this
PkJ4,ed
Lease; (c) it has sufficient appropriations or other funds availabte to pay all amounts due hereunder For the current fiscal year period; (d} no event
has occurred and no condition exists which, upon the execution of this Lease or with notice or the passage of time or both, would constitute a default
under any debt, revenue or purchase obligation which it has issued or to which it is a party (the "Obligation") nor has it been in default under any
Obligation at any time during the past five (5) years, and (a) no lease, rental agreement or contract for purchase, to which Lessee has been a party,
at any time during the past five (5) years, has been terminated by Lessee as a result of insufficient funds being appropriated in any fiscal period.
REPRESENTATIONS, COVENANTS AND WARRANTIES REGARDING TAX-EXEMPT STATUS: Lessee warrants and covenants that (i) it is a
state, or a political subdivision thereof, within the meaning of Section 103 of the Code, and the related regulations and rulings thereunder; (ii) subject
to Section 8 hereof, Lessee intends that its obligation under this Lease will constitute an enforceable obligation issued by or on behalf of a state, or
political subdivision thereof, such that the interest portions of Rental Payments as shown in Schedule C, will not be includable in the gross income
of Lessor for the purposes of federal income taxation; (iii) this Lease represents a valid deferred payment obligation of Lessee for the amount herein
set forth: (iv) Lessee has the Legal capacity to enter into this Lease and is not in contravention of any state, county, district, city or town statute, rule,
regulation or other governmental provision; (v) during the Lease Term, the Equipment will not be used in a trade or business of any other person or
entity; (vi) Lessee will complete and file on a timely basis, Internal Revenue Service form 8038G or 8038GC, as appropriate, in the manner set forth
in Section 149(e) of tha Code; and (vii) Lessee will not take any action or permit the omission of any action reasonably within its control which action
or omission will cause the interest portion of any Rental Payment hereunder to be Includable in gross income for federal income taxation purposes.
Lessee hereby designates the Lease as a "qualified tax-exempt obligation" as defined in Section 265(b)(3XB) of the Code. The aggregate face amount
of all tax-exempt obligations (including the Lease, but excluding private act€v'sty bonds other than qualified 501(c)(3) bonds) issued or to be issued by
Lessee and all subordinate entities thereof during the calendar year in which the Start Date occurs is not reasonably expected to exceed $10,000,000.
Lessee and all subordinate entities thereof will not issue in excess of $10,000,000 of tax-exempt obligations (including the Lease, but excluding private
activity bonds other than qualified 501(cX3) bonds) during the calendar year in which the Start Date occurs, without first providing Lessor with an opinion
of nationally recognized counsel in the area of tax-exempt municipal obligations acceptable to Lessor, that the designation of the Lease as a "qualified
tax-exempt obligation" will not be adversely affected.
Lessee further represents as follows:
(a) The estimated total costs of the Equipment will not be less than the total principal amount of the Rental Payments.
(b) The Equipment has been ordered or is expected to be ordered within six months of the effective date of this Lease, and the Equipment is
expected to be delivered and installed, and the Vendor fully paid, within eighteen months of the effective date of this Lease.
(C) Lessee has not created or established, and does not expect to create or establish, any sinking fund or other similar fund (i) that is
reasonably expected to be used to pay the Rental Payments, or (ii) that may be used solely to prevent a default in the payment of Rental
Payments.
(d) The Equipment has not been, and is not expected to be, sold or otherwise disposed of by Lessee, either in whole or in major part, prior to
the final Rental Payment.
(e) To the best of Lessee's knowledge, information and belief, the above expectations are reasonable.
APPROPRIATIONS AND ESSENTIAL_ USE: Lessee reasonably belleves that sufficient funds can be obtained to make all Rental Payments during
the Lease Term. The responsible financial officer of Lessee will do all things lawfully within his or her power to obtain funds from which the Rental
Payments, including any Rental Payments required by Section 4 hereof, may be made, including making provisions for such payments, to the extent
necessary. In each proposed annual budget submitted for approval in accordance with applicable procedures of Lessee. Notwithstanding the
foregoing, the decision whether or not to budget or appropriate funds or to extend this Lease for any subsequent annual fiscal period Is solely within
the dlscretion of the then current governing body of Lessee. Lessee currently intends to make the Rental Payments for the full Lease Term if funds
are legally available therefor, and in that regard Lessee represents that (a) the use of the Equipment is essential to its proper, efficient, and economic
functioning or to the services that it provides to its citizens; (b) Lessee has an immediate need for and expects to make immediate use of substantially
all the Equipment, which need is not temporary or expected to diminish in the foreseeable future; and (c) the Equipment will be used by the Lessee
only for the purpose of performing one or more of its governmental or proprietary functions consistent with the permissible scope of its authority.
8. NONAPP ROP RIATI 0 N OF FUNDS: In the event insufficient funds are appropriated and budgeted to pay Rental Payments required by Section 4
hereof and any other amounts payable under this Lease, for any fiscal period in which the Rental Payments for the Equipment are due under this
Lease, then, without penalty, liability or expense to Lessee, this Lease will thereafter terminate on the last day of the fiscal period for which
appropriations were made, except as to (i) the portions of the Rental Payments herein agreed upon for which funds have been appropriated and
budgeted or are otherwise available and (ii) Lessee's other obligations and liabilities under this Lease relating to, accruing or arising prior to such
termination. Lessee will, not less than sixty (fill) days prior to the end of such applicable fiscal period, in writing, notify Lessor of such occurrence,
but failure to give such notice will not prevent such termination or be an event of default. In the event of such termination, Lessee agrees to
immediately cease use of the Equipment and peaceably surrender possession of the Equipment to Lessor on the day of such termination, packed
for shipment in accordance with manufacturer's specifications and eligible for manufacturer's maintenance, and freight prepaid and insured to any
reasonable location in the continental United States designated by Lessor, all at Lessee's expense. Lessor may exercise all available legal and
equitable rights and remedies in retaking possession of the Equipment. If Lessee fails to cease use and deliver possession of the Equipment to
Lessor upon termination of this Lease under this section, the termination shall nevertheless be effective but Lessee shall be responsible for the
payment of damages in an amount equal to (a) the portion of Rental Payments thereafter coming due that is attributable to the number of days after
the termination during which Lessee fails to cease use and deliver possession of the Equipment and (b) any other loss suffered by Lessor as a result
of Lessee's failure to deliver possession of the Equipment.
S. EXCLUSION OF WARRANTIES; LIMITATIONS OF LIABILITY; DISCLAIMER OF CONSEQUENTIAL DAMAGES: LESSEE HAS SELECTED
BOTH THE EQUIPMENT AND THE VENDOR(S) FROM WHOM LESSOR IS TO PURCHASE THE EQUIPMENT IN RELIANCE HEREON.
LESSEE ACKNOWLEDGES AND AGREES THAT THE EQUIPMENT IS OF A SIZE, DESIGN AND CAPACITY SELECTED BY LESSEE, THAT
LESSOR IS NOT A MANUFACTURER, VENDOR, DISTRIBUTOR OR LICENSOR OF SUCH EQUIPMENT, AND THAT LESSOR LEASES THE
EQUIPMENT AS IS AND HAS NOT MADE, AND DOES NOT HEREBY MAKE, ANY REPRESENTATION, WARRANTY OR COVENANT,
EXPRESS OR IMPLIED, WITH RESPECT TO THE MERCHANTABILITY, CONDITION, QUALITY, DURABILITY, DESIGN, OPERATION,
FITNESS FOR USE, OR SUITABILITY OF THE EQUIPMENT IN ANY RESPECT WHATSOEVER OR IN CONNECTION WITH OR FOR THE
PURPOSES AND USES OF LESSEE, OR ANY OTHER REPRESENTATION, WARRANTY OR COVENANT OF ANY KIND OR CHARACTER,
EXPRESS OR IMPLIED, WITH RESPECT THERETO INCLUDING ANY WARRANTIES OF TITLE OR AGAINST INFRINGEMENT OR ANY
WARRANTIES ARISING FROM A COURSE OF DEALING, USAGE OR PRACTICE, ALL OF WHICH ARE SPECIFICALLY DISCLAIMED BY
LESSOR AND IN NO EVENT SHALL LESSOR BE OBLIGATED OR LIABLE FOR ACTUAL, INCIDENTAL, CONSEQUENTIAL OR OTHER
DAMAGES OF OR TO LESSEE OR ANY OTHER PERSON OR ENTITY ARISING OUT OF OR IN CONNECTION WITH THE EQUIPMENT,
INCLUDING BUT NOT LIMITED TO THE SALE, LEASE, USE, PERFORMANCE OR MAINTENANCE OF THE EQUIPMENT, INCLUDING
INTERRUPTION OF SERVICE, LOSS OF DATA, LOSS OF REVENUE OR PROFIT, LOSS OF TIME OR BUSINESS, OR ANY SIMILAR LOSS,
EVEN IF ANY SUCH PERSON IS ADVISED IN ADVANCE OF THE POSSIBILITY OR CERTAINTY OF SUCH DAMAGES AND EVEN IF LESSEE
ASSERTS OR ESTABLISHES A FAILURE OF ESSENTIAL PURPOSE OF ANY LIMITED REMEDY PROVIDED IN THIS LEASE.
Lessee acknowledges that neither the original vendor nor licensor of the Equipment (including the salespersons of any of them) is an agent of
Lessor, nor are they authorized to waive or alter any terms of this Lease. Lessee hereby waives any claim (including any claim based on strict or
absolute liability in tort) it might have against Lessor or any assignee of the Lessor for any lass, damage or expense caused by or with respect to
the Equipment. Lessor hereby assigns to Lessee during the Lease Term, to the extent permitted by law and so long as no Event of Default has
occurred pursuant to Section 20 below, all manufacturer's warranties, if any, that it may have with respect to the Equipment, and Lessor authorizes
Lessee to obtain the customary services furnished in connection with such warranties at Lessee's expense. Lessor authorizes Lessee, to the extent
permitted bylaw, to enforce in its own name any warranty, representation or other claim enforceable against the manufacturer. Lessor assumes no
responsibility for shipment, delivery, installation or maintenances, and all claims of Lessee with respect thereto, whether for delay, damage or
otherwise, will be made against the manufacturer. Lessor, at its option, may provide in its purchase order that the manufacturer agrees that any of
such claims may be made by Lessee directly against the manufacturer. The obligation of Lessee to pay the Rental Payments as defined in Section
4 will not be abated, impaired or reduced by reason of any claims of Lessee with respect to the Equipment, including but not limited to its condition,
quality, workmanship, delivery, shipment, installation, defects or otherwise.
10. TITLE, SECURITY INTEREST: During the Lease Term, title to the Equipment is deemed to be in Lessor, subject to Lessee's interests in the
equipment under this Lease. In the event of (i) termination of this Lease in accordance with Section 8 above or (ii) the occurrence of an Event of
Default by Lessee pursuant to Section 20 below, title will immediately revert to Lessor free of any right, tide or interest of Lessee unless Lessor elects
otherwise. In order to secure all of Lessee's obligations hereunder, Lessee hereby (a) to the extent permitted by law, grants to Lessor a first and
prior security interest in any and all rights, titles and interest of Lessee in this Lease, the Equipment and in all additions, attachments, accessions,
accessories, replacements and improvements thereto, now or hereafter acquired, together will all rents, issues, income, profits and proceeds thereof,
including insurance proceeds; (b) agrees that financing statements evidencing Lessor's security interest may be filed; and (c) agrees to execute and
deliver all certificates of title and other instruments necessary or appropriate to evidence and perfect such security interest. As further security
therefor, Lessee grants to Lessor a first priority security interest in the cash and negotiable instrument from time to time comprising the escrow fund,
if any, established under the Escrow Agreement and all proceeds (cash and non -cash) thereof, and agrees with respect thereto that Lessor shall
have ail the rights and remedies of a secured party. In the event of prepayment under 16 or 22 or payment in full at the end of the Lease Term, title
will pass to Lessee free and clear of any liens or other interest in favor of Lessor.
11. PERSONAL PROPERTY: Lessor and Lessee agree that the Equipment is, and wilt remain, personal property and will not be deemed to be affixed
or attached to real property or any building thereon. Notwithstanding the foregoing, for purposes of providing notice to third parties, Lessee agrees
that, upon Lessor's request, it will provide the legal description of all real property where any of the Equipment is or will be installed, and Lessee
agrees that financing statements evidencing Lessor's security interest may be filed in the real property records. If requested by Lessor, Lessee will,
at Lessee's expense, furnish to Lessor landlord or mortgagee waiver with respect to the Equipment.
12. USE; REPAIRS: Lessee will use the Equipment in a careful manner for the use contemplated by the manufacturer of the Equipment and will comply
with all laws, ordinances, insurance policies and regulations relating to, and will pay all costs, claims, damages, fees and charges arising out of, its
possession, use or maintenance. Lessee, at its sole costs and expense, will maintain the Equipment according to the manufacturer's recommended
guidelines or the equivalent and meet any and all recertification requirements and will furnish proof of such maintenance, if requested by Lessor and
will furnish all needed servicing and parts, which parts will become part of the Equipment. If the Equipment is such as is customarily covered by a
maintenance agreement, Lessee will furnish Lessor with a maintenance agreement with a party satisfactory to Lessor.
11 ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipment without Lessor's prior written consent, and any
permitted alteration or attachment which cannot be readily removed without damaging the Equipment's originally intended function or value will
become part of the Equipment.
14. LOCATION; INSPECTION: The Equipment will not be removed from, or if the Equipment consists of rolling stock, its permanent base will not be
changed from the Equipment Location without Lessor's prior written consent, which consent will not be unreasonably withheld. Lessor will be entitled
to enter upon the Equipment Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operations.
15. LIENS AND TAXES: Lessee will keep the Equipment free and clear of atl levies, liens and encumbrances except those created under this Lease.
Lessee will pay, when due, all charges and taxes (federal, state and local) which may now or hereafter be imposed upon the ownership, leasing,
rental, sale, purchase, possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee falls to pay
said charges and taxes when due, Lessor will have the right, but will not be obligated, to pay said charges and taxes. if Lessor pays any charges
or taxes for which Lessee is responsible or liable under this Lease, Lessee will, upon demand, reimburse Lessor therefor.
16. RISK OF LOSS; DAMAGE; DESTRUCTION: Lessee assumes all risk of loss of or damage to the Equipment from any cause whatsoever, and no
such loss of or damage to the Equipment will relieve Lessee of the obligation to make the Rental Payments or to perform any other obligation under
this Lease. In the event of damage to any item of Equipment, Lessee will immediately place the same in goad repair (the proceeds of any insurance
recovery will be applied to the cost of such repair). If Lessor determines that any item of Equipment is lost, stolen, destroyed or damaged beyond
repair, Lessee, at the option of Lessor, will (a) replace the same with like equipment in good repair; or (b) on the next Rental Payment date pay to
Lessor (i) all amounts owed by Lessee under this Lease, including the Rental Payment due on such date, and (ii) an amount not less than the
balance of the Rental Payments then remaining unpaid hereunder. In the event that Lessee is obligated to make such payment with respect to less
3
than all of the Equipment. Lessor will provide Lessee with the pro rats amount of the Rental Payment and the balance of the Rental Payments then
remaining unpaid hereunder, as applicable, to be made by Lessee with respect to the Equipment which has suffered the event of loss.
1?. INSURANCE. Lessee will, at its expense, maintain at all times during the Lease Term (a) fire and extended coverage, public liability and property
damage insurance with respect to the Equipment in such amounts, covering such risks, and with such insurers as will be satisfactory to Lessor. In
no event will the insurance limits be less than the greater of (i) an amount equal to the balance of the Rental Payments then remaining for the Lease
Term or (ii) any minimum required by any co-insurance provisions of such insurance, (b) liability insurance that protects Lessor from liability in all
events in form and amount satisfactory to Lessor, and (c) workers' compensation coverage as required by the laws of the state in which Lessee is
located. Each insurance policy required by clause (b) of the preceding sentence will name Lessee as an insured and Lessor or its assigns as an
additional insured and loss payee, as appropriate. The Lessee agrees to give Lessor at least thirty (30) days prior written notice of any cancellation
of the insurance policies required by this Section. The proceeds of any such policies will be payable to Lessee and Lessor or its assigns, as their
interest may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate evidencing
such insurance. In the event of any loss, damage, injury or accident involving the Equipment, Lessee will promptly provide Lessor with written notice
hereof and make available to Lessor all information and documentation relating thereto. Notwithstanding the foregoing, with Lessor's prior written
consent, Lessee may self -insure against any and all risks for which insurance is required.
18. ADVANCES: In the event Lessee fails to maintain the insurance required by this Lease or fails to keep the Equipment in good repair and operating
condition, Lessor may (but will be under no obligation to) purchase the required policies of insurance and pay the premiums on the same and make
such repairs or replacements as are necessary and pay the cast thereof. All amounts so advanced by Lessor will become additional rent payable
by Lessee. Lessee agrees to pay such amounts with interest thereon from the date paid at the rate o€1.5% per month or the maximum permitted
by law, whichever is less. Unless Lessee provides evidence of the insurance coverage required by this Lease, Lessor may purchase insurance at
Lessee's expense to protect Lessor's interests hereunder. This Insurance may, but need not, protect Lessee's interests. The coverage that Lessor
may purchase may not pay any claim that Lessee may make or any claim that may be made against Lessee in connection with the Equipment.
Lessee may later cancel any insurance purchased by Lessor, but only after providing evidence that Lessee has obtained insurance as required by
this Lease. If Lessor purchases insurance for the Equipment, Lessee will be responsible for the costs of that insurance, including the insurance
premium, interest and any other charges Lessor may impose in connection with the placement of the insurance, until the effective date of the
cancellation or expiration of the insurance. The costs of the insurance will be added as additional rent. The costs of the insurance may be more
than the cost of insurance Lessee may be able to obtain on its own.
19. INDEMNIFICATION: To the extent permitted by law, and solely from legally available funds, Lessee agrees to indemnity Lessor against, and hold
Lessor harmless from, any and all claims, actions, proceedings, expenses, damages, liabilities or losses (including, but not limited to, attorneys' fees
and court costs) arising in connection with the Equipment, including, but not limited to, its selection, purchase, delivery, possession, use, operation
or return and the recovery of claims under insurance policies thereon.
20. EVENTS of DEFAULT: The Term "Event of Default" as used in this Lease, means the occurrence of any one or more of the following events:
(a) Lessee fails to make any Rental Payment (or any other payment) as it becomes due in accordance with the terms of this Lease, and any such
failure continues for ten (10) days after the date thereof; (b) Lessee fails to perform or observe any other covenant, condition or agreement to be
performed or observed by it hereunder and such failure is not cured within ten (10) business days after written notice thereof by Lessor; (c) the
discovery by Lessor that any statement, representation or warranty made by Lessee in this Lease or in any document delivered by Lessee pursuant
hereto or in connection herewith is false, misleading or erroneous in any material respect; (d) Lessee becomes insolvent, is unable to pay its debts
as they become due, makes an assignment for the benefit of creditors, applies or consents to the appointment of a receiver, trustee, conservator or
liquidator of Lessee or of all or substantial part of its assets, a petition for relief is filed by Lessee under Federal bankruptcy, insolvency or similar
laws, or a petition in a proceeding under any bankruptcy, insolvency or similar laws, Is filed against Lessee and is not dismissed within thirty (30)
days thereafter; (e) Lessee suffers an adverse material change in its financial condition or operations from the date hereof and, as a result, Lessor
deems itself insecure; or (€) Lessee is in default under any other agreement executed at any time with Lessor or its affiliates, or under any other
agreement or instrument by which it is bound.
21. REMEDIES: Upon the occurrence of an Event of default, Lessor shall have the right, at its sole option, to exercise any one or more of the following
remedies: (a) by written notice to Lessee, declare an amount equal to all amounts then due under this Lease and all remaining Rental Payments
which will become due during the then current fiscal year of Lessee to be immediately due and payable, whereupon the same will become
immediately due and payable and such amounts shall thereafter bear interest at the rate of 1.5% per month or the maximum rate permitted by
applicable law, whichever is less; (b) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Lessee's expense, promptly
cease use and return the Equipment to Lessor in the manner set forth in Section 8 hereof, or Lessor, at its option and with or without terminating
the Lease Term, may enter upon the premises where the Equipment is located and take immediate possession of and remove the same, without
liability to Lessor or its agents for such entry or for damage to property or otherwise; (c) sell or lease the Equipment or sublease it for the account of
Lessee, holding Lessee liable for (i) all Rental Payments and other payments due to the effective date of such selling, leasing or subleasing, and
(ii) for the difference between the net purchase price, rental and other amounts paid by the purchaser, lessee or sublessee pursuant to such sale,
lease or sublease and the remaining amounts payable by the Lessee through the end of the then current fiscal year of Lessee hereunder; and
(d) exercise any other right, remedy or privilege which may be available to it under applicable law, including the right to (i) proceed by appropriate
court action to enforce the terms of this Lease, (ii) recover damages for the breach of this Lease, and (iii) rescind this Lease as to any or all of the
Equipment. If Lessee Fails to cease use and deliver possession of the Equipment upon the occurrence of an Event of Default, Lessee shall be
responsible for the payment of damages in an amount equal to (aj the portion of Rental Payments that is attributable to the number of days after the
termination during which Lessee fails to cease use and deliver possession of the Equipment and (b) any other loss suffered by Lessor as a result of
Lessee's failure to cease use and deliver possession of the Equipment.
In addition, Lessee will remain liable for all covenants and indemnities under this Lease and For all legal fees and other costs and expenses, including
court costs, incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available to Lessor.
22. EARLY PURCHASE OPTION; PREPAYMENT: Lessee may, upon sixty (60) days prior written notice to Lessor, and provided Lessee has fully paid
and performed all other obligations hereunder and provided no Event of Default has occurred and is continuing, pay to Lessor on any regularly
scheduled Rental Payment date the applicable amount set forth on Schedule C attached hereto, whereupon title to the Equipment will pass to and
become unconditionally vested in Lessee, and Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is, where
is, without warranty, express or implied, except that Lessor will warrant to Lessee thatthe Equipment is free and clear of any liens created by Lessor.
Upon delivery by Lessee of a final acceptance certificate, any remaining monies in any escrow fund established under the Escrow Agreement shall
be paid to Lessor, for credit, first, to the next Rental Payment due, and, second, to the prepayment of the principal portion of future Rental Payments
hereunder in the manner directed by Lessor, in its sole discretion, unless Lessor directs that payment of such amount be made in such other manner
directed by Lessor that, in the opinion of nationally recognized counsel in the area of tax-exempt municipal obligations satisfactory to Lessor, will not
adversely affect the exclusion of the interest portions of Rental Payments from gross income for federal income tax purposes. If any amount is
applied against the outstanding principal components of Rental Payments, Schedule C attached hereto will be revised accordingly.
23. DETERMINATION OF FAIR PURCHASE PRICE: Lessee and Lessor hereby agree and determine that the Rental Payments payable during the
Lease Term represent the fair value of the use of the Equipment and that the amount required to exercise Lessee's option to purchase the Equipment
pursuant to Section 22 represents the fair purchase price of the Equipment. Lessee hereby determines that the Rental Payments do not exceed a
reasonable amount so as to place Lessee under a practical economic compulsion to renew this Lease or to exercise its option to purchase the
Equipment. In making such determinations, Lessee and Lessor have given consideration to (a) the costs of the Equipment, (b) the uses and
purposes For which the Equipment will be employed by Lessee, (c) the benefit to Lessee by reason of the acquisition and installation of the Equipment
and the use of the Equipment pursuant to the terms and provisions of this Lease, and (d) Lessee's option to purchase the Equipment_ Lessee
hereby determines and declares that this Lease will result in equipment of comparable quality and meeting the same requirements and standards
as would be necessary if the acquisition and Installation of the Equipment were performed by Lessee other than pursuant to this Lease. Lessee
hereby determines and declares that the Lease Term does not exceed the useful life of the Equipment.
24. ASSIGNMENT: Except as expressly provided herein, Lessee will not (a) assign, transfer, pledge, hypothecate or grant any security interest in, or
otherwise dispose of, this Lease or the Equipment or any interest in this Lease or the Equipment or (by sublet or lend the Equipment or permit the
Equipment to be used by anyone other than Lessee or Lessee's employees, unless Lessee obtains the prior written consent of Lessor and an opinion
of nationally recognized counsel in the area of tax-exempt municipal obligations satisfactory to Lessor that such action will not adversely affect the
exclusion of the interest portions of the Rental Payments from gross income for €ederal income tax purposes.
Lessor, without the consent of Lessee, may assign all or any portion or portions of its right, title and interest in and to this Lease, the Equipment and
any other documents executed with respect to this Lease, and/or grant or assign all or any portion or portions of its security interest in this Lease
and the Equipment, in whole or in part to various assignees, their agents or trustees (each and any one hereinafter referred to as an 'Assignee').
Any such assignment to an Assignee may provide that the Lessor or the Assignee will act as a collection and paying agent for owners of certificates
of participation in this Lease, or may provide that a third -party trustee or agent will act as collection and paying agent for any Assignee, provided that
any such trustee or agent will maintain registration books as a register of all persons who are owners of certificates of participation or other interest
in Rental Payments and Lessee receives written notification of the name and address of the trustee or agent and a copy of the pooling and
fractionalization agency or trustee agreement, if any. Any such Assignee will have all of the assigned rights of Lessor under this Lease. Subject to
the foregoing, this Lease will inure to the benefit of and will be binding upon the heirs, executors, administratorsr successors and assigns of the
parties hereto. Any assignment or reassignment of any of Lessor's right, title or interest in this Lease or the Equipment will be effective upon receipt
by Lessee of a duplicate original of the counterpart document by which the assignment or reassignment is made, disclosing the name and address
of each such Assignee and, where applicable, to whom further payments hereunder should be made. During the Lease Term, Lessee covenants
that it will keep a complete and accurate record of all assignments in form necessary to comply with Section 149(a) of the Code and the regulations,
proposed or existing, from time to time promulgated thereunder. Lessee agrees to acknowledge in writing any assignments if so required.
Lessee agrees that, upon notice of assignment, if so instructed it will pay directly to the Assignee, or its trustee or agent without abatement, deduction
or setoff all amounts which become due hereunder. Lessee further agrees that it will not assert against any Assignee, or its trustee or agent, any
defense, claim, counterclaim or setoff Lessee may have against Lessor.
25. FINANCIAL STATEMENTS: Each year during the term of this Lease, Lessee hereby agrees to deliver to Lessor a copy of: (i) annual audited
financial statements within one hundred eighty (180) days of Lessee's fiscal year-end; and (4) within a reasonable period of time, any other financial
inform atian Lessor requests from time to time.
26. NATURE OF AGREEMENT: Lessor and Lessee agree that upon the due and punctual payment and performance of the installments of Rental
Payments and other amounts and obligations under this Lease, title to the Equipment will vest permanently in Lessee as provided in this Lease, free
and clear of any interest, lien or security of Lessor therein.
27. AMENDMENTS: This Lease may be amended or any of its terms modified in any manner by written agreement of Lessee and Lessor. Any waiver
of any provision of this Lease or of any right or remedy hereunder must be affirmatively and expressly made in writing and will not be implied from
inaction, course of dealing or otherwise.
2& NOTICES: All notices to be given under this Lease must be made in writing and mailed by certified mail to the other party at its address set forth
herein or at such address as the party may provide in writing from time to time. Any such notice is effective upon receipt.
29. SECTION HEADINGS: All section headings contained herein are for time convenience of reference only and are not intended to define or limit the
scope of any provision of this Lease.
30. GOVERNING LAW: This Lease will be governed by the provisions hereof and by the laws of the State where Lessee is located.
31. FURTHER ASSURANCES: Lessee will deliver to Lessor (i) an opinion of counsel in substantially the form of Schedule D attached hereto or as
Lessor may otherwise request; and (ii) if applicable, a certificate of a duly authorized official as to designation as a qualified tax-exempt obligation.
Moreover, Lessee will execute or provide, as requested by Lessor, any documents and information that are reasonably necessary with respect to
the transaction contemplated by this Lease.
32. ENTIRE AGREEMENT: This Lease, together with the Schedules attached hereto and made a part hereof and other attachments hereto and other
documents or instruments executed by Lessee and Lessor in connection herewith, constitute the entire agreement between the parties with respect
to the lease of the Equipment, and this Lease will not be modified, amended, altered or changed except with the written consent of Lessee or Lessor.
33. SEVERABILITY: Any provision of this Lease Found to be prohibited by law will be ineffective to the extent of such prohibition without invalidating
the remainder of this Lease.
34. WAIVER: The waiver by Lessor of any breach by Lessee of any term, covenant or condition, hereof will not operate as a waiver of any subsequent
breach hereof,
35. ELECTRONIC TRANSACTIONS. The parties agree that the transaction described herein may be conducted and related documents may be stored
by electronic means. Copies, telecopies, facsimiles, electronic files and other reproductions of original executed documents shall be deemed to be
authentic and valid counterparts of such original documents for all purposes, including the filing of any claim, action or suit in the appropriate court
of law.
36. ROLE OF LESSOR: Lessor has not acted and will not act as a fiduciary for Lessee or as Lessee's agent or municipal advisor. Lessor has not and
will not provide financial, legal, tax, accounting or other advice to Lessee or to any financial advisor or placement agent engaged by Lessee with
respect to this Lease. Lessee, its financial advisor, placement agent or municipal advisor, if any, shall each seek and obtain its own Financial, legal,
tax, accounting and other advice with respect to this Lease from its own advisors (including as it relates to structure, timing, terms and similar
matters).
ORAL AGREEMENTS OR COMMITMENTS TO LOAN MONEY, EXTEND CREDIT OR TO FORBEAR FROM ENFORCING REPAYMENT OF A DEBT
INCLUDING PROMISES TO EXTEND OR RENEW SUCH DEBT, ARE NOT ENFORCEABLE. TO PROTECT YOU {LESSEE(S) AND US (LESSOR)
FROM MISUNDERSTANDING OR DISAPPOINTMENT, ANY AGREEMENTS WE REACH COVERING SUCH MATTERS ARE CONTAINED IN THIS
WRITING, WHICH IS THE COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN US EXCEPT AS WE MAY LATER AGREE
IN WRITING TO MODIFY IT.
BY SIGNING BELOW, YOU AND WE AGREE THAT THERE ARE NO UNWRITTEN ORAL AGREEMENTS BETWEEN US.
Lessor: Cron Holdings, LLC
Authorized Signature:
Printed Name:
Title:
Date:
Lessee: City of Hutchinson, Minnesota
Authorized Signature:
Printed Name: Matthew Jaunich
Title: City Administrator
Date:
EIN:41-6005253
SCHEDULE A TO
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease No. 5000267-001
Location of -Equipment
Street: 1500 Adams St SE
City: Hutchinson
State: M N
Zip Code:55350
Description of Equipment
Equipment Cost
2017 Komptech Toptum X55
473,775.00
[SN to be provided]
Total 73 775.00
Lessee hereby certifies that the description of the property set forth above constitutes a complete and accurate
description of all Equipment as subject to in the Lease.
Lessee: City of Hutchinson. Minnesota
Authorized Signature:
Printed Name: Matthew Jaunich
Title: City Administrator
Date:
7
SCHEDULE B TO
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease No. 5000267-001
DELIVERY AND ACCEPTANCE CERTIFICATE
See Exhibits B and C to the Escrow Agreement.
SCHEDULE C
PAYMENT SCHEDULE
Lessee: City of Hutchinson, Minnesota
Lessor: Clayton Holdings, LLC
Lease Number: 5000267-001
Capital Cost of Equipment (Principal Portion of Rental Payments): $473,775.00
Nominal Interest Rate: 2.99%
Start Date: April 29, 2019
Subject to Section 8 of the Lease, Rental Payments are due on the dates and in the amounts shown below:
Rental
Payment
Amount Credited
Amount Credited
Outstanding Principal
Payment Date
Amount
to Interest
to Capital Cast
Balance
4129/2019
$73,808.37
$0.00
$73,808.37
$399,966.63
4/29/2020
$73,808.37
$11,959.00
$61,849.37
$338,117.26
4/29/2021
$73,808.37
$10,109.71
$63,698.66
$274,418.60
4/29/2022
$73,808.37
$8,205,12
$65,603.25
$208,815.35
4/29/2023
$73,808.37
$6,243.58
$67,564.79
$141,250.56
4/29/2024
$73,808.37
$4,223.39
$69,584.98
$71,665.58
4/29/2025
$73,808.37
$2,142.79
$71,665.58
$0.00
TOTALS:
$616,658.69
$42,883.59
$473,775.00
In the event Lessee desires to prepay this Lease, it may do so in whole, but not in part, at a purchase price equal to
(a) the then current outstanding principal balance shown above; plus (b) a prepayment premium calculated as a
percentage of the then current outstanding principal balance, in the following amount: 3%,with respect to any
prepayment during the first full year of the Lease Term; 2%, with respect to any prepayment during the second full year of
the Lease Term; and 1%, with respect to any prepayment during the third full year of the Lease Term and thereafter; plus
(c) unpaid interest accrued on the outstanding principal balance to the prepayment date; and plus (d) all other amounts
then payable under this Lease. There is no prepayment penalty if Lessee is using funds other than proceeds of a grant
or an actual or anticipated refinancing.
Lessee: City of Hutchinson. Minnesota
Authorized Signature:
Printed Name: Matthew Jaunich
Title: City Administrator
Date:
0
City of Hutchinson, Minnesota
Clayton Holdings, LLC
St. Louis, Missouri
Re: State & Municipal Lease/Purchase Agreement (Lease No. 5000267-001) dated April 23,
2019, between the City of Hutchinson, Minnesota, as lessee (the "Lessee"), and Clayton
Holdings, LLC, as lessor (the "Lessor") ("Lease")
Ladies and Gentlemen:
We have acted as counsel to the Lessee with respect to the above described Lease. In that capacity,
we have reviewed copies of the Lease, the schedules and exhibits attached thereto, an Escrow Agreement
(the "Escrow Agreement") and minutes of the city council of Lessee dated April 23, 2019, relating to the
Lease.
Under the Lease, the equipment described therein (the "Equipment") is being leased and/or sold to
Lessee, and Lessee has undertaken to pay rental payments (the "Rental Payments") with respect thereto.
The Rental Payments are payable exclusively from moneys to be legally appropriated and provided therefor
by Lessee. In the sole event that moneys are not so appropriated for any future fiscal year, Lessee will have
the right to terminate the Lease at the end of its then current fiscal year. If Lessee discontinues the Lease
at the end of any such fiscal year in the manner provided therein, the Lease is terminated without penalty
or liability on the part of Lessee to pay any Rental Payments coming due after the fiscal year then in effect,
but in such event Lessee has the obligation to surrender the Equipment and deliver possession thereof to
Lessor, as described in the Lease. In the event Lessee does not discontinue the Lease and pays all Rental
Payments due in accordance therewith, the rights of Lessor in the Equipment are terminated.
From our examination of these and such other documents as we deem relevant, assuming the
genuineness of the signatures thereon and the accuracy of the facts stated therein without undertaking to
verify the same by independent investigation, and based upon existing law, it is our opinion that:
1. Lessee is a political subdivision of the State of Minnesota (the "State"), duly organized,
existing and operating under the Constitution and laws of the State.
2. Lessee is authorized and has power under State law to enter into the Lease and the Escrow
Agreement and to carry out its obligations thereunder and the transactions contemplated thereby.
3. The Lease and the Escrow Agreement have been duly authorized, approved, executed and
delivered by and on behalf of Lessee, and each is a legal, valid and binding contract of Lessee enforceable
against Lessee in accordance with its terms.
4. The full faith and credit and ability of Lessee to levy ad valorem taxes without limitation
as to rate or amount are not pledged to the payment of the Lease or any obligation of Lessee thereunder.
The opinions set forth above are subject to the following qualifications and exceptions:
City of Hutchinson, Minnesota
Clayton Holdings, LLC
Page 2
1. Our opinions are subject to the effect of any applicable bankruptcy, insolvency,
reorganization, moratorium or other similar law of general application affecting creditors' rights.
2. Our opinions are subject to the effect of general principles of equity, including (without
limitation) concepts of materiality, reasonableness, good faith and fair dealing, and other similar doctrines
affecting the enforceability of agreements generally (regardless of whether considered in a proceeding in
equity or at law).
3. Our opinions are subject to possible judicial action giving effect to governmental actions
or foreign laws affecting creditors' rights.
4. Our opinions expressed above are limited to and assume the application of the laws of the
State of Minnesota and the federal laws of the United States of America.
