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cp01-02-2009 cAGENDA
HUTCHINSON CITY COUNCIL
SPECIAL ORGANIZATIONAL MEETING
FRIDAY, JANUARY 2,2009,12:00 P.M.
1. CALL TO ORDER -12:00 P.M.
2. CONSENT AGENDA
(a) RESOLUTIONS
1. RESOLUTION NO. 13514 - APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR
FOR 2009
2. RESOLUTION NO. 13515 - DESIGNATING OFFICIAL NEWSPAPER AS
HUTCHINSON LEADER
3. RESOLUTION NO. 13516 - RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA
4. RESOLUTION NO. 13517 - RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON,
MINNESOTA
5. RESOLUTION NO. 13518 - RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM MIDCOUNTRY BANK OF HUTCHINSON, MINNESOTA
6. RESOLUTION NO. 13519 - RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM FIRST MINNESOTA BANK N.A. OF HUTCHINSON,
MINNESOTA
7. RESOLUTION NO. 13520 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN
COMMERCIAL BANKS AND INSTITUTIONS
(b) CONSIDERATION OF 2009 CITY CALENDAR
Action - Motion to reject - Motion to approve
3. OLD BUSINESS
4. NEW BUSINESS
(a) SELECTION OF COUNCIL'S VICE PRESIDENT- Bill Arndt
Action - Motion to elect
(b) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS:
I. AIRPORT COMMISSION - Steve Cook
2. CREEKSIDE ADVISORY BOARD - Bill Arndt
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) - Jim
Haugen and Steve Cook
4. HUTCHINSON HEALTH CARE BOARD - Eric Yost
5. HUTCHINSON HOUSING, INC. (HRA) - Bill Arndt
6. JOINT PLANNING BOARD -Jim Haugen
Organisational Meeting Agenda — January 2, 2009
7. LIBRARY BOARD — Eric Yost
S. MID - MINNESOTA COMMISSION — Bill Arndt
9. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Chad
Czmowski
10. PLANNING COMMISSION — Chad Czmowski
IL PUBLIC ARTS COMMISSION — Jim Haugen
12. TREE BOARD —Steve Cook
13. UTILITY COMMISSION — Steve Cook
14. HUTCHINSON SAFETY COUNCIL — Bill Arndt
Action — Motion to ratify Mayor's appointments
(c) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Fire Chief Brad Emans, Finance Director Jeremy
Carter, Mayor Steve Cook
3. FACILITY & INFRASTRUCTURE (RESOURCE ALLOCATION) — Bill Arndt &
Steve Cook
4. WAGE COMMITTEE — Jim Haugen and Eric Yost
Action — Motion to ratify Mayor's appointments
(d) DISCUSSION OF SNOW PLOWING POLICY
Action -
(e) DISCUSSION OF STATE BUDGET SHORTFALL AND LOCAL BUDGET IMPACT
Action —
(f) BRIEF OVERVIEW OF COUNCIL MEMBER RESPONSIBILITIES— MARC SEBORA,
CITY ATTORNEY
No action.
(g) CONSIDERATION FOR APPROVAL OF SETTING DATE FOR POLICY
GOVERNANCE WORKSHOP ON ENDS POLICIES
Action — Motion to reject — Motion to approve
5. ADJOURNMENT
RESOLUTION NO. 13514
APPOINTING CITY ADMINISTRATOR FOR 2009
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following appointment to the indicated executive office of the City of
Hutchinson is made for the period of one year. Compensation shall be continued as agreed upon
by separate Council action:
City Administrator Gary D. Plotz
Adopted by the City Council this 2 day of January, 2009.
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
'� 69.), 1
RESOLUTION NO. 13515
DESIGNATING OFFICIAL NEWSPAPER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, The Hutchinson Leader be designated the official newspaper during the calendar
year of 2009 for the City of Hutchinson.
Adopted by the City Council this 2 nd day of January, 2009.
Steven W. Cook, Mayor
ATTEST:
Gary D. Plotz, City Administrator
RESOLUTION NO.13516
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM WELLS FARGO BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Wells Fargo Bank, Hutchinson, a City Depository,
has presented collateral as follows for the City of Hutchinson:
Q77f'TTDTMV
FACE AMOUNT
MATURITY
31407HZE9
TOTAL
2,400,000.00
------ ------ - - -- --
2,400,000.00
06/01/2036
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 2ND day of January, 2009.
Steven W Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
C; G 5
RESOLUTION NO.13517
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO.
OF HUTCHINSON, MINNESOTA
WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson:
SECURITY
AMOUNT
MATURITY
3133MTRK6 FHLN .
3133XDTA9 FHLN
3133XM4U2 FHLN
3133XMEF4 FHLN
3133XPF90 FHLN
0041VA9
1,000,000.00
500,000.00
1,000,000.00
1,000,000.00
2,000,000,00
5,500,000.00
11/12/2009
12/10/2010
08/28/2012
10/01/2012
02/05/2013
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 2ND day of January, 2009.
Steven W Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
P ca-) (�
RESOLUTION NO.13518
RESOLUTION APPROVEING SECURITIES FOR COLLATERAL
FROM MIDCOUNTRY BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the MIDCOUNTRY Bank of Hutchinson, a City Depository,
has presented collateral as follows for the City of Hutchinson:
- 0140):41OW4
FACE AMOUNT MATURITY
31393TKGO FNR 2003 -81 NY 3, 510, 524.85 9/25/2016
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 2nd day of January,2009.
Steven W Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
aC0Js
RESOLUTION NO.13519
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM FIRST MINNESOTA BANK N. A.
HUTCHINSON, MINNESOTA
WHEREAS, the First Minnesota Bank N.A., a City Depository, has
presented collateral as follows for the City of Hutchinson:
SECURITY FACE AMOUNT MATURITY
3128X6Z74 1,000,000.00 02/27/2023
78F83 1,000,000.00 01/23/2023
----- --- - - - - --
rr 2,000,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 2 r day of January, 2009.
Steven W Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
a�4�c�
RESOLUTION NO. 1352D
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the following named banks and institutions, which are
authorized to do a banking business and act as depositories in
Minnesota, be and they hereby are designated depositories of the
Public Funds of the City of Hutchinson in the County of McLeod,
State of Minnesota, by the City Council of said City, for the term
commencing January 1, 2009 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
FIRST MINNESOTA BANK, HUTCHINSON, MN
HOME STATE BANK, HUTCHINSON, MN
WELLS FARGO, HUTCHINSON, MN
US BANKCORP - Piper Jaffray, MINNEAPOLIS, MN
4 M FUND - LEAGUE OF MINNESOTA CITIES
MIDCOUNTRY BANK - HUTCHINSON, MN
CITIGROUP - SALOMON SMITH BARNEY
WACHOVIA SECURITIES
EDWARD JONES - HUTCHINSON OFFICES
H & R BLOCK - MINNEAPOLIS OFFICES
upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of
Hutchinson, Minnesota to modify, vacate, or revoke the same
according to law, and also subject to any depository agreement
executed pursuant to Minnesota Statutes, Section 118.01 and
Section 475.66, and
w
RESOLUTION NO. 13520
page 2
THAT the use of these depositories other than those located in
the City of Hutchinson shall be for monies from the proceeds of
bond sales or grant reimbursement monies only. The interest rate
from these institutions must exceed the interest rate of City
financial institutions by more than 0.5 %.
THAT the City Administrator and City Finance Director are
authorized to sign documents authorizing transfer of City of
Hutchinson funds.
BE IT FURTHER RESOLVED:
THAT the City Finance Director of the City of Hutchinson is
hereby authorized and directed to deposit in said banks and
institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
BE IT FURTHER RESOLVED:
THAT a copy of this resolution is to be filed by the City
Finance Director with each of the banks and institutions so
designated.
Adopted by the City Council this 2 nd day of January 2009.