We express no opinion with respect to federal tax law or compliance with state or federal securities
laws and regulations applicable to disposition of rights under the Lease to any investor, including, without
limitation, any opinion as to the accuracy, completeness or sufficiency of any offering materials relating to
Lessee or the Lease.
Any assignee of the entirety of the interest of Lessor under the Lease is entitled to rely on this
opinion to the same extent as if the opinion were addressed to it.
Dated this _ day of , 2019.
Very truly yours,
SCHEDULE E-1 TO
STATE & MUNICIPAL LEASEIPURCHASE AGREEMENT
Lease No. 5000267-001
WHEREAS, City of Hutchinson, Minnesota (the "Lessee") is a political subdivision duly organized under the constitution
and laws of the State where lessee is located;
WHEREAS, it is necessary and desirable and in the best interest of the Lessee, as lessee, to enter into a State & Municipal
Lease/Purchase Agreement (the "Lease") with Clayton Holdings, LLC, as lessor (the "Lessor"), for the purposes described
therein, including the leasing of the Equipment; and
WHEREAS, the Lessee has, in accordance with the requirements of law, fully budgeted and appropriated sufficient funds
for the current fiscal year to make the Rental Payments scheduled to come due during the current fiscal year and to meet
its other obligations, and such funds have not been expended for other purposes
NOW, THEREFORE, BE IT RESOLVED, BY THE GOVERNING BODY OF CITY OF HUTCHINSON, MINNESOTA, AS
FOLLOWS:
Section 1. The Lease and the Escrow Agreement, in substantially the same form as presented to this meeting,
and the terms and performance thereof are hereby approved, and the City Administrator of the Lessee is hereby authorized
to execute and deliver the Lease and the Escrow Agreement, on behalf of the Lessee, with such changes therein as shall
be approved by such officer, such approval to be conclusively evidenced by such officer's execution thereof.
Section 2. The Lessee shall, and the officers, agents and employees of the Lessee are hereby authorized and
directed to take such further action and execute such other documents, certificates and instruments as may be necessary
or desirable to carry out and comply with the intent of this Resolution, and to carry out, comply with and perform the duties
of the Lessee with respect to the Lease and the Escrow Agreement.
Section 3. Lessee hereby designates the Lease as a "qualified tax-exempt obligation" as defined in Section
2$5(b)(3)(B) of the Internal Revenue Code. The aggregate face amount of all tax-exempt obligations (including the Lease,
but excluding private activity bonds other than qualified 501(cX3) bonds) issued or to be issued by Lessee and all
subordinate entities thereof during the current calendar year is not reasonably expected to exceed $10,000,000. Lessee
and all subordinate entities thereof will not issue in excess of $10,000,000 of tax-exempt obligations (including the Lease,
but excluding private activity bonds other than qualified 501(c)(3) bonds] during the current calendar year without first
providing Lessor with an opinion of nationally recognized counsel in the area of tax-exempt municipal obligations
acceptable to Lessor, that the designation of the Lease as a "qualified tax-exempt obligation" will not be adversely affected.
Section 4. Moneys sufficient to pay all Rental Payments required to be paid under the Lease during Lessee's
current fiscal year are hereby appropriated to such payment, and such moneys will be applied in payment of all Rental
Payments due and payable during the current fiscal year.
Section 5. This Resolution shall take effect and be in full force immediately after its adoption by the governing
body of the Lessee.
PASSED AND ADOPTED by the governing body of City of Hutchinson, Minnesota this ` day of
20
ATTEST:
By:
Printed Name:
Title:
City of Hutchinson, Minnesota
By:
Printed Name: Matthew Jaunich
Title: City Administrator
12
SCHEDULE E-2 TO
STATE & MUNICIPAL LEASE/PURCHASE AGREEMENT
Lease No. 5000267-001
INCUMBENCY AND AUTHORIZATION CERTIFICATE
The undersigned, a duly elected or appointed and acting
("Lessee") certifies as follows:
of City of Hutchinson, Minnesota
A. Authorized Signers. The following listed persons are duly elected or appointed and acting officials of
Lessee (the "Officials") in the capacity set forth opposite their respective names below, and the signature of each such
Official appearing below is the true and genuine signature of that Official. By order of Lessee's governing body, the Officials
identified below have been duly authorized, on behalf of Lessee, to negotiate, execute and deliver the Equipment
Lease/Purchase Agreement dated as of April 23, 2019, by and between Lessee and Clayton Holdings, LLC ("Lessor"), the
Escrow Agreement dated as of April 23, 2019 among Lessor, Lessee and The Commerce Trust Company, as Escrow
Agent (the 'Escrow Agreement"), and all documents related thereto and delivered in connection therewith (collectively, the
"Agreements").
Name of Official
Title
Signature
Matthew Jaunich
City Administrator
Andy Reid
Finance Director
B. Call -Back Verification. Lessor may, but is not required, to call back any one of the below -named
employees or officials of Lessee prior to approving the disbursement of any funds from the Acquisition Fund established
under the Escrow Agreement to verify the request for disbursement, including but not limited to amount, payee, address,
ABA and account numbers of the payee or Lessee.
Dated:
Name
Title
Phone Number
Matthew Jaunich
City Administrator
Andy Reid
Finance Director
_F
By: _
Name:
Title:
(The signer of this Certificate cannot be listed under Paragraph A above as authorized to execute the Agreements.)
13
SCHEDULE F
STATE & MUNICIPAL LEASEIPURCHASE AGREEMENT
Lease No. 5000267-001
ESSENTIAL USE/SOURCE OF FUNDS LETTER
Twenty -Third day of April, 2019
Clayton Holdings, LLC
8000 Forsyth Boulevard, Suite 510
St. Louis, Missouri 63105
Re: State and Municipal Lease/Purchase Agreement No. 5000267-001, dated the Twenty -Third day of April,
2019 (the "Lease"), between Clayton Holdings, LLC ("Lessor") and City of Hutchinson, Minnesota
("Lessee")
Ladies and Gentlemen:
This confirms and affirms that the Equipment described in the Lease is essential to the function of the undersigned or to
the service we provide to our citizens.
Further, we have an immediate need for, and expect to make immediate use of, substantially all such Equipment, which
need is not temporary or expected to diminish in the foreseeable future. Such Equipment will be used by us only for the
purpose of performing one or more of our governmental or proprietary functions consistent with the permissible scope of
our authority. Specifically, such Equipment was selected by us to be used as follows:
The estimated useful life of such Equipment based upon manufacturer's representations and our projected needs is not
less than the maximum Lease Term.
Our source of funds for payments of the Rental Payments due under the Lease for the current fiscal year is
We currently expect and anticipate adequate funds to be available for all future payments of rent due after the current
fiscal year for the following reasons:
Very truly yours,
Lessee: City of Hutchinson Minnesota
Authorized Signature:
Printed Name: Matthew Jaunich
Title:.City Administrator
Date:
14
SCHEDULE G
PROOF OF INSURANCE
Insurance Agent Name:
Agency Name:
Address:
Phone Number:
E-Mail:
Ladies and Gentlemen:
Please add CLAYTON HOLDINGS, LLC as Both co -loss payee and additional insured under the property insurance
covering the Equipment listed on attached Schedule A, and as additional insured under the general liability insurance
policy. The minimum liability coverage is $1,000,000.00. Please mail or fax an insurance certificate to:
Clayton Holdings, LLC
P.O. Box 11309
St. Louis, Ma 63105
Fax # 314-746-3744
Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver to Lessor a certificate
evidencing such insurance,
Please note that the Bank requires 30 day written notice of cancellation of the policy covering leased equipment.
Lessee: City of Hutchinson Minnesota
Authorized Signature:
Printed Name: Matthew Jaunich
Title: fitAdministrator
Date:
15
vvtl�� Commerce Bank
SCHEDULE H
ACH Payment Authorization Form
Lease No. 1 Loan No: 5000267-001
Lessee 1 Borrower: City of Hutchinson, Minnesota
I authorize Commerce Bank ("Commerce") to initiate debit entries and to initiate, if necessary, credit
entries and adjustments for any debit entries in error on behalf of CBI Equipment Finance, Clayton
Holdings or Commerce Bank as lender or lessor in the amount shown, and from the checking or savings
account with the depositary institution ("Bank") named below, on the payment due date.
Bank Name.
Address:
ABA Routing No.:
Account No.:
(X) Checking ( ) Savings
This is a (X) New or ( ) Updated authorization form.
Annual Debit Amount(s): In Accordance with Schedule C
Begin Auto Debit with Invoice Date Due: In Accordance with Schedule C
The final or balloon payment, if different from the Annual payment, will not be auto debited.
I understand that this authorization will remain in full force and effect until I notify COMMERCE
BANK at the address or phone number below that I wish to revoke this authorization. I understand that
COMMERCE BANK requires at least 5 days prior notice in order to process any such cancellation.
X X
Borrower 1 Lessee Signature Date
Note that there is NO charge for this service.
Also, your "Bank" need not be Commerce Bank to benefit from this feature. Any bank account can be auto
debited. To commence service please return this form with your document package or send this signed form
and a voided check (unless COMMERCE BANK is already currently debiting this same account for
another lease schedule) to:
COMMERCE BANK
F.O. Box 11309
Clayton, MO 63105 or
LeasingACH@Commercebank.com
To discontinue or amend service, please email the request to the address above or call COMMERCE BANK at
314.746.3726.
16
ESCROW AGREEMENT
This Escrow Agreement (the "Escrow Agreement"), dated as of the Twenty -Third day of April, 2019 and entered
into among Clayton Holdings, LLC, a Missouri Limited Liability Company (together with its successors and assigns,
"Lessor"), City of Hutchinson, Minnesota a municipal corporation and political subdivision existing under the laws of
Minnesota ("Lessee"), and The Commerce Trust Company, a Missouri banking corporation, as escrow agent (together
with its successors and assigns, the "Escrow Agent").
Name of Acquisition Fund: "Hutchinson MN CH Sch. O01"
Amount of Deposit into the Acquisition Fund: $473,775.00
TERMS AND CONDITIONS
1. This Escrow Agreement relates to and is hereby made a part of the State and Municipal LeaselPurchase
Agreement dated as of the Twenty -Third day of April, 2019, (the "Lease"), between Lessor and Lessee.
2. Except as otherwise defined herein, all terms defined in the Lease shall have the same meaning for the
purposes of this Escrow Agreement as in the Lease.
3. Lessor, Lessee and the Escrow Agent agree that the Escrow Agent will act as sole Escrow Agent under
the Lease and this Escrow Agreement, in accordance with the terms and conditions set forth in this Escrow Agreement.
The Escrow Agent shall not be deemed to be a party to the Lease, and this Escrow Agreement shall be deemed to
constitute the entire agreement between Lessor and Lessee and the Escrow Agent.
4. There is hereby established in the custody of the Escrow Agent a special trust fund designated as set forth
above (the "Acquisition Fund") to be held and administered by the Escrow Agent in trust for the benefit of Lessor and
Lessee in accordance with this Escrow Agreement.
5. Lessor shall deposit in the Acquisition Fund the amount specified above. Moneys held by the Escrow
Agent hereunder shall be invested and reinvested by the Escrow Agent upon written order of an authorized Lessee
representative, in accordance with the Arbitrage Instructions attached as Exhibit A, in Qualified Investments (as defined
below) maturing or subject to redemption at the option of the holder thereof prior to the date on which it is expected that
such funds will be needed. If an Authorized Lessee Representative fails to timely direct the investment of any moneys
held hereunder, the Escrow Agent shall invest and reinvest such moneys in Qualified Investments described in 5(vi) below.
Such investments shall be held by the Escrow Agent in the Acquisition Fund; any interest and gain earned on such
investments shall be deposited in the Acquisition Fund, and any losses on such investments shall be charged to the
Acquisition Fund. The Escrow Agent may act as purchaser or agent in the making or disposing of any investment.
Qualified Investments described in E(vi) below will be subject to an annualized sweep fee charged monthly to the earnings
on monies invested.
6. "Qualified Investments" means, to the extent the same are at the time legal for investment of the funds of
Lessee being invested: (1) direct general obligations of the United States of America; (ii) obligations the timely payment of
principal of and interest on which is fully and unconditionally guaranteed by the United States of America; (iii) general
obligations of the agencies and instrumentalities of the United States of America acceptable to Lessor; (iv) certificates of
deposit, time deposits or demand deposits with any bank or savings institution including the Escrow Agent or any affiliate
thereof, provided that such certificates of deposit, time deposits or demand deposits, if not insured by the Federal Deposit
Insurance Corporation or the Federal Savings and Loan Insurance Corporation, are fully secured by obligations described
in (i), (ii) or (iii) above; or (v) repurchase agreements with any state or national bank or trust company, including time Escrow
17
Agent or any affiliate thereof, that are secured by obligations of the type described in (1), (ii) or (iii) above, provided that
such collateral is free and clear of claims of third parties and that the Escrow Agent or a third party acting solely as agent
for the Escrow Agent has possession of such collateral and a perfected first security interest in such collateral; or (vi)
money market mutual funds that are invested in securities described in (i), (ii) or (iii) and that are rated "Aaa" by Moody's
Investors Service or "AAAm-G" by Standard & Poor's Ratings Services or the comparable rating by Fitch 1BCA, Inc.
7. Moneys in the Acquisition Fund shall be used to pay for the cost of acquisition of the Equipment listed in
the Lease. Such payment shall be made from the Acquisition Fund upon presentation to the Escrow Agent of one or more
properly executed Payment Request and Acceptance Certificates, a form of which is attached as Exhibit B, executed by
Lessee and approved by Lessor, together with an invoice for the cost of the acquisition of said Equipment and a written
approval by Lessor of the Vendor be paid. In making any disbursement pursuant to this Section 7, the Escrow Agent may
conclusively rely as to the completeness and accuracy of all statements in such Payment Request and Acceptance
Certificate, and the Escrow Agent shall not be required to make any inquiry, inspection or investigation in connection
therewith, The approval of each Payment Request and Acceptance Certificate by the Lessor shall constitute unto the
Escrow Agent an irrevocable determination by the Lessor that all conditions precedent to the payment of the amounts set
forth therein have been completed.
8. The Acquisition Fund shall terminate upon the occurrence of the earlier of (a) the presentation of a proper
Payment Request and Acceptance Certificate and the Final Acceptance Certificate, a form of which is attached as Exhibit
C, properly executed by Lessee, (b) 12 months from the date hereof (or such later date as may be agreed to in writing by
Lessor and Lessee with notice in writing to Escrow Agent), or (c) the presentation of written notification by the Lessor that
the Lease has been terminated pursuant to Section 8 or 20 of the Lease. Upon termination as described in clause (a) or
(b) of this paragraph, any amount remaining in the Acquisition Fund shall be paid to Lessor for application as provided in
the Lease. Upon termination as described in clause (c) of this paragraph, any amount remaining in the Acquisition Fund
shall immediately be paid to Lessor.
9. The Escrow Agent may at any time resign by giving at least 30 days written notice to Lessee and Lessor,
but such resignation shall not take effect until the appointment of a successor Escrow Agent. The substitution of another
bank or trust company to act as Escrow Agent under this Escrow Agreement may occur by written agreement of Lessor
and Lessee. In addition, the Escrow Agent may be removed at any time, with or without cause, by an instrument in writing
executed by Lessor and Lessee. In the event of any resignation or removal of the Escrow Agent, a successor Escrow
Agent shall be appointed by an instrument in writing executed by Lessor and Lessee. Such successor Escrow Agent shall
indicate its acceptance of such appointment by an instrument in writing delivered to Lessor, Lessee and the predecessor
Escrow Agent. Thereupon such successor Escrow Agent shall, without any further act or deed, be fully vested with all the
trusts, powers, rights, duties and obligations of the Escrow Agent under this Escrow Agreement and the predecessor
Escrow Agent shall deliver all moneys and securities held by it under this Escrow Agreement to such successor Escrow
Agent whereupon the duties and obligations of the predecessor Escrow Agent shall cease and terminate. If a successor
Escrow Agent has not been so appointed with 90 days of such resignation or removal, the Escrow Agent may petition a
court of competent jurisdiction to have a successor Escrow Agent appointed.
10. Any corporation or association into which the Escrow Agent may be merged or converted or with or into
which it may be consolidated, or to which it may sell or transfer its corporate trust business and assets as a whole or
substantially as a whole, or any corporation or association resulting from any merger, conversion, sale, consolidation or
transfer to which it is a party, shall be and become successor Escrow Agent hereunder and shall be vested with all the
trusts, powers, rights, obligations, duties, remedies, immunities and privileges hereunder as was its predecessor, without
the execution or filing of any instrument or any further act on the part of any of the parties hereto.
11. The Escrow Agent incurs no responsibility to make any disbursements pursuant to the Escrow Agreement
except from funds held in the Acquisition Fund. The Escrow Agent makes no representations or warranties as to the title
to any Equipment listed in the Lease or as to the performance of any obligations of Lessor or Lessee.
18
12. The Escrow Agent may act in reliance upon any writing or instrument or signature which it, in good faith,
believes to be genuine, may assume the validity and accuracy of any statement or assertion contained in such a writing or
instrument, and may assume that any person purporting to give any writing, notice, advice or instructions in connection
with the provisions hereof has been duly authorized to do so. The Escrow Agent shall not be liable in any manner for the
sufficiency or correctness as to form, manner and execution, or validity of this Escrow Agreement other than its own
execution thereof or any instrument deposited with it, nor as to the identity, authority or right of any person executing the
same; and its duties hereunder shall be limited to those specifically provided herein.
13. Unless the Escrow Agent is guilty of negligence or willful misconduct with regard to its duties hereunder,
Lessee, to the extent permitted by law, and Lessor jointly and severally hereby agree to indemnify the Escrow Agent and
hold it harmless from any and all claims, liabilities, losses, actions, suits or proceedings at law or in equity, or any other
expense, fees or charges of any character or nature, which it may incur or with which it may be threatened by reason of
its acting as Escrow Agent under this Escrow Agreement; and in connection therewith, to indemnify the Escrow Agent
against any and all expenses, including reasonable attorneys' fees and the cost of defending any action, suit or proceeding
or resisting any claim.
14. The aggregate amount of the costs, fees, and expenses of the Escrow Agent in connection with the
creation of the escrow described in and created by this Escrow Agreement and in carrying out any of the duties, terms or
provisions of this Escrow Agreement is a one time fee in the amount of $250.00 to be paid by Lessee concurrently with
the execution and delivery of this Escrow Agreement.
Notwithstanding the preceding paragraph, the Escrow Agent shall be entitled to reimbursement from Lessor of
reasonable out-of-pocket, legal or extraordinary expenses incurred in carrying out the duties, terms or provisions of this
Escrow Agreement. Claims for such reimbursement may be made to Lessor and in no event shall such reimbursement
be made from funds held by the Escrow Agent pursuant to this Escrow Agreement. The Escrow Agent agrees that it will
not assert any lien whatsoever on any of the money or Qualified Investments on deposit in the Escrow Fund for the payment
of fees and expenses for services rendered by the Escrow Agent under this Escrow Agreement or otherwise.
15. If Lessee, Lessor or the Escrow Agent shall be in disagreement about the interpretation of the Lease or
this Escrow Agreement, or about the rights and obligations, or the propriety of any action contemplated by the Escrow
Agent hereunder, the Escrow Agent may, but shall not be required to, file an appropriate civil action to resolve the
disagreement. The Escrow Agent shall be indemnified by Lessor and Lessee, to the extent permitted by law, for all costs,
including reasonable attomeys' fees and expenses, in connection with such civil action, and shall be fully protected in
suspending all or part of its activities under this Escrow Agreement until a final judgment in such action is received.
16. The Escrow Agent may consult with counsel of its own choice and shall have full and complete
authorization and protection for any action or non -action taken by the Escrow Agent in accordance with the opinion of such
counsel. The Escrow Agent shall otherwise not be liable for any mistakes of facts or errors of judgment, or for any acts or
omissions of any kind unless caused by its negligence or willful misconduct.
17. This Escrow Agreement shall be governed by and construed in accordance with the laws of the state in
which the Escrow Agent is located.
18. In the event any provision of this Escrow Agreement shall be held invalid or unenforceable by any court
of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof.
19. This Escrow Agreement may not be amended except by a written instrument executed by Lessor, Lessee
and the Escrow Agent.
original.
20. This Escrow Agreement may be executed in several counterparts, each of which so executed shall be an
19
IN WITNESS WHEREOF, Lessor, Lessee and the Escrow Agent have caused this Escrow Agreement to be
executed by their duly authorized representatives.
Clayton Holdings, LLC
LESSOR
By:
Title:
City of Hutchinson, Minnesota
LESSEE
By:
Printed Name: Matthew Jaunich
Title: City Administrator
The Commerce Trust Company
ESCROW AGENT
By:
Title:
20
EXHIBIT A
ARBITRAGE INSTRUCTIONS
These Arbitrage Instructions provide procedures for complying with § 148 of the Internal Revenue Code of 1986,
as amended (the "Code'), in order to preserve the exclusion from federal gross income of the interest portions of the Rental
Payments under the Lease.
1. Temporary PeriodlYield Restriction. Except as described in this paragraph, money in the Acquisition
Fund must not be invested at a yield greater than the yield on the Lease. Proceeds of the Lease in the Acquisition Fund
and investment earnings on such proceeds may be invested without yield restriction for three years after the Start Date of
the Lease. If any unspent proceeds remain in the Acquisition Fund after three years, such amounts may continue to be
invested without yield restriction so long as Lessee pays to the IRS all yield reduction payments under § 1.148-5(c) of the
Treasury Regulations.
2. Opinion of Bond Counsel. These Arbitrage Instructions may be modified or amended in whole or in part
upon receipt of an opinion of nationally recognized counsel in the area of tax-exempt municipal obligations, satisfactory to
Lessor, that such modifications and amendments will not adversely affect the exclusion of the interest portions of Rental
Payments from gross income for federal income tax purposes.
21
EXHIBIT B
FORM OF PAYMENT REQUEST AND ACCEPTANCE CERTIFICATE
To: The Commerce Trust Company, as Escrow Agent: and Clayton Holdings, LLC, as Lessor
8000 Forsyth Blvd., Suite 510
St. Louis, Missouri 63105
Re: Hutchinson MN CH Sch. 001 Acquisition Fund established by the Escrow Agreement, dated April 23, 2019
(the "Escrow Agreement') among Clayton Holdings, LLC, as lessor ("Lessor"), City of Hutchinson,
Minnesota ("Lessee") and The Commerce Trust Company, as Escrow Agent (the "Escrow Agent')
Ladies and Gentlemen:
The Escrow Agent is hereby requested to pay from the Acquisition Fund to the person or corporation designated
below as Payee, the sum set forth below in payment of a portion or all of the cost of the acquisition of the equipment or the
interest portions of Rental Payment(s) described below. The amount shown below is due and payable under the invoice
of the Payee attached hereto with respect to the cost of the acquisition of the equipment or payment of the interest portions
of Rental Payment(s) and has not formed the basis of any prior request for payment.
The equipment described below is part or all of the "Equipment' that is listed in State and Municipal Lease/Purchase
Agreement dated as of the Twenty -Third day of April, 2019 (the "Lease") described in the Escrow Agreement.
Equipment:
Payee
Amount: $
Lessee hereby certifies and represents to and agrees with Lessor and the Escrow Agent as follows:
1. All of the above -listed Equipment has been delivered to and received by the undersigned; all installation or other work
necessary prior to the use thereof has been completed; said Equipment has been examined and/or tested and is in good
operating order and condition and is in all respects satisfactory to the undersigned and as represented, and said
Equipment has been accepted by the undersigned and complies with all terms of the Lease. Consequently, you are
hereby authorized to pay for the Equipment in accordance with the terms of any purchase orders for the same.
2. In the future, in the event the Equipment fails to perform as expected or represented we will continue to honor
the Lease in all respects and continue to make our rental and other payments thereunder in the normal course of
business and we will look solely to the vendor, distributor or manufacturer for recourse.
3. We acknowledge that Lessor is neither the vendor nor manufacturer or distributor of the Equipment and has
no control, knowledge or familiarity with the condition, capacity, functioning or other characteristics of the Equipment.
4. No event or condition that constitutes, or with notice or lapse of time, or both, would constitute, an Event of
Default (as defined in the Lease) exists at the date hereof.
5. Lessee is currently maintaining the insurance coverage required by Section 17 of the Lease
6. The serial number for each item of Equipment which is set forth on Schedule A to the Lease is correct.
22
APPROVED: Dated: 20
Clayton Holdings, LLC
LESSOR
By:
Title
City of Hutchinson, Minnesota
LESSEE
By:
Printed Name:
Title:
23
EXHIBIT C
FINAL ACCEPTANCE CERTIFICATE
[THIS CERTIFICATE IS TO BE EXECUTED ONLY WHEN ALL EQUIPMENT
HAS BEEN ACCEPTED]
The undersigned hereby certifies that the equipment described above, together with the equipment described in
and accepted by Payment Request and Acceptance Certificates previously filed by Lessee with the Escrow Agent and
Lessor pursuant to the Escrow Agreement, constitutes all of the Equipment subject to the Lease.
Dated:
City of Hutchinson, Minnesota
LESSEE
Printed Name: Matthew Jaunich
Time: City Administrator
24
Form w=9
(Rev. October 2018)
Drne Treasury
ientofthService
Request for Taxpayer
Identification Number and Certification
■ Go to wwwJmgcv1FormW9 for instructions and the latest information.
i name tas snown on your income tax retu
City of Hutchinson, Minnesota
2 Business name/disregarded entity name,
ame is required on this line; do not
from
Give Form to the
requester. Do not
send to the IRS.
3 Check appropriate box for federal tax class iication of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to
following seven boxes, certain entitles, not individuals; sea
instructions on page 3):
ElIndividual/sole proprietor or ElC Corporation El8 Corporation ❑ Partnership ❑ Trustjestate
single -member LLC Exempt payee code (d any)
❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) 0,
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting
LLC 0 the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC Is code (if any)
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
❑ Other (see instructions)■ Municipality {App es roaccvu �s mxnranedv Rs de ve V-Sl
street, and apt. or
111 Hassan St SE
Hutchinson, Minnesota 55350
7 List account numberisl here
name and address (optional)
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding. For individuals, this is generally your social security number (SSN. However, fora
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see Now to get a
VN, later. or
Note: If the account is in more than one name, see the instructions for line 1. Also see What !Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter. F-7-11
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (f any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends an your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.
Sign Isignature of
Here I U.S. person ■ Date ■
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/F`ormW9.
Purpose of Form
An individual or entity (Form W-9 requester] who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable an an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
■ Form 1099-DIV (dividends, including those from stocks or mutual
funds)
■ Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other
transactions by brokers)
■ Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third parry network transactions)
■ Form 1098 (home mortgage interest), 1098-E (student loan interest),
1 D98-T (tu ftion)
■ Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
H you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat No. 10231X Form w-8 (Rev, 10-2018)
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of Site Plan, CUP, Plats, and Alley Vacation, - Prince of Peace
Department: Planning
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Prince of Peace Senior Apartments Inc. is requesting a Site Plan review for an 11-unit expansion located at 301 Glen
St SW (306, 316, 326 Franklin St SW). In addition to the site plan review, the applicant has also applied for
preliminary and final plats to combine the lots, a rezoning to R-4 (separate Board Action Form), a Conditional Use
Permit for a Senior Apartment in the R-4 Zoning District and a vacation of the alley.
Staff gave a detailed overview of the project to the Planning Commission. (See attached Staff Report for Details).
The Planning Commission did not have any questions about the project. There was nobody from the public at the
meeting. The applicant was represented at the meeting but did not speak.
The Planning Commission voted unanimously to recommend approval of the project.
BOARD ACTION REQUESTED:
Approval of the site plan, conditional use permit, vacation of alley and preliminary and final plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 15037
RESOLUTION APPROVING A SITE PLAN, CONDITIONAL USE PERMIT,
PRELIMINARY AND FINAL PLAT OF PRINCE OF PEACE SECOND ADDITION,
AND VACATION OF ALLEY TO CONSTRUCT AN ADDITON TO PRINCE OF
PEACE SENIOR APARTMENTS LOCATED 301 GLEN ST SW, 306, 316, 326
FRANKLIN ST SW, HUTCHINSON, MN.
FACTS
1. Prince of Peace Senior Apartment Inc is the owner of the property located at 301 Glen St
SW, 306, 316, 326 Franklin St SW
2. The subject property is legally described as:
301 Glen St SW: Lot 1, Block 1, Prince of Peace Addition
306 Franklin St SW: Lot 1, Block 31, Townsite of Hutchinson South Half
316 Franklin St SW: Lot 2, Block 31, Townsite of Hutchinson South Half
326 Franklin St SW: Lot 3, Block 32, Townsite of Hutchinson South Half
(To be known as: Lot 1, Block 1, Prince of Peace Second Addition)
Prince of Peace Senior Apartments Inc., has applied to the City for a site plan, conditional
use permit, preliminary and final plat and vacation of alley to allow construction of an
11-unit addition to the existing Prince of Peace Senior Apartment building at 301 Glen St
SW, Hutchinson.
4. The Planning Commission met on April 16, 2019 and considered the effects of the
proposal on the health, safety, and welfare of the occupants of the surrounding lands,
existing and anticipated traffic conditions, and the effect on values of properties in the
surrounding area and consistency with the Comprehensive Plan, and hereby recommends
approval of the request due to the following findings and conditions:
a. Staff recommends rezoning the property from R-2 to R-4
b. The proposed building and site improvements shall comply with the standards of the
R-4 district and the Zoning Ordinance, as well as all other City regulations.
C. Any reconstruction of existing infrastructure within City of Hutchinson easement
areas shall be the developer's responsibility, including improvements and associated
costs. This work shall meet all of the City's engineering standards and be approved
by the City.
d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work
that is going to be done within the City right of way. If the proposed work affects
roadway traffic flow, a traffic plan must be submitted to the City Engineer for
approval. All roadway work must be fully completed to City standards within 10
calendar days of the original disturbance. If the work is not fully completed within 10
calendar days, the City reserves the right to have the work completed and
invoices/assess the property owner for all associated costs.
e. Fire hydrants must be located no farther than 400 feet from the building.
Resolution # 15037
Site Plan, CUP, Preliminary/Final plat, Vacation of Alley
Prince of Peace Second Addition
Page 2
f. Exterior refuse collection area must be fully screened.
g. The exterior of the building shall generally match the architecture of the existing
Prince of Peace building and be of residential character.
h. Franklin Street utility installations and necessary restoration to be limited to
established City roadway disturbance parameters.
i. Traffic control for all roadway and sidewalk closures/impacts as deemed necessary by
the City Engineer shall be the responsibility of the Developer.
j. Any needed roadway work will require a pavement patch section that must meet or
exceed existing thicknesses per City Engineer approval.
k. Relocation of all gas, electric and other private utilities shall be the responsibility of
the Developer.
1. Proposed bioretention swale performance must satisfy City stormwater pond
detention and treatment criteria/guidelines (City Engineer and Environmental
Specialist to review further).
in. Sanitary sewer service piping should be noted as PVC.
n. Storm sewer mains within City right-of-way shall be RCP.
o. Staff recommends approval of the vacation of alley and easement as noted on the plat.
p. The Applicant must obtain all necessary permits for the construction of the proposed
project.
q. The final plat shall be recorded at the McLeod County Recorder's Office within 270
days of approval.
r. Building permits will not be issued until the plat is recorded.
S. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
t. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or
change to another conditional use required approval of a new conditional use permit.
U. The applicant must obtain all necessary permits for the construction of the proposed
project.
The City Council has considered the recommendation and findings of the Planning Commission
and hereby does recommend approval of the preliminary plat, rezoning, planned development
district and conditional use permit subject to the following findings and conditions:
a. Staff recommends rezoning the property from R-2 to R-4
b. The proposed building and site improvements shall comply with the standards of the R-4
district and the Zoning Ordinance, as well as all other City regulations.
c. Any reconstruction of existing infrastructure within City of Hutchinson easement areas
shall be the developer's responsibility, including improvements and associated costs. This
work shall meet all of the City's engineering standards and be approved by the City.
d. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that
is going to be done within the City right of way. If the proposed work affects roadway
traffic flow, a traffic plan must be submitted to the City Engineer for approval. All
roadway work must be fully completed to City standards within 10 calendar days of the
original disturbance. If the work is not fully completed within 10 calendar days, the City
reserves the right to have the work completed and invoices/assess the property owner for
all associated costs.
e. Fire hydrants must be located no farther than 400 feet from the building.
Resolution # 15037
Site Plan, CUP, Preliminary/Final plat, Vacation of Alley
Prince of Peace Second Addition
Page 3
f. Exterior refuse collection area must be fully screened.
g. The exterior of the building shall generally match the architecture of the existing Prince
of Peace building and be of residential character.
h. Franklin Street utility installations and necessary restoration to be limited to established
City roadway disturbance parameters.
i. Traffic control for all roadway and sidewalk closures/impacts as deemed necessary by the
City Engineer shall be the responsibility of the Developer.
j. Any needed roadway work will require a pavement patch section that must meet or
exceed existing thicknesses per City Engineer approval.
k. Relocation of all gas, electric and other private utilities shall be the responsibility of the
Developer.
1. Proposed bioretention swale performance must satisfy City stormwater pond detention
and treatment criteria/guidelines (City Engineer and Environmental Specialist to review
further).
in. Sanitary sewer service piping should be noted as PVC.
n. Storm sewer mains within City right-of-way shall be RCP.
o. Staff recommends approval of the vacation of alley and easement as noted on the plat.
p. The Applicant must obtain all necessary permits for the construction of the proposed
project.
q. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days
of approval.
r. Building permits will not be issued until the plat is recorded.
s. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
t. The conditional use permit shall remain in effect as long as the conditions required by the
permit are observed. Any expansion or intensification of a conditional use or change to
another conditional use required approval of a new conditional use permit.
u. The applicant must obtain all necessary permits for the construction of the proposed
project.
APPLICABLE LAW
1. The conditional use permit request meets the following standards as required in the
City of Hutchinson Municipal Code:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
Resolution # 15037
Site Plan, CUP, Preliminary/Final plat, Vacation of Alley
Prince of Peace Second Addition
Page 4
CONCLUSIONS OF THE LAW
2. The requested conditional use permit is consistent with the comprehensive plan.
3. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
4. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the applications to issue a site plan, conditional use permit, preliminary and final
plat and vacation of alley to construct an addition to Prince of Peace Senior Apartments located
at 301 Glen St SW., Hutchinson MN is approved.
Adopted by the City Council this 23rd day of April, 2019.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: April 10, 2019, for April 16, 2019, Planning Commission Meeting
Application: Consideration of a Site Plan Review, C.U.P., Preliminary and Final Plat,
Rezoning and Vacation of Alley at 301 Glen St. SW (Including 306, 316, 326
Franklin St SW).
Applicant: Prince of Peace Senior Apartments Inc.
Site Plan
Prince of Peace Senior Apartments Inc. is requesting a Site Plan review for an 11-unit expansion
located at 301 Glen St SW (306, 316, 326 Franklin St SW). In addition to the site plan review,
the applicant has also applied for preliminary and final plats to combine the lots, a rezoning to R-
4, a Conditional Use Permit for a Senior Apartment in the R-4 Zoning District and a vacation of
the alley.
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/16/19
Page 2
GENERAL INFORMATION
Existing Zoning: R-4 and R-2
Property Location: 301 Glen St., Lot 1, Block 1, Prince of Peace Addition; Lot 1, 2 and
3, Block 31, South Half City of Hutchinson.
Lot Size: 2.15 acres
Existing Land Use: Prince of Peace Senior ApartmentsNacant
Adjacent Land Use
And Zoning: R-2 (Medium Density Residential)
Comprehensive
Land Use Plan: High Density Residential/Mixed Use
Zoning History: A portion of property was rezoned from R-2 to R-3 in 1988.
Another rezoning was done in 1994 and was rezoned from R-2 to
R-4. A Conditional Use Permit was granted in 1994 for the Senior
Apartment Use.
Applicable
Regulations: Section 154.174, 154.175, 154.173, 153.035—153.051, City Charter
Section 13.05
Building: The proposed building is an 11 unit; two-story building that will
match the architecture of the existing building.
Site Plan:
The City Council deems it is necessary and appropriate to require site plan approval of
developments in certain zoning districts to preserve and promote attractive, well -planned, stable
urban conditions. The following is an overview of site plan considerations.
Setbacks:
All of the building and parking/driveway setbacks meet the requirement of the zoning ordinance.
Signage:
Any signage on the building will need a sign permit and will need to be residential in character.
Parking/Access/Circulation
The Zoning Ordinance requires Senior Apartment facilities to have .5 off street parking spaces
per dwelling unit, which means 5.5 parking stalls are needed. There are 14 parking stalls
proposed. There will be six tuck under parking spaces under the apartments, as well as an eight -
stall garage on -site.
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/16/19
Page 3
Access to the site will be off Franklin St SW, Yd Avenue SW, and 4th Avenue SW. The northern
portion of the alley will be vacated. A new access will be built off Yd Avenue SW to access the
garage spaces. Access to the tuck under garages will be through the existing alley off 4th Avenue
SW or off the new access point being built off Franklin St SW. Visitors typically access the site
from Glen St. Overall, access to the site is good and shouldn't be an issue.
There is an existing parking lot on the southeastern portion of the site that is utilized by Peace
Lutheran Church, as well as the Prince of Peace Senior Living facility. A shared use parking
agreement for this parking lot will be required and will have to be recorded with McLeod County
if this parking is to continue to be used by both Prince of Peace and Peace Lutheran Church.
Staff has concern about the turning radius for emergency vehicles traveling northbound in the
alley and having to make the right hand turn eastbound to continue to Franklin St SW. The NW
corner of the parking lot may need to be reconfigured to accommodate turning movements for
emergency vehicles.
Building
The building is proposed to an 11-unit expansion added on to the east of the existing building.
Staff understands the building will look very similar to the existing building. The addition will
also be 2 stories.
Landscaping and Lighting:
A landscape plan will be required to be submitted with the building permit plan submittal. There
are mature trees on the boulevard of Franklin Street that should remain and be protected during
construction. The final landscape plan will be reviewed at the time of building permit and
approved by the City Arborist.
A lighting must be downcast and not shine onto adjacent properties.
Stormwater Management:
A bio retention swale is proposed on -site to manage stormwater. A stormwater maintenance
agreement will be required between the applicant and the City. Trench detail shows 4" on each
side of the underdrain tile with no detail indicating the use of filtration media in the filtration
swale's bottom. The use of this type of underdrain with in situ soils can be very problematic.
Filtering that much water through a 14" wide filter aggregate in what is classified as C soils that
are staying in place is not typical of what is recommended by the Minnesota Stormwater
Manual. More horizontal surface area to achieve the 24-48 hour drawdown requirement for
filtration practices may be needed. A cross section will need to be provided of the filtration
practice with proposed bottom media and underdrain necessary to comply with standards
identified in the attached design guide. Staff will work with the applicant through the building
permit process to determine the best approach regarding retention swales/ponding onsite.
Vacation of Alley and Easement:
The alley needs to be vacated because the proposed building is going to be built over a portion of
the alley. All of the utilities both public and private will need to be relocated from the alley and
it will be the responsibility of the applicant/developer to pay for these relocation costs. Staff is
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/16/19
Page 4
comfortable with the alley being vacated if all necessary provisions are made to relocate utilities.
A drainage and utility easement of the west side of the alley also needs to be vacated.
Section 13.05 of the City Charter states: "A majority of the council may by resolution vacate any
street, alley or any public grounds within the city. Such vacation may be made only after
published notice and an opportunity of affected property owners and public to be heard, and
upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which
the council by resolution may prescribe. A notice of completion of such proceedings shall be
filed with the proper county officers in accordance with law."
Rezoning:
The Comprehensive Plan guides this area as mixed -use development, which includes residential
use and rezoning to R-4 is in conformance with the comprehensive plan. The proposed
development also fits the density of the R-4 Zoning district.
Staff feels the R-4 zoning request is acceptable and fits in with the neighboring property zoning
designations, as well as the surrounding uses in this area.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for multiple -family buildings in an R-4 zoning
district. The buildings appear to meet all applicable zoning regulations.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility
facilities and other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit
the development and use of neighboring property in accordance with the applicable
district regulations.
Conclusion:
1. The proposed project is desirable and will contribute to the general welfare of the
neighborhood in the subject location, as it will utilize land that is currently vacant.
2. The proposed project is not anticipated to have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions, utility
facilities, and other matters affecting the public health, safety, and general welfare as
the project appears to meet all zoning requirements.
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/16/19
Page 5
3. The proposed building(s) will be designed, arranged, and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations.
Recommendations:
Staff recommends approval of the site plan application, preliminary and final plats, rezoning,
conditional use permit, and vacation of alley and easements with the following
recommendations:
1. Staff Recommends rezoning the property from R-2 to R-4.
2. The proposed building and site improvements shall comply with the standards of the
R-4 district and the Zoning Ordinance, as well as all other City regulations.
3. Any reconstruction of existing infrastructure within City of Hutchinson right of way or
easement areas shall be the developer's responsibility, including necessary
improvements and associated costs. This work shall meet all of the City's engineering
standards and be approved by the City.
4. The City of Hutchinson must be notified 7 days prior to any roadway or utility work
that is going to be done within the City right of way. If the proposed work impacts
roadway traffic flow, a traffic plan must be submitted to the City Engineer for approval.
All roadway work must be fully completed to City standards within 10 calendar days
of the original disturbance. If the work isn't fully completed within 10 calendar days,
the City reserves the right to have the work completed and invoice/assess the property
owner for all associated costs.
5. There must be emergency service access around the building. Fire hydrants must be
located no farther than 400 feet from the building.
6. Exterior refuse collection area must be fully screened.
7. A shared parking agreement between Prince of Peace and Peace Lutheran Church
needs to entered into and recorded with McLeod County for Prince of Peace to utilize
the parking lot on the southeastern portion of the lot.
8. The exterior of the building shall generally match the architecture of the existing
Prince of Peace building and be of residential character.
9. Franklin Street utility installations and necessary restoration to be limited to
established City roadway disturbance parameters.
10. Traffic control for all roadway and sidewalk closures/impacts as deemed necessary by
the City Engineer shall be the responsibility of the Developer.
11. Any needed roadway work will require a pavement patch section that must meet or
exceed existing thicknesses per City Engineer approval.
12. Relocation of all gas, electric and other private utilities shall be the responsibility of
the Developer.
13. Proposed bioretention swale performance must satisfy City stormwater pond
detention and treatment criteria/guidelines (City Engineer and Environmental
Specialist to review further).
14. Sanitary sewer service piping should be noted as PVC.
15. Storm sewer mains within City right-of-way shall be RCP (reinforced concrete pipe).
16. Staff recommends approval of the vacation of alley and easement as noted on the plat.
17. The Applicant must obtain all necessary permits for the construction of the proposed
project.
Prince of Peace Senior Apartments (301 Glen St SW)
Planning Commission — 04/16/19
Page 6
18. The final plat shall be recorded at the McLeod County Recorder's Office within 270
days of approval.
19. Building permits will not be issued until the plat is recorded.
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P�°C cN AoofTION!
K.N.;-
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
------------------
04/12/2019
Check
------------------------------------------------------------------------------
EFT923
Vendor Name
EFTPS
Description
------------------------------------------------------------------------
PAYROLL 3/24 - 4/06/2019
Amount
---------------------
$ 63,447.87
04/12/2019
EFT924
Child Support
PAYROLL 3/24 - 4/06/2019
149.54
04/12/2019
EFT925
MN Dept of Revenue
PAYROLL 3/24 - 4/06/2019
12,878.08
04/12/2019
EFT926
Provident Life and Acc Ins
PAYROLL 3/24 - 4/06/2019
666.41
04/12/2019
EFT927
PERA
PAYROLL 3/24 - 4/06/2019
52,365.67
04/12/2019
EFT928
TASC-Flex
PAYROLL 3/24 - 4/06/2019
1,532.02
04/12/2019
EFT929
TASC-H S A
PAYROLL 3/24 - 4/06/2019
13,286.69
04/12/2019
EFT930
ICMA
PAYROLL 3/24 - 4/06/2019
2,360.00
04/12/2019
EFT931
VOYA
PAYROLL 3/24 - 4/06/2019
530.00
04/12/2019
EFT932
MNDCP
PAYROLL 3/24 - 4/06/2019
350.00
04/12/2019
205229
Manual Payroll check
PAYROLL 3/24 - 4/06/2019
205.56
04/12/2019
205230
NCPERS
PAYROLL 3/24 - 4/06/2019
368.00
04/12/2019
205231
HART
PAYROLL 3/24 - 4/06/2019
585.47
04/12/2019
205232
GRAPHIC HOUSE INC
WALK UP KIOSK FOR GATEWAY PARK
5,950.00
04/23/2019
205233
48FORTY SOLUTIONS, LLC
PALLETS FOR CREEKSIDE PRODUCTION
5,162.44
04/23/2019
205234
A R ENGH HEATING & AIR CONDITIONING
UNHOOKED/RE-HOOKED GAS LINE - FIRE DEPT
142.50
04/23/2019
205235
A.M. LEONARD INC
100 GALLON SPRAYER; 12' BOOM - PUBLIC WORKS
3,164.00
04/23/2019
205236
AARP
APRIL INSTRUCTION
360.00
04/23/2019
205237
ABEL REALTY ADVISORS, LLC
MARCH 2O19 RETAINER FEE - POLICE FACILITY
3,500.00
04/23/2019
205238
ABSOLUTE LOGISTICS LLC
FREIGHT CREEKSIDE PRODUCT TO WISCONSIN
1,380.00
04/23/2019
205239
ACE HARDWARE
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
71.21
04/23/2019
205240
AHLGREN ELECTRIC
LIGHTING REPAIRS - EVENT CTR & ROBERTS PARK
517.10
04/23/2019
205241
ALICIA JOHNSON
REFUND FOR COACHING SOCCER
30.00
04/23/2019
205242
ALICIA JUST
REFUND FOR COACHING SOCCER
30.00
04/23/2019
205243
AMERICAN BOTTLING CO
APRIL COST OF GOODS - LIQUOR STORE
100.00
04/23/2019
205244
AMERICAN DOOR WORKS
REPLACED CABLES ON BI-FOLD DOOR
1,237.56
04/23/2019
205245
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS FOR LIQUOR STORE
116.73
04/23/2019
205246
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING/BOARDING - PETS AT LARGE
86.00
04/23/2019
205247
ARCTIC GLACIER USA INC.
APRIL COST OF GOODS - LIQUOR STORE
129.37
04/23/2019
205248
ARTISAN BEER COMPANY
APRIL COST OF GOODS - LIQUOR STORE
1,674.80
04/23/2019
205249
BCA TRAINING &AUDITING
DMT-G ONLINE RECERT- NORTROM, POLICE
75.00
04/23/2019
205250
BEACON ATHLETICS
BASEBALL FIELD MAINTENANCE SUPPLIES
2,531.50
04/23/2019
205251
BELLBOY CORP
APRIL COST OF GOODS - LIQUOR STORE
1,933.30
04/23/2019
205252
BERNICK'S
RECREATION CONCESSIONS & LIQUOR INVENTORY
932.18
04/23/2019
205253
BIOBAG AMERICAS INC
2019 BIO-BAG PURCHASE - REFUSE
168.18
04/23/2019
205254
BLAKE, RANDY
UB refund for account: 3-080-1850-4-00
7.52
04/23/2019
205255
BOLTON & MENK INC.
8 UNIT T-HANGAR CONST
545.53
04/23/2019
205256
BRANDON TIRE CO
NEW TRUCKTIRES- PARKS (1), ENGINEERING (2)
1,738.04
04/23/2019
205257
BREAKTHRU BEVERAGE
APRIL COST OF GOODS - LIQUOR STORE
10,967.92
04/23/2019
205258
BUREAU OF CRIM. APPREHENSION
CJDN ACCESS FEES 1/1- 3/31'19
390.00
04/23/2019
205259
BW WELDING
FABRICATION 1" SHAFT - WWTP
129.27
04/23/2019
205260
C & L DISTRIBUTING
APRIL COST OF GOODS - LIQUOR STORE
28,509.95
04/23/2019
205261
CARD SERVICES
CASH WISE SUPPLIES - SENIOR CENTER
19.42
04/23/2019
205262
CARPETSPLUS COLOR TILE
REPLACE CARPET AT EVENT/SENIOR CENTER
29,328.26
04/23/2019
205263
CARS ON PATROL SHOP LLC
TWO NEW SQUAD CAR SETUP / OTHER PD ITEMS
8,357.03
04/23/2019
205264
CENTRAL HYDRAULICS
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
624.03
04/23/2019
205265
CENTRAL MCGOWAN
EQUIPMENT PARTS - HATS
77.70
04/23/2019
205266
CINTAS CORPORATION
CLEANING SUPPLIES - VARIOUS DEPTS
143.00
04/23/2019
205267
CODE PACK LLC
POLYPROPYLENE PERF, WAX RIBBON - CREEKSIDE
1,270.42
04/23/2019
205269
CROW RIVER PRESS INC
SENIOR CENTER NEWSLETTERS
93.41
04/23/2019
205270
CROW RIVER WINERY
APRIL COST OF GOODS - LIQUOR STORE
705.60
04/23/2019
205271
CZECH, RANDY
REIMB: MPCA CONFERENCE - WWTP
42.23
04/23/2019
205272
DUNDEE
BASKET: M SCHUMANN
70.00
04/23/2019
205273
DYNA SYSTEMS
O-RINGS - WWTP
9.07
04/23/2019
205274
E.G. RUD & SONS INC.
SOUTH GRADE ROAD UTILITY LOCATING
2,267.50
04/23/2019
205275
E2 ELECTRICAL SERVICES INC
REPLACE 24V CONTACTOR: WIRE HEATER - WWTP
379.13
04/23/2019
205276
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM - POLICE
64.93
04/23/2019
205277
EMBROIDERY PLUS
SHIRTS, JACKETS, W/ LOGO - FIRE DEPT
639.00
04/23/2019
205278
EMERGENCY RESPONSE SOLUTIONS LLC
PPE LOCKER STORAGE BOXES - FIRE DEPT
248.00
04/23/2019
205279
ENGINEERING MINNESOTA
2-YR SUBSCRIPTION
35.00
04/23/2019
205280
FACILITY ENHANCEMENT INCORPORATED
REPLACE VINYL WALL COVERING AT EVENT CENTER
1 8,690.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
------------------
04/23/2019
Check
--------- ---------------------
205281
Vendor Name
---- ------ ---- ----------------------------------
FASTENAL COMPANY
Description
------------------------------- ---- ---------- ------------ --------- ------
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
Amount
---------------------
1,497.92
04/23/2019
205282
FIRST ADVANTAGE LNS OCC HEALTH SOLU
DRUG TESTING
234.25
04/23/2019
205283
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - CITY CENTER & HATS
304.00
04/23/2019
205284
FISHER SCIENTIFIC
GLASSES, TIPS - WWTP LAB SUPPLIES
232.40
04/23/2019
205285
FORESTEDGE WINERY
APRIL COST OF GOODS - LIQUOR STORE
504.00
04/23/2019
205286
GALCO INDUSTRIAL ELECTRONICS
INTEGRATED DUPLEX CONTROLLER - WWTP
381.31
04/23/2019
205287
GAVIN, DONLEY & OSTLUND, LTD
FLAT FEE AGREEMENT - LEGAL SERVICES
3,300.00
04/23/2019
205288
GOLDSTAR PRODUCTS INC
SEWER DYE, LIQUID SMOKE, BUFF WASH - WWTP
1,550.65
04/23/2019
205289
GOVT FINANCE OFFICERS ASSN - GFOA
2019 MEMBERSHIP RENEWAL: REID & JUERGENSEN
340.00
04/23/2019
205290
GRAINGER
REPAIRS PARTS - CIVIC ARENA & CITY CENTER
679.93
04/23/2019
205291
GREAT NORTHERN ENVIORNMENTAL LLC
BALLAST KIT, CLEANER, HYD FILTER ELEMENT- WWTP
1,143.85
04/23/2019
205292
HAGER JEWELRY INC.
NAME PLATE: J CHRISTENSON
21.88
04/23/2019
205293
HALDEMAN-HOMME, INC.
RECREATION SUPPLIES FOR VOLLEYBALL
493.43
04/23/2019
205294
HALI-BRITE INC
LAMPS, LENS, FIXTURE -AIRPORT PARTS
1,212.27
04/23/2019
205295
HANSEN GRAVEL INC.
SNOW LOADER - CITY PUSHER & SNOW REMOVAL
3,166.00
04/23/2019
205296
HERGENRADER, LISA
REIMB: PIZZA FOR DMV STAFF ON SNOW DAY
25.75
04/23/2019
205297
HILLYARD / HUTCHINSON
FLOOR SEALER & TOWEL ROLLS - LIBRARY & HATS
383.58
04/23/2019
205298
HOFF, RANDY
ARRANGEMENT: S KILIAN
53.00
04/23/2019
205299
HOISINGTON KOEGLER GROUP INC
PARKS MASTER PLAN: MARCH SERVICES
6,289.40
04/23/2019
205300
HOMES
REIMB: CANCELLED RESERVATION
40.00
04/23/2019
205301
HUTCHINSON CO-OP
GAS, DIESEL, LP, PREMIUM 91 FUEL- VARIOUS DEPTS
4,732.69
04/23/2019
205302
HUTCHINSON GIRL'S SOFTBALL ASSN
REIMB OF FEES COLLECTED LESS FACILITY FEES PAID
11,815.00
04/23/2019
205303
HUTCHINSON JUNIOR LEAGUE BASEBALL
REIMB OF FEES COLLECTED
39,100.00
04/23/2019
205304
HUTCHINSON LEADER
EDA ADVERTISING & 2 YR RENEW FOR PLANNING
730.69
04/23/2019
205305
HUTCHINSON UNITED SOCCER ASSN.
REIMB ACTIVITY FEES COLLECTED LESS FACILITY FEES
4,670.00
04/23/2019
205306
HUTCHINSON UTILITIES
MAR UTILITIES 3/1 - 4/1'19
127,463.87
04/23/2019
205307
HUTCHINSON WHOLESALE #1550
SHOP SUPPLIES - PUBLIC WORKS
246.80
04/23/2019
205308
HUTCHINSON WHOLESALE #1552
SHOP SUPPLIES - PARKS
22.55
04/23/2019
205309
HUTCHINSON WHOLESALE #2520
SHOP SUPPLIES - FIRE DEPT
200.99
04/23/2019
205310
HUTCHINSON, CITY OF
TOURNAMENT START-UP CASH - REC CONCESSIONS
500.00
04/23/2019
205311
HUTCHINSON, CITY OF
CITY FACILITIES - STORM DRAINAGE, WATER & SEWER
6,201.83
04/23/2019
205312
HUTCHINSON, CITY OF
REPLENISH ATM - CITY CENTER
5,000.00
04/23/2019
205313
1 & S GROUP, INC.
REC CENTER IMPROV: CONSTRUCTION DOCUMENT
11,196.00
04/23/2019
205314
INDUSTRIAL PNEUMATIC SYSTEMS
COMPRESSOR OIL - WTP
447.52
04/23/2019
205315
INTEPLAST GROUP
NATURAL MULCH - CREEKSIDE INVENTORY
6,506.16
04/23/2019
205316
INTERSTATE BATTERY SYSTEM MINNEAPOL
BATTERY INVENTORY FOR HATS
969.85
04/23/2019
205317
INTOXIMETERS INC
MOUTHPIECES - POLICE
180.00
04/23/2019
205318
ISD #423
FEES COLLECTED FOR FEB & MAR CLASSES
5,586.75
04/23/2019
205319
J & R AUTO & RADIATOR
STREETS LOADER: INSTALL COMPRESSOR & RECHARGE
1,273.96
04/23/2019
205320
JEFF MEEHAN SALES INC.
FEB & MARCH 2O19 CREEKSIDE COMMISSIONS
19,560.15
04/23/2019
205321
JIMMY'S PIZZA
PIZZAS FOR RECREATION CONCESSIONS
242.76
04/23/2019
205322
JOHNSON BROTHERS LIQUOR CO.
APRIL COST OF GOODS - LIQUOR STORE
23,058.79
04/23/2019
205323
JOY SCHMITZ
REIMB: CLASS CANCELLED
389.00
04/23/2019
205324
KERI'S CLEANING & HANDYMAN SERVICES
4/1 - 4/15 CITY CTR, LIBRARY, SR DINE & FIRE DEPT
2,044.00
04/23/2019
205325
KING OF FREIGHT
FREIGHT CREEKSIDE PRODUCT - MULTIPLE LOCATIONS
6,325.00
04/23/2019
205326
KONRAD MATERIAL SALES, LLC
SPRING/FALL ASPHALT - STREETS
1,674.40
04/23/2019
205327
KWIKTRIP
RECREATION CONCESSIONS SUPPLIES
455.78
04/23/2019
205328
L & P SUPPLY CO
PARKS - NEW FERRIS MOWER; OTHER SUPPLIES
6,208.01
04/23/2019
205329
LANO EQUIPMENT OF NORWOOD
BAR STABILIZER - STREETS
184.00
04/23/2019
205330
LAURIE BACON
AARP CLASS CANCELLED DUE TO WEATHER
36.00
04/23/2019
205331
LOCHER BROTHERS INC
APRIL COST OF GOODS - LIQUOR STORE
25,635.45
04/23/2019
205332
LOGIS
VARIOUS NETWORK/SOFTWARE COSTS - MAR & APR
7,342.25
04/23/2019
205333
M-R SIGN
SIGN REPAIRS SUPPLIES - STREETS
224.72
04/23/2019
205334
MARCO TECHNOLOGIES, LLC
ENTERPRISE CENTER COPIER: 3/4 - 4/3 SERVICES
65.83
04/23/2019
205335
MARILYN OTTE
REIMB: CLASS CANCELLED DUE TO WEATHER
20.00
04/23/2019
205336
MATTHEW BENDER & CO. INC
DUNNELL MN DIGEST FULL SET- LEGAL
1,931.22
04/23/2019
205337
MAYTAG LAUNDRY & CAR WASH
3/18 & 3/28 SERVICES FOR EVENT CENTER LINEN
131.99
04/23/2019
205338
MCKAY, JEFF
REIMB: MILEAGE TO DULUTH FIRE OFFICER SCHOOL
252.88
04/23/2019
205339
MCLEOD COUNTY AUDITOR -TREASURER
PROP TAXES -VARIOUS CITY PARCELS/ENTERPRISE CTR
40,409.65
04/23/2019
205340
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL: S GUERRERO
300.00
04/23/2019
205341
MCLEOD PUBLISHING INC
ISHOPPER DISPLAY- WEDDING SECTION - EVENT CTR
66.87
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
------------------
04/23/2019
Check
------------------------------------------------------------------------------
205342
Vendor Name
MEDICA
Description
------------------------------------------------------------------------
May Medical Insurance
Amount
---------------------
136,519.98
04/23/2019
205343
MEEKER WASHED SAND & GRAVEL
SAND - STREETS
2,150.28
04/23/2019
205344
MEI TOTAL ELEVATOR SOLUTIONS
APR -MAY BI-MONTHLY SERVICE - LIBRARY
183.33
04/23/2019
205345
MELISSA WERTZ
HUSA SOCCER REFUND
120.00
04/23/2019
205346
MENARDS HUTCHINSON
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
624.84
04/23/2019
205347
MESSAGE MEDIA U.S.A., INC
APRIL ACCESS FEE- POLICE
30.00
04/23/2019
205348
MESSNER, KEITH
REIMB: PARKING-TENSAR PRESENTATION
24.00
04/23/2019
205349
MID -STATE ROLL -OFF SERVICE
ROLL -OFF FOR POLICE TRAINING SITE DEBRIS
325.00
04/23/2019
205350
MILLNER HERITAGE VINEYARD & WINERY
APRIL COST OF GOODS - LIQUOR STORE
155.40
04/23/2019
205351
MINNESOTA CONTINUING LEGAL EDUCATIO
MN JUDGES CRIMINAL BENCHBOOK 2019 UPDATE
98.00
04/23/2019
205352
MINNESOTA POLLUTION CONTROL AGENCY
INDUSTRIAL STORMWATER ANNUAL PERMIT FEE
400.00
04/23/2019
205353
MINNESOTA UNEMPLOYMENT INSURANCE
2019 1ST QTR UNEMPLOYMENT CLAIMS
10,752.68
04/23/2019
205354
MINNESOTA VALLEY TESTING LAB
BOD CARBON, NITROGEN TESTING - WWTP
529.80
04/23/2019
205355
MN DEPT OF LABOR & INDUSTRY/CODE
1ST QTR STATE SURCHARGE 2019
837.90
04/23/2019
205356
MN DEPT OF TRANSPORTATION
2019 ARMER AGREEMENT -POLICE
2,463.50
04/23/2019
205357
MN STATE PATROL
INSPECTION DECALS - STREETS
36.00
04/23/2019
205358
MNDRIVERSMANUALS.COM
DRIVERS MANUALS - DMV
147.53
04/23/2019
205359
NATIONAL RECREATION & PARK ASSN
NRPA MEMBERSHIP - RECREATION
175.00
04/23/2019
205360
NATIONAL RESEARCH CENTER INC.
NATIONAL CITIZEN SURVEY BASIC SERVICE
9,975.00
04/23/2019
205361
NERO ENGINEERING LLC
WASTEWATER & WATER: MARCH SERVICES
7,249.20
04/23/2019
205362
NEW DISCOVERIES MONTESSORI ACADEMY
RENTAL 50 CHAIRS - CIVIC ARENA
250.00
04/23/2019
205363
NORTHERN STATES SUPPLY INC
EQUIPMENT PARTS - HATS
254.67
04/23/2019
205364
NORTHERN TIER TRANSPORTATION LLC
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
4,450.00
04/23/2019
205365
O'REILLY AUTO PARTS
MAINTENANCE SUPPLIES - PARKS DEPT
517.40
04/23/2019
205366
ORACLE AMERICA INC
3/31/19 - 3/30/20 PERFORM SITE LICENSE
5,000.00
04/23/2019
205367
PAUSTIS WINE COMPANY
APRIL COST OF GOODS - LIQUOR STORE
2,181.75
04/23/2019
205368
PENMAC STAFFING SERVICES, INC.
TEMP STAFFING - CREEKSIDE 3/31-4/111
5,992.78
04/23/2019
205369
PETERSON, TIM
REIMB: DULUTH OFFICER SCHOOL EXPENSES
75.56
04/23/2019
205370
PHILLIPS WINE & SPIRITS
APRIL COST OF GOODS - LIQUOR STORE
12,835.66
04/23/2019
205371
PIKE TRANSFER LLC
CREEKSIDE FREIGHT TO WHITE BEAR LAKE
800.00
04/23/2019
205372
PIONEER MANUFACTURING CO
SIGN REPAIRS SUPPLIES - PARKS
2,163.50
04/23/2019
205373
POSTMASTER
POSTAGE FOR SENIOR NEWSLETTERS
110.00
04/23/2019
205374
PREMIER TECH CHRONOS
PARTS FOR CREEKSIDE BAGGING LINE
1,704.79
04/23/2019
205375
PREMIUM WATERS
5 GAL WATER - PARKS GARAGE
6.50
04/23/2019
205376
PRO AUTO MN INC.
2017 FORD INTERCEPTOR: OIL CHANGE - SQUAD
11.95
04/23/2019
205377
QUILL CORP
FORKS & SPOONS - POLICE
61.98
04/23/2019
205378
RATH, DARYL
REIMB: DULUTH FIRE OFFICER SCHOOL
47.21
04/23/2019
205379
RED BULL DISTRIBUTION COMPANY, INC.
APRIL COST OF GOODS - LIQUOR STORE
108.00
04/23/2019
205380
REINER ENTERPRISES INC
FLATBED TRUCKING FOR CREEKSIDE MATERIAL
33,425.50
04/23/2019
205381
RICE COUNTY SHERIFF'S OFFICE
C2019-00572 A WILLCUTT - CIVIL PROCESS F
70.00
04/23/2019
205382
RIVERLAND COMMUNITY COLLEGE
JASON STURGES: 2019 MN FIRE/EMS/RESCUE S
150.00
04/23/2019
205383
RUNNING'S SUPPLY
REPAIR & MAINTENANCE SUPPLIES - VARIOUS DEPTS
322.96
04/23/2019
205384
SAVATREE
GENERAL TREE CARE - III
3,969.00
04/23/2019
205385
SCARCELY LTD
HRA LOAN - LEAD ASSESSMENT: L. BERG
450.00
04/23/2019
205386
SCHMIDT, BEN
REIMB: FF11 SCHOOL MILEAGE
54.18
04/23/2019
205387
SCHULTZ, LEVI
REIMB: FF11 SCHOOL MILEAGE
16.94
04/23/2019
205388
SEPPELT, MILES
REIMB: WORKFORCE PRESENTATION, ACT CONF
93.92
04/23/2019
205389
SHEILA THOMPSON
REFUND FOR COACHING SOCCER
45.00
04/23/2019
205390
SMALL LOT MN LLC
APRIL COST OF GOODS - LIQUOR STORE
454.80
04/23/2019
205391
SORENSEN'S SALES & RENTALS
BEARING - EQUIP PART FOR STREETS
13.90
04/23/2019
205392
SOUTHERN WINE & SPIRITS OF MN
APRIL COST OF GOODS - LIQUOR STORE
41,689.11
04/23/2019
205393
SRF CONSULTING GROUP
SOUTH GRADE ROAD FINAL DESIGN: MARCH SER
8,733.23
04/23/2019
205394
STANDARD PRINTING-N-MAILING
MONTHLY UTILITY BILLS & CITY MAILING SERVICE
1,459.32
04/23/2019
205395
STAPLES ADVANTAGE
OFFICE SUPPLIES FOR VARIOUS DEPTS
281.42
04/23/2019
205396
STATE CHEMICAL SOLUTIONS
STATE HAND GEL - PARKS RESTROOMS
152.60
04/23/2019
205397
STIX & BRIX
UB refund for account: 1-480-4060-7-02
28.32
04/23/2019
205398
STREICH TRUCKING
CREEKSIDE FREIGHT TO MULTIPLE LOCATIONS
515.00
04/23/2019
205399
SUBWAY WEST
CONCESSIONS - SANDWICHES, CHIPS, WATERS
778.30
04/23/2019
205400
SUN LIFE FINANCIAL
April Dental Admin Fees & March Claims
9,167.80
04/23/2019
205401
SYSCO WESTERN MN
CONCESSIONS SUPPLIES FOR RECREATION
656.13
04/23/2019
205402
TALKING WATERS BREW CO
JAPRIL COST OF GOODS - LIQUOR STORE
1 110.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
---- ---------------------------------------------------------------------------------------------
04/23/2019
Check
205403
Vendor Name
-
TESSMAN COMPANY
Description
------------------------------------------------------------------------
MARKERS, TURFACE - PARKS DEPT
Amount
---------------------
965.92
04/23/2019
205404
THOMSON REUTERS-WEST
MARCH WEST INFO CHARGES - LEGAL
2,683.85
04/23/2019
205405
TITAN MACHINERY
EQUIPMENT PARTS - STREETS
2,433.31
04/23/2019
205406
TOWMASTER INC.
RANGER TRAILER: BRAKES - FIRE DEPT
241.44
04/23/2019
205407
UNIQUE PAVING MATERIALS
COLD MIX UPM WINTER - STREETS
787.05
04/23/2019
205408
UNUM LIFE INSURANCE CO OF AMERICA
May Life Insurance
2,671.55
04/23/2019
205409
URBAN SPRITE MEDIA
4/1 - 4/12'19 - CREEKSIDE ADVERTISING
750.00
04/23/2019
205410
USA BLUE BOOK
EQUIPMENT PARTS - HATS & wwtp
351.13
04/23/2019
205411
VACEK, JACOB
REIMB: SAFETY FOOTWEAR
133.95
04/23/2019
205412
VER-TECH SOLUTIONS & SERVICES
DISHMACHINE RENTAL
69.95
04/23/2019
205413
VERIZON CONNECT NWF, INC.
MARCH SERVICE
94.75
04/23/2019
205414
VERIZON WIRELESS
MAR 03 - APR 02 SERVICES
38.22
04/23/2019
205415
VERTIV CORPORATION
PREVENTATIVE MAINTENANCE 3/25/19 - 3/24/20
2,000.00
04/23/2019
205416
VIK'S LANDSCAPING & LAWN CARE
1/1- 4/1/19 SNOW REMOVAL - ENTERPRISE CENTER
2,590.70
04/23/2019
205417
VIKING BEER
APRIL COST OF GOODS - LIQUOR STORE
19,351.60
04/23/2019
205418
VIKING COCA COLA
CONCESSIONS - RECREATION & LIQUOR INVENTORY
1,348.80
04/23/2019
205419
VINOCOPIA INC
APRIL COST OF GOODS - LIQUOR STORE
2,062.91
04/23/2019
205420
WAHL REBUILD & REPAIR INC
U-JOINT FOR ROLLOFF TRUCK - REFUSE SOURCE SEP
170.29
04/23/2019
205421
WASTE MANAGEMENT OF WI -MN
3/16- 3/31 SERVICES REFUSE DISPOSAL LANDFILL
6,194.97
04/23/2019
205422
WELCOME NEIGHBOR
NEW RESIDENT VISITS
120.00
04/23/2019
205423
WEST CENTRAL SANITATION INC.
MARCH RESIDENTIAL REFUSE HAULING SERVICES
46,957.24
04/23/2019
205424
WINE MERCHANTS INC
APRIL COST OF GOODS - LIQUOR STORE
684.47
04/23/2019
205425
WINEBOW FINE WINE & SPIRITS
APRIL COST OF GOODS - LIQUOR STORE
298.00
04/23/2019
205426
WM MUELLER & SONS
ASPHALT - STREETS
969.45
04/23/2019
205427
WSB & ASSOCIATES, INC.
FEBRUARY SERVICES: CAMPBELL & OTTER LAKE
10,327.00
04/23/2019
205428
ZARNOTH BRUSH WORKS INC
MOBIL POLY CABLEWRAP BROOM REFILL - STWT
446.00
04/23/2019
205429
ZEP SALES AND SERVICE
ZEP FORMULA, BLOW OFF, DUAL FORCE CLEANING
434.08
Total- Check Disbursements:
$ 1,075,809.42
Department Purchasing Card Activity - March 2019
Date
Dept
Vendor Name
Description
Amount
03/08/2019
ADMIN
GTS
MCMA Annual Conference Registration
$ 520.00
03/11/2019
ADMIN
GRANDVIEW LODGE
Lodging Costs for MCMA Annual Conference
253.42
03/07/2019
FIRE
BESTBUY
Cell phone case for chief I -phone
39.99
03/18/2019
FIRE
CANAL PARK BREWING CO
Meal for McKay at Duluth fire school.
31.53
03/18/2019
FIRE
CANAL PARK BREWING CO
Meal for Rath at Duluth fire school.
40.26
03/18/2019
FIRE
CANAL PARK BREWING CO
Meal for Rath at Duluth fire school.
36.95
03/18/2019
FIRE
GRANDMAS SALOON & GRILL
Meals for Schulte and McKay at Duluth fire school.
65.83
03/19/2019
FIRE
PIER B RESORT
Meals for Schulte and McKay at Duluth fire school.
29.34
03/19/2019
FIRE
PIER B RESORT
hotel for McKay at Duluth fire school
238.16
03/19/2019
FIRE
PIER B RESORT
hotel for Rath at Duluth fire school
238.16
03/19/2019
FIRE
PIER B RESORT
hotel for Schulte at Duluth fire school
238.16
03/19/2019
FIRE
PIER B RESORT
hotel for Peterson at Duluth fire school
238.16
03/04/2019
IT
SYNNEX
Network wiring hardware for tills
227.44
03/04/2019
IT
MENARDS HUTCHINSON
Network wiring hardware for tills
9.76
03/07/2019
IT
AMAZON
Plotter Paper
27.52
03/07/2019
IT
AMAZON
Patch Panel for fire department
37.99
03/07/2019
IT
AMAZON
Batteries for smart pens and one new smart pen
46.44
03/08/2019
IT
AMAZON
Plotter paper
19.56
03/11/2019
IT
AMAZON
Inventory room printer
154.99
03/18/2019
IT
AMAZON
Ice scrapers for both vans
29.60
03/19/2019
IT
SMARTDRAW
Smart Draw software renewal
141.96
03/19/2019
IT
AMAZON
LED flashlights
23.98
03/19/2019
IT
AMAZON
Park garage toner
319.99
03/29/2019
IT
AMAZON
USB drives
25.68
03/29/2019
IT
AMAZON
PC speakers AErlandson
16.99
03/29/2019
IT
AMAZON
DVD for Body Cam Footage
75.57
03/01/2019
PLANNING
EB PLANNERS DAY ATTH
Legal Update seminar
25.00
03/04/2019
PLANNING
GTS
planning commissioner training for Dave Sebesta
65.00
03/07/2019
PLANNING
AMAZON
door repair parts. Approved per September and JJ.