Steven W. Cook
Mayor
ATTEST:
Gary D. Plotz
City Administrator
a[q),7
HUTCHINSON
January
2009 CITY CALENDAR
Sunday Monday Tuesday Wednesday Thursday Friday Saturda
1 2 3
12:00 p.m. — City Council
Organizational Meeting in
Council Chambers
4
5
6
7
8
9
10
3:30 p.m. — Management
Team Meeting a City
Center
5:15 p.m. — PRCE Advisory
Board Meeting at City
Center
8:00 p.m. — Fire Dept
Meeting at Fite Station
11
12
13
14
15
16
17
3:30 p.m. — Management
4:00 p.m. — Recognition
4:30 p.m.- Creekside
6:30 p.m. — Fire Relief
Team Meeting a City
Event for Kay Peterson and
Advisory Board Meeting at
Association at City Center
Center
Casey Stotts a City Center
City Center
5:30 p.m. — City Council
Meeting in Council
Chambers
18
19
20
21
22
23
24
MARTIN LUTHER
7:00 am -- HRA Board
5:30 p.m. —Joint Planning
KING, JR. DAY
Meeting at City Center
Board at City Center
CITY OFFICES CLOSED
3:30 p.m. — Management
Team Meeting at City
Center
530 p.m. — Planning
Commission at City Center
530 p.m. — Police
Commission at E.O.C.
25
26
27
28
29
30
31
12:00 p.m. - Hutch Safety
8:30 am. - Employee
12:00 p.m. - HCDC/EDA
7:30 am. — Hutchinson
Council at America[
Safety Committee Meeting
Board Meeting at City
Downtown Association a
Legion
at City Center
Center
City Center
3:30 p.m. — Management
4:00 p.m. — City Council
Team Meeting a City
Workshop (Budget Issues)
3:00 p.m. —Utilities
Center
in Council Chambers
Commission at Utilities
Office
4.00 p.m. — Library Board at
5:30 p.m. —City Council
Public Library
Meeting in Council
Chambers
5:15 p.m. — Tree Board at
CitV Center
V
HUTCHINSON
February
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
1
2
3
4
5
6
7
3:30 p.m. - Management
Team Meeting a City
Center
5:15 p.m. - PRCE Advisory
Board Meeting at City
Center
8:00 p.m. - Fire Dept
Meeting at Fire Station
8
9
t0
II
12
13
14
3:30 p.m. - Management
3:30 p.m. - City Council
4:30 p.m. - Creekside
Team Meeting a City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
City Center
5:30 p.m. -City Council
Meeting in Council
Chambers
15
16
17
18
19
20
21
7:00 am. - HRA Board
Meeting at City Center
5:30 pm. - Joint Planning
PRESIDENTS` DAY
Board at City Center
5:30 p.m. - Planning
CITY OFFICES CLOSED
CommissionarCity
Center
5:30 p.m.- Police
C ommission at E.O.C.
22
23
24
25
26
27
28
12:00 pro -Hutch Safety
8:30 a.m. - Employee
12:00 p.m. - HCDC/EDA
7:30 am. - Hutchinson
Council at American
Safety Committee Meeting
Board Meeting at City
Downtown Association
Legion
at City Center
Center
Meeting at City Center
3:30 p.m. - Management
5:30 p.m. - City Council
3:00 p.m. - Utilities
Team Meeting a City
Meeting in Council
Commission at Utilities
Center
Chambers
Office
4:00 p m. - Library Board at
Public Library
5:15 p in - Tree Board at
City Center
V
HUTCHINSON
March
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
1
2
3
4
5
6
7
3:30 p.m. — Management
Team Meeting at City
Center
5:15 p.m. — PRCE Advisory
Board Meeting at Event
Center
8:00 p.m. —Fin Dept
Meeting at Fire Station
8
9
10
11
12
13
14
3:30 p.m. — Management
3:30 p.m. — City Council
4:30 p.m. — Creekside
Team Meeting at City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
City Center
5:30 p.m. — City Council
Meeting in Council
Chambers
15
16
17
IS
19
20
21
9:30a.m. — Senior Advisory
7:00 a.m. — HP Board
5:30 p.m. — Joint Planning
Board Meeting at Senior
Meeting at City Center
Board at City Center
Center
5:30 p.m. — Planning
3:30 p.m. — Management
Commission at City
Tcam Meeting at City
Center
Center
22
23
24
25
26
27
28
3:30 p.m. — Management -