147.93
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
---- ---------------------------------------------------------------------------------------------
03/18/2019
Check
PLANNING
Vendor Name
-
SENSIBLE LAND USE COALITION
Description
----------------------------------------------------------------------
land use trainingseminar
Amount
---------------------
58.00
03/19/2019
PLANNING
M P ENTERPRISES
brochure holder
67.04
03/21/2019
PLANNING
GEMPLER'S INC
sign holder
22.72
03/22/2019
PLANNING
GRANITE CITY - ST CLOUD
lunch - D. Jochum and D. Halquist after MFCOA conf
41.00
03/28/2019
PLANNING
CASH WISE
pop for pop machine in breakroom
54.70
03/28/2019
PLANNING
DEPARTMENT OF LABOR & INDUSTRY
training for Kyle Dimler
85.00
03/28/2019
PLANNING
DEPARTMENT OF LABOR & INDUSTRY
training for Dave Halquist.
85.00
03/29/2019
PLANNING
DEPARTMENT OF LABOR & INDUSTRY
training for Ken Nelson
85.00
03/01/2019
PRCE
TEAM EXPRESS INTERNET
Baseballs 30 Dz.
1,228.50
03/01/2019
PRCE
ALL SPORTS AMERICA LTD
Soccer Jerseys
272.36
03/11/2019
PRCE
WHENIWORK.COM
When I work standard plan.
80.65
03/18/2019
PRCE
HOMEWOOD SUITES
Lodging
146.80
03/18/2019
PRCE
AMAZON
Candy
893.18
03/19/2019
PRCE
AMAZON
Supplies/ Products
205.47
03/19/2019
PRCE
AMAZON
Various Supplies
202.93
03/26/2019
PRCE
EPIC SPORTS, INC.
Football Belts
55.30
03/28/2019
PRCE
UNITED VOLLEYBALL SUPPLY
Volleyball Nets
221.17
03/01/2019
PUB WKS
MINNESOTA STATE COLLEGES
WW Boiler License Training
518.00
03/01/2019
PUB WKS
MARSHALL ENVIRONMENTAL TRA
Microbiology Poster
75.00
03/04/2019
PUB WKS
SEARS
WWTF Refridgerator
549.99
03/07/2019
PUB WKS
PAYPAL
Flow Meter Chart Paper
55.00
03/08/2019
PUB WKS
BATTERYSHARKS.COM
Battery
73.68
03/11/2019
PUB WKS
PAYPAL
PLC Batteries
42.25
03/15/2019
PUB WKS
CIVIL AIR PATROL MAGAZINE
Advertisement
195.00
03/18/2019
PUB WKS
EB EV-OLUTION CHARGIN
Electric Vehicle Training- John P.
20.00
03/18/2019
PUB WKS
PSN MINNESOTA RWA MN
WW Training -John P.
250.00
03/18/2019
PUB WKS
U OF M CONTLEARNING
Stormwater Certification - Josh S.
250.00
03/18/2019
PUB WKS
AMERICAN PUBLIC WORKS ASSN - APWA
APWA Items and Materials
179.40
03/18/2019
PUB WKS
U OF M CONTLEARNING
Stormwater Certification - John P.
250.00
03/20/2019
PUB WKS
NATIONAL SOCIETY OF PROFESSIONAL
Updated EJCDC General Conditions Document
132.00
03/22/2019
PUB WKS
EXPRESSWAY SUITES
Traffic Control Conference - Cory H.
189.94
03/22/2019
PUB WKS
U OF M CONTLEARNING
MN Airports Conference -John O.
225.00
03/25/2019
PUB WKS
MCCORMICK'S FAMILY RESTAURANT
Snow Removal Appreciation Lunch
325.38
03/25/2019
PUB WKS
NATIONAL SOCIETY OF PROFESSIONAL
MSPE Chapter Annual Dues - Kent E.
299.00
03/29/2019
PUB WKS
VALLEY ILLUMINATORS
Airport taxiway markers
1,624.53
03/01/2019
EDA
SUBWAY
Lunch for EDA Board meeting
65.91
03/22/2019
EDA
CASH WISE
Beverages for EDA meetings
20.44
03/26/2019
EDA
WAL-MART
Paper plates for EDA meetings
21.20
03/27/2019
EDA
SUBWAY
Lunches for Finance Team meeting
74.79
03/29/2019
EDA
MAIN STREET SPORTS BAR
Lunch for EDA Board meeting
70.87
03/07/2019
CREEKSIDE
SPS COMMERCE
February 2019 SPS charges for UH, ACE, Bomgaars
265.95
03/26/2019
CREEKSIDE
AMAZON
Two-way radios for onsite communications
160.30
03/26/2019
CREEKSIDE
AMAZON
Two-way radios for onsite communications
80.15
03/01/2019
LIQUOR
FACEBOOK
Facebook ad for Bourbon Event
60.00
03/01/2019
LIQUOR
ACE HARDWARE
misc store operating supplies
17.98
03/12/2019
LIQUOR
ACE HARDWARE
cooler repairs
7.47
03/13/2019
LIQUOR
AMAZON
ink cartridges for sign printer
142.80
03/13/2019
LIQUOR
ACE HARDWARE
cooler repairs
14.48
03/15/2019
LIQUOR
ACE HARDWARE
cooler repairs
9.58
03/18/2019
LIQUOR
RETAIL INFORMATION TEC
Monthly Cloud Retailer software maintenance
213.75
03/25/2019
LIQUOR
EIG CONSTANTCONTACT.COM
Constant Contact email blast advertising
70.00
03/27/2019
LIQUOR
ACE HARDWARE
cooler repairs
11.99
03/28/2019
LIQUOR
MINNESOTA MUNICIPAL BEVERAGE ASSOC
MMBA conference registrations
1,295.00
03/29/2019
LIQUOR
AMAZON
credit card terminal head cleaners
64.40
Total- Purchasing Cards:
$ 15,091.41
GRAND TOTAL
$ 1,090,900.83
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 4/10/19 - 4/23/19
Check Date
------------------
04/23/2019
Check
-------------
205268
Vendor Name
-------------------------------------------------------------
CROW RIVER GLASS INC.
Description
----------------------------------------------------------------------
24 X 30 OFFICE DOOR WINDOW - FIRE STATION
Amount
--------------------------
310.00
Total- Check Disbursements:
$ 310.00
2 0
Hutv.,.hi'*nson
Demleartmen't
:.rsrr�reR A-R-47-
Police Chief Daniel T. Hatten
2018 Staffing
13,307
22
15
1
7
30
15,308
13,081
22
15
1
7
30
15,521
13,185
22
15
1
7
30
16,883
13,403
22
16
3
7
32
16,020
13,545
22
15
3
9
34
16,364
13,616
22
15
3
9
34
14,748
14,285
22
15
3
9
34
15,923
14,417
22
15
2
9
33
16,425
14,493
23
16
2
9
34
15,741
14,650
23
16
2
9
34
15,087
14,650
23
16
2
9
34
16,583
14,170
22
15
2
9
33
17,844
14,170
22
15
1
8
31
17,894
14,170
22
15
1
8
31
11,135
14,178
22
15
1
8
4
35
16,182
14,178
22
15
1
8
4
35
17,179
14,178
22
15
1
8
4
35
15,589
14,178
22
15
1
10
7
41
17,152
14,178
23
16
1
10
9
43
18,913
14,178
23
16
1
10
9
43
20,116
2018 Accomplishments
• To work with other city departments and the community to accomplish the end statements developed
by the City.Council. Addressing end statement 2.3. In 2018 this was and continues to be our mission
as we provide police services to our community.
• Police and Fire Training Grounds Improvement: The goal of the project was to improve safety and
quality of training for participants on the grounds by addin a school bus to the training grounds and
repaint the shoof house. This project was completed in 218 with police department budgeted funds
and a donation from the Vision of 'Hutchinson bus line.
• Continue to develop and implement a Body -worn Camera and In -Car Camera Program for the
Department: The Body -worn Camera portion was completed in April on 2017 with the In -Car Camera
Portion completed in December of 2017. In 2018 we implemented Axon Capture. This program allows
officers to collect photographs and verbal statements as part of an investigation then secure this
evidence directly from the scene into the case file.
• Update the Hutchinson Police Department Policy Manual: The entire Hutchinson Police Department
Policy Manual was reviewed, updated, to insure our policies comply with state statute, POST mandated
standards, and the needs of the City of Hutchinson.
• Complete a Sergeant Promotional Process to fill the current vacancy: This process was completed in
June of 2018 and Alicia Nortrom was promoted to the rank of Sergeant.
•
Calls for Service
Calls for Service Population Linear (Calls for Service)
20.116
2015 2016 2017 2018
•
2018
2017
2016
2015
2014
CALLS FOR SERVICE
20,116
18,913
17,152
15,589
17119
NUMBER OF ARRESTS
481
422
379
371
380
BURGLARIES
17
30
27
26
33
NSF CHECKS
7
5
9
8
8
THEFTS
358
432
432
303
458
DOMESTICS
41
47
59
48
71
Arrests
39
37
39
35
32
Reports/Assist
9
10
20
13
39
D.U.I.
70
47
59
63
78
Misdemeanor
36
32
44
30
49
Gross Misdemeanor
32
13
15
33
29
Felony
2
2
0
0
0
SHOPLIFTING
86
81
59
61
55
Juvenile
8
4
13
6
4
Adult
65
34
31
28
26
Unknown
13
38
15
20
24
ACCIDENTS
310
357
261
289
326
Fatal
0
0
0
1
0
Property Damage
256
283
187
265
263
Personal Injury
14
21
29
37
30
Hit Et Run
40
53
45
46
33
DETOX/MENTAL HEALTH
114
137
124
155
99
CITATIONS - OVERALL
845
757
802
484
1179
Seatbelt
11
19
9
12
205
Parking
131
117
311
32
170
Fail to Yield to Pedestrian
0
0
WARNINGS - OVERALL
1762
1688
984
584
997
Arrests
600
500
400
300
200
100
2018 2017 2016 2015 2014
•
PART 1 CRIMES
•
TOTAL CITATIONS AND WARNINGS
iiiiiiiiiiiiiCITATIONS oWARNINGS Linear (CITATIONS) Linear (WARNINGS )
2018 2017 2016 2015 2014 2013
•
56 58
55
43
2014 2015 2016 2017 2018
Hospital Security Assists
1067
1011
1495
2015 _ --7016 2018
Dispatch to Arrive Time
2016
•
►psie�rss�nr��ra a�
157
62
107
,15 2016 2017 2018
•
2-4-7
225 ...................
2014 2015
310 .............. ..... * ...
2016 2017 2018
0
Chill protection Intakes
•
Southwest Metro Drug Task Force
SWMDTF Cases by Jurisdiction
200
183
180
160
140
120
100
80
60
40
20
0
120
107
83 ■2018
■ 2017
54 54
37 37 31
16
Carver Scott McLeod Hennepin Dakota Other
Alk
AXON Body Cameras
2018
Number of Videos Uploaded 21,014
Hours of Video Uploaded 4059.99
GB of Video 8013.55
2019 Goals:
• PROGRAMS:
• Appointment of a New Police Chief (Completed)
• Complete a Lieutenant Promotional Process to fill the future vacancy.
• Complete a Sergeant Promotional Process to fill the future vacancy.
• Complete a Officer Hiring Process to fill the future vacancy.
• FACILITIES:
• Continued improvements to the Police/Fire Training Facility.
• Continue planning for the new Hutchinson Police facility.
At
My IF
UE
Mimi diQ7%lT-
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Review of Trunk Highway 15/Main Street Project Items
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 20
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council review several items relative to the development of the Trunk Highway
15/Main Street project. Please note the below discussion outline:
- Recent Project Design Efforts
- Construction Detour & Staging Information
- Streetscaping Approach & Plans
- Metal Planter Design
- Public Arts Commission Information & Activities
- City Utility/General Improvements Special Assessment Estimations
- Upcoming Project Schedule & Activities
At this point, City staff is working with MnDOT and the design consultant to finalize some of the above items and
hopes to email a packet of information to City Council members prior to the meeting.
BOARD ACTION REQUESTED:
No Action
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson City Council Update - April 23, 2019
• 90% Plans and Bid Documents - Complete
• City/ MnDOT Agreements and Permits Meeting - May 9th
• Utility Owners Meeting No. 2 - May TBD
• Downtown Businesses Update - week of May 13lh
Public and Business Engagement and Outreach - Various spring/ summer dates
• Hutchinson Jaycees, Ambassadors, Rotary
• Hutchinson Chamber Connection (HCVN)
• Radio Update (KDUZIKARP Hutchinson)
• Community Events; Water Carnival, Golf Challenge, Arts & Crafts
• Mailings, Newspaper, Emails
• 100% Plans and Bid Documents - July i 9th
• Bid Letting - November 22"d
• Begin Construction - Spring 2020
Attachments:
Project summary (1)
Construction detour - draft (1 )
Construction sequence - draft (5)
Find project information and sign up to receive email updates at:
www.dot. state. mn.usld8lproiectslhwy15downtown hutch
Project Schedule
i
Community Involvement
Preliminary Design &
St reetsca pe/La nd sca pe
Final Design
Bid Letting & Contractor Selection
Construction
Project Goals & Benefits
• Smoother road surface
• Modernize sanitary sewer, water main and
storm sewer
• Help ensure city and state infrastructure
serves their purpose for many years
• The City of Hutchinson views this project as
an opportunity to enhance downtown and
improve livibility in the central district
Summary of Work
• Complete reconstruction of Main Street/
Highway 15 through downtown
• Pavement resurfacing of Highway 15 between
5th Ave S and just north of the roundabout at
CR 115
• Update sidewalk and pedestrian crossings
along project area to meet Americans with
Disabilities (ADA) standards
20171 2018 1 2019
ber 22, 2019
Project Location
Maepn+c Wile!
Rrrer Fyk
2020
' i R�pR5fN Ctip{1 �
?raw utilities
� jliiArc Tf
Y
Pavement .,
Resurfacing
Find project information and sign up to receive email updates at:
www.dot.state.mn.us/Mproiects/hwy15downtownhutch
I 419119
MAIN STREET
Cq1 Ahl
DEPARTMENT OF� A W2
TRANSPORTATION SEA Road To An Even Better Hutchinson
PROJECT AREA & OFFICIAL DETOUR
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onstrd detour will begin in Spring 2020.
• #et/
e utilizes Highway 7 to the west and County Road 115.
Accbusinesses will be signed and maintained during construction.
• The detour route adds 6.5 miles and will add approximately 6-7 minutes of travel time.
Find project information and sign up to receive email updates at:
mndot.lzovld8ldroiectslhwylSdowntownhutch
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Kent Exner
From:
Steve Cook
Sent:
Friday, April 05, 2019 12:46 PM
To:
Kent Exner; Karl Weissenborn
Cc:
Matt Jaunich
Subject:
Pillars - Misc
Follow Up Flag: Follow up
Flag Status: Flagged
Kent and Karl,
One other thing I noticed on the pillars is it doesn't say anything about the color of the brick or concrete base
& cap. We know the brick will be the yellowish brick similar to the library and band shell, but don't know what
that is called. Also, it might be nice to have the cap and/or base to be a complimentary color - perhaps the
hazelnut. The PAC is going to talk about that at our next meeting and I can let you know, but if you have any
thoughts feel free to pass them on.
Karl, I found a chart on-line listing strength of different grades of steel bolts and if looked like a 5/8" grade 2
bolt has a clamp load of over 9,000 pounds and we will have four bolts in an approximate 9" circle. Granted
am not an engineer, but that seems to be more than what we need so hopefully we can go with something
less (for example a 1/4" grade 2 bolt has a clamp load of 723 pounds).
Kent, per your request at at Thursday's meeting, this is the timeline that we will be included in the RFQs that
we will be putting out for the artists. I hope to get them sent out/posted the first part of next week.
Thanks and have a nice weekend!
Steve
Anticipated Project Timeline:
May 0, 2019:
RFQ's due
May 13, 2019:
Finalists notified
Week of June 10, 2019:
Finalist interviews
June 21, 2019:
Artist selected
July, 2019:
City's grant application due (awards announced in early September)
September, 2019:
City of Hutchinson Final Project Approval
October, 2019— February, 2020: Design development
February —August, 2020
Fabrication
September, 2020
Delivery & Installation
5
Pro' ect Neighborhood Meeting Notice
Letting No. 1/Project No. 20-01
T1415/Main Downtown Reconstruction Project
T jrisr, da_v, Mery 30th ♦ 5: 00 PM to 7: 30 Phil (no presentation —arrive anytime)
Hutchinson Cite Center (111 Hassan St. SE - Council Chambers)
INTRODUCTION
The City of Hutchinson would appreciates the opportunity to review with you (and other private property
owners/representatives) the upcoming State Trunk Highway 15/Main Street improvements project to be
administered by the Minnesota Department of Transportation and the City of Hutchinson. At this time, the
project is anticipated to start in the spring of 2020 with the goal of it being substantially completed during the
fall of 2020. The intent of this meeting is to provide a general project review and discuss the private property
sewer/water utility services. There will be some initial information regarding property special assessments
associated with this project provided at this meeting.
PROPOSED PROJECT IMPROVEMENTS
The proposed roadway and utility reconstruction area consists of Highway 15 from 5t' Avenue South to 2" d
Avenue North ("downtown"). This project is a direct result of MnDOT and the City working for several
years to develop the proposed project and secure necessary funding. The project will consist of a full
reconstruction of the roadway surface, complete utility replacements/upgrades, signing/striping, traffic
signals, street lighting, sidewalks, streetscaping and restoration. Unfortunately, the work required to
accomplish this extensive project will not be completely funded by Mn/DOT and require additional City
funding. At this point, the proposed project area has been established, but the details of the anticipated
improvements are subject to change depending on MnDOT and City determinations and/or funding
limitations.
SEWER & WATER UTILITY IMPROVEMENTS
- Service locations
- Service sizing
- Multiple services
- Unique situations
- Future costs & risks
- Assessment ramifications - deferrals w/interest
HEARINGS/PROCESS
This Neighborhood Meeting is the first step in the process. This meeting will be an informal discussion
regarding the project with City staff, to get preliminary information regarding what the project is proposed to
include and to receive a very preliminary estimate of what assessments may be. Due to the project being in a
fairly early stage, these estimates may be fairly broad. This informal discussion will allow individual
questions/comments to be heard and for a general review of the project to occur prior to the first official
hearing required by project assessment procedures. Please note that more than one of these City
utilites/assessments related meetings may be administered depending on necessity and that MnQ0T will be
administering overarching communitylbusiness project development meetings also.
The first official hearing, the Public Hearing, is anticipated to occur at a City Council meeting in August or
September of 2019. All properties proposed to be assessed will receive a mailed notice. This meeting will be
televised and is the formal presentation of the proposed project to the Council. Public input time is included
and welcomed at this meeting. Approval at this hearing does not mean that the project will be constructed as
presented. This will be the point at which a formal decision will be made by the City Council as to whether
or not staff should continue the assessment process and move on to the next step of completing the
plans/specifications documents with the understanding that actual bids for completing the work will be
requested.
The second official hearing, the Assessment Hearing, would occur at another City Council meeting after
receiving the bids (scheduled for November of 2019). Staff would prepare final assessment amounts for each
property, and send them out in advance of the meeting. At this hearing, property owners will then be given
the opportunity to comment on the merits of both the project and the proposed amount of the assessments.
Questions, thoughts and concerns regarding the project or associated assessments would be heard by the City
Council, and official action on whether or not to award the City's portion of the project work for construction
would be taken. To formally contest an assessment, a writtentsigned objection letter must be provided to the
City Administrator prior to or at the Assessment Hearing. This action then allows you, the property owner,
to appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice
of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment
(typically the Assessment Hearing date) and filing such notice with the District Court within ten days after
service upon the Mayor or City Administrator.
ASSESSMENTS
As described above, this project is considered to be a full reconstruction project, thus a portion of the total
cost of these improvements will be assessed to the adjacent private properties. Similar to the TH 7
Reconstruction, TH 15 Roundabout and Adams & Washington Reconstruction projects, this work is being
administered primarily by another agency (MnDDT), but a significant portion of the overall cost is being
incurred by the City. Thus, improvement special assessments are a justifiable and fair funding alternative to
accomplish the proposed work.
At this time, City staff estimates that adjacent properties' assessments will include all or a portion of the
following items:
■ General/Streetscaping Assessment
o $28.00 per lineal foot of frontage (approximate $601FF rate decreased by $321FF credit for
2005 streetseaping project)
• Water Service Assessment
0 1" to 2" diameter -approximate $2,500 per service line
0 4" to 6" diameter - approximate $3,500 per service line
• Sanitary Sewer Service Assessment
o 6" diameter — approximate $2,500 per service line
SCHEDULE & CONSTRUCTION ITEMS
As previously mentioned, construction is anticipated to start in the spring of 2020. The project should be
substantially completed within one construction season (weather dependent) with fmal restoration and
landscaping must likely occurring during the following spring. Also, project staff will be contacting specific
property owners to request permission (right -of -entry form) to properly install utility services and construct
an associated grading match to your lawn/landscaping features.
GENERAL INFORMATION
Please feel free to contact Kent ExnerlCity Engineer at 234-4212 or keme ci.hutchinson.mn.us if you have
any questions, comments or concerns that you would like addressed. Please note that City Engineering
Department staff would be willing to meet at your property to further discuss the proposed improvements.
Thank you for your time and consideration!
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131132 :JU
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item: Discussion on Amending "Chicken Ordinance"
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Mayor Forcier has asked for a discussion with the rest of the City Council on the City's
"chicken ordinance" or city
code 93.40 which is attached. Current city code only allows for chickens within an area zoned for agriculture, which
currently does not exist.
BOARD ACTION REQUESTED:
Discussion only. No action at this time
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson, MN Code of Ordinances
TITLE IX: GENERAL REGULATIONS 1 CHAPTER 93: ANIMALS 1 ANIMALS AND
FOWL
ANIMALS AND FOWL
TITLE IX: GENERAL REGULATIONS 1 CHAPTER 93: ANIMALS l ANIMALS AND
FOWL 1 § 93.40 DEFINITIONS.
§ 93.40 DEFINITIONS.
For the purpose of this subchapter, the following definitions shall apply unless the
context clearly indicates or requires a different meaning.
ANIMALS. Includes farm animals and all other animals, reptiles and feathered birds or
fowl except dogs, cats, gerbils, hamsters and caged household birds.
FARMANIMALS Cattle, horses, mules, sheep, goats, swine, ponies, ducks, geese,
turkeys, chickens, guinea hens, honey bees and mink.
(2004 Code, § 93.40) (Ord. 13-0705, passed 4-9-2013)
TITLE IX: GENERAL REGULATIONS 1 CHAPTER 93: ANIMALS I ANIMALS AND
FOWL 1 § 93.41 KEEPING RESTRICTIONS.
§ 93.41 KEEPING RESTRICTIONS.
It is unlawful for any person to keep or harbor any animal, not in transit, except:
(A) Farm animals kept in that portion of the city zoned for agricultural purposes;
(B) Animals kept in a laboratory for scientific or experimental purposes;
(C) Animals kept in an animal hospital or clinic for treatment by a licensed
veterinarian; or
(D) Animals present at events or otherwise kept at the County Fairgrounds.
(2004 Code, § 93.41) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99
American Legal Publishing Corporation
TITLE IX: GENERAL REGULATIONS 1 CHAPTER 93: ANIMALS 1 ANIMALS AND
FOWL 1 § 93.42 TRANSPORT RESTRICTIONS.
§ 93.42 TRANSPORT RESTRICTIONS.
It is unlawful for any person to transport animals unless they are:
(A) Confined within a vehicle, cage or other means of conveyance;
(13) Farm animals being transported in the agricultural portion of the city; or
(C:) Restrained by means of bridles, halters, ropes or other means of individual
restraint.
(2004 Code, § 93.42) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99
TITLE IX: GENERAL REGULATIONS f CHAPTER 93: ANIMALS 1 ANIMALS AND
FOWL 1 § 93.43 TREATMENT AND HOUSING.
§ 93.43 TREATMENT AND HOUSING.
(A) Treatment. It is unlawful for any person to treat any animal as herein defined, or
any other animal, in a cruel or inhumane manner.
(B) Housing. It is unlawful for any person to keep any animal as herein defined, or
any other animal, in any structure infested by rodents, vermin, flies or insects, or inadequate for
protection against the elements.
(2004 Code, § 93.43) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99
TITLE IX: GENERAL REGULATIONS / CHAPTER 93: ANIMALS 1 ANIMALS AND
FOWL 1 § 93.44 TRESPASSES PROHIBITED.
§ 93.44 TRESPASSES PROHIBITED.
It is unlawful for any person to herd, drive or ride any animal over and upon any grass,
turf, boulevard, city park, city sidewalk or trail, cemetery, garden or lot without specific
Permission therefor from the owner.
(2004 Code, § 93.44) (Ord. 13-0705, passed 4-9-2013) Penalty, see § 10.99
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Discussion on sending a Council Member to the Transportation Alliance Fly -In
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in February when we meet with the County Board, there was a brief discussion about sending a council member
to Washington D.C. in June for the Transportation Alliance "Fly -In". That event is scheduled for June 18-20 and if
there is a desire to send a council member there, formal action will be required.
Depending on airfare costs, the total trip cost would likely be between $1,000 to $1,500 per person. If there was a
desire to send someone to this event (additional details have been included), I will have action on your next agenda
for consideration. The deadline to register is May 20.
BOARD ACTION REQUESTED:
Discussion only. No action at this time
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Matt Jaunich
From: Margaret Donahoe <margaret@transportationalliance.com>
Sent: Wednesday, April 17, 2019 11:06 AM
To: Matt Jaunich
Subject: Action in Washington - What Does it Mean for Transportation
L
1RANSPORTATION
ALLIANCE
Honoring The Past, Embracing The Future
2019 Washington, D.C. Fly -In
Tuesday, June 18th, 2019 - Thursday, June 20th
h tt os
7//www. tra n soo rta ti on al lia nrQ. cpm leve
n t12019-washi nWn-4 c-fly
June 1s, 2019
3:30 PAN
Event Check -in
Washington Plata
4:00 PM
Welcome & Speakers
Reception following
June 19, 2019
7:30 AAA
Breakfast With MN Delegation
RO.VbVrrl BUjldirl4
0:00 AAA
Appointments
Lunch on your own
4:30 PM
Reception
us i .5ena)e Uyi ding
5:00 PM
Baseball Nationals vs Phillies
Nationals Park
June 20, 2019
7:30 AM
Closing Breakfast
Washington Plaza
10:00 AAA
Tour Library of Congress
12:00 PAN
Room Check-out
Bag storage available
Join Us in Washington, D.D. and Make a Difference for Federal Funding in Minnesota!
REGISTER TODAY!
2
The FAST Act will be Expiring
Congress is developing new infrastructure and
transportation investment plans.
This is an important time to visit our Minnesota
Congressional Delegation and let them know
about important Transportation Projects and needs
in Minnesota.
Register Today
h ttns;//www.tca n sa nrtatio n a I I iance. roml.event/2019 -wa sh i nktan-d c-fly
We will be happy to set up appointments for you
with your representatives and staff
Join Your Colleagues for the
2019 Washington, D.C. Fly -in and help make a
difference in federal transportation funding!
525 Parts St., Sle, 2401 Saint Paul, MN 55103 16611659-08041 Fax 6611659-9009
Email: inargilrei ihlr31i5norEali61L1lIlaf�cC.cOrtl».Ira rt5[7dA8liOsiAllia [Ce.cOrii
Sin Up Today - Hotel Rooms are filling upl
Minnesota Transportation Alliance
525 Park Street, Suite 240
Saint Paul, MN 55163
transportation aliiance.com
651-659-0804
Unsubscriae i Privacy Policy
fan erad k
3
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: VFW Post 906 - Amend Liquor License
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete Y,
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Pete Stoltenow, Commander of the VFW Post 906, has submitted a request to amend the VFW's liquor license to
include consumption of alcoholic beverages outdoors at designated picnic tables located next to the building.
Hutchinson City Code states that "It is the responsibility of the license holder to advise the City Council of any
substantial remodeling of the premises, including, but not limited to, any enlarging, alteration or extension of the
premises." Although this modification is not substantial, the consumption of alcoholic beverages will be extended
outside of the building and therefore the request is before the Council to amend the liquor license to include the
outside area. A schematic is included indicating the designated outside area. Mr. Stoltenow has indicated that the
outdoor area will have fencing around it as well. The Hutchinson Police Department is aware of this request and does
not have any concerns. This request is similar to the authorization given to Sonora's and Bobbing Bobber Brewery for
their outside dining/drinking area.
BOARD ACTION REQUESTED:
Approve amending liquor license to VFW Post 906 located at 247 1st Avenue SE in Hutchinson, Minnesota, to extend
alcoholic beverage consumption area to outdoor picnic tables as designated.
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
UlC
r^ i-
r
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Prince of Peace Rezoning - 306, 316, and 326 Franklin St. SE
Department: Planning
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Prince of Peace is requesting a rezoning to accommodate the Senior Housing project that was recommended for
approval by the Planning Commission. The three lots on the NE portion of the block are recommended to be rezoned
from R-2 to R-4. R-4 Zoning is required to build apartment buildings.
Nobody from the public spoke at the public hearing for the rezoning.
Staff recommends approval of the request.
BOARD ACTION REQUESTED:
Approval of First reading the ordinance to rezone property.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO.8330
ORDINANCE NO. 19-799
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, TO REZONE PROPERTIES AT
306,316 AND 326 FRANKLIN ST SW FROM R-2 (MEDIUM DENSITY RESIDENTIAL) TO R-4 (HIGH
DENSITY RESIDENTIAL) AS REQUESTED BY PROPERTY OWNER
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear
to the satisfaction of the City Council that it would be in the best interest of the City to rezone the property from R-
2 (Medium Density Residential) to R-4 (High Density Residential):
Section 2. That the property to be rezoned to R-4 (High Density Residential) is described as follows:
Lots 1, 2 and 3, Block 31, Townsite Hutchinson South Half, Hutchinson, MN
Section 3. This ordinance shall take effect from and after passage and publication.
Adopted by the City Council this 14th day of May, 2019.
ATTEST:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Recreation Center Gymnasium Roof and Wall Upgrade/Improvement Project
Department: Parks
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Mary Haugen/Doff Moon
Agenda Item Type:
Presenter: Mary Haugen/Doff Moon
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Facilities Committee has been working with the Engineering/Architectural firm ISG to create plans and
specifications for the Recreation Center roofing and exterior wall upgrade/improvement project. The original intent of
this process was to identify options and cost estimates for replacing the original roof (1985), which has had extensive
repairs over the years attempting to keep moisture out. During various inspections by city staff and our consultants,
deficiencies in the existing cement block walls, side-lites and steel sheeting were identified. This lead to an expansion
of the scope of the project to include options to prevent further moisture infiltration and damage from occurring,
especially where the roofing material transitions to the sidewalls. Over time, moisture has continued to create
problems with the roof insulation and it has extended down into the sidewalls, causing interior paint adhesion to fail.
We have included the plans and specifications that the team has created. The plans include new roofing, insulation,
interior ceiling liner and covering the existing exterior walls with a new facade. The committee believes that these
improvements are necessary and will help protect and preserve the building envelope for the next generation of use.
The "Probable Cost Estimate" for the project is $991,257. The facility fund currently has this amount reserved for this
project to be completed in 2019.
If we were to accept the winning bid and award a contract, we anticipate that this project would begin as soon as the
aquatic center swimming season is over. We anticipate construction to continue through September and October,
allowing winter season activities to begin in November. A part of the project includes the removal of the entire
automatic fire sprinkler system within the gym portion of the building while doing the interior truss bracing, insulation,
and ceiling liner work. Because of this required work, the gym will unavailable for use.
For this project to move forward, your approval is requested to send out an advertisement for bids.
City staff will be available at the meeting to answer any questions.
BOARD ACTION REQUESTED:
Approve/Deny sending out an Advertisement for Bids for the 2019 Recreation Center Gymnasium Roof and Exterior
Walls Upgrade/Improvement Project.
Fiscal Impact: $ 991,257.00 Funding Source: Facilities fund
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 991,257.00
Total City Cost: $ 991,257.00 Funding Source: Facilities fund
Remaining Cost: $ 0.00 Funding Source:
PROBABLE PROJECT COST SUMMARY
for
Hutchinson Recreation Center
Hutchinson, MN
Bldg. SF: 15,800
CONSTRUCTION DOCUMENTS PHASE
I&S Project Number: 18-22464 Revision Date: April 12, 2019
SUMMARY:
Division 1 - General Requirements
Fkate
Construction
CGst
-
Actual Construction
Cost
Cost / SF
-
-
Division 2 - ExisUng Conditions & Demolition
13 200.00
0.84
,Division 3 - Concrete
-
$ -
,Division 4 - Mason
195000.00
12.34
Division 5 - Metals
224400.00
14.46
Division 6 - Wood and Plastics
-
-
Division 7 - Thermal and Moisture Protection
313 500.00
19.84
division 8 - Doors and Windows
-
$ -
Qivision 9 - Finishes
59 500.00
3.77
Division 10 - Specialties
-
3.23
Division 11 - Equipment
-
-
Division 12 - Furnishings
-
-
Division 13 _ Special Construction
-
-
Division 14 - Conveying Systems
-
-
Division 21- Fire Suppression
51 000.00
3.23
Division 22- Plumbing
-
-
Division 23 - HVAC
-
$ -
Division 26 - Electrical
-
$ -
Division 27 - Communications
-
$ -
Division 28 - Electronic Safety & Security
-
$ -
Division 31 - Earthwork
-
-
Division 32 - Site Im rovments
-
-
Division 33 - Utilities
Construction Co5t Subtotal
-
$ 860,600.00
$
General Re uirernents
Startup / Mobilization
$ 13 600.00
Unload Trucks
4,080.00
Bonds
15,540.00
Site Conditions / Sheltering
22,200.00
Field Toilet
833.00
Field Office
2 220.00
Storage Trailer
888.00
Clean U
6,800.00
Cleaning Service
5,550.00
Rubbish Roll -off Containers
3,996.00
Project Mana erment / Meetings
27 200.00
Contingencies
OAO°Io
-
-
To
$ 5f1.98
Other Costs Sdentiiied By Owner
Permiting & Inspections
$ 11,100.00
$ 0.70
Testing / Special Inspections
$ 16,630.00
$ 1.05
P• • •
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$ -
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny sending out an RFP for a City Marketing and Branding Initiative
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in January, the City Council had a discussion on creating a marketing plan for the City. At that time, it was noted
that with the new high school project, Tiger Path and the new aquatic center being completed, along with the
workforce needs of the community and expanding rental housing availability, the City should start working on a
marketing campaign to promote the community and attract new residents and young families.
A proposed RFP was reviewed at the last meeting and some minor changes were made to the RFP and is in front of
you for consideration. I have included an edited version showing where the changes were made and a "clean version"
to be sent out to prospective companies. Dates have also been included and are in front of you for your review.
If the Council is comfortable with what has been drafted, staff would ask the council to approve sending out the RFP.
As noted at the last meeting, there is no financial commitment from the City currently at stake and would not be until a
vendor/company is selected.
BOARD ACTION REQUESTED:
Approve/Deny sending out an RFP for a City Marketing and Branding Initiative.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Request for Proposals
City Marketing and Branding Initiative
General Instructions
Responses submitted must provide complete information as indicated in this request. Please submit eight
(8) print copies and one electronic copy by 4:00 p.m. on Friday, May 31, 2019 to:
City of Hutchinson
Attn: Matt Jaunich
111 Hassan Street SE
Hutchinson, MN 55350-2522
Questions and inquiries regarding this request should be directed to:
Matt Jaunich
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
(320) 234-4241
Email to: mjaunichkci.hutchinson.mn.us
DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries
should be directed to the designated staff member.
The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to,
expenses associated with the preparation and submission of the response and attendance at meetings.
The City reserves the right to reject any and all responses and to request additional information from any
and all companies.
Schedule (Tentative):
April 26, 2019 — RFP available to interested parties
May 31, 2019 — All proposals are due by 4:00 p.m.
Month of June, 2019 — Evaluation of proposals and review of references (City may interview
candidates)
July 9, 2019 — Council direction to negotiate a contract with a vendor — Council Meeting
July 23, 2019 — Council consideration of a contract — Council Meeting
July 24, 2019 — Contract Begins
Purpose of RFP
The city of Hutchinson is seeking a qualified consulting firm to develop a community branding initiative
for the city of Hutchinson (City) along with a marketing strategy to assist city staff and elected officials in
promoting the city of Hutchinson to new residents and young families along with prospective businesses
and developers, r-esiden4s,—and visitors. A part of this proposal shall include a study that provides insights
regarding current perceptions of the City and help to drive the recruitment of new residents and young
families; business ..,,....elier a*d fete ; energize current residents and instill a sense of pride of the
community; and position the City as a desirable place for relocation and redevelopment to increase new
resident attraction and economic growth and new fesi ent .,,4.,e fie„.
Background
The City of Hutchinson is an outstate regional center located about 60 29 miles west of the Twin Cities
metro area, with approximately 14,200 residents. As the "economic hub" of McLeod
County and south-central Minnesota, Hutchinson has a labor market area around 36,000. With over 30%
of the workforce in Hutchinson being employed in manufacturing, we are known as Minnesota's
Manufacturing City. While manufacturing drives the local economy, Hutchinson is also home to
Ridgewater College, Hutchinson Health, and a variety of national retailers, making it a hub of health care,
education, and retail to go along with manufacturing.
The Hutchinson community is bucking the trend of many outstate Minnesota cities in that we are
experience growth within the community. After some years of stagnant population growth attributed to
the Great Recession, our population has been increasing and is now above pre -recession levels. Over the
last three years we have had roughly 90 new homes built; 58 new rental units built with another 221 units
to be constructed over the next three years; a new high school; a new outdoor aquatic center; a new
manufacturing company; and total new investment within the community exceeding $130 million has
prepped the community for more growth.
However, with changing demographics, like many communities, our local businesses and industries have
workforce needs and our incoming school enrollments are forecasted to continue a slow decline. 41
demandE4theeemmtmi , Known as a great place to raise a family with a high quality of life, the City
made 2417 Wall Street/USA Today's list of America's 50 best cities to live (942). The City wants to
capitalize on this designation and "recruit" more young families and residents to town to
help meet local workforce needs, increase school enrollment and continue general community growth.
SPECIFICATIONS OF THE RFP
Responses to this Request for Proposal (RFP) should provide the City with the information needed to
assess, evaluate, and select a consultant based on prior experience, qualification, methodology, and
approach, and worked performed in similarly sized communities or in local government in general. The
City is interested in updating its logo and nth establishing a community branding initiative for the
City, along with the establishment of a marketing campaign to promote the City and "tell our story" in a
way that are effective in attracting new families and residents.
There are three main goals for this initiative:
1) Update the city logo, which is over 25 years old, to better reflect the community.
2) Develop a community branding initiative for the city of Hutchinson.
3) Develop a marketing campaign that uses various outlets to
help promote the community to our targeted audience(s).
2
In an effort to achieve these goals, the selected firm shall consider the following objectives (but are not
limited to):
a) Uniformity — The brand should convey a common message and image to audiences both within
and outside of the city of Hutchinson. A defined message that will market the City locally,
statewide, nationally and internationally as a great place to live, work, shop and do business; the
right place for new families and young professionals. development, r-edevelepi%eiit and
ti rl;
Win,
b) Community Identity/Pride — Both the brand and city logo should identify and promote what
makes the city of Hutchinson distinct and appealing as an outstate regional center for new
families, young professionals, investors, businesses, retailers, and visitors, an -eside t .
c) Community and Economic Development Promotion — Promote a healthy economy, attract private
investment, new residents and young professionals, and retain key businesses and creative talent.
d) Flexibility — The brand and updated city logo must be flexible and adaptable in order to meet the
needs of a variety of departments and municipal functions within the City, including the use on
social media. The marketing strategy should also be flexible enough to be effective across
multiple Medias.
e) Endorsement — The brand and logo must be authentic and resonate with citizens, businesses, and
community groups within the city of Hutchinson.
f) Community Engagement — The city of Hutchinson is interested in engaging the community in all
aspects of this initiative. Those who have a stake in the community will be encouraged to
participate.
ELIGIBILITY
The consultant should specialize in project management, research, marketing, and creative design as it
relates to development of a community brand. To be eligible to respond to the RFP, the consultant must
demonstrate that it is a firm with significant experience with community branding, logo design, and
community marketing. Priority will be given to those firms that have experience with local governments
and which can show positive results.
The city of Hutchinson desires to issue a contract to a single qualified consultant to lead the project.
Consulting proposals based on a consortium approach where more than one firm will provide support
within a consulting team are acceptable with a single project manager.
SCOPE OF WORK
Project Management — This project will be a "first" for the city of Hutchinson and city staff and elected
officials will be looking for guidance from the selected consultant on the type of project that is best for
the City. The consultant will lead all aspects of the city of Hutchinson community marketing, logo
redesign, and branding initiative, including the following:
1) Advisory to the Steering Committee (to be determined) — This team will be composed of City and
community leaders. Meetings throughout the process will be required.
2) Lead for various focus groups comprised of residents and business owners to determine existing
attitudes, perceptions, opportunities and challenges to enhancing the City's image.
3) Facilitator during the research process and/or testing of the new brand and logo - Include
descriptions of community engagement efforts that will take place during this process. The City
has a very involved and engaged community. The consultant will be expected to employ creative
means of public involvement to ensure that multiple segments of the community are aware of and
involved in the project.
3
4) Research — Research will be the basis for the development of a brand concept, creative elements,
messaging/positioning and the overall brand initiative. The consultant will create and implement
a brand and marketing research plan, which will include qualitative and quantitative research with
key people to identify the following:
a) List of key stakeholders, groups, or influential individuals, as well as a cross section of
citizens and business owners in the city of Hutchinson and those outside of the city that have
a vested interest in the branding, logo and marketing initiative and need to be involved in the
process.
b) The key elements of the city of Hutchinson
c) Analysis of current efforts and existing creative elements such as logos, tag lines, and
creative designs.
d) Measures that will be used to determine if the branding and marketing effort is successful.
5) Strategic Plan — The consultant will develop strategic objectives that will include implementation,
management and ongoing promotion of the brand to include, but not be limited to the following:
a) Promotion of the use of the brand among many city of Hutchinson and community agencies,
groups and businesses while maintaining brand integrity.
b) Maintenance and consistency of brand image and messaging while providing suitable
flexibility for the target audiences of the participating agencies.
c) Recommendation of ways to articulate the brand; define markets and promotional avenues;
and advise on strategies to better promote and create brand awareness.
6) Creative/Development of Brand — The consultant will develop creative elements that include
design concepts, logos, messages, taglines, and other products to support the overall brand
initiative. A minimum of three distinct creative options must be presented, based on the results of
the research. The selected logo design (including the possibility of the current logo) will be
delivered with a style manual and guidelines for use and the capability of use in the following:
a) Print and electronic advertising
b) Website design
c) Media placement
d) Public Relations
e) Events
f) Templates
7) Marketing Plan — The consultant will develop a multi -media , see
m marketing plan that will be used to attract new families, residents and businesses to
the community. The consultant will advise the City in the marketing plan (targeted or broad) that
is most beneficial.
8) Implementation Plan — The consultant will develop an action plan for implementation of the
brand and marketing plan in sufficient detail to allow the Steering Committee to understand the
approach and work plan. An Action Plan should include, but not be limited to the following:
a) Estimated costs/budget associated with the implementation process.
b) Proposed timelines for development of creative elements.
c) Recommended positioning logo and brand guidelines.
d) Implementation plans for brand identity applications and brand identity maintenance plan.
9) Evaluation Plan - The consultant will develop a plan for ongoing evaluation of the brand's
effectiveness and reporting of results of the strategy to the Steering Committee, key stakeholders
and the public.
4
SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS
Proposals should be as thorough and detailed as possible so that the City may properly evaluate the
capabilities of the firm to provide the required Services and Results. The firm shall submit one (1)
original and seven (7) copies of their proposal along with one (1) electronic copy.
Respondents are required to submit the following items for a complete proposal:
1) A description of the firm's capabilities and experience conducting similar plans. Include a
description of the firm, its organizational structure, location of the principal office and the
location of the office that would manage this project.
2) A summary of professional qualifications and experience of the individuals the firm would assign
to the project and their individual project responsibilities. Indicate whether these individuals have
worked together on previous projects. Indicate each individual's current commitment, availability
to start this project and percentage of time that they will be assigned to complete their project
tasks on this job.
3) Specific plans or methodology to be used to perform the services with timeline proposed for each
phase of the project. Include a description of community engagement efforts included and
deliverables proposed.
4) Estimated timeline for completion through implementation.
5) Names, addresses, telephone numbers, and e-mail addresses of clients for which the firm
performed projects of a similar type and size within the last five years with reference letters, and
awards received. Describe in detail, each projects outcome and the process your firm used to
achieve those outcomes.
6) A work sample of a completed project(s) that is representative of the work proposed for the City
and any positive results of past marketing efforts for a government agency.
7) Proposal Lump Sum Fee (not -to -exceed) for this project. Provide a detailed cost for each phase of
the project, including but not limited to, the number of meetings with stakeholders, travel
expenses, and document production costs.
8) Proposed engagement agreement with terms and conditions.
EVALUATION CRITERIA
Proposals will be evaluated by the City using the following criteria:
1) Qualifications and experience of the firm and individuals to be assigned to this project in
providing requested services.
2) Specific plans or methodology to be used to perform the services.
3) Costs
4) References from other clients.
5) Quality of illustrative examples.
5
6) All qualified submissions received by the deadline will be analyzed by the City according to the
criteria outlined in this RFP. Failure to comply with the provisions of the RFP may cause a
proposal to be rejected.
7) The City shall be the sole judge of the proposals, and the resulting negotiated agreement that is in
its best interest, and its decision shall be final.
MISCELLANEOUS
Hold Harmless: The Contractor is required to hold the City harmless from any liability for personal or
property damage, including any and all legal costs.
Insurance: The Contractor shall carry Public Liability Insurance including coverage of all motor vehicles
of $1,500,000, bodily injury of $1,500,000, and property damage of $1,500,000; and the City of
Hutchinson shall be a party insured in said policies.
Oversight: All work performed by the Contractor under the contract shall be under the oversight of the
Hutchinson City Administrator or his designees.
Independent Contractor: The Contractor hereby acknowledges that it is an independent contractor and
neither it nor its employees or agents are employees of the City. The contractor shall agree to pay all
necessary Federal Social Security taxes and all State and Federal taxes required by law and at its own
expense will cover all of their employees with workman compensation insurance as required by law, and
shall deliver such policies to the city of Hutchinson. The Contractor shall also agree to comply with all of
the laws of the State of Minnesota and the United States of America regarding the employment of
persons.
Proposals Public Data: Data submitted by the Contractor to the City in response to this Request for
Proposal will become property of the City and is not public data until the proposals are opened by the
City. Once the proposals are opened, the name of the Contractor is public data. All other data in response
to this Request for Proposal is private or nonpublic data until completion of the evaluation process.
Right to Reject Proposals: The City reserves the right to reject any and all proposals, and furthermore,
reserves the right to waive any informality in proposals at the discretion of the City Council. This RFP
does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs
incurred in preparation and submission of proposals or in anticipation of a contract.
Questions and inquiries regarding this request should be directed to:
Matt Jaunich
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
(320) 234-4241
Email to: mjaunichkci.hutchinson.mn.us
*End*
0
Request for Proposals
City Marketing and Branding Initiative
General Instructions
Responses submitted must provide complete information as indicated in this request. Please submit eight
(8) print copies and one electronic copy by 4:00 p.m. on Friday, May 31, 2019 to:
City of Hutchinson
Attn: Matt Jaunich
111 Hassan Street SE
Hutchinson, MN 55350-2522
Questions and inquiries regarding this request should be directed to:
Matt Jaunich
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
(320) 234-4241
Email to: mjaunichkci.hutchinson.mn.us
DO NOT call members of the Hutchinson City Council with questions about this RFP. All inquiries
should be directed to the designated staff member.
The City will not reimburse any expenses incurred by Respondent(s) including, but not limited to,
expenses associated with the preparation and submission of the response and attendance at meetings.
The City reserves the right to reject any and all responses and to request additional information from any
and all companies.
Schedule (Tentative):
April 26, 2019 — RFP available to interested parties
May 31, 2019 — All proposals are due by 4:00 p.m.
Month of June, 2019 — Evaluation of proposals and review of references (City may interview
candidates)
July 9, 2019 — Council direction to negotiate a contract with a vendor — Council Meeting
July 23, 2019 — Council consideration of a contract — Council Meeting
July 24, 2019 — Contract Begins
Purpose of RFP
The city of Hutchinson is seeking a qualified consulting firm to develop a community branding initiative
for the city of Hutchinson (City) along with a marketing strategy to assist city staff and elected officials in
promoting the city of Hutchinson to new residents and young families along with prospective businesses
and developers. A part of this proposal shall include a study that provides insights regarding current
perceptions of the City and help to drive the recruitment of new residents and young families; energize
current residents and instill a sense of pride of the community; and position the City as a desirable place
for relocation and redevelopment to increase new resident attraction and economic growth.
Background
The City of Hutchinson is an outstate regional center located about 60 west of the Twin Cities metro area,
with approximately 14,200 residents. As the "economic hub" of McLeod County and south-central
Minnesota, Hutchinson has a labor market area around 36,000. With over 30% of the workforce in
Hutchinson being employed in manufacturing, we are known as Minnesota's Manufacturing City. While
manufacturing drives the local economy, Hutchinson is also home to Ridgewater College, Hutchinson
Health, and a variety of national retailers, making it a hub of health care, education, and retail to go along
with manufacturing.
The Hutchinson community is bucking the trend of many outstate Minnesota cities in that we are
experience growth within the community. After some years of stagnant population growth attributed to
the Great Recession, our population has been increasing and is now above pre -recession levels. Over the
last three years we have had roughly 90 new homes built; 58 new rental units built with another 221 units
to be constructed over the next three years; a new high school; a new outdoor aquatic center; a new
manufacturing company; and total new investment within the community exceeding $130 million has
prepped the community for more growth.
However, with changing demographics, like many communities, our local businesses and industries have
workforce needs and our incoming school enrollments are forecasted to continue a slow decline. Known
as a great place to raise a family with a high quality of life, the City made 2417 Wall Street/USA Today's
list of America's 50 best cities to live (442). The City wants to capitalize on this designation and "recruit"
more young families and residents to town to help meet local workforce needs, increase school enrollment
and continue general community growth.
SPECIFICATIONS OF THE RFP
Responses to this Request for Proposal (RFP) should provide the City with the information needed to
assess, evaluate, and select a consultant based on prior experience, qualification, methodology, and
approach, and worked performed in similarly sized communities or in local government in general. The
City is interested in updating its logo and establishing a community branding initiative for the City, along
with the establishment of a marketing campaign to promote the City and "tell our story" in a way that are
effective in attracting new families and residents.
There are three main goals for this initiative:
1) Update the city logo, which is over 25 years old, to better reflect the community.
2) Develop a community branding initiative for the city of Hutchinson.
3) Develop a marketing campaign that uses various outlets to help promote the community to our
targeted audience(s).
In an effort to achieve these goals, the selected firm shall consider the following objectives (but are not
limited to):
2
a) Uniformity — The brand should convey a common message and image to audiences both within
and outside of the city of Hutchinson. A defined message that will market the City locally,
statewide, nationally and internationally as a great place to live, work, shop and do business; the
right place for new families and young professionals.
b) Community Identity/Pride — Both the brand and city logo should identify and promote what
makes the city of Hutchinson distinct and appealing as an outstate regional center for new
families, young professionals, investors, businesses, retailers, and visitors.
c) Community and Economic Development Promotion — Promote a healthy economy, attract private
investment, new residents and young professionals, and retain key businesses and creative talent.
d) Flexibility — The brand and updated city logo must be flexible and adaptable in order to meet the
needs of a variety of departments and municipal functions within the City, including the use on
social media. The marketing strategy should also be flexible enough to be effective across
multiple Medias.
e) Endorsement — The brand and logo must be authentic and resonate with citizens, businesses, and
community groups within the city of Hutchinson.
f) Community Engagement — The city of Hutchinson is interested in engaging the community in all
aspects of this initiative. Those who have a stake in the community will be encouraged to
participate.
ELIGIBILITY
The consultant should specialize in project management, research, marketing, and creative design as it
relates to development of a community brand. To be eligible to respond to the RFP, the consultant must
demonstrate that it is a firm with significant experience with community branding, logo design, and
community marketing. Priority will be given to those firms that have experience with local governments
and which can show positive results.
The city of Hutchinson desires to issue a contract to a single qualified consultant to lead the project.
Consulting proposals based on a consortium approach where more than one firm will provide support
within a consulting team are acceptable with a single project manager.
SCOPE OF WORK
Project Management — This project will be a "first" for the city of Hutchinson and city staff and elected
officials will be looking for guidance from the selected consultant on the type of project that is best for
the City. The consultant will lead all aspects of the city of Hutchinson community marketing, logo
redesign, and branding initiative, including the following:
1) Advisory to the Steering Committee (to be determined) — This team will be composed of City and
community leaders. Meetings throughout the process will be required.
2) Lead for various focus groups comprised of residents and business owners to determine existing
attitudes, perceptions, opportunities and challenges to enhancing the City's image.
3) Facilitator during the research process and/or testing of the new brand and logo - Include
descriptions of community engagement efforts that will take place during this process. The City
has a very involved and engaged community. The consultant will be expected to employ creative
means of public involvement to ensure that multiple segments of the community are aware of and
involved in the project.
4) Research — Research will be the basis for the development of a brand concept, creative elements,
messaging/positioning and the overall brand initiative. The consultant will create and implement
a brand and marketing research plan, which will include qualitative and quantitative research with
key people to identify the following:
3
a) List of key stakeholders, groups, or influential individuals, as well as a cross section of
citizens and business owners in the city of Hutchinson and those outside of the city that have
a vested interest in the branding, logo and marketing initiative and need to be involved in the
process.
b) The key elements of the city of Hutchinson
c) Analysis of current efforts and existing creative elements such as logos, tag lines, and
creative designs.
d) Measures that will be used to determine if the branding and marketing effort is successful.
5) Strategic Plan — The consultant will develop strategic objectives that will include implementation,
management and ongoing promotion of the brand to include, but not be limited to the following:
a) Promotion of the use of the brand among many city of Hutchinson and community agencies,
groups and businesses while maintaining brand integrity.
b) Maintenance and consistency of brand image and messaging while providing suitable
flexibility for the target audiences of the participating agencies.
c) Recommendation of ways to articulate the brand; define markets and promotional avenues;
and advise on strategies to better promote and create brand awareness.
6) Creative/Development of Brand — The consultant will develop creative elements that include
design concepts, logos, messages, taglines, and other products to support the overall brand
initiative. A minimum of three distinct creative options must be presented, based on the results of
the research. The selected logo design (including the possibility of the current logo) will be
delivered with a style manual and guidelines for use and the capability of use in the following:
a) Print and electronic advertising
b) Website design
c) Media placement
d) Public Relations
e) Events
f) Templates
7) Marketing Plan — The consultant will develop a multi -media marketing plan that will be used to
attract new families, residents and businesses to the community. The consultant will advise the
City in the marketing plan (targeted or broad) that is most beneficial.
8) Implementation Plan — The consultant will develop an action plan for implementation of the
brand and marketing plan in sufficient detail to allow the Steering Committee to understand the
approach and work plan. An Action Plan should include, but not be limited to the following:
a) Estimated costs/budget associated with the implementation process.
b) Proposed timelines for development of creative elements.
c) Recommended positioning logo and brand guidelines.
d) Implementation plans for brand identity applications and brand identity maintenance plan.
9) Evaluation Plan - The consultant will develop a plan for ongoing evaluation of the brand's
effectiveness and reporting of results of the strategy to the Steering Committee, key stakeholders
and the public.
SPECIFIC PROPOSAL PREPARATION INSTRUCTIONS
4
Proposals should be as thorough and detailed as possible so that the City may properly evaluate the
capabilities of the firm to provide the required Services and Results. The firm shall submit one (1)
original and seven (7) copies of their proposal along with one (1) electronic copy.
Respondents are required to submit the following items for a complete proposal:
1) A description of the firm's capabilities and experience conducting similar plans. Include a
description of the firm, its organizational structure, location of the principal office and the
location of the office that would manage this project.
2) A summary of professional qualifications and experience of the individuals the firm would assign
to the project and their individual project responsibilities. Indicate whether these individuals have
worked together on previous projects. Indicate each individual's current commitment, availability
to start this project and percentage of time that they will be assigned to complete their project
tasks on this job.
3) Specific plans or methodology to be used to perform the services with timeline proposed for each
phase of the project. Include a description of community engagement efforts included and
deliverables proposed.
4) Estimated timeline for completion through implementation.
5) Names, addresses, telephone numbers, and e-mail addresses of clients for which the firm
performed projects of a similar type and size within the last five years with reference letters, and
awards received. Describe in detail, each projects outcome and the process your firm used to
achieve those outcomes.
6) A work sample of a completed project(s) that is representative of the work proposed for the City
and any positive results of past marketing efforts for a government agency.
7) Proposal Lump Sum Fee (not -to -exceed) for this project. Provide a detailed cost for each phase of
the project, including but not limited to, the number of meetings with stakeholders, travel
expenses, and document production costs.
8) Proposed engagement agreement with terms and conditions.
EVALUATION CRITERIA
Proposals will be evaluated by the City using the following criteria:
1) Qualifications and experience of the firm and individuals to be assigned to this project in
providing requested services.
2) Specific plans or methodology to be used to perform the services.
3) Costs
4) References from other clients.
5) Quality of illustrative examples.
6) All qualified submissions received by the deadline will be analyzed by the City according to the
criteria outlined in this RFP. Failure to comply with the provisions of the RFP may cause a
proposal to be rejected.
5
7) The City shall be the sole judge of the proposals, and the resulting negotiated agreement that is in
its best interest, and its decision shall be final.
MISCELLANEOUS
Hold Harmless: The Contractor is required to hold the City harmless from any liability for personal or
property damage, including any and all legal costs.
Insurance: The Contractor shall carry Public Liability Insurance including coverage of all motor vehicles
of $1,500,000, bodily injury of $1,500,000, and property damage of $1,500,000; and the City of
Hutchinson shall be a party insured in said policies.
Oversight: All work performed by the Contractor under the contract shall be under the oversight of the
Hutchinson City Administrator or his designees.
Independent Contractor: The Contractor hereby acknowledges that it is an independent contractor and
neither it nor its employees or agents are employees of the City. The contractor shall agree to pay all
necessary Federal Social Security taxes and all State and Federal taxes required by law and at its own
expense will cover all of their employees with workman compensation insurance as required by law, and
shall deliver such policies to the city of Hutchinson. The Contractor shall also agree to comply with all of
the laws of the State of Minnesota and the United States of America regarding the employment of
persons.
Proposals Public Data: Data submitted by the Contractor to the City in response to this Request for
Proposal will become property of the City and is not public data until the proposals are opened by the
City. Once the proposals are opened, the name of the Contractor is public data. All other data in response
to this Request for Proposal is private or nonpublic data until completion of the evaluation process.
Right to Reject Proposals: The City reserves the right to reject any and all proposals, and furthermore,
reserves the right to waive any informality in proposals at the discretion of the City Council. This RFP
does not commit the City to enter into a contract, nor does it obligate the City to pay for any costs
incurred in preparation and submission of proposals or in anticipation of a contract.
Questions and inquiries regarding this request should be directed to:
Matt Jaunich
City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
(320) 234-4241
Email to: mjaunichkci.hutchinson.mn.us
*End*
0
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve Direction for Preservation of City Plat Maps in Council Chambers
Department: Administration
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in November of 2017, the City Council had a discussion on preserving the historic city plat maps located in the
council chambers. At that time, the council reviewed a proposal from the McLeod County Historical Society to
preserve the plats. The cost to preserve those maps was around $300. There was some discussion at that time in
regards to donating the maps to the Historical Society. The Council was not clear on whether or not they would be
willing to donate the maps. There was some desire to keep the maps at City Center but place them in a system that is
conducive to preservation.
Since that time, City staff has been pursuing options for a storage system here at the City. Ideally, a full room should
be created to preserve all of our important documents. A project like that would ideally be done when the city
remodels the City Center. In the mean time, we found a preservation cabinet that could be purchased and used to
store important documents like the plat maps (about $6,000). What staff is seeking direction from the council on is
which route to go. Do you want us to donate the maps to the Historic Society, have them preserve them in a manner
that we would be allowed to keep them, or do we purchase a storage system. Previously a clear direction was not
given from Council to staff.
Attached for your consideration is the proposal that was presented to the City back in 2017 from the McLeod County
Historical Society. We have also included some information on the storage system that we could purchase (Mid -
America Business Solutions).
BOARD ACTION REQUESTED:
Approve/Deny Direction to City Staff on the preservation of the City Plat Maps in the Council Chambers
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson Plat daps:
The McLeod County Historical Society and Museum would like to let the Council
know that the two original town plat maps of Hutchinson, MN may be damaged
by the following in their current location and display methods:
• Ultra Violet rays from interior lights -this will overtime fade the printing on
the paper and it will disappear_
• Hanging Stress from gravity -hanging the maps on the wall adds stress to the
fibers of the paper and over time the paper will tear at the stress points.
• Acidic Exposure -Adhesives ❑r other mounting/framing techniques can
cause the paper to dry out and become brittle overtime due to the
migration of acid from one item pressed against the maps.
• Temperature and Humidity Fluctuation -Although I would have t❑ take
readings over a year at day and evening intervals to know if the maps could
be suffering ill effects from this, paper is very susceptible to damage with
the fluctuation of temperature and humidity. The more stable and
constant the temperature and humidity can be kept throughout the year
the aging process of the paper can be slowed.
McLeod County Historical Society and Museum staff would recommend the
following steps to ensure the prolonged life of the ❑riginal Hutchinson Plat Maps:
Remove the Plat Maps from their current frames/mats, being tremendously
careful and aware that any adhesive products that may have been used
need to be removed using paper conservation methods.
• High Resolution, (1200 t❑ 2400 dpi) scans or photos of the Plat Maps should
be taken and along with their history, provenance information,
measurements and a detailed condition report should be taken to prevent
handling and regulate their preservation plan in the future.
• Create a custom Mylar enclosure that is at least two inches wider than the
actual document and allows for air circulation and uses no adhesive,
creates no holes or damage of any sort to the maps. (Rule of thumb, never
do anything to a piece that cannot be undone.)
• The Encapsulated Maps should then be placed in acid free boxes or custom
made envelopes. I would recommend two metal edge acid free boxes,
stored flat in a dry temperature and humidity controlled space.
Currently when artifacts like the Plat Maps are donated to the Museum, the
Museum will cover all supply and labor costs to do the above_ The Maps would
then be stored in our archive that can be accessed by the public via our research
library, or the images and history via our online website and in-house database.
As a thank you to the donor, Museum staff will create a digital copy ❑f the image
for the donor's personal use..
If the donor wishes to retain the original, the Museum will take a high resolution
scan or photo of the artifact for our records and to share with the public. The
Museum will do the preservation work for the donor at a cost for supplies and
labor.
The cost to preserve the two Hutchinson Plat maps would be:
• Mylar with breathable enclosures ❑n three sides-$50.00
• Two Acid Free Metal Edge boxes-$180.00
• Shipping-$20.00
• Labor to remove from the frame/matting and custom encapsulation-$40.00
Total Cost: $290.00
If you have any questions, please feel free to contact me via email ❑r phone
below:
Lori Pickell-Stangel
MCHS Executive ❑irector
320-587-2109
asa@hutchtel.net
Recommendations and Guidelines for Preservation
Damage Caused by Displays
Acidic Storage: "Some of the deterioration that items in storage suffer is caused by the acids
and other harmful substances in the containers, supports, and mounts that are used to protect
them. These harmful substances migrate from storage materials into the items, causing such
problems as discoloration, corrosion, and embrittlement. For example, discoloration caused by
an acidic window mat can disfigure and hasten the deterioration of a drawing on paper that has
been matted and framed."
-Storage Containers, Supports, and Mounts. Conservation Office of MNHS
Light Damage: "Any exposure to light, even for a brief time, is damaging, and the damage
cannot be reversed. Although all wavelengths of light are harmful, ultraviolet (UV) is particularly
harmful. One of the most common sources of UV is the sun. Certain types of lamps, such as
fluorescent tubes, also emit high amounts of UV energy and should be avoided. If they cannot
be avoided, they can be filtered with relatively inexpensive plastic filtration films that reduce
UV emissions."
-80sic Preservation Considerations. How Much Light Is Too Much? Conservation Office of MNHS
Proper Storage
Boxes or Drawers: "Oversize materials, such as maps and large prints, are best stored flat in the
drawers of map cases or in large covered boxes. Place the items in folders, and cut all the
folders to fit the size of the drawer or box. Allow adequate room where oversize materials are
stored to remove them safely from drawers or shelves, and make sure there is a place to put
them down once they are removed."
-paper: Oversize Items. Conversation {office of MNHS
Acid -Free: "Folders, envelopes, tissue, and papers for interleaving sheets should be lignin-free
and made of chemically stable fibers. The board for boxes should also be lignin-free and
chemically purified. The board used for matting drawings and other sorts of items should be a
100 percent cotton or linen rag board or an otherwise lignin-free, chemically purified
conservation mounting board. Tapes for making mats, folders, and boxes should be chemically
stable, non -staining, and free of damaging components if possible. Such materials commonly
are described as acid -free. It is important to be aware that not all paper based materials are
acid -free. Standard museum preservation practice maintains, however, that only acid -free
materials should be used."
-Storage Containers, Supports, and Mounts: Poper-Based Storage Materials Should Be Acid -
Free. Conservation Office of MNHS
Substitutions
"Substitution works especially well for paper items. While all materials are susceptible to the
environmental and security hazards presented by display, paper is particularly vulnerable.
Many items made ❑f paper are easy to copy, and thanks to new technologies, the copies look
similar to the original. Some examples follow:
• High -quality laser color copiers produce excellent substitutes of documents,
newspapers, book pages, and some art on paper. If the substitute is made on a sheet of
paper that is similar in texture to the original, it is even more convincing. Check your
telephone directory for a copy service in your area.
• A substitute of a photograph can be made from the original negative, if it is available
and in acceptable condition, or from a copy negative, if that is available. If not, it can be
made from the original print. This latter alternative will give you a copy negative to keep
for future use. ❑ften a local photographer can do this.
* Digital scanning technology also can be used to produce substitutes of documents,
newspapers, book pages, photographs, and some art on paper. This technology allows
the image to be manipulated in a variety of ways so that blemishes and evidence of
Physical damage can be lessened if this is deemed appropriate."
-Display: Use of Substitutions. Conservation Office of MNHS
MID 4AWMIERICA
BUSINESS SYSTEMS
2500 Broadway Street NE
Minneapolis, MN 55413
Phone:(612) 378-3800
Fax:(612) 378-3100
WWW.MID-AMERICA.COM
QTY
Spacesaver Viking 920 Series
Preservation Cabinet Proposal
City of Hutchinson uate:
111 Hassan Street Se
Hutchinson, MN 55350-2522 PO #:
Contact:
Prepared for: Expiration:
JJ Verhey
Matt Jaunich Terms:
Taxable: if
applicable
DESCRIPTION
Spacesaver Viking 920 Series
Preservation Cabinet
One 920 Series Preservation Cabinet
48" Wide x 36" Deep x 84" High
Configured with:
• Full steel panel double doors (not glass fronts)
• Six heavy duty steel adjustable shelves (300 lb.
capacity each shelf)
• Six 3" full extension drawers
• Viking 920 vent for airflow exchange (adjustable)
• Closed cell seal around door closure
• Hanson style recessed handles with key lock on
front doors
• Powder coat finish in Spacesaver standard color
options
• Delivery and placement into you facility
• All work will be performed by Mid -America's
factory trained, certified and insured technicians
during normal working hours M-F 8 a.m. — 5 p.m.
Subject to our credit department approval, this quotation
is made for immediate acceptance and is subject to
change without notice. Deliveries are subject to delays
from fire, strikes, and other causes beyond our control.
We reserve the right to correct clerical errors.
Prepared by: Mark Sawinski
Authorized Signature
4-5-19
Mark Sawinski
30 days
Net 30
PER PRICE
$5,637.00
Plus any state
or federal taxes
that may apply.
Freight and
Installation
$300.00
Date
1
I
Versatile Preservation Cabinet
With a fully configurable interior and a sturdy, modular exterior, the 920 Series
is designed to protect your collections now and into the future.
S t o r a g e S o I v e dm
BUILDING A SUSTAINABLE FUTURE
Well -designed collections areas embody the concept of resilience: they're built to last while also being flexible
enough to change. They continually preserve collections and they adapt to evolving circumstances, changing right
along with new curatorial priorities, emerging guidance in classification, and advances in collections care practices.
With the acquisition of the Viking Metal Cabinet Company in 2016, Spacesaver strengthened its commitment to
providing resilient museum solutions. That commitment went far beyond simply adding Viking museum cabinets
to our product line. It meant engaging with museum professionals, listening to their needs, and working to meet
those needs.
We understand that preservation and access are paramount: museums need cabinets with proven strength and
durability. They also need flexibility because of the on -going need to accommodate new acquisitions, reorganize
collections, and responsibly house items on temporary loan.
That's why the Viking Preservation Cabinet is such an enduring investment in the future of your collections.
Its interior can be configured and reconfigured as collections change, while its modular steel exterior is built
to stand the test of time.
BUILDING YOUR CABINETS
When designing your ideal cabinet or collections area layout, it's always a good idea to start by considering the
objects in your collections and the preservation conditions they need. It's also helpful to consult with staff who will
be using the cabinets on a daily basis to determine their preferences for using the cabinets and accessing the collections.
The goal is to optimize space and promote efficiency throughout the collections area and within the cabinets themselves.
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02
PRESERVATION AND ACCESS: DETERMINING EXTERIOR FEATURES
Long known for their strength and durability, Viking museum cabinets are now offered as modular units that can
be stacked, ganged, stationary, or mounted on mobile carriages or caster bases. This modularity takes some of
the stress and guesswork out of planning collections areas because additional cabinets can be purchased in the
future that will be fully compatible with existing units, with no wasted space.
In addition to outside dimensions, a variety of options ensure that you'll be able to build a cabinet solution that
suits the needs of your collection and your staff. From door types and handle styles to vents and bases, you can
create cabinets that are as visually appealing as they are functional.
CABINET DIMENSIONS
The first step in building your cabinet is determining its dimensions,
from counter -height to full -height and with several options in between.
Counter -height cabinets can double as a work surface, and their
modular design allows them to be safely and securely stacked at a
later date. Full -height cabinets, on the other hand, are more
cost-effective, with a lower cost per cubic foot.
STANDARD OFFERING: - I
WIDTH 30"
DEPTH 181,
HEIGHT 42"
DOOR STYLE
36" 42"
24" 30"
60" 72"
48" 60"
36" -
84" 96"
All Viking doors are designed to protect collections and promote convenience. Depending on the needs of
your institution, you can choose solid doors, which provide security by concealing collection contents behind
a steel barrier, or visual doors, which allow staff and visitors to view collections without disturbing objects or
disrupting the preservation environment within the cabinets.
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SOLID DOOR OPTION
The timeless classic to provide
security and durability.
I I E� - Fil
VISUAL DOOR OPTION
UV -coated glass protects collections
and allows for visual inspection.
03
0. Spacesaver
HANDLE OPTIONS
Access your cabinet with your choice of the classic Hansen D-ring handle or the modern Emka style.
Both handles are flush with the surface of the door, providing a sleek appearance and the ability to
mount the cabinets on compact mobile carriages.
Emka Style Handle
Emka ergonomic handles allow for easy operation while
maintaining three-point latching. Also available with
integrated combination lock to minimize number of keys.
Hansen D-Ring Handle
The D-Ring style handles feature a separate
lock mechanism with three-point latching.
A FLEXIBLE FUTURE
The biggest challenge in planning a collections area is dealing with future uncertainty. Cabinets represent major
investments and are expected to last for years, and yet their interiors are relatively fixed and unchanging. As a result,
collections managers often find themselves locked into cabinet configurations that were chosen decades ago.
Although it's still important to make an educated guess as to how collections will grow and change in the future,
the 920's removable liners allow for a great deal of flexibility as time goes by. A 920 cabinet can be configured for
two-inch trays today, and in ten or twenty years the liners and accessories can be removed and replaced with liners
that support six-inch drawers, or even hanging rods and shelves. Optional dividers and half -width accessories
create even more options.
Type and Quantity of Collection: Do best practices call for trays, drawers, shelves, or rods?
Vertical Density of Collection: If only a few accessories are needed, the corner post option is most cost-effective.
Frequency of Collection Removal: Will entire trays need to be removed frequently for study, display, or reorganization?
Frequency of Collection Relocation within Cabinet: Will trays or other accessories need to be moved frequently?