5.30 p.m. — City Council
12:00 p.m. — HCDC/EDA
7:30 a.m. — Hutchinson
Team Meeting at City
Meeting in Council
Board Meeting at City
Downtown Association at
Center
Chambers
Center
City Center
4:00 p.m. — Library Board at
3:00 p.m. — Utilities
Public Library
Commission at Utilities
Office
29
30
31
12:10 p.m. - Hutch Safety
8:30 a.m. - Employee
Council at American
Safety Committee Meeting
Legion
at City Center
3:30 p.m. — Management
Team Meeting a City
Center
5:15 p.m. —Tree Board at
City Center
HUTCHINSON
April
2009 CITY CALENDAR
Sunda Monda Tuesday Wednesday Thursday Friday Sattlyda
1 2 3 4
5
6
7
8
9
10
11
3:30 p.m. - Management
4:30 p.m. - Creekside
Team Meeting at City
Advisory Board Meeting
Center
at Creekside
5:15 p.m. - PRCE. Advisory
Board Meeting at Event
Center
8:00 p.m. - Fire Dept
Meetin at Fire Station
18
12
13
14
IS
16
17
3:30 p.m. - Management
3:30 p.m. - City Council in
Team Meeting a City
Council Chambers
5:30 p.m. -Joint Planning
Center
Board at City Center
5:30 p.m. -City Council
6:30 p.m. -Fire Relief
Meeting in Council
Association Meeting at
Chambers
City Center
19
20
21
22
23
24
25
9:30 a.m. - Senior Advisory
7:00 am. - HRA Board
12:00 p.m. - HCDCIEDA
Board Meeting at Senior
Meeting at City Center
Board Meeting at City
Center
Center
5:30 p.m. - Planning
3:30 p.m. - Management
Commission at City
Team Meeting a City
Center
Center
5:30 p.m. - Police
Commission at E.O.C.
26
27
28
29
30
12:00 p.m. - Hutch Safety
8:30 am. - Employee
3:00 p.m. - Utilities
7:30 am. - Hutchinson
-
Council at American
Safety Committee Meeting
Commission at Utilities
Downtown Association at
Legion
at City Center
Office
City Center
3:30 p.m. - Management
5:30 p.m. - City Council
Team Meeting a City
Meeting in Council
Center
Chambers
4:00 p.m. - Library Board at
Public Library
5:15 p.m. - Tree Board at
City Center
1 �
1�
A,
i
HUTCHINSON
May
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
1
2
3
4
5
6
7
8
9
3:30 p.m.- Management
Team Meeting at City
Center
5:15 p.m. — PRCE Advisory
Board Meeting at City
Center
8:00 p.m. — Fire Department
Meeting at Fire Station
10
11
12
13
14
15
16
3:30 p.m. — Management
3:30 p.m. —City Council
4:30 p.m. — Creekside
Team Meeting at City
Workshop in Council
Advisory Board at City
Center
Chambers
Center
5:30 p.m. —City Council
Meeting in Council
Chambers
17
18
19
20
21
22
23
9:30 am.- Senior Advisory
7:00 am. — HRA Board
5:30 p.m.- Joint Planning
Board Meeting at Senior
Meeting at City Center
Board Mating at City
Center
Center
5:30 p.m.- Planning
3:30 p.m. — Management
Commission Meeting at
Team Meeting a City
City Center
Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
24
25
26
27
28
29
30
830&m.- Employee
12:00 p.m. — HCDC/EDA
7:30 am. — Hutchinson
MEMORIAL DAY
Safety Committee Meeting
Meeting at City Center
Downtown Association at
OBSERVANCE CITY
at City Center
City Center
OFFICES CLOSED
3:00 p.m. — Utilities
3:30 p. m.- Management
Commission Meeting at
Team Meeting a City
Utilities Office
Center
5:30 p.m.- City Council
Meeting in Council
Chambers
Y
HUTCHINSON
June
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
1
2
3
4
5
6
3:30 p.m.- Management
Team Meeting a City
Center
5:15 p.m. - PRCE Advisory
Board Meeting at City
Center
8:00 p.m. - Fire Department
Meeting at Fire Station
7
8
9
10
11
12
13
3:30 p.m. - Management
3:30 p.m. - City Council
4:30 p.m. - Creekside
Team Meeting a City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
City Center
5:30 p.m. - City Council
Meeting in Council
Chambers
14
15
16
17
18
19
20
9:30 am.- Senior Advisory
7:00 am. - HRA Board
5.30 p.m.- Joint Planning
Board Meeting at Senior
Meeting at City Center
Board Meeting at City
Center
Center
5:30 p.m.- Planning
3:30 p.m. -Management
Commission Meeting at
Team Meeting at City
City Center
Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
21
22
23
24
25
26
27
3:30 p.m.- Management
5:30 p.m.- City Council
12:00 p.m. - HCDC/EDA
7:30 am. - Hutchinson
Team Meeting a City
Meeting in Council
Meeting at City Center
Downtown Association at
Center
Chambers
City Center
3.00 p.m. - Utilities
4:00 p.m - Library Board
Commission at Utilities
Meeting at Public Library
Office
28
29
30
12:00 p.m. - Hutch Safety
8:30 am. - Employee
Council at American
Safety Committee Meeting
Legion
at City Center
3:30 p.m.- Management
Team Meeting at City
Center
5:15 p.m.- Tree Board
Meeting at City Center
HUTCHINSON
July
2009 CITY CALENDAR
Sunday Monday Tuesday Wednesday Thursday Friday Saturda
1 2 3 4
5
6
7
8
9
10
II
3:30 p.m.- Management
4:30 p.m. — Creekside
Team Meeting a City
Advisory Board Meeting at
Center
City Center
5:15 p.m. — PRCE Advisory
Board Meeting at City
Center
8:00 p.m. — Fire Department
Meeting at Fire Station
12
13
14
15
16
17
18
3:30 p.m.— Management
3:30 p.m. — City Council
Team Meeting at City
Workshop in Council
Center
Chambers
5:30 p.m. — City Council
Meeting in Council
Chambers
19
20
21
22
23
24
25
9:30 am: Senior Advisory
7:00 a.m. — HRA Board
12:00 p.m. — HCDC/EDA
Board Meeting at Senior
Meeting at City Center
Meeting at City Center
Center
5:30 p.m - Planning
3.30 p.m. — Management
Commission Meeting at
Team Meeting at City
City Center
Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
26
27
28
29
30
31
12:00 p.m. — Hutch Safety
8:30 a.m. - Employee
3:00 p.m. — Utilities
7:30 a.m. — Hutchinson
Council at American
Safety Committee Meeting
Commission at Utilities
Downtown Association at
Legion
at City Center
Office
City Center
3:30 p.m.- Management
5:30 pm.- City Council
Team Meeting a City
Meeting in Council
Center
Chambers
4:00 p m.- Library Board
Meeting at Public Library
5:15 p.m.- Tree Board
Meeting at City Center
1
A
1
r' v
HUTCHINSON
August
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
I
2
3
4
5
6
7
8
3:30 p.m - Management
Team Meeting a City
Center
5:15 p.m. - PRCE Advisory
Board Meeting at City
Center
8:00 p.m. - Fire Department
Meeting at Fire Station
9
10
11
12
13
14
15
3:30 p.m. - Management
3:30 p.m. - City Council
4: 30 p.m. - Creekside
Team Meeting a City
Workshop in Council
Advisory Board Meeting
Center
Chambers
at City Center
5:30 p.m. -City Council
Meeting in Council
Chambers
16
17
18
19
20
21
22
9:30 am.- Senior Advisory
7:00 a.m. - HRA Board
5:30 p.m. -Joint Planning
Board Meeting at Senior
Meeting at City Center
Board at City Center
Center
5:30 p.m.- Planning
3.30 p.m. - Management
Commission Meeting at
Team Meeting a City
City Center
Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
23
24
25
26
27
28
29
3 30 p.m. - Management
8:30 am. - Employee Safety
12:00 p.m. - HCDC /EDA
7:30 am. - Hutchinson
Team Meeting a City
Committee at City Center
Meeting at City Center
Downtown Association at
Center
City Center
5:30 p.m.- City Council
3:00 p.m. - Utilities
4:00 p.m.- Library Board
Meeting in Council
Commission a Utilities
Meeting at Public Library
Chambers
Office
30
31
1
IL_
HUTCHINSON
September
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
8
9
10
Il
12
3:30 p.m. — Management
4:30 p.m. — Creekside
LABOR DAY CITY
Team Meeting a City
Advisory Board Meeting at