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05
0. Spacesaver
ACCESSORY OPTIONS
Adjustable Shelves
• 11/4" tall shelf
• Mounted with (4) shelf clips
• Standard Duty:100 lb. Capacity
• Heavy Duty: 300 lb. Capacity
• Available in full or half -width for dividers
Textile Tray
• Available with individual CIC track pair
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 4"
• 1 5/16" rods adjustable within drawer
Full -Height Center Dividers
• Only available in 42" wide or greater
Hat Shelf/Coat Rod
• Standard adjustable shelf with 1" rod
• Variable widths for use with dividers
Full -Extension Drawers
Standard Tray
• Available with individual CIC track pair
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2" and 4"
• Available in full or half -width for dividers
Garment Rod
Desiccant Tray
• Available with individual CIC track pair
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2"
• Available in full or half -width for dividers
Rolled Textile Drawers
• Mechanical slides for maximum extension Mounted with (4) shelf clips Mechanical slides for maximum extension
• 3", 4", and 6" nominal height options Rod is not adjustable front to back 4" nominal height
- Ability to mix and match sizes Available in full or half -width for dividers 1 5/16" rods adjustable within drawer
Partial -Height Center Divider
• Increments will be 6"
• Only available in 42" wide or greater
• Split the cabinet vertically to allow full -
width trays to be used on bottom portion
and halfwidthtrays on top portion.
06
ACCESSORY OPTIONS
Adjustable Shelves
• 11/4" tall shelf
• Standard Duty:100 lb. Capacity
• Heavy Duty: 300 lb. Capacity
• Panels provide 2" tray adjustability
• Available in full or half -width for dividers
i_
Full -Height Center Dividers
• Only available in 42" wide or greater
Standard Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2" and 4"
• Panels provide 2" tray adjustability
• Available in full or half -width for dividers
Partial -Height Center Divider
• Increments will be 6"
• Only available in 42" wide or greater
• Split the cabinet vertically to allow full -
width trays to be used on bottom portion
and halfwidthtrays on top portion.
Desiccant Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2"
• Panels provide 2" tray adjustability
• Available in full or half -width for dividers
J—
Textile Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 4"
• Textile rods adjustable on 1" centers
• Panels provide 2" tray adjustability
Full -Height Center Dividers
• Only available in 42" wide or greater
Standard Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2" and 4"
• Panels provide 2" tray adjustability
• Available in full or half -width for dividers
Partial -Height Center Divider
• Increments will be 6"
• Only available in 42" wide or greater
• Split the cabinet vertically to allow full -
width trays to be used on bottom portion
and halfwidthtrays on top portion.
Desiccant Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 2"
• Panels provide 2" tray adjustability
• Available in full or half -width for dividers
J—
Textile Tray
• Includes safety stops
• Approximately 72% extension
• Tray heights available in 4"
• Textile rods adjustable on 1" centers
• Panels provide 2" tray adjustability
0. Spacesaver
ACCESSORY OPTIONS
Adjustable Shelves
• 11/4" tall shelf
• Panels provide 1" tray adjustability
• Available in full or half -width for dividers
Full -Height Center Dividers
• Only available in 42" wide or greater
Standard Tray
• No safety stops
• 100% removable
• Tray heights available in 2" and 4"
• Panels provide 1" tray adjustability
• Available in full or half -width for dividers
Half -Height Center Divider
• Increments will be 6"
• Only available in 42" wide or greater
• Split the cabinet vertically to allow full -
width trays to be used on bottom portion
and halfwidthtrays on top portion.
Desiccant Tray
• No safety stops
• 100% removable
• Tray heights available in 2"
• Panels provide 1" tray adjustability
• Available in full or half -width for dividers
STATIC, CASTERS, OR MOBILE
Cabinets can be stationary, mounted on a caster base or forklift base, or mounted on compact mobile carriages.
They can also be switched at a later date: stationary cabinets can be mounted on carriages, and carriage -mounted
cabinets can be removed and set directly on the floor.
Every 920 cabinet comes with a fully integrated leveling base, so even stationary cabinets are never resting
directly on the floor. The optional forklift base accessory allows cabinets to be moved to a new location
without damaging their structure.
1. Static shelving sections
waste space between aisles.
2. Mobile sections double
space by compacting aisles.
DOUBLED
CAPACITY
3. Maximize your capacity
with additional carriages
09
0. Spacesaver
EXCELLENCE IS STANDARD
The 920 Series offers the Viking features you've come to know and trust over the years. From the
integrated base to the watershield cap, every cabinet is designed from the ground up to protect
collections and provide efficient, convenient access.
Lmannei wan c:
Our cabinets maintain a sealed h
steel channel designed to house
Lift -Off Doors
Quick and convenient access,
ideal for collections that are con-
stantly growing or changing.
UV Protected Glass
Tempered and UV Protected
glass ensures your collections.
Adjustable Interior
Easily configure cabinet interior
and adapt as your needs change.
Standard:
Integrated Leveling Base
Threaded Inserts
With integrated top and side threaded
inserts, cabinets come from the factory
ready to be stacked or ganged side to side.
Optional:
Caster Base
i
1
itersnieia crap
:ect collections from water damage in case of
rhead sprinkler deployment or malfunction.
35 Non -Off -Gassing
Powder -Coat Paint Options
Minimize deterioration risk with paint
that provides a clean, durable finish.
3-Point Latching
Reliable and secure system
to keep collections safe.
Optional:
Forklift Base
10
THE SPACESAVER ADVANTAGE
At Spacesaver, we know that new cabinets represent a significant
investment. That's why we work hard to bring you the best value and
unsurpassed customer service from your project's earliest planning
stages to the final walk-through and ongoing routine maintenance.
Our Wisconsin -based teams of in-house engineers, project managers,
and manufacturing craftspeople are ready to work with you and your local
Spacesaver consultant to design, build, and install museum cabinets
and other enduring storage solutions that will stand the test of time.
800.255.8170 1 VIKINGMETAL.COM
�Spacesaver
Spacesaver Corporation
1450 Janesville Avenue
Fort Atkinson, WI 53538-2798
800.492.3434
www.spacesaver.com
02019 Spacesaver Corporation. All Rights Reserved. Litho in USA. SSC/DEL 920product_0119_BROCH_MUS
HUTCHINSON CITY COUNCIL Cityaf
A� L�
Request for Board Action 7S
Approve/Deny Updated Employee Uniform & Clothing Policy and the Safety Clothing
Agenda Item: and PPE Policy
Department: Finance
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 5
License Contingency iN,
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
City staff is recommending updated policies for (1) Employee Uniforms & Clothing and (2) Safety Clothing and Personal
Protection Equipment (PPE). These policies were last updated in 2003 and 2008.
The main goal of the updated Uniform & Clothing policy is to comply with the IRS requirement to tax employees for the
value of clothing provided by the City, such as jeans and polo/button-up shirts. Clothing that does not meet the IRS's
definition of a "uniform" must be considered a taxable fringe benefit to the employee, with the tax based on the value of
clothing provided. Police officer and Firefighter uniforms meet the IRS definition of a uniform and are not taxable.
We currently provide jeans/pants to maintenance and other personnel, either on a reimbursement method or by direct
purchase through the City's account at Runnings. This practice will no longer be acceptable. In it's place, staff is
recommending a clothing allowance paid to qualifying employees to mainly address the purchase of jeans/pants. The
allowance will be paid through the City's payroll function with appropriate taxes withheld. The allowance amounts identified
in the policy have been determined after a detailed review of past purchases. We feel comfortable that employee
purchases can stay within these allowance amounts given reasonable purchase prices and brands. The proposed clothing
allowance should not have a material impact on departmental budgets. Since departments have already made their
jeans/pants purchases in early 2019, the first allowance payments will not occur until January 2020.
Additionally, employees who are provided polo or button -up shirts with the City logo must be taxed on the value of the shirts
provided. The IRS does not consider a logo shirt as a uniform as it can be worn for general, everyday use.
The updated Safety Clothing and PPE policy provides for those safety wear items necessary in performing employee work
duties. Any items provided to employees within this policy are not considered a taxable benefit.
If approved, the proposed policies would replace the current policies numbered 3.16 & 3.17. Both the proposed and
current policies are attached for your review.
BOARD ACTION REQUESTED:
Approve the updated Employee Uniform & Clothing Policy and the Safety Clothing and PPE Policy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
EMPLOYEE UNIFORM & CLOTHING POLICY
POLICY OVERVIEW
The City of Hutchinson recognizes the need to provide clothing and/or uniforms to some employees in
order to prevent damage to personal items as a result of the work required for certain jobs as well as to
help promote identification in the field.
The purpose of this policy is to identify which clothing items should be provided to employees and to
provide guidance for the appropriate acquisition of, or compensation for, such clothing.
Personal Protective Equipment (PPE) is not considered as a uniform or clothing, as defined in this
policy, and is separately addressed within city policy number 3.18. PPE will be provided by the City
and is not a taxable benefit to the employee.
INTERNAL REVENUE SERVICE (IRS)
When an employer provides uniforms/clothing or pays uniform/clothing allowances, Federal tax laws,
rulings and regulations stipulate that in order to be excludable from an employee's wages, the
uniforms/clothing must be required by the employer and cannot be adaptable for general use. If both
these conditions are not met, the value of the uniforms/clothing, or the amount of any allowance paid,
must be recognized as compensation to the employee and subject to federal and state taxes.
UNIFORMS
Uniforms are excluded from taxes if covered by an accountable plan, as defined by the IRS, and are
specifically required as a condition of employment. They cannot be worn or adaptable to general usage
as ordinary clothing. The value and upkeep of uniforms provided to law enforcement officers and
firefighters are not taxable to the employee. For the purpose of this policy, clothing with the official
Police or Fire badge shall be considered an excludable uniform if it is required to be worn for work duties
and is prohibited for wear outside of work. Those departments shall have separate policies addressing
the issuance and maintenance of its uniforms. Administrative employees, or any other employees within
the Police and Fire departments who are not required to wear an excludable uniform shall be subject to
the Clothing section of this policy.
CLOTHING
The IRS mandates that clothing which can be adaptable for general use as ordinary clothing must be
included as a taxable benefit to the employee. Simply having a City logo will not avoid the taxable
benefit. Clothing necessary for employees to perform their duties will be divided into two categories,
which are both taxable to the employee:
Clothing with City Logo
a. City departments will purchase the clothing and the employee will pay only the taxable
benefit based on the value of the clothing received.
b. Shall include the following logoed clothing:
i. Shirts, sweatshirts and jackets
ii. Hats or caps
c. Purchases must be made for exact quantities to be distributed to identified employees.
d. Each City department must coordinate clothing purchases with the Finance Department
so that employees receiving the clothing can be taxed appropriately.
e. Departments are not allowed to maintain an inventory of logoed clothing.
f. One shirt provided to an employee is considered by the IRS to be a de minimis benefit
and therefore exempt from taxes.
g. Safety wear items with the City logo and any clothing with the official Police or Fire logos
are excluded from this policy.
2. Clothing without City Logo
a. To be purchased by the employee using the employee's personal funds.
b. Shall include the following non-logoed clothing
i. Jeans and pants
ii. Shirts, sweatshirts, hats and caps
iii. Socks, belts and other miscellaneous personal items
iv. Footwear not identified as PPE
c. City purchasing powers shall not be used, including direct invoice, department
purchasing cards and house accounts at local retailers.
d. Employees will be reimbursed by a taxable clothing allowance as defined below.
EMPLOYEE CATEGORIES:
City employees will be classified in one of the following three categories when determining if a clothing
allowance is necessary. See ExhibitA for a listing of employee positions within each category.
1. Category I: Field Services — Physical Work
Includes positions that require the employee to spend most of his/her time in the field or in more
industrial -type settings, performing physical work. As a result, the wear and tear on clothing is
more significant than for other positions. There is also a need for recognition as a city employee
(with a city logo) when in public.
2. Category II: Field Services — Public Contact/Less Intensive Physical Work
Includes positions that require the employee to spend time in the field where public contact often
occurs and/or performing work where some wear and tear on clothing is expected, but where
the physicality of the role is not intense. For example, this may include engineers, laboratory
employees, and building inspectors/officials. There may be occasional needs for recognition as
a city employee (with a city logo) when in public.
3. Category III: Office/Administrative
Includes positions that require employees to spend the majority of their time in an office setting.
There may be occasional opportunities when recognition as a city employee (with a city logo) in
public is helpful.
CLOTHING ALLOWANCE
From an administrative perspective, the least complicated method for obtaining such clothing and
withholding applicable taxes is the payment of a clothing allowance to each eligible employee through
the payroll function. The annual allowance amounts for each employee category are as follows:
Full -Time
Part -Time
Temp/Seasonal
Category I:
$250
$125
None
Category II:
$150
$ 75
None
Category III:
None
None
None
The clothing allowance rates identified above, which may be amended from time to time, shall be the
maximum amount the City will provide to an employee in one calendar year for clothing. If employees
need to spend beyond the allowance amounts for additional items, then the purchases will need to be
made with personal funds or they can wait for the next allowance to be issued.
ALLOWANCE PAYMENT
Clothing allowance checks will be issued two times during the budget year, in the months of January
and July, with each check at 50% of the allowance total. The check in January is intended to reimburse
the cost of clothing purchases made between July 1 and December 31. The check issued in July is
intended to reimburse the cost of clothing purchases made between January 1 and June 30.
Allowances will be prorated for new employees with start dates that occur within the six-month
allowance period. The proration will be based on the number of days employed within the six-month
period.
An employee changing City positions that affects the clothing allowance category shall receive a
prorated allowance for the six-month period in which the transfer occurs. The proration will be based
on the total number of days employed in each position during the six-month period.
A clothing allowance shall be forfeited if an employee leaves employment with the City prior to the
designated dates of June 30 or December 31. There will be no prorated distribution of the allowance.
In the event of an employee retirement or death, a prorated allowance shall be paid. The proration will
be based on the number of days calculated to the last day worked during the six-month period.
EMPLOYEE RESPONSIBILITIES
• Employees must purchase their clothing on personal time outside of working hours.
• Employees shall be responsible for proper care, cleaning, alterations and repair of their clothing.
• Taxable clothing items are considered property of the employee and may be kept after
employment has ended.
• The City will not track items purchased with the clothing allowance. Rather, the City is
compensating the employee for assumed costs associated with his/her job, and the employee
is responsible for purchasing clothing necessary to perform City work duties.
• The employee may keep any unspent allowance as compensation.
• Employees shall abide by the City's Personnel Policy regarding appearance when purchasing
clothing.
Exhibit A
Clothing Allowance Categories
Category I: Field Services — Physical Work
Arborist
Compost Coordinator
Compost Equipment Operator
Compost Laborer
Engineering Specialist
Equipment Mechanic
Facilities Manager
General Maintenance — Event Center
Lab Technician/Wastewater Operator
Maintenance Lead Operator
Parks Maintenance Equipment Operator
Parks Maintenance Specialist
Parks Supervisor
Plant Equipment Mechanic II
Public Works Maintenance Operator
Senior Engineering Specialist
Senior Public Works Maintenance Specialist
Senior Wastewater Operator
Senior Water Plant Operator
Wastewater Maintenance Operator
Water Plant Operator
Water/Wastewater Technician
Cateaory II: Field Services — Public Contact/Less Intensive Phvsical Work
Building Inspector PT Custodian — Event Center
Building Official PT Recreation Facility Maint Technician
Inspector Public Works Manager
PRCE Maintenance Technician Wastewater Supervisor
Project/Environmental/Regulatory Manager Water Supervisor
Category III: Office/Administrative
Administrative Secretary — Engineering
Administrative Secretary - Public Works
City Administrator
City Attorney
Compost Manager
Compost Operations Specialist
Economic Development Director
EDA Intern/Administrative Technician
Emergency Dispatcher - FT & PT
Event Center Coordinator
Executive Assistant/Paralegal
Finance Director
Human Resources Director
Information Technology Director
Information Technology Specialist
Licensing Clerk FT/PT
Liquor Sales Manager
Motor Vehicle Deputy Registrar
Parks/Recreation/Community Ed Director
Payroll/Benefits Specialist
Uniform Service
Fire Chief
Hospital Security Guard FT/PT
Police Officer FT/PT
Permit Technician
Planning Director
Police Administrative Specialist
Police Investigative Specialist
Police Supplemental Services Specialist
PT Compost Scale Operator
PT Human Resources/Admin Technician
PT Liquor Sales Clerk
PT Office Specialist - Event Center
PT PRCE Receptionist
PT Recreation Specialist/Concessions Coord.
Public Works Director/City Engineer
Recreation Facilities Operations Manager
Recreation Services Coordinator
Sales & Marketing Specialist
Senior Accountant
Senior Accounting Specialist
Senior Liquor Sales Clerk
Server/Network Technician
Utility Billing Specialist
Police Sergeant
Police Lieutenant
Police Chief/Emergency Management Director
SAFETY CLOTHING AND PPE POLICY
POLICY OVERVIEW
Protective clothing and equipment (PPE) is required for all persons engaged in maintenance duties. This
applies to full-time, part-time and seasonal employees in the following departments: Public Works (Streets,
Engineering, Forestry, Cemetery, Water, Wastewater, Storm Water), Parks, Recreation, Civic Arena,
Creekside, Building Inspections, Building Maintenance and Other Maintenance.
PPE must be worn during working hours, based on the requirements for the specific job assignment.
Directors, supervisors and employees are responsible for the proper use of PPE. PPE is not a taxable benefit
to an employee since it is required by the City and cannot be adaptable for general use. PPE consists of two
components; Employer supplied and Employer reimbursed.
EMPLOYER SUPPLIED PPE
The following PPE will be provided by the City and kept in each department. It is the responsibility of every
department to assess the condition of each item and replace when necessary.
• Hardhats, helmets, faceshields, etc.
• Safety vests and/or other retroreflective apparel
• Swimsuits for Aquatic Center lifeguards
The following PPE may be provided by the City, depending upon specific work duties. It is the responsibility
of the department director to approve the use prior to distribution to the employee.
• Non-prescription safety glasses, safety goggles
• Retroreflective vests, jackets, sweatshirts, raincoats and windbreakers
• Insulated and Non -insulated coveralls and protective suits
• Chainsaw safety apparel
• Any other specialized PPE as approved by the department director
Employer supplied PPE will be purchased using departmental purchasing methods. PPE, other than jackets,
shall be housed in the department's facility and cannot be taken home, other than for repairs.
A terminated employee shall return all employer supplied PPE to his or her department supervisor on the last
day of work duties. It is the supervisor's responsibility to collect all applicable PPE.
EMPLOYER REIMBURSED PPE
The following PPE must be purchased by the Employee and submitted for reimbursement by the City. The
City will reimburse the lessor of the actual purchase price or the maximum amount indicated within this policy.
The type and/or need must be approved by the department director prior to purchase and reimbursement.
***.The original receipt must be submitted with all reimbursement requests ***
• Safety Boots & Shoes —Employees are highly encouraged to purchase quality footwear for their own
protection and comfort. The City will reimburse employees based on the following criteria:
o Up to $175 for full-time employees, once every 12 months
o Up to $175 for seasonal and temporary employees, once every 36 months
• Insulated Winter Boots —The need for insulated boots must be approved by the department director.
The City will reimburse employees based on the following criteria:
o Up to $125 for full-time and part-time employees, once every 24 months
• Safety Eyeglasses — the City will reimburse the following amounts for safety glasses:
o Prescription Eyeglasses:
■ Up to $100 for full-time employees, once every 12 months
■ Up to $50 for part-time employees, once every 12 months
o Non -Prescription Eyeglasses
■ Up to $40 for full-time employees, once every 12 months
■ Up to $20 for part-time employees, once every 12 months
■ Standard non-prescription safety glasses and googles supplied by the City may be
substituted at the director's discretion
o The cost of an eye exam is an employee expense. Employees shall inform their eye doctor
that the safety glasses are needed for work.
o Contact Human Resources for information regarding the Safety Eyewear program and local
participating vendors. The program offers discounted prices for safety eyewear.
CITY OF HUTCHINSON
SAFETY FOOTWEAR & GLASSES
REIMBURSEMENT
CHECK PAYABLE TO:
NAME:
DATE:
ACCOUNT:
PLEASE CIRCLE ITEM FOR REIMBURSEMENT:
SAFETY FOOTWEAR/FT
SAFETY FOOTWEAR/SEASONAL & TEMP
WINTER BOOTS
SAFETY GLASSES/PRESCRIPTION/FT
SAFETY GLASSES/NON-PRESCR./FT
SAFETY GLASSES/PRESCRIPTION/PT
SAFETY GLASSES/NON-PRESCRIPT
AMOUNT REIMBURSED
DIRECTOR'S APPROVAL
The original purchase receipt must be attached.
L\forms\safety boot or glass reimb.doc
3/6/2018
$175.00/YEAR
$175.00/ 3 YEARS
$125.00/ 3 YEARS
$100.00/YEAR
$40.00/YEAR
$50.00/YEAR
$20.00/YEAR
Policy No. 347 3.16 CITY OF HUTCHINSON
POLICY
-PERSONNEL -
UNIFORMS - MAINTENANCE PERSONNEL
DATE 2003
NO. 3-47 3.16 (2 pgs.)
SOURCE ADMINISTRATION
Uniforms will be provided to all regular full time and regular part time employees of the
following maintenance departments: cemetery, central garage, compost, engineering,
park maintenance, wastewater, water, and streets.
Upon initiation of this policy or upon hire, maintenance employees will be issued 5 sets
of City uniforms. (**See attached addendum for departmental uniform distribution.)
Uniforms that are provided to maintenance personnel for the City of Hutchinson are
expected to be neat, clean, and in good repair when reporting for duty. Employees are
responsible for the laundering and general upkeep of the uniforms issued to them by
the City.
Additional replacement uniforms will be issued by the City on a rotating schedule
determined by the City. The City may also issue replacements for uniforms damaged
beyond reasonable repair due to work related incidents. Uniforms that need to be
replaced for other reasons (lost, damaged outside of work, etc.) will be replaced at the
employee's expense.
Upon termination of employment, employees are required to return the 5 sets of
clothing currently issued to the employee. If not returned, the terminating employee will
be responsible for the replacement cost of any missing uniform items.
Each department is responsible for seeing to it that the uniform inventories are properly
maintained and that employees follow this policy regarding uniforms.
Addendum to City of Hutchinson Policy No. '173.16
Uniforms — Maintenance Personnel
Departmental Uniform Distribution
Cemetery
2 pair blue pants
2 long sleeve blue shirts with City of Hutchinson logo
2 short sleeve blue shirts with City of Hutchinson logo
Central Garage
2 pair blue pants
2 long sleeve blue shirts with City of Hutchinson logo
2 short sleeve blue shirts with City of Hutchinson logo
1 black/yellow reflective jacket
Compost
5 pair khaki pants
5 long sleeve green shirts with City of Hutchinson logo
5 short sleeve green polo shirts with City of Hutchinson logo
Engineering
5 pair khaki pants
5 long sleeve green shirts with City of Hutchinson logo
5 short sleeve green shirts with City of Hutchinson logo
HATS/Airport
1 pair blue pants
1 long sleeve blue shirt with City of Hutchinson logo
1 short sleeve blue shirt with City of Hutchinson logo
1 black/yellow reflective jacket
Park Maintenance
5 pair blue pants
5 long sleeve blue shirts with City of Hutchinson logo
5 short sleeve blue shirts with City of Hutchinson logo
Streets
5 pair brown pants
5 long sleeve orange shirts with City of Hutchinson logo
5 short sleeve orange shirts with City of Hutchinson logo
Water/Wastewater
5 pair khaki pants
5 long sleeve green shirts with City of Hutchinson logo
5 short sleeve green shirts with City of Hutchinson logo
Policy No. 349 3.17
CITY OF HUTCHINSON
POLICY
-PERSONNEL -
SAFETY EYEWEAR/FOOTWEAR- REIMBURSEMENT
DATE 1983; 1995; 2008
NO. 349 3.17
SOURCE COUNCIL APPROVED
Protective clothing is required for all persons engaged in maintenance duties. This includes both full time,
part time and seasonal employees in the following departments: Public Works (Streets - Cemetery -
Water - Wastewater - Engineering - Forestry) - Parks - Recreation - Civic Arena - Creek Side — Building
Maintenance - Other Maintenance.
Hardhats, safety vests, steel -toed footwear and safety glasses must be worn during working hours, based
on the requirements for the specific job assignment. Directors, supervisors and employees are
responsible for their proper use.
HARDHATS and SAFETY VESTS are provided by the City and kept in each department.
Other protective equipment required by the city is reimbursed to full time, part time and seasonal
employees at the following rate, but not to exceed 100% of total cost:
STEEL TOED FOOTWEAR - SHOES $80/pair -or- BOOTS $125/pair. Reimbursement may be made
once every 12 months. The type needed must be approved by the director in charge.
INSULATED WINTER BOOTS $125/pair. Reimbursement may be made once every 24 months, except
with the specific authorization of the director. The need for insulated boots must be approved by the
director in charge.
Employees are highly encouraged to purchase quality footwear (i.e. Carhartt, LaCrosse, Milwaukee, Red
Wing, Rocky, etc.) for their own protection and comfort.
SAFETY GLASSES Up to $100 for prescr. glasses, full time empl. once every 12 months.
Up to $50 for prescr. glasses, part time empl. once every 12 months.
Up to $40 for non-prescr. glasses, full time empl. once every 12 mos.
Up to $20 for non-prescr. glasses, part time empl. once every 12 mos.
NOTE: The cost of the eye exam is an employee expense. Tell the doctor the glasses are
needed for work. Plastic safety goggles supplied by the City may be substituted at the director's
discretion.
Contact Human Resources for information regarding the Safety Eyewear program and local participating
vendors. The program offers discounted prices for safety eyewear.
EACH EMPLOYEE MUST PURCHASE REQUIRED EQUIPMENT AND PAY FOR IT.
THE ORIGINAL RECEIPT MUST BE GIVEN TO THE DIRECTOR IN CHARGE,
APPROVED BY THE DIRECTOR AND SUBMITTED TO THE FINANCE
DEPARTMENT FOR REIMBURSEMENT ACCORDING TO THE ABOVE SCHEDULE.
"This mid -year policy change will go into effect per Council action, but is subject to any 2007
budget limitations for each affected department. Employees should contact their director/supervisor
prior to the purchase of reimbursable equipment with any questions and regarding available funds.
Snow Removal -Ice Control
by the numbers
MARCH 2O19 2018 2017 2016 2015 2014
Days with operations
15
9
2
5
7
Actual snowfall (inches)
11.8
7.7
2.1
7.8
2.1
Average snowfall (inches)
8.7
8.7
8.7
8.7
8.7
8.7
Days with below 00 temps
8
1
1
2
3
Actual average high temp
35
38
41
49
45
33
Actual average low temp
17
23
24
31
24
17
Average high temp
40
40
40
40
40
40
Average low temp
21
21
21
21
21
21
City employees utilized
19
17
16
7
15
13
Contractors utilized
7
7
-
-
5
Total personnel hours
670.25
401.50
187.50
27.75
268.50
192.25
City equipment units used
27
20
23
7
23
16
Contractor equipment units used
7
7
-
-
6
-
Total equipment hours
699.75
412.50
187.50
27.75
271.50
192.25
Gallons of fuel used
2,088.5
1,254.3
488.1
72.0
848.5
655.7
Salt brine used (gallons)
455.0
2,185.0
360.0
860.0
275.0
1,170.0
Sand -Salt used (tons)
52.5
190.1
39.0
69.0
58.1
159.5
De-icing salt used (tons)
-
12.5
7.6
18.5
-
12.5
Personnel
Equip
High
Low
Operators
hours
Equip
hours
Salt brine
Sand/Salt
De-ice salt
temp
temp
Precip
Snow
Date
Description
(ea)
(hrs)
(ea}
(hrs)
Fuel (gal)
(gal)
(ton)
(ton}
(F)
(F)
(in.)
(in.)
03/01/19
Clean up & plow
10
39.50
10
39.50
96.00
65.00
-
-
18
-9
0.12
3.00
03/02/19
Plow
15
75.00
17
75.00
282.64
290.00
28.40
-
15
-9
-
-
03/03/19
-3
-24
-
-
03/04/19
Plow & Removal
18
95.50
18
100.00
260.15
40.00
(12.90)
-
8
-13
-
-
03/05/19
Clean up & drifts
7
29.50
8
35.00
76.50
-
-
15
-1
-
-
03/06/19
Clean up & drifts
6
33.50
7
39.00
155.00
-
-
20
-1
-
03/07/19
Clean up
5
34.50
7
40.50
136.00
-
-
20
-7
-
03/08/19
Clean up
4
30.50
4
30.50
107.00
-
-
-
31
17
-
-
03/09/19
Plow
14
86.00
14
86.00
257.84
-
55.90
-
35
30
0.45
5.80
03/10/19
Plow & sand
12
74.50
14
74.50
235.30
60.00
12.00
-
33
4
0.30
3.00
03/11/19
Clean up & removal
17
115.00
18
123.00
384.10
-
26
-3
03112/19
Clean up
7
42.50
7
42.50
55.00
(30.95)
-
37
13
03/13/19
Clean up
1
&00
1
6.00
20.00
-
-
-
39
34
0.77
-
03/14/19
Clean up
1
3.50
1
3-50
10.00
-
-
39
32
0.13
-
03/15/19
32
23
-
-
03/16/19
30
18
-
-
03/17/19
36
23
-
-
03/18/19
Clean up
1
2.00
1
2.00
-
-
-
-
36
23
-
03/19/19
41
30
-
-
03/20/19
Clean up
1
2.75
1
2.75
13,00
-
-
-
45
32
-
-
03/21/19
45
28
-
-
03/22/19
46
28
-
-
03/23/19
50
28
-
-
03/24/19
50
30
-
03/25/19
41
27
-
03/26/19
48
27
-
03/27/19
61
39
-
-
03/28/19
47
27
-
-
03/29/19
46
26
-
-
03/30/19
39
231
-
03/31/19
51
30
Month: 8 days below zero; Season: 39 days below zero Avg, season days below zero = 23
MARCH 24 670.25 28 699.75 2,088.53 455.00 52.45 35 17 1.77 11.80
Days with operations: 15 40 21 Avg temp
Average month snowfall = 8.70
SEASON TO -DATE (OCT-MAR) 3,954.50 4,039.00 12,051.5 10,442.0 1,255.8 192.9 6.48 63.80
Average seaonsnowfoll= 40.00
Employee
Department
Primary role
Nov. 2018
Dec. 2018
Jan. 2019
Feb. 2019
Mar. 2019 Apr. 2019
Total
Burmeister, Jerome
PW - Operations
Route SWl
11.50
33.50
40.00
93.00
39.00
217.00
Dehn, Pete
PW - Operations
Route SW2
19.00
34.50
39.75
103.25
49.50
246.00
Fenske, Bruce
PW - Operations
Downtown
8.25
18.75
45.00
106.00
24.50
202.50
Herrmann, Cory
PW - Operations
Route SE1
26.75
42.75
86.25
18.75
174.50
Inselmann, Eric
PW - Operations
Alleys
15.25
25.00
61.50
17.00
118.75
Keller, Matthew
PW - Wastewater
Downtown E
11.25
12.00
35.75
17.50
76.50
Kent, John
PW - Wastewater
Backup operator
8.00
20.25
9.00
4.75
42.00
Maiers, Matthew
PW - Operations
Downtown, Snow removal
21.75
38.25
97.50
46.00
203.50
Navratil, Jim
PW - Water
Downtown W
11.25
6.50
49.00
18.00
84.75
Olson, John
PW - Operations
Airport
7.50
21.00
36.00
91.50
44.00
200.00
Schuette, Donovan
PW - Operations
Airport, Downtown
5.00
24.50
33.50
93.50
23.00
179.50
Schulte, Josh
PW - Operations
Downtown, dead ends
36.50
130.00
58.50
225.00
Thompson, DeNeil
PW - Operations
Route NWl
18.00
28.50
41.75
112.50
49.00
249.75
Thompson, Mitchell
PW - Operations
Route NE1
16.50
37.00
45.75
119.00
31.50
249.75
Trnka, James
PW - Operations
Cul-de-sac, dead ends
19.25
36.75
44.00
137.50
67.75
305.25
Carter, Randy
PRCE
Schools, PRCE, trails
14.00
25.00
112.00
23.00
174.00
Hutton, Chris
PRCE
Downtown, Schools, PRCE
22.50
35.00
131.25
35.50
224.25
Magnusson, Brian
PRCE
Schools, PRCE, trails
16.00
8.00
89.50
33.50
147.00
Mielke, Justin
PRCE
Schools, PRCE, trails
24.00
21.00
-
45.00
Schelitzche, Jay
PRCE
Downtown, Schools, PRCE
24.00
42.50
131.00
8.00
205.50
Contractor
Hansen Gravel
Dump truck 207
Snow removal
14.50
6.50
21.00
Hansen Gravel
Dump truck 208
Snow removal
4.50 8.00
31.00
10.00
53.50
Hansen Gravel
Dump truck 212
Snow removal
4.50 8.00
31.00
10.00
53.50
Hanson - Vasek
Dump truck
Snow removal
8.00
31.00
10.00
49.00
Jeff Kosek
Large dump truck
Snow removal
5.00 8.00
31.00
10.00
54.00
Juul
Dump truck 444
Snow removal
8.00
31.00
10.00
49.00
Juul
Dump truck 666
Snow removal
4.50 12.50
33.00
5.00
55.00
TOTAL PERSONNEL HOURS
105.00 447.75 691.00 1,991.50 670.25
3,905.50
HOURS
EQUIP#
DESCRIPTION
Nov. 2018
Dec. 2018
Jan. 2019
Feb. 2019
Mar, 2019 Apr. 2019
Total
Light Trucks
1 PARK-221-TK1
LTK Pickup,1/2 ton 4x4
16.00
18.00
13.50
47.50
2 PARK-664-TK1
LTK Pickup, 1 ton 4x4
3.00
27.00
30.00
5.00
70.00
4 STRT-170-TK1
LTK Pickup, l ton 4x4
100
1.50
13.75
2.50
26.75
5 STRT-660-TK1
LTK Pickup, 1 ton 4x4
1.75
21.75
56.75
4.75
85-00
6 WWTF-661-TK3
LTK Pickup, 3/4 ton 4x4
7.00
7.00
Snowplow Trucks
1 STRT-115-HTK
HTK Truck, S/A w/ dump box
12.75
20.25
2.25
34.75
15.75
85.75
2 STRT-441-HTK
HTK Truck, S/A w/ hooklift
35.75
43.25
110.25
19.00
208.25
3 STRT-522-HTK
HTK Truck, 5/A w/ dump box
20,00
41.75
43,00
109.00
20.00
233.75
4 STRT-613-HTK
HTK Truck, S/A wJ dump box
6.50
21.00
43.75
87.50
18.75
177.50
5 STRT-812-HTK
HTK Truck, 5/A w/ dump box
20.00
30.00
41.00
92.25
22.00
20525
6 STRT-894-HTK
HTK Truck, S/A w/ dump box
11.50
23.50
42.50
67.00
10.50
155.00
7 STRT-923-HTK
HTK Truck, S/A w/ dump box
18.00
23.00
44.50
SIM
28.00
205.00
Skid steer Loaders
1 CEMT-412-SKD
SKD Toolcat
2.00
3.50
1.50
7.50
9.50
24.00
2 PARK-032-SKD
SKD Skid steer, 5250
24.00
28.50
122.00
9.00
182-50
3 PARK-032-SKD
SKD Toolcat
16.00
21.00
82.50
21.00
140.50
4 PARK-211-SKD
SKD Skid steer, 5250
18.50
31.00
131,25
43.00
223.75
4 STRT-592-SKD
SKD Skid steer, A770
12.00
31.00
68.50
39.50
151-00
Tractors
1 AIRP-055-TRC
TRC Tractor, TV6070
7.50
21.00
2450
78.50
48.50
180.00
4 STWT-104-TRC
TRC Tractor, 6125R
14425
18.00
58.00
24.75
115.00
5 STWT-106-TRC
TRC Tractor, 6125R
5.00
16;75
27.00
74,75
18.75
142.25
6 STWF-184-TRC
TRC Tractor, 6125R
18.00
6.00
84.50
23.00
131.50
Wheel Loaders
1 STRT-447-LDR
LDR Wheel loader, 521C
15.00
34.00
116.75
56.00
221.75
2 STRT-750-LDR
LDR Wheel loader, 621D
17.25
35.50
121.50
8000
254.25
3 STRT-969-LDR
LDR Wheel loader, 621D
18,75
41.50
103,00
65.00
228.25
Heavy Eauioment
1 STRT-116-HEQ
HEQ Snow blower
11.00
44.00
1950
74.50
2 MCLD-409-HEQ
HEQ Snowblower
1000
Snow Hauling Trucks
1 STRT-218-HTK
HTK Truck, T/A wf dump box
3.00
6.50
19.50
14.50
43.50
2 STRT-972-HTK
HTK Truck, T/Aw/dump box
3A0
4.00
14.50
4.00
25.50
Contractors
Hansen Gravel 207
14.50
6.50
21.00
Contractors
Hansen Gravel 208
4,50
8.00
31.00
MOO
53.50
Contractors
Hansen Gravel 212
4.50
8.00
31.00
10.00
53.50
Contractors
Hanson & Vasek
8.00
31.00
10.00
49.00
Contractors
Juul Contracting 444
8.00
31.00
10.00
49.00
Contractors
Juul Contracting 666
4.50
12.50
33.00
5.00
55.00
Contractors
Kosek, Jeff
5.00
8.00
31.00
10.00
54.00
105.00
447.75
702.00
2,035.50
699.75
3,980.00
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: March 2019 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 4/23/2019
Application Complete
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff
Governance
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also
attached is the March Investment Report.
Through March, the impact of snow removal operations is evident in Contracted Snow Removal and Fuel expenses,
which are $33,000 and $6,000 higher than in 2018, respectively. Other expenses are not impacted as greatly but we
may have more invoices to be paid in April.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
MARCH YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
- -
5,122,005
5,122,005
-
-
4,925,466
-
Other Taxes
5,863 11,615
315,000
303,385
3.7
11,473
305,000
3.8
Licenses & Permits
18,642 74,075
414,200
340,125
17.9
150,169
343,050
43.8
Intergovernmental Revenue
3,724 23,979
1,578,056
1,554,077
1.5
40,963
1,555,161
2.6
Charges for Services
229,148 517,716
2,830,857
2,313,141
18.3
594,839
2,840,534
20.9
Miscellaneous Revenues
(2,580) 57,009
317,500
260,491
18.0
63,339
319,500
19.8
Transfers -In
- -
2,497,175
2,497,175
-
610,337
2,515,092
24.3
Fines & Forfeitures
9,207 13,387
50,000
36,613
26.8
10,724
55,000
19.5
Capital Contributions
- -
-
-
-
-
-
-
TOTAL REVENUES
264,004 697,781
13,124,793
12,427,012
5.3
1,481,844
12,858,803
11.5
Wages & Benefits
892,670 1,865,022
8,866,013
7,000,991
21.0
1,858,066
8,657,896
21.5
Supplies
53,119 138,223
870,578
732,355
15.9
156,672
868,840
18.0
Services & Charges
225,264 517,832
2,655,282
2,137,450
19.5
474,688
2,659,777
17.8
Miscellaneous Expenses
12,405 63,171
620,950
557,779
10.2
68,395
562,290
12.2
Transfers -Out
50,985 50,985
101,970
50,985
50.0
451,288
501,288
90.0
Capital Outlay
- -
10,000
10,000
-
-
10,000
-
TOTAL EXPENDITURES
1,234,443 2,635,233
13,124,793
10,489,560
20.1
3,009,109
13,260,091
22.7
NET REVENUE
(970,439) (1,937,452)
-
1,937,452
(1,527,266)
(401,288)
Comments
Revenues:
Transfers -In
The difference from 2019 compared to 2018 is due to the timing of HUC's
1st quarter
PILOT payment and the Hospital
lease
payment. HUC's PILOT payment was received in April 2019 and the Hospital lease
payment has been eliminated due
to the 2018
lease payoff settlement.
Expenditures:
Transfers -Out
The 2018 activity included the $401,288
transfer of fund balance to the new Tree Disease Mitigation
fund. Rather than accounting
for those efforts out of general fund reserves, it is more appropriately accounted for within a separate fund.
Snow Removal Impact
Through March, fuel expense is up
$6,000 from 2018 and Contracted Snow Removal is up $33,000.
Other expenses,
such as
employee overtime and repairs to snow
equipment are
at about the same
level as in
2018. Perhaps
more activity will be reflected
in the April financial statements.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019 ACTUALS
MARCH
General Fund Expense by Department
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
4,204
10,468
55,328
44,860
18.9
9,421
49,922
18.9
City Administrator
44,751
92,376
415,643
323,267
22.2
93,431
411,990
22.7
Elections
-
-
6,000
6,000
-
-
23,100
-
Finance Department
33,466
69,624
371,041
301,417
18.8
69,613
359,527
19.4
Motor Vehicle
30,407
61,538
268,721
207,183
22.9
55,573
264,832
21.0
Assessing
-
-
61,152
61,152
-
-
61,131
-
Legal
27,368
63,687
306,847
243,160
20.8
68,501
313,858
21.8
Planning
16,192
34,101
155,835
121,734
21.9
31,156
149,212
20.9
Information Services
38,892
96,761
568,872
472,111
17.0
140,797
560,588
25.1
City Hall Building
15,509
33,731
174,705
140,974
19.3
35,184
167,556
21.0
Police Department
364,771
780,913
3,453,954
2,673,041
22.6
794,315
3,331,215
23.8
Hospital Security
32,974
66,850
323,205
256,355
20.7
68,618
311,394
22.0
Emergency Management
559
1,771
12,280
10,509
14.4
3,790
22,180
17.1
Safety Committee
40
9,270
10,850
1,580
85.4
8,960
10,800
83.0
Fire Department
32,560
71,733
357,602
285,869
20.1
60,571
332,858
18.2
Protective Inspections
35,885
78,224
348,856
270,632
22.4
43,866
365,062
12.0
Engineering
48,360
105,559
470,704
365,145
22.4
101,832
457,087
22.3
Streets & Alleys
177,776
295,453
1,539,705
1,244,252
19.2
259,299
1,582,983
16.4
Park/Recreation Administration
25,482
56,919
265,144
208,225
21.5
57,518
260,339
22.1
Recreation
17,927
38,984
249,316
210,332
15.6
48,649
247,593
19.6
Senior Citizen Center
9,096
17,795
86,622
68,827
20.5
18,258
86,779
21.0
Civic Arena
47,951
103,981
355,362
251,381
29.3
122,980
338,878
36.3
Park Department
84,607
169,683
926,369
756,686
18.3
181,944
904,484
20.1
Recreation Building
27,572
57,727
237,367
179,640
24.3
55,474
225,236
24.6
Events Center
27,902
65,774
263,142
197,368
25.0
65,437
253,808
25.8
Evergreen Building
2,181
5,538
27,250
21,712
20.3
6,372
26,650
23.9
Library
3,898
54,129
223,460
169,331
24.2
54,906
216,091
25.4
Waterpark
1,251
3,408
388,840
385,432
0.9
4,116
398,741
1.0
Cemetery
10,602
27,778
143,159
115,381
19.4
25,808
141,517
18.2
Airport
13,081
23,330
120,670
97,340
19.3
17,347
113,640
15.3
Unallocated General Expense
59,179
138,130
936,792
798,662
14.7
505,375
1,271,040
39.8
TOTAL EXPENDITURES
1,234,443
2,635,233
13,124,793
10,489,560
20.1
3,009,109
13,260,091
22.7
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019 ACTUALS
MARCH
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
472,402
1,293,433
6,357,000
5,063,567
20.3
1,300,674
6,245,000
20.8
51
708
3,000
2,292
23.6
567
4,000
14.2
472,453
1,294,141
6,360,000
5,065,859
20.3
1,301,241
6,249,000
20.8
408,819
994,861
4,890,710
3,895,849
20.3
995,046
4,771,290
20.9
72,726
148,145
698,094
549,949
21.2
147,753
671,021
22.0
1,054
6,447
25,050
18,603
25.7
2,907
27,750
10.5
8,488
30,286
143,675
113,389
21.1
28,479
145,800
19.5
-
166
5,350
5,184
3.1
-
5,850
-
-
500,000
500,000
-
500,000
15,000
15,000
25,000
82,500
82,500
85,000
-
-
128,243
128,243
-
-
128,045
-
491,087
1,179,904
6,488,622
5,308,718
18.2
1,174,185
6,359,756
18.5
(18,633)
114,236
(128,622)
(242,858)
127,056
(110,756)
Year to Date Sales March Sales
Comments
2019
2018
Change
Liquor Sales Revenue: Liquor
472,177
462,121
2.2%
Beer
589,247
593,964
-0.8%
Wine
206,716
220,134
-6.1%
Other
25,293
24,455
3.4%
Total Sales
1,293,433
1,300,674
-0.6%
Customer Count
52,739
54,346
-3.0%
Average Sale per Customer $
24.53 $
23.93
2.5%
Gross Margin on Sales
23.1 %
23.5%
Labor to Sales Ratio
11.5%
11.4%
2019
2018
Change
170,330
171,747
-0.8%
217,697
225,481
-3.5%
74,693
86,722
-13.9%
9,682
9,100
6.4%
472,402
493,051
-4.2%
19,080
20,243
-5.7%
$ 24.76 $
24.36
1.7%
13.5% 24.6%
15.4% 14.6%
Water Fund
Sales
Sales - Other
Local Sales Tax
Charges for Services
Miscellaneous Revenues
Ifell FAN NaTia,n1*�
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019 ACTUALS
MARCH
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
123,762
384,615
1,780,000
1,395,385
21.6
382,242
1,880,000
20.3
44,107
126,644
543,500
416,856
23.3
171,022
516,750
33.1
57,596
118,296
665,000
546,704
17.8
109,482
640,000
17.1
2,185
35,912
53,000
17,088
67.8
34,812
55,000
63.3
(6,643)
11,774
69,500
57,726
16.9
4,654
104,500
4.5
221,006
677,241
3,111,000
2,433,759
21.8
702,211
3,196,250
22.0
55,565 116,200
519,888
403,688
22.4
107,327
478,638
22.4
12,438 49,533
137,250
87,717
36.1
23,638
132,300
17.9
42,389 79,946
522,950
443,004
15.3
76,977
535,960
14.4
- 298
15,000
14,702
2.0
7,585
14,700
51.6
-
60,000
60,000
-
-
60,000
-
300,000
300,000
350,000
-
1,100,000
1,100,000
-
-
1,100,000
-
202,482
1,485,523
1,283,041
13.6
200,680
1,485,627
13.5
TOTAL EXPENDITURES 110,393 448,459 4,140,611 3,692,152 10.8 416,207 4,157,225 10.0
NET of REVENUES & EXPENDITURES 110,614 228,781 (1,029,611) (1,258,392) 286,004 (960,975)
Year to Date Water Sales
Comments
2019
2018
Change
Water Sales Revenue: Residential
248,551
251,862
-1.3%
Commercial
71,694
72,263
-0.8%
Industrial
64,370
58,117
10.8%
Water Sales
384,615
382,242
0.6%
Base Charge
106,547
105,850
0.7%
WAC Charge
3,500
46,522
-92.5%
Other
16,597
18,649
-11.0%
Other Sales
126,644
171,022
-25.9%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
Sewer Fund
Sales
Sales - Other
Local Sales Tax
Intergovernmental Revenue
Licenses & Permits
Charges for Services
Miscellaneous Revenues
Ifell FAN NaTia,n1*�
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2019 ACTUALS
MARCH
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
237,020
721,856
2,700,000
1,978,144
26.7
639,770
2,920,000
21.9
34,082
100,856
468,000
367,144
21.6
157,007
410,000
38.3
57,596
118,296
665,000
546,704
17.8
109,482
640,000
17.1
-
6,500
6,500
-
100.0
5,100
6,500
78.5
575
575
7,500
6,925
7.7
1,670
3,500
47.7
(10,217)
20,698
120,000
99,302
17.2
3,958
140,000
2.8
319,057
968,781
3,967,000
2,998,219
24.4
916,987
4,120,000
22.3
75,451
155,984
691,874
535,890
22.5
156,977
678,838
23.1
10,756
42,298
210,700
168,402
20.1
34,963
219,700
15.9
78,237
167,618
803,000
635,382
20.9
154,298
800,830
19.3
55
5,391
36,500
31,109
14.8
8,729
32,500
26.9
-
-
60,000
60,000
-
-
60,000
-
30,998
625,000
594,002
5.0
173,007
650,000
26.6
-
1,250,000
1,250,000
-
-
1,450,000
-
-
406,082
1,403,676
997,594
28.9
450,137
1,458,251
30.9
164,499
808,372
5,080,750
4,272,378
15.9
978,110
5,350,119
18.3
154,558
160,409
(1,113,750)
(1,274,159)
(61,123)
(1,230,119)
Year to Date Sewer Sales
Comments
2019
2018
Change
Sewer Sales Revenue: Residential
397,618
383,685
3.6%
Commercial
116,726
105,997
10.1 %
Industrial - Flow
124,243
106,498
16.7%
Industrial - Violation Surcharges
83,268
43,590
91.0%
Sewer Sales
721,856
639,770
12.8%
Base Charge
92,526
91,880
0.7%
SAC Charge
4,600
61,134
-92.5%
Other
3,730
3,993
-6.6%
Other Sales
100,856
157,007
-35.8%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Sales
97,326
292,503
1,160,000
867,497
25.2
286,466
1,154,000
24.8
Sales - Other
3,886
11,580
45,600
34,020
25.4
11,209
43,550
25.7
Intergovernmental Revenue
-
-
12,500
12,500
-
-
12,500
-
Miscellaneous Revenues
(3,087)
3,938
22,000
18,062
17.9
887
12,500
7.1
TOTAL REVENUES
98,126
308,022
1,240,100
932,078
24.8
298,562
1,222,550
24.4
Wages & Benefits
16,493
34,243
190,965
156,722
17.9
33,616
187,401
17.9
Supplies
718
12,583
62,050
49,467
20.3
15,772
58,400
27.0
Services & Charges
62,132
135,978
761,600
625,622
17.9
125,863
736,190
17.1
Miscellaneous Expenses
20
40
1,500
1,460
2.7
564
6,500
8.7
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
24,689
24,689
221,500
196,811
11.1
85,000
Depreciation Expense
-
-
146,000
146,000
-
-
144,000
-
TOTAL EXPENDITURES
104,052
207,533
1,438,615
1,231,082
14.4
175,815
1,272,491
13.8
NET of REVENUES & EXPENDITURES
(5,927)
100,489
(198,515)
(299,004)
122,746
(49,941)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
342,016
502,416
2,378,175
1,875,759
21.1
535,307
2,003,975
26.7
Charges for Services
13,560
13,600
91,245
77,645
14.9
10
82,500
0.0
Miscellaneous Revenues
23,213
33,106
35,000
1,894
94.6
759
26,400
2.9
TOTAL REVENUES
378,790
549,123
2,504,420
1,955,297
21.9
536,077
2,112,875
25.4
Cost of Sales
204,893
294,179
1,633,505
1,339,326
18.0
323,882
1,316,600
24.6
Inventory Cost Adjustment
(47,511)
(111,200)
(709,585)
(598,385)
15.7
(70,096)
(494,200)
14.2
Wages & Benefits
64,754
142,244
704,078
561,834
20.2
126,183
610,345
20.7
Supplies
2,357
19,198
114,825
95,627
16.7
13,696
65,300
21.0
Services & Charges
20,979
56,222
308,940
252,718
18.2
27,228
243,440
11.2
Miscellaneous Expenses
297
2,047
11,500
9,453
17.8
1,558
11,500
13.5
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
80,000
80,000
139,227
Depreciation Expense
220,000
220,000
207,000
Debt Service
-
-
158,939
158,939
-
-
87,833
-
TOTAL EXPENDITURES
245,769
402,691
2,632,202
2,229,511
15.3
422,450
2,297,045
18.4
NET of REVENUES & EXPENDITURES
133,021
146,432
(127,782)
(274,214)
113,626
(184,170)
Year to Date Sales
Comments
2019
2018
Change
Compost Sales Bagged
450,179
496,419
-9.3%
Bulk
6,299
1,788
252.3%
Other (Freight)
45,939
37,100
23.8%
Total Sales
502,416
535,307
-6.1%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019 ACTUALS
MARCH
YTD
2019 2018
2019 AVAILABLE % BDGT 2018 YTD 2018 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Storm Water Utility
Sales
78,634
233,507
937,000
703,493
24.9
226,592
904,600
25.0
Sales - Other
288
939
3,500
2,561
26.8
785
3,000
26.2
Licenses & Permits
300
435
4,500
4,065
9.7
370
4,000
9.3
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
(786)
1,535
22,300
20,765
6.9
1,634
13,750
11.9
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
78,437
236,416
967,300
730,884
24.4
229,381
925,350
24.8
Wages & Benefits
27,099
53,806
248,348
194,542
21.7
37,993
276,489
13.7
Supplies
4,948
8,062
32,000
23,938
25.2
314
38,800
0.8
Services & Charges
8,175
20,750
173,300
152,550
12.0
5,226
165,600
3.2
Miscellaneous Expenses
783
933
10,500
9,567
8.9
810
11,250
7.2
Transfers -Out
-
-
-
-
-
-
125,000
-
CapitalOutlay
340,000
340,000
200,000
Depreciation Expense
-
195,000
195,000
-
-
157,000
-
Debt Service
-
146,404
231,777
85,373
93.5
150,508
154,750
70.2
TOTAL EXPENDITURES
41,005
229,955
1,230,925
1,000,970
18.7
194,851
1,128,889
17.3
NET of REVENUES & EXPENDITURES
37,431
6,461
(263,625)
(270,087)
34,529
(203,539)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2019
2019
2018
2019 ACTUALS
2019
AVAILABLE
% BDGT
2018 YTD
2018
% BDGT
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
HATS Operation
Intergovernmental Revenue
52,873
67,980
181,280
113,300
37.5
66,000
176,000
37.5
Charges for Services
32,841
94,390
280,000
185,610
33.7
74,487
267,500
27.8
Miscellaneous Revenues
2,776
5,225
6,000
775
87.1
163
3,500
4.6
Transfers -In
50,985
50,985
101,970
50,985
50.0
50,000
100,000
50.0
TOTAL REVENUES
139,475
218,580
569,250
350,670
38.4
190,650
547,000
34.9
Wages & Benefits
3,805
8,310
42,644
34,334
19.5
7,241
38,151
19.0
Supplies
71,034
148,340
297,050
148,710
49.9
88,922
273,650
32.5
Services & Charges
20,584
34,928
161,200
126,272
21.7
26,765
157,160
17.0
Miscellaneous Expenses
-
10
5,600
5,590
0.2
-
5,600
-
CapitalOutlay
-
-
62,756
62,756
-
-
76,612
-
TOTAL EXPENDITURES
95,423
191,588
569,250
377,662
33.7
122,928
551,173
22.3
NET of REVENUES & EXPENDITURES
44,052
26,992
-
(26,992)
67,722
(4,173)
Comments
Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system. Fuel expenses exceed revenues due to refueling the
system at the end of March, thereby incurring the expense in March with the revenue for usage to occur in April.
Oppenheimer & Co. Inc.
PPEN IME Broad Street HOUSEHOLD
New York, NY 10004
(212) 668-8000 SUMMARY
(2
Transacts Business on All Principal Exchanges SIK
News and Information For the Period Ending: Financial Advisor
SULLIVAN/SULLIVAN - X2J
Internet Address: www.opco.com 50 SOUTH SIXTH STREET
Oppenheimer's 2019 Annual Disclosure Notices (including our Privacy Policy) appears immediately SUITE 1300
following this Household Summary. Please retain this information foryour records. MINNEAPOLIS, MN 55402
(800)258-3387
CITY OF HUTCHINSON MN HOSPITAL
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Cash, Money Fonds
Priced Total Asset
Direct
Adjusted
Previous Month
Statement
Account
& Bank Deposits
Securities Value
Investments (1)
Asset Value 1z1 '
Adj Asset Value
Enclosed (3)
D25-5020051 CITY OFHUTCHUQSONMNHOSPITAL
$0.00
$5,532,508.93 $5,532,508.93
$0.00
$5,532,508.93
$5,524,633.26
Yes
111 HASSAN ST SE
D25-5019707 CITY OF HUTCHUQSONMUQNESOTA
3,656.21
28,634,301.15 28,637,957.36
0.00
28,637,957.36
28,516,763.67
Yes
111 HASSAN ST SE
Totals
$3,656.21
$34,166,810.08 $34,170,466.29
$0.00
$34,170,466.29
$34,041,396.93
(1) Values for Direct Investments, which are not included in the Total Asset Value for your account, are provided for informational purposes only. Note that prices for Direct Investments are furnished periodically by
the entities issuing and/or managing such investments. Due to timing of such pricing, values for Direct Investment reflect the most recent prices available, which may not be month -end values.
(2) "Adjusted Asset Value" is the sum of" Total Asset Value" and "Direct Investments".
(3) "No" in the Statement Enclosed column indicates that a statement was not generated for the specified account due to lack of activity during the period. However, as a courtesy, current values for the account
are displayed for informational purposes.
This Household Summary, which displays separate and combined assets for all linked accounts, is provided as a courtesy. The Household Summary is not, and should not be construed as, a substitute foryour Oppenheimer &
Co. Inc. account statements.
Oppenheimer & Co. Inc.
(")PPENHEIME (2126 Broad Street
New York NY 10004
Transacts Business on All Principal Exchanges
Asset Allocation
A
Government Agency Bonds- 8.69%
Municipal Bonds - 13.56 k
Certificates of Deposit - 39.21 k
Mutual Funds - 38.54 k
Portfolio Summary IF
This
Previous
Estimated
Period
Period
Annual Income
03/31/19
02/28/19
Mutual Funds
$11,036,132.01
$11,585,759.55
$229,507.40
GovemmentAgency, Bonds
2,488,570.00
2,476,580.00
51,000.00
Municipal Bonds
3,882,730.50
3,506,097.40
90,668.40
Certificates of Deposit
11,226,868.64
10,946,584.21
270,173.50
Cash Account Balance
3,656.21
1,742.51
Total Asset Value
$28,637,957.36
$28,516,763.67
$641,349.30
Net Value of Accrued Interest $79,877.29 $72,782.86
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Cash Activity Summary IF I
Opening Cash Balance $1,742.51
Net Buy and Sell Transactions-25,708.10
Net Miscellaneous Credits/Debits-20,411.26
Net Income Activity 48,033.06
Closinq Cash Balance $3,656.21
Account Number: D25-5019707
For the Period: 03/01/19 - 03/31/19
STATEMENT OF
ACCOUNT
Tax ID Number: ON FILE
Last Statement: 02/28/19
Page 1 of 12
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Corporate Accrued Int Received
$0.00
$21.48
Corporate Interest
27,621.80
54,732.06
Municipal Interest
0.00
36,362.50
Government Interest
0.00
24,250.00
Dividends
20,411.26
66,442.30
Total Reportable
$48,033.06
$181,808.34
Non -Reportable
Municipal Accrued Int Paid
$-1,401.40
$-1,401.40
Total Non -Reportable
$-1,401.40
$-1,401.40
Oppenheimer & Co. Inc.
Broad
PPEN IME 85wYorsNY STATEMENT OF
New York, NY 10004
(z1sACCOUNT 9
I- . Transacts
actctBs Businsin ess on All Principal Exchanges
Assets maturing during the next 60 days appear at the end of this statement.
Asset Allocation
Municipal Bonds - 22.77 k
--- Mutual Funds - 77.23 k
Portfolio Summary
This
Previous
Estimated
Period
Period
Annual Income
03/31/19
02/28/19
Advantage Bank Deposits`
$0.00
$87.80
$0.00
Mutual Funds
4,272,763.43
4,614,015.36
88,856.38
Municipal Bonds
1,259,745.50
910,530.10
31,932.00
Total Asset Value
$5,532,508.93
$5,524,633.26
$120,788.38
Net Value of Accrued Interest $11,458.27 $7,684.47
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance up to standard maximum insurance amounts, Not SIPC insured.
Cash Activity Summary
Ooenina Cash Balance $0.00
Net Buy and Sell Transactions
-1,950.63
Net Miscellaneous Credits/Debits
-7,544.34
Net Income Activity
9,407.17
Net Advantage Bank Deposit Activity
87.80
Closing Cash Balance
$0.00
Account Number: D25-5020051 Tax ID Number: ON FILE
For the Period: 03/01/19 - 03/31/19 Last Statement: 02/28/19
Page 1 of 5
CITY OF HUTCHINSON MN HOSPITAL
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.01
$0.03
Municipal Interest
1,862.82
1,950.60
Government Interest
0.00
3,750.00
Dividends
7,544.34
22,053.34
Total Reportable
$9,407.17
$27,753.97
Non -Reportable
Municipal Accrued Int Paid
$-1,401.40
$-1,401.40
Total Non -Reportable
$-1,401.40
$-1,401.40
PPENHEIMFP,
TOTAL POSITIONS
PORTFOLIO OVERVIEW
CITY OF HUTCHINSON
report as of 411119
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Original Face Value
$18,161,000.00
Current Face Value
$18,161,000.00
Estimated Portfolio Totals
Estimated Portfolio Averages
Est Annual Income
$426,174.40
Original Face Value
$18,161,000.00
Coupon
2.35%
Valid Positions
60
Current Face Value
$18,161,000.00
Maturity
2.85 yrs
Exceptions
0
Market Value
$18,088,296.54
Effective Maturity
2.23 yrs
Total Positions
60
Accrued Interest
$83,700.56
Modified Duration
2.11
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$18,171,997.10
Yield to Maturity
2.73%
Please see exception report for positions not included in reports.
Yield to Worst
2.57%
POSITIONS W/ MARKET PRICE
Positions
60 of 60
Market Price
99.60
Priced Orig. Face Value
$18,161,000.00
Rating
Priced Current Face Value
$18,161,000.00
a
a
a
Priced Positions
60 of 60
Priced Market Principal
$18,088,296.54
Average Coupon
2.35%
Average Price
99.60
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollarvalue at issuance
Current Face: the dollarvalue afterthe current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 44
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 411119
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$18,161,000
Positions -
60
Accrued Interest -
$83,701
Est Annual Income -
$426,174
* Portfolio Average
Avg Coupon Rate -
2.347%
Avg Maturity -
2.8yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000)
%Face
$18,161,000
Agency
4 $2,500.0
13.8%
60 of 60
Asset Backed
- -
-
$83,701
CD
48 $11,751.0
64.7%
$426,174
CEF
- -
-
CMO
Corp
-
-
2.347%
Muni
8 $3,910.0
21.5%
2.8yrs
Pass Thru
- -
-
Preferred
Treas
-
-
Total
60 $18,161.0
100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA
zi
AAA 7 $3,850.0 21.2%
AA 4 $2,000.0 11.0%
m
> AA
yy
A 1 $560.0 3.1 %
u
m
BAA - - _
A
3
0
Below BAA - - -
v BAA
O1
NR 48 $11,751.0 64.7%
m
c Below
Total 60 $18,161.0 100.0%
u BAA
v
a
NR
0 10 20 30 40 s0 60 70
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see the last page of this report for detail.
Page 4 of 44
PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 411119
MATURITY SCHEDULE
Year
Face(000)
% Year Face(000)
2019
$2,067.0
11.4% 2033 -
2020
$3,265.0
18.0% 2034 - -
2021
$3,205.0
17.6% 2035 - -
2022
$4,709.0
25.9% 2036 - -
2023
$2,450.0
13.5% 2037 - -
2024
$2,225.0
12.3% 2038 - -
2025
$240.0
1.3% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041 - -
2028
-
- 2042 - -
2029
-
- 2043+ - -
2030
-
- Perpetual - -
2031
2032
28
24
20
U 16
Q
u. 12
0
8
4
0
MATURITY EXPOSURE 1
alp 1p01�10tl O,t90,tb0,00,t60,V10,t60,t90ap00 , 1v0090nb049040,!10�60�90a00p10pb
Q2
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
Jan
Feb Mar
Am
May Jun Jul
Aug
Agency
$15,500
$5,000 -
$5,000
- - $15,500
$5,000
CD
$16,775
$22,571 $29,642
$15,343
$34,422 $23,499 $16,775
$22,571
Muni:Non AMT
-
- -
-
- - -
-
Muni:Subj AMT
-
- -
-
- - -
-
Muni:Taxable
$3,234
$13,363 -
$7,095
$21,643 - $3,234
$13,363
Seal Oct Nov Dec
Total
- $5,000 - -
$51,000
$29,642 $15,343 $34,422 $23,499
$284,506
- $7,095 $21,643 -
$90,668
Total $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $35,509 $40,933 $29,642 $27,438 $56,065 $23,499 $426,174
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 44
PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 411119
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face
$18,161,000
$18,161,000
Positions -
60
60 of 60
Market Value -
$18,088,297
$18,088,297
Accrued Interest -
$83,701
$83,701
Total Market Value -
$18,171,997
$18,171,997
Est Annual Income -
$426,174
$426,174
Portfolio Averages
** Coupon Rate -
2.347%
2.347%
Maturity -
2.8yrs
2.8yrs
Effective Maturity
2.2yrs
2.2yrs
Modified Duration
2.1
2.1
Yield To Maturity -
2.73%
2.73%
Yield To Worst -
2.57%
2.57%
** Market Price -
99.600
99.600
** Par Value wtd, other avgs Mkt Value wtd. Ind only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
❑ AAA
21.1%
❑ AA
11.0%
❑ A
3.1%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
64.8%
Total:
100.0%
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
F_CD
Agency 13.8%
Asset Backed 0.0%
CD 64.8%
CEF 0.0%
CMO 0.0%
Corp 0.0%
Muni 21.5%
Pass Thru 0.0%
■ Preferred 0.0%
Treas 0.0%
Total: 100.0%
Agency
Muni
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o
�a+ Quo Q0
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 44
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON
report as of 411119
MATURITY EXPOSURE
28
24
20
Y 16
12
0
8
4
0
ti°,t'*,arpjti tiyti6�0ti$ti`�3pf!; 3y333a3y3 f3Af$b
lip`�aoa�ay3Xoa•
,,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 1p ,l0v00,
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
28
24
20
Y 16
i
e 12
8
4
0
oMotio3oaoyo6o�
Includes only positions with market price & calculations on report date. Market Value -weighted.
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity Duration to Worst
Average: 2.85yrs
Average: 2.23yrs Average:
2.11
Year $ Mkt % Mkt
$ Mkt %Mkt
Year $ Mkt % Mkt
2019
$2,071,792 11.4%
$4,298,066 23.7% 00-01
$5,028,256
27.7%
2020
$3,256,516 17.9%
$3,743,068 20.6% 01-02
$4,003,488
22.0%
2021
$3,204,529 17.6%
$3,953,141 21.8% 02-03
$4,689,122
25.8%
2022
$4,689,862 25.8%
$2,700,138 14.9% 03-04
$1,964,972
10.8%
2023
$2,473,764 13.6%
$1,733,935 9.5% 04-05
$1,988,375
10.9%
2024
$2,236,216 12.3%
$1,743,648 9.6% 05-06
$497,784
2.7%
2025
$239,318 1.3%
- - 06-07
-
2026
-
- - 07-08
-
2027
-
- - 08-09
-
2028
-
- - 09-10
-
2029
-
- - 10-11
-
2030
-
- - 11-12
-
2031
-
- - 12-13
-
2032
-
- - 13-14
-
2033
-
- - 14-15
-
2034
-
- - 15-16
-
2035
-
- - 16-17
-
2036
-
- - 17-18
-
2037
-
- - 18-19
-
2038
-
- - 19-20
-
2039
-
- - 20-21
-
2040
-
- - 21-22
-
2041
-
- - 22-23
-
2042
-
- - 23-24
-
2043+
-
- - 24-25
-
Perpet
-'
' - - 25-26
-
26-27
27-28
28-29
30+
Avg life used
in Effective Maturity for principal
pay -downs.
Includes only
positions with market price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 44
PPENHEIMFR
PORTFOLIO CASH FLOW
CITY OF HUTCHINSON
report as or yi 111 a
ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY
Jan
Feb
Mar
ADr
May
Jun Jul
Aug
Seal
Oct
Nov
Dec
Total
%Tot
Agency
$15,500
$5,000
-
$5,000
-
- $15,500
$5,000
-
$5,000
-
-
$51,000
12.0%
CD
$16,775
$22,571
$29,642
$15,343
$34,422
$23,499 $16,775
$22,571
$29,642
$15,343
$34,422
$23,499
$284,506
66.8%
Muni:Non AMT
-
-
-
-
-
- -
-
-
-
-
-
-
Muni:Subj AMT
-
-
-
-
-
- -
-
-
-
-
-
-
Muni:Taxable
$3,234
$13,363
-
$7,095
$21,643
- $3,234
$13,363
-
$7,095
$21,643
-
$90,668
21.3%
Total
$35,509
$40,933
$29,642
$27,438
$56,065
$23,499 $35,509
$40,933
$29,642
$27,438
$56,065
$23,499
$426,174
Fed Taxable
$35,509
$40,933
$29,642
$27,438
$56,065
$23,499 $35,509
$40,933
$29,642
$27,438
$56,065
$23,499
$426,174
100.0%
Fed TaxExempt
-
-
-
-
-
- -
-
-
-
-
-
-
Subj to AMT
-
-
-
-
-
- -
-
-
-
-
-
-
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
-
---
0-11-
-
-
T
- All.
$O
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
E-Su:bj AMT 1-1 Fed TaxExempt ❑ Fed Taxable
Please see the last page of this report for detail.
Page 37 of 44
(_jPPENHEIMFR
PORTFOLIO POSITION DETAIL
CITY OF HUTCHINSON
report as of 411119
Page 1 of 3
A Type
St
Qty
Cp.
Maturity
dy S&P % Mkt Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
C CUSIP
Insurer Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
METROPOLITAN TRANSN AUTH N Y SPL O
Muni -Taxable
NY
350
1.848
07/01/19
Aaa
1.93%
0.24
$99.81
2.503
$349,346
99.78
$1,653
Make Whole Call Only - Make Whole Call Exp
59261 EAE9
0.00
03/19/19
2.729
$349,346
$349,241
($105)
RIVERSIDE CALIF CMNTY COLLEGEDIST
Muni -Taxable
CA
500
2.345
08/01/19
Aa2
AA 2.76%
0.32
$101.50
1.657
$507,485
99.92
$2,019
TAXABLE -Material Events
76886PFA6
0.00
05/09/17
2.584
$501,110
$499,595
($1,515)
AMERICAN EXPRESS FSB
CD
247
2.150
11/13/19
NR
NR 1.36%
0.60
$100.00
2.150
$247,000
99.83
$2,051
Conditional Puts - Death of holder - Restrict
02587CCR9
0.01
05/09/17
2.427
$247,000
$246,580
($420)
CIT BK SALT LAKE CITY UTAH
CD
240
2.100
11/13/19
NR
NR 1.32%
0.60
$100.00
2.100
$240,000
99.80
$1,947
Conditional Puts - Death of holder - Restrict
17284C3N2
0.01
05/09/17
2.428
$240,000
$239,518
($482)
BMW BANK OF NORTH AMERICA - UT
CD
245
1.550
12/16/19
NR
NR 1.35%
0.69
$100.00
1.550
$245,000
99.37
$1,144
Conditional Puts - Death of holder - Restrict
05580AFT6
0.01
05/09/17
2.457
$245,000
$243,452
($1,548)
TBK BK SSB DALLAS TEX
CD
245
1.600
12/16/19
NR
NR 1.35%
0.70
$100.00
1.596
$245,000
99.40
$215
Callable 06/19@100 - Conditional Puts - Dea
87219RBC7
0.01
05/09/17
2.457
$244,993
$243,537
($1,456)
BARCLAYS BANK DELAWARE
CD
240
2.050
12/17/19
NR
NR 1.32%
0.69
$100.00
2.049
$240,000
99.75
$1,442
Conditional Puts - Death of holder
06740KJC2
0.01
05/09/17
2.406
$240,005
$239,398
($608)
SALLIE MAE BK SLT LAKE CITY UT
CD
245
1.750
03/09/20
NR
NR 1.35%
0.92
$100.00
1.749
$245,000
99.32
$305
Conditional Puts - Death of holder - Restrict
795450ZT5
0.01
05/09/17
2.490
$244,984
$243,332
($1,652)
CONNECTICUT ST GO BDS
Muni -Taxable
CT
560
2.534
04/15/20
Al
A 3.09%
1.00
$100.92
2.140
$565,124
99.88
$6,622
TAXABLE -Material Events
20772JEK4
0.02
11/21/17
2.657
$562,240
$559,300
($2,940)
MASSACH USETTS ST GO BDS
Muni -Taxable
MA
500
2.090
05/01/20
Aa1
AA 2.75%
1.05
$100.00
2.090
$499,995
99.52
$4,412
TAXABLE -Material Events
57582P2T6
0.02
05/09/17
2.543
$499,995
$497,605
($2,390)
MB FINL BK NA CHIC. IL
CD
245
1.300
05/11/20
NR
NR 1.34%
1.10
$100.00
1.300
$245,000
98.99
$201
Conditional Puts - Death of holder - Restrict
55266CRK4
0.01
05/09/17
2.229
$245,000
$242,513
($2,487)
CENTENNIAL BK CONWAY ARK
CD
245
1.300
05/20/20
NR
NR 1.34%
1.12
$100.00
1.300
$245,000
98.91
$122
Conditional Puts - Death of holder
15135KBA8
0.01
05/09/17
2.279
$245,000
$242,322
($2,678)
THIRD FED SVGS & LN ASSN OF
CD
245
1.900
09/15/20
NR
NR 1.34%
1.42
$100.00
1.900
$245,000
99.18
$242
Conditional Puts - Death of holder - Restrict
88413QBQO
0.03
09/15/17
2.474
$245,000
$243,001
($1,999)
CAPITAL ONE, NATIONAL ASSOCIATION
CD
245
1.400
09/21/20
NR
NR 1.33%
1.44
$100.00
1.400
$245,000
98.25
$122
Conditional Puts - Death of holder
14042RCA7
0.03
05/09/17
2.621
$245,000
$240,708
($4,292)
WEBBANK
CD
245
2.000
09/28/20
NR
NR 1.35%
1.46
$100.00
2.000
$245,000
99.32
$81
Callable 04/19@100 - Conditional Puts - Dea
947547JR7
0.02
09/28/17
2.469
$245,000
$243,322
($1,678)
WEX BK MIDVALE UTAH
CD
245
2.000
10/19/20
NR
NR 1.34%
1.50
$100.00
2.000
$245,000
99.29
$2,242
Conditional Puts - Death of holder - Restrict
92937CGB8
0.03
10/18/17
2.468
$245,000
$243,268
($1,732)
FIRST BUSINESS BK MADISON WIS
CD
245
1.400
11/13/20
NR
NR 1.33%
1.57
$100.00
1.400
$245,000
98.32
$1,325
Conditional Puts - Death of holder
31938QR89
0.03
05/09/17
2.467
$245,000
$240,877
($4,123)
CAPITAL ONE BK USA NATL ASSN
CD
245
2.050
12/29/20
NR
NR 1.34%
1.69
$100.00
2.049
$245,000
99.30
$1,307
Conditional Puts - Death of holder
14042OS43
0.04
05/09/17
2.460
$245,008
$243,287
($1,720)
MORGAN STANLEY BANK NA
CD
245
2.500
02/01/21
NR
NR 1.36%
1.77
$100.00
2.500
$245,000
100.08
$1,024
Conditional Puts - Death of holder
61747MJ36
0.04
02/01/18
2.454
$245,000
$245,194
$194
CITIBANK NATIONAL ASSOCIATION
CD
245
2.700
03/29/21
NR
NR 1.36%
1.93
$100.00
2.700
$245,000
100.49
$91
Conditional Puts - Death of holder - Restrict
17312QH77
0.05
03/29/18
2.447
$245,000
$246,196
$1,196
COMMUNITY BK PASADENA CALIF
CD
245
1.550
06/15/21
NR
NR 1.33%
2.16
$100.00
1.550
$245,000
98.03
$198
Conditional Puts - Death of holder - Restrict
203507BA5
0.05
05/09/17
2.469
$245,000
$240,178
($4,822)
EAST BOSTON SVGS BK MA
CD
245
1.500
06/23/21
NR
NR 1.32%
2.16
$100.00
1.500
$245,000
97.79
$1,017
Conditional Puts - Death of holder
27113PBEO
0.06
05/09/17
2.526
$245,000
$239 586
$5 415
Please see the last page of this report for detail.
Page 39 of 44
CITY OF HUTCHINSON POSITION DETAIL as of 0410112019 Page 2 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
FEDERAL HOME LN MTG CORP CALL 2%
Agency
500
2.000
07/26/21
Aaa
AA- 2.74%
2.24
$100.00
2.000
$500,000
99.17
$1,833
Callable 04/19@100
3134GBYJ5
0.06
07/26/17
2.370
$500,000
$495,845
($4,155)
ALLY BK MIDVALE UTAH
CD
245
2.950
08/02/21
NR
NR 1.37%
2.23
$100.00
2.950
$245,000
100.90
$1,188
Conditional Puts - Death of holder
02007GEC3
0.06
08/02/18
2.550
$245,000
$247,198
$2,198
FIRST FINANCIAL NORTHWES
CD
245
2.950
08/16/21
NR
NR 1.35%
0.04
$100.00
2.950
$245,000
100.03
$356
Callable 04/19@100 - Conditional Puts - Dea
32022MBC1
0.00
08/16/18
2.160
$245,000
$245,069
$69
TOWNEBANK PORTSMOUTH VA
CD
245
3.000
09/27/21
NR
NR 1.37%
2.38
$100.00
3.000
$245,000
100.97
$161
Conditional Puts - Death of holder - Restrict
89214PCA5
0.07
09/26/18
2.597
$245,000
$247,364
$2,364
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
10/28/21
Aaa
AA+ 2.76%
0.56
$100.00
1.000
$500,000
99.91
$4,278
Callable 04/19@100 - Multi -Step Coupon
3134GASK1
0.01
05/09/17
2.151
$500,000
$499,570
($430)
FOCUS BK CHARLESTON MO
CD
245
2.100
11/24/21
NR
NR 1.34%
2.53
$100.00
2.100
$245,000
98.60
$1,832
Conditional Puts - Death of holder
34415LAN1
0.08
11/24/17
2.648
$245,000
$241,580
($3,420)
MIZRAHI TEFAHOT BANK, LTD
CD
245
2.000
11/30/21
NR
NR 1.35%
0.65
$100.00
1.247
$245,000
99.72
$456
Callable 05/19@100 - Multi -Step Coupon - Co
606857Q78
0.01
05/09/17
2.426
$245,000
$244,316
($684)
STATE BK INDIA NEW YORK N Y
CD
247
2.350
01/26/22
NR
NR 1.35%
2.69
$100.00
2.349
$247,000
99.05
$1,065
Conditional Puts - Death of holder - Restrict
8562845Z3
0.09
05/09/17
2.700
$247,027
$244,661
($2,366)
GOLDMAN SACHS BK USA NY
CD
247
2.300
03/08/22
NR
NR 1.35%
2.81
$100.00
2.299
$247,000
98.78
$405
Conditional Puts - Death of holder
38148PGX9
0.09
05/09/17
2.736
$246,982
$243,984
($2,998)
SYNCHRONY BANK
CD
245
2.400
04/07/22
NR
NR 1.34%
2.85
$100.00
2.400
$245,000
98.98
$2,868
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.10
05/09/17
2.755
$245,000
$242,503
($2,497)
MARYSVILLE MICH PUB SCHS DIST GO U
Muni -Taxable MI
500
2.317
05/01/22
Aa1
2.75%
2.92
$98.85
2.565
$494,230
99.44
$4,891
TAXABLE -Material Events
574446GV6
0.10
05/09/17
2.506
$494,230
$497,220
$2,990
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable NY
500
1.650
05/01/22
Aa1
AAA 2.68%
2.95
$99.43
1.771
$497,125
97.10
$3,483
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.10
05/09/17
2.636
$497,125
$485,510
($11,615)
JP MORGAN CHASE BANK NA
CD
245
1.500
05/31/22
NR
NR 1.35%
2.10
$100.00
1.243
$245,000
99.33
$1,248
Callable 05/19@100 - Multi -Step Coupon - Co
48125Y21_7
0.06
05/09/17
2.048
$245,000
$243,351
($1,649)
CFBANK FAIRLAWN OHIO
CD
245
3.250
07/19/22
NR
NR 1.37%
3.12
$100.00
3.250
$245,000
101.45
$327
Conditional Puts - Death of holder - Restrict
15721 UCT4
0.10
12/19/18
2.788
$245,000
$248,557
$3,557
FEDERAL HOME LN MTG CORP CALL STE
Agency
1,000
2.100
07/27/22
Aaa
AA+ 5.51%
2.24
$100.00
2.100
$1,000,000
99.62
$3,792
Callable 04/19@100 - Multi -Step Coupon
3134GBYN6
0.06
07/27/17
2.334
$1,000,000
$996,160
($3,840)
AMERICAN EXPRESS CENTURIAN BK CTF
CD
245
2.350
08/08/22
NR
NR 1.33%
3.18
$100.00
2.350
$245,000
97.98
$852
Conditional Puts - Death of holder - Restrict
02587DV47
0.12
08/08/17
2.985
$245,000
$240,061
($4,939)
FEDERAL HOME LOAN MORTGAGE CORP
Agency
500
2.000
08/22/22
Aaa
2.75%
1.84
$100.00
2.000
$500,000
99.40
$1,111
Callable 05/19@100 - Multi -Step Coupon
3134GBB27
0.04
08/22/17
2.392
$500,000
$496,995
($3,005)
ALLEGIANCE BK TEX HOUSTON
CD
245
2.200
11/03/22
NR
NR 1.33%
3.44
$100.00
2.200
$245,000
97.85
$0
Conditional Puts - Death of holder - Restrict
01748DAY2
0.12
11/03/17
2.830
$245,000
$239,742
($5,258)
DISCOVER BK
CD
245
2.450
11/18/22
NR
NR 1.34%
3.41
$100.00
2.450
$245,000
98.68
$2,237
Conditional Puts - Death of holder
254672WU8
0.14
05/09/17
2.834
$245,000
$241,771
($3,229)
WELLS FARGO BK N A SD
CD
245
2.250
11/23/22
NR
NR 1.35%
0.14
$100.00
1.650
$245,000
100.04
$1,978
Callable 05/19@100 - Multi -Step Coupon - Co
94986TWE3
0.00
05/09/17
1.971
$245,000
$245,088
$88
BMO HARRIS BK NATL ASSN CHICAG
CD
245
3.000
02/15/23
NR
NR 1.36%
0.36
$100.00
3.000
$245,000
100.24
$946
Callable 08/19@100- Conditional Puts -Dea
05581WL45
0.00
02/15/19
2.339
$245,000
$245,588
$588
MEDALLION BK UTAH
CD
245
2.850
03/06/23
NR
NR 1.35%
3.70
$100.00
2.850
$245,000
99.92
$555
Conditional Puts - Death of holder - Restrict
58404DDMO
0.15
03/05/19
2.872
$245,000
$244,802
($198)
CATHAY BK LOS ANGEL CALIF
CD
245
3.150
06/08/23
NR
NR 1.37%
3.86
$100.00
3.150
$245,000
101.00
$2,453
Conditional Puts - Death of holder - Restrict
149159MQ5
0.18
06/08/18
2.892
$245,000
247 460
$2 460
Please see the last page of this report for detail.
Page 40 of 44
CITY OF HUTCHINSON POSITION DETAIL as of 0410112019 Page 3 of 3
Security Description
A Type St
C CUSIP
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
STATE BANK OF LISMORE LISMORE MN
CD
245
3.100
06/27/23
NR
NR 1.37%
3.96
$100.00
3.100
$245,000
100.81
$146
Conditional Puts - Death of holder
856425AR4
0.17
06/27/18
2.897
$245,000
$246,982
$1,982
INDUSTRIAL & COML BK CHINA USA
CD
245
3.300
06/30/23
NR
NR 1.38%
3.96
$100.00
3.300
$245,000
101.61
$89
Conditional Puts - Death of holder - Restrict
45581 EAX9
0.17
08/30/18
2.897
$245,000
$248,940
$3,940
MIDWEST INDPT BK MO
CD
245
3.150
09/18/23
NR
NR 1.37%
4.15
$100.00
3.150
$245,000
100.99
$359
Conditional Puts - Death of holder
59833LAF9
0.18
09/17/18
2.913
$245,000
$247,430
$2,430
MORGAN STANLEY PVT BK PURCHASE
CD
245
3.550
11/08/23
NR
NR 1.39%
4.17
$100.00
3.550
$245,000
102.38
$3,479
Conditional Puts - Death of holder
61760ARSO
0.20
11/08/18
2.992
$245,000
$250,831
$5,831
CELTIC BK SALT LAKE CITY UTAH
CD
245
3.500
11/30/23
NR
NR 1.36%
0.16
$100.00
3.500
$245,000
100.20
$94
Callable 05/19@100 - Conditional Puts - Dea
15118RQF7
0.00
11/30/18
2.190
$245,000
$245,500
$500
MERRICK BK SOUTH JORDAN UTAH
CD
245
3.600
12/07/23
NR
NR 1.37%
0.67
$100.00
3.600
$245,000
100.84
$652
Callable 12/19@100 - Conditional Puts - Dea
59013J5R6
0.01
12/07/18
2.358
$245,000
$247,048
$2,048
LIVE OAK BANKING COMPANY WILMINGT
CD
245
2.500
12/13/23
NR
NR 1.33%
4.42
$100.00
2.500
$245,000
98.11
$34
Conditional Puts - Death of holder
538036CZ5
0.21
12/13/17
2.930
$245,000
$240,377
($4,623)
BANK HAPOALIM B M NEW YORK
CD
245
3.200
01/23/24
NR
NR 1.37%
4.40
$100.00
3.200
$245,000
101.17
$1,504
Conditional Puts - Death of holder - Restrict
06251AV80
0.23
01/23/19
2.936
$245,000
$247,864
$2,864
FIRST NATIONAL BANK/DAMA
CD
245
3.250
02/14/24
NR
NR 1.36%
0.85
$100.00
3.250
$245,000
100.73
$436
Callable 02/20@100 - Conditional Puts - Dea
32117BCS5
0.01
02/14/19
2.395
$245,000
$246,798
$1,798
COMENITY CAP BK UTAH
CD
245
3.100
02/15/24
NR
NR 1.36%
4.51
$100.00
3.100
$245,000
100.72
$395
Conditional Puts - Death of holder - Restrict
20033AP91
0.22
02/15/19
2.942
$245,000
$246,759
$1,759
UBS BK USA SALT LAKE CITY UT
CD
245
2.900
04/03/24
NR
NR 1.35%
4.65
$100.00
2.900
$245,000
99.92
$0
Conditional Puts - Death of holder
90348JJQ4
0.23
04/03/19
2.918
$245,000
$244,794
($206)
SILVERGATE BK LA JOLLA CALIF
CD
245
2.950
04/08/24
NR
NR 1.36%
0.50
$100.00
2.950
$245,000
100.14
$0
Callable 10/19@100 - Conditional Puts - Dea
828373FL9
0.00
04/08/19
2.677
$245,000
$245,333
$333
COMMERCE CALIF CMNTY DEV COMMN S
Muni -Taxable CA
500
3.000
08/01/24
AA 2.78%
4.87
$105.32
2.200
$526,595
100.39
$2,583
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.27
05/09/17
2.919
$519,995
$501,965
($18,030)
NEW YORK N Y CITY TRANSITIONAL FIN A
Muni -Taxable NY
500
2.600
11/01/24
Aa1
AAA 2.72%
5.09
$97.35
2.998
$486,750
98.46
$5,489
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.30
05/09/17
2.901
$486,750
$492,295
$5,545
HSBC BANK USA, NATIONAL ASSOCIATIO
CD
240
2.250
03/11/25
NR
NR 1.32%
0.92
$100.00
2.249
$240,000
99.57
$340
Callable 03/20@100 - Multi -Step Coupon - Co
40434ASB6
0.01
05/09/17
2.710
$240,000
$238,978
($1,022)
Please see the last page of this report for detail.
Page 41 of 44
PPENHEIMFP,
TOTAL POSITIONS
Original Face Value
Current Face Value
Est Annual Incoq e
Valid Positions
Ermeptions
Total Positions
Includes all positions °ldtwrecognihed Cz UIP and valid Suantity provided
Please see emeption report for positions not included in reports7
PORTFOLIO OVERVIEW
CITY OF HUTCHINSON HOSPITAL
report as of 411119
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
$ 6,„7,
$ 6 7 Estimated Portfolio Totals
$44330. 7, ,
POSITIONS W/ MARKET PRICE
Original Face Value
4 Current Face Value
1 Market Value
b Accrued Interest
I Total Market Value
Priced Orig7Face Value $. 6, , , 7, ,
Priced Current Face Value $. 6, , , 7, ,
Priced Positions 4 of 4
Priced Market Principal $. 053306�6,
Average Coupon 472.9
Average Price 55T8
Includes all positions %twrecognihed Cz UIP3Suantity and q arket price on report date7
Original Face: t- original dollarvalue at issuance
Current Face: tv�e dollarvalue afterhw current factor is applied
Positions
Estimated Portfolio Averages
$. 6, � , , 7, ,
Coupon
472. 9
$. 6, � , , 7, ,
Maturity
74, yrs
$. 053306Z,
Effective Maturity
74, yrs
$8318, 7, 0
Modified Duration
, 715
$. 62T516T0
Yield to Maturity
47269
Yield to Worst
47269
4 of 4
Market Price
55T8
Rating
a
a
Includes all positions %twrecognihed Cz UIP3Suantity3q arket price and derived calculations on report date7
Coupon and Market Price °keigvded xy Current Face Value3all ot— °keigU<ted xy Market Value7
Please see Ne last page of tvAs report for detai17
Page 4 of 41
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 411119
PORTFOLIO SUMMARY
HOLDINGS BY SECURITY TYPE
Portfolio Totals
Fed Exempt Fed Taxable
Total
Positions Face (000) %Face
Current Face Value
- $850,000
$850,000
Agency
- - -
Positions
- 2
2 of 2
Asset Backed
- - -
Accrued Interest
- $7,170
$7,170
CD
- - -
Est Annual Income
- $22,748
$22,748
CEF
- - -
CMO
* Portfolio Average
Corp
- - -
Avg Coupon Rate
- 2.676%
2.676%
Muni
2 $850.0 100.0%
Avg Maturity
- 0.2yrs
0.2yrs
Pass Thru
- - -
Preferred
Treas
- - -
Total
2 $850.0 100.0
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual
securities assume 40 vrs
* Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina
Positions Face (000)
% Face
AAA
ai
AAA
1 $350.0
41.2%
59
AA 1 $500.0 58.8%
m
> AA
A
BAA
u A
Below BAA - - -
v BAA
O
NR
m
c Below
Total
2 $850.0
100.0%
u BAA
v
a
NR
0
10 20 30 40 s0 60
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent
Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see twe last page of twis report for detail7
Page 0 of 41
PPFh'H!" !AFR, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 411119
MATURITY SCHEDULE
Year Face(000) % Year Face(000)
2019 $850.0 100.0% 2033 -
2020 - - 2034 - -
2021 - - 2035 - -
2022 - - 2036 - -
2023 - - 2037 - -
2024 - - 2038 - -
2025 - - 2039 - -
2026 - - 2040 - -
2027 - - 2041 - -
2028 - - 2042 - -
2029 - - 2043+ - -
2030 - - Perpetual - -
2031
2032
MATURITY EXPOSURE
100
80
W 60
Q
LL
e 401
20
0
o1p 1p01�10tl O,t90tb0,�90,t60,V10,t, 11t ,�00�10,�'60,�90,�b0,�904, !A, 0�60�90b00p10pb �x Jp�
'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b 'b
Q2
Current Face Value-weightetl.
ESTIMATED COUPON CASH FLOW SUMMARY
Jan Feb Mar ADr Max Jun Jul Aug Sep Oct Nov Dec Total
Muni:Non AMT - - - - - - - - - - - - -
Muni:Subj AMT - - - - - - - - - - - - -
Muni:Taxable $3,234 - - - - $8,140 $3,234 - - - - $8,140 $22,748
Total $3,234
Reflects extended cash flow estimates assum
$8,140 $3,234
as of report date. Please refer to Definitions for more complete explanation.
Please see twe last page of twis report for detail7
Page 6 of 41
- $8,140 $22,748
PPENHEIMEI, PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 411119
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$850,000
$850,000
Positions -
2
2 of 2
Market Value -
$849,746
$849,746
Accrued Interest -
$7,170
$7,170
Total Market Value -
$856,916
$856,916
Est Annual Income -
$22,748
$22,748
Portfolio Averages
** Coupon Rate -
2.676%
2.676%
Maturity -
0.2yrs
0.2yrs
Effective Maturity
0.2yrs
0.2yrs
Modified Duration
0.2
0.2
Yield To Maturity -
2.65%
2.65%
Yield To Worst -
2.65%
2.65%
** Market Price -
88.870
99.970
** Par Value wtd, other avgs Mkt Value wtd. Ind only positions
with mkt value & calcs on report date.
For perpetual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
❑ AAA
41.1%
❑ AA
s8.9%
❑ A
0.0%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
0.0%
Total:
100.0%
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
Agency 0.0%
Asset Backed
0.0%
CD
0.0%
CEF
0.0%
CMO
0.0%
Corp
0.0%
Muni
100.0%
Pass Thru
0.0%
■ Preferred
0.0%
Treas
0.0%
Total:
100.0%
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQO,`o
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see twe last page of twis report for detail7
Page 2 of 41
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
CITY OF HUTCHINSON HOSPITAL
report as of 411119
MATURITY EXPOSURE
100
80
F 60
Y
i
e 40
20
0
�`� ti° ti�tititi3 ti°` by ti6 ti� ti$ ti° 3° 3�3ti33 3°` 3y 363� 3$ 3° a° a'� ati3X oa•
,yo ,p ,p ,p ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,y0 ,l0v00,
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
100
80
Y 60
i
40
20
0
oN01'10110`'odo�060°',�°,y'r,�tiy3,�°`,y`',yd,y�,�6,y°'ti°�,'rtiti�3;v°`ry`'ryd���6�°'0"
Includes only positions with market price & calculations on report date. Market Value -weighted.
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity Duration to Worst
Average: 0.20yrs
Average: 0.20yrs Average: 0.19
Year $ Mkt % Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2019 $856,916 100.0%
$856,916 100.0% 00-01 $856,916 100.0%
2020 -
- - 01-02 -
2021 -
- - 02-03 -
2022 -
- - 03-04 -
2023 -
- - 04-05 -
2024 -
- - 05-06 -
2025 -
- - 06-07 -
2026 -
- - 07-08 -
2027 -
- - 08-09 -
2028 -
- - 09-10 -
2029 -
- - 10-11 -
2030 -
- - 11-12 -
2031 -
- - 12-13 -
2032 -
- - 13-14 -
2033 -
- - 14-15 -
2034 -
- - 15-16 -
2035 -
- - 16-17 -
2036 -
- - 17-18 -
2037 -
- - 18-19 -
2038 -
- - 19-20 -
2039 -
- - 20-21 -
2040 -
- - 21-22 -
2041 -
- - 22-23 -
2042 -
- - 23-24 -
2043+ -
- - 24-25 -
Perpet -'
' - - 25-26 -
26-27
27-28
28-29
30+
Avg life used in Effective Maturity for principal
pay -downs.
Includes only positions with market price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations, perpetual securities assume 40 yrs.
Please see twe last page of twis report for detail7
Page 8 of 41
PPENHEIMER PORTFOLIO CASH FLOW
CITY OF HUTCHINSON HOSPITAL
report as of 411119
ESTIMATED ANNUAL COUPON CASH FLOW SUMMARY
Jan
Feb Mar Agr Max Jun Jul Aug Sea)
Oct Nov Dec
Total %Tot
Muni:Non AMT
-
- - - - - - - -
- - -
-
Muni:Subj AMT
-
- - - - - - - -
- - -
-
Muni:Taxable
$3,234
- - - - $8,140 $3,234 - -
- - $8,140
$22,748 100.0%
Total
$3,234
- - - - $8,140 $3,234 - -
- - $8,140
$22,748
Fed Taxable
$3,234
- - - - $8,140 $3,234 - -
- - $8,140
$22,748 100.0%
Fed TaxExempt
-
- - - - - - - -
- - -
-
Subj to AMT
-
- - - - - - - -
- - -
-
$10,000
$8,000
$6,000
$4,000
$2,000
$0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
SSubj AMT 8 Fed TaxExempt ■ Fed Taxable
Please see Ne last page of twis report for detail7
Page 12 of 41
(-jPPENHEIMFR
PORTFOLIO POSITION DETAIL
CITY OF HUTCHINSON HOSPITAL
report as of 411119
Page 1 of 1
Security Description
A Type St
C CUSIP
Qty Cpn Maturity dy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
GRAND STRAND WTR & SWR AUTH SC W
Muni -Taxable SC
500 3.256 06/01/19 Aa2 AA- 58.90%
0.16
$100.32
2.651
$501,580
100.10
$5,517
TAXABLE -Material Events
386475ER4
0.00
11/20/18
2.598
$500,460
$500,505
$45
METROPOLITAN TRANSN AUTH N Y SPL O
Muni -Taxable NY
350 1.848 07/01/19 Aaa 41.10%
0.24
$99.81
2.503
$349,346
99.78
$1,653
Make Whole Call Only - Make Whole Call Exp
59261 EAE9
0.00
03/19/19
2.729
$349,346
$349,241
($105)
Please see tAe last page of twis report for detail7
Page 1. of 41
P14p, mkov-,
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, March 19, 2019, 7:00 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary Forcier, Eileen Henry and Steve Jensen. Staff Present: Jean Ward
and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
FEBRUARY 19, 2019
Steve Jensen moved to approve the Minutes of the regular board meeting as written. Gary
Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $28,286.64 for
checks 9013 to 9021. Eileen Henry seconded and the motion carried unanimous.
b. Steve Jensen moved to approve City Center General Fund payments for checks 9002 to
9012 showing voided check 9008. Eileen Henry seconded and the motion carried
unanimous.
c. Steve Jensen moved to approve City Center February 28, 2019 financial reports. Gary
Forcier seconded and the motion carried unanimously.
d. . Eileen Henry moved to approve Park Towers Operating Account payments of
$163,083.56 for checks 14572 to 14597. Steve Jensen seconded and the motion carried
unanimous.
e. Steve Jensen moved to approve Park Towers Security Deposit payments of $210.25 for
checks 1576. Gary Forcier seconded and the motion carried unanimous.
f. Steve Jensen moved to approve the January 31, 2019 Park Towers financial statements.
Gary Forcier seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report: At the beginning of the month, there was one vacant but filled now
and will have one next month too.
b. Park Towers' March Newsletter — FYI.
c. RAD update
• Jean Ward reviewed with the Board:
o CNA RFP — They had no questions or changes.
o RAD Tenant Meetings January 20 & 31' Minutes
o RAD Conversion Calendar
o PHADA Issue Brief regarding HUD considering Cash Management System
• Steve Jensen moved to set the Public Hearing for Tuesday, May 21' at 7:30 AM to
Review Significant Amendment to Annual/Five Year Plan for Potential RAD
Conversion. Gary Forcier seconded and the motion carried unanimously.
March 19, 2019 Minutes Page 1 of 2
5. CONSIDERATION OF REVISIONS TO THE CITY LIVE AND WORK IN
HUTCHINSON PROGRAM AND THE CITY HOME IMPROVEMENT PROGRAM
Gary Forcier moved to approve the revisions to the City Live and Work in Hutchinson
Program and the City Home Improvement Program. Steve Jensen seconded and the motion
carried unanimously.
6. CONSIDERATION OF APPROVAL OF CITY HOME IMPROVEMENT GRANT
PROGRAM PROJECT FUNDS CONTINGENT TO THE LOAN REVIEW
COMMITTEE'S APPROVAL
Steve Jensen moved to approve the following City Home Improvement Grant program
project funds contingent to the loan review committee's approval:
• Live and Work in Hutchinson Grant Program: Kamrath & Brisse
• Home Improvement Grant Program plus Impact Owner match: Jimenez
• Home Improvement Grant Program - Mobile Home Initiative plus Impact Owner match:
Berg
Gary Forcier seconded and the motion carried unanimously.
7. BOARD RECOMMENDATIONS FOR HOUSING QUESTIONS FOR CITY OF
HUTCHINSON CITIZENS SURVEYS
The Board reviewed the 2015 Citizens Survey questions and brainstormed other possible
questions. After the discussion, the Board decided to recommend to the City Council to keep
the same housing questions as the last survey so that the data can be compared to the
benchmark and previous survey.
8. BOARD RECOMMENDATIONS FOR CITY COUNCIL WORKSHOP DATES IN JUNE
OR JULY
• The Board would like to have Workshop with the City Council on June 11, 2019 at 4PM.
Topics of discussion: Year End Numbers, Workforce New Construction, RAD, SDCP
updates, other
9. ADJOURNMENT
Steve Jensen moved to adjourn and Eileen Henry seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary F
March 19, 2019 Minutes Page 2 of 2
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, February 19, 2019
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The February 19, 2019 Planning Commission meeting was called to order by Chair Fahey
at 5:30 p.m. Members in bold were present Chair Fahey, Vice Chair Wick,
Commissioner Garberg, Commissioner Wirt, Commissioner Sebesta, Commissioner
Hantge and Commissioner Forcier. Also present were Dan Jochum, City Planner, Kent
Exner, City Engineer, John Olson, City Public Works, John Paulson, City Environmental
Specialist, Marc Sebora, City Attorney and Andrea Schwartz, City of Hutchinson
Permit Technician
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED JANUARY 19, 2019.
Motion by Commissioner Forcier, Second by Commissioner Garberg. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A SITE PLAN, VACATION OF EASEMENT, REZONE
FROM R-1 TO R-4, AND CONDITIONAL USE PERMIT FOR A 38 UNIT
ADDITION TO WOODSTONE SENIOR LIVING LOCATED AT 1015 AND
1025 DALE ST SW.
Dan Jochum, City Planner addressed the Commission and asked the applicant to
give a brief overview of the project. Mr. Jochum then covered the staff report.
There was discussion about replacing the fence presented along the SE side of the
property with a living fence (evergreens). Commissioner Wick questioned if the
fence would be on the property line or have a setback. Mr. Jochum explained that
there is not a setback requirement for planting trees/bushes. This will depend on
the topography and drainage.
There was discussion about the new pond and its capabilities. In the event of an
overflow all water would go along the SE side of the property and flow to
Cleveland Ave. The City Engineering Department is confident that the new
proposed pond will be sufficient for the new addition and my help the current
Minutes
Hutchinson Planning Commission
February 19, 2019
Page 2
water situation. It was decided that it would be a good idea for the developer to
look over the overland overflow.
Joyce Krcil 1120 Keith St — questioned the depth of the pond and if a fence will
be placed around the pond. Also questioned the height of the inlet for the pond so
that the water can flow away faster. There was more discussion of the developer
looking more into the inlet and outlet. Joyce also asked if the lighting at the facility
can be more downcast so that it does not affect neighboring property.
Motion by Commissioner Hantge, second by Commissioner Wick to close hearing
at 6:10 p.m.
Commissioner Forcier will remove herself from any actions on this project as she
is a neighbor.
Motion by Commissioner Hantge to approve with sixteen staff recommendations
with a substitute for recommendation number 14 from a fence to live screening
with a minimum starting height of 6 ft; and adding recommendation number 17
for the developer to review the overland overflow. Second by Commissioner Wirt.
Motion approved. Item will be on City Council consent agenda on 02/26/2019.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
A. NONE
6. UNFINISHED BUSINESS
7. COMMUNICATION FROM STAFF
A. Former KFC site is working on starting their project this project.
B. There is a training opportunity for Commissioners to attend that Mr. Jochum will
send out to the Commission.
C. There will be an application for March for another senior housing addition.
8. ADJOURNMENT
Motion by Commissioner Wick, Second by Commissioner Wirt to adjourn at 6:21
p.m.
Planning, Zoning and Building Dept. Monthly Report
1st Quarter 2019
Building Department Permit Activities
1st Qtr. 2018
1st Qtr. 2019
2018 Year to Date
2019 Year to Date
Total Number Inspections
347
840
347
870
Total Number Plan Review
25
30
25
30
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
2
$6,761,366.00
0
$0.00
2
$6,761,366.00
0
$0.00
Commercial ( additions/remodels)
10
$1,885,415.00
12
$492,500.00 B
10
$1,885,415.00
12
$492,500.00
Total Commercial
12
$8,646,781.00
12
$492,500.00
12
$8,646,781.00
12
$492,500.00
Industrial (new)
0
$0.00
0
$0.00
0
$0.00
0
Industrial (additions/remodels)
3
$918,000.00
0
$0.00
3
$918,000.00
0
$0.00
Total Industrial
3
$918,000.00
0
$0.00
3
$918,000.00
0
$0.00
Fire Sprinkling
3
$51,180.00
2
$4,797.00
3
$51,180.00
2
$4,797.00
New Residential
1
$203,941.00
2
$566,694.00
1
$203,941.00
2
$566,694.00
Residential mist (additions/remodels)
21
$372,571.00
20
$173,735.00
21
$372,571.00
20
$173,735.00
Set Fee permits (reside, reroof, window)
71
$0.00
48
$0.00
711
48
HRA Permits
0
$0.00
1
$0.00
0
$0.00
1
$0.00
Waived Fees
1
$4,000.00
0
$0.00
1
$4,000.00
0
$0.00
Subtotal Building Permits
112
$10,196,473.00
85
$1,237,726.00
112
$10,196,473.00
85
$1,237,726.00
Mechanical
37
$933,653.00
35
$341,890.00
37
$933,653.00
35
$341,890.00
HRA Mechanical
0
$0.00
0
$0.00
0
0
Plumbing
25
$0.00
21
$0.00
25
21
HRA Plumbing
0
$0.00
0
$0.00
0
0
Total Valuation
174
$11,130,126.00
141
$1,579,616.00
174
$11,130,126.00
1411
$1,579,616.00
*Set fees not included in valuation
B
A Commercial New
Commercial/Ind. Remodel 1300 Hwy 15 S (Walmart grocery pick up)- $168,000; 600 Adams St SE (Cenex remodel exterior) -
$60,000; 10 Denver Ave SE (Kwik Trip kitchen hood) - $50,000; 1400 Adams St SE (MNDOT interior
C offices) - $0,000; 1500 Adams St SE (Creekside overhead door) - $37,000
New Single Family 1470 Southfork Dr SE - $340,750; 189 Denver Ave SE - $225,944
Other Building Inspection Activities Jan 9 - AMBO Board mtg; Jan 16 - SW MN Capter mtg; Feb 5 -AMBO Board mtg; Feb 6, 7, 8 - Region 3
Education; Mar 15 - AMBO Board mtg; Mar 20 - SW MN Chapter mtg
Evergreen Meals served January - March
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
281
105
4
140
23
71
week
771
344
30
409
128
247
week
1014
439
64
542
173
370
week
728
364
101
608
137
214
week
731
310
30
419
135
190
3525
1562
229
2118
596
1092
Total Meals served January - March 9122
Dates Closed Jan 1 (New Years); Jan 29, 30; Feb 7, 8, 20 (snow)
Planning and Zoning Quarterly Activities Year: 1st Quarter, 2019
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
10
Site Plan, Vacation of Easement, Rezone
Processed
and Conditional Use Permit for Woodstone
Senior Living. Preliminary and Final Plat,
Site Plan, Conditional Use Permit,
Vacation of Alley and Rezone for Prince of
Peace Senior Apartments.
Number of Joint Planning Board Applications
0
Reviewed and Processed
Number of Planning Commission Meetings
2
Preliminary and Final Plat for Bear Paw
Addition; Site Plan for Hutch Health
Addition; Site Plan, Vacation of Easement,
Rezone and Conditional Use Permit for
Woodstone Senior Living.
Number of Joint Planning Meetings
1
Board Orientation/Workshop
Presentation and Discussion
Number of Zoning Reviews for Building Permits
2
(Compliance with Zoning Code
Number of Land Use Permits Issued - (Fences,
1
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
11
Number of Predevelopment/Pre Application
7
Hotel, Senior Housing, Commercial,
Meetings
and Church projects, Cell Tower
Number of Misc. Planning Meetings
57
City Council - 5
PBZ Staff Mtg - 5
Directors Mtg - 4
Public Arts - 3
Resource Allocation Mtg
Facilities Update - 3
Planning Staff - 2
Directors Coordination Mtg - 9
Rec Center exterior renovation
Harrington Merrill House
King Motel
PD Facility Mtg - 2
FEMA Mtg
Facilities Committee Mtg
Jim Haugen
Dave Sebesta
Small Cell
Klodt
New Discoveries Church
Building Dept. Project review (OPG-3)
Gordain Group
County Commissioners
Church Rental
Prince of Peace - 2
Historic Hutchinson
Parks Master Plan mtg
Verizon mtg
Planners Day at Capital
MCFOA Conference
Cell Tower mtg
Land Use Seminar (Golden Valley)
Number of Zoning Enforcement Cases
6
Number of Walk -In Customers Served
426
Site Visits
10