OFFICES CLOSED
Center
City Center
3:30 p.m. - City Council
Workshop in Council
Chambers
5:30 p.m. — City Council
Meeting in Council
Chambers
13
14
15
16
17
18
19
3:30 p.m. — Management
7:00 am. — HRA Board
Team Meeting at City
Meeting at City Center
5:30 p.m.- Joint Planning
Center
Board Meeting at City
5:30 p.m.- Planning
Center
Commission Meeting at
City Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
20
21
22
23
24
25
26
9:30 am.- Senior Advisory
5:30 p.m.- City Council
12:00 p.m. — HCDC/EDA
7:30 a.m. — Hutchinson
Board Meeting at Senior
Meeting in Council
Meeting at City Center
Downtown Association at
Center
Chambers
City Center
3:30 p.m.- Management
Team Meeting it City
Center
27
28
29
30
12:00 p.m. — Hutch Safety
8:30 am. — Employee Safety
3:00 p.m. —Utilities
Council at American
Committee at City Center
Commission at Utilities
Legion
Office
4:00 p.m,- Library Board
Meeting at Public Library
5:15 p.m.- Tree Board
Meeting at City Center
12:00 p.m. — Hutch Safety
Council at American Legion
3:30 p.m. — Management
Team Meeting at City
Center
5:15 p.m.- Tree Board
`F..J
HUTCHINSON
October
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
I
2
3
4
5
6
7
8
9
10
3:30 p.m.- Management
Te= Meeting a City
Center
5:15 p.m. — PRCE Advisory
Board Meeting at City
Center
8:00 p.m. — Fire Department
Meeting at Fire Station
II
12
13
14
15
16
17
3:30 p.m. — Management
3:30 p.m. — City Council
4:30 p.m. — Creekside
Team Meeting a City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
Creekside
5:30 p.m. —City Council
Meeting in Council
Chambers
6.30 p.m. — Fire Relief
Association Meeting at
City Center
IS
19
20
21
22
23
24
9:30 a.m.- Senior Advisory
7:00 am. — HRA Board
5:30 p.m.- Joint Planning
Board Meeting at Senior
Meeting at City Center
Board Meeting at City
Center
Center
5:30 p.m.- Planning
3:30 p.m. — Management
Commission Meeting at
Team Meeting a City
City Center
Center
5:30 p.m.- Police
Commission Meeting at
E O.C.
25
26
27
28
29
30
1 31
1
V
12:00 p.m. — Hutch Safety
Council at American
Legion
3:30 p.m.- Management
Team Mating at City
Center
4:00 pm- Library Board
Meeting at public Library
5:15 p.m - Tree Board
8:30 am. — Employee Safety
Committee at City Center
5:30 p.m.- City Council
Meeting in Council
Chambers
12:00 p.m. — HCDCIEDA
Mating at City Center
3:00 p.m. — Utilities
Commission at Utilities
Office
7.30 a.m. — Hutchinson
Downtown Association at
City Center
HUTCHINSON
November
2009
CITY CALENDAR
Sunda
Monda
Tuesday
Wednesday
Thursday
Friday
_ — Saturda y
1
2
3
4
5
6
7
3:30 p.m.- Management
Team Meeting A City
Center
5:15 p.m. -PACE Advisory
Board Meeting at City
Center
8:00 p.m. - Fire Department
M eeting at Fire Stati
8
9
10
11
12
13
74
3:30 p.m.- Management
3:30 p.m. -City Council
430 p.m. - Creekside
Team Mating at City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
City Center
530 p.m. -City Council
Meeting in Council
Chambers
15
16
17
18
19
20
21
9:30 am.- Senior Advisory
7:00 a.m. - HRA Board
5:30 p.m.- Joint Planning
Board Meeting at Senior
Meeting at City Center
Board Meeting at City
Center
Center
5:30 p.m.- Planning
3:30 p.m. - Management
Commission Meeting at
Team Meeting at City
City Center
Center
5.30 p.m - Police
Commission Meeting at
E.0 C,
22
23
24
25
26
27
28
3:30 p.m. - Management
8:30 am. - Employee Safety
12:00 p.m. - HCDCIEDA
THANKSGIVING
THANKSGIVING
Team Meeting at City
Committee at City Center
Meeting a City Center
Center
CITY OFFICES CLOSED
CITY OFFICES CLOSED
530 p.m. -City Council
3:00 p.m. -Utilities
4:00 p.m.- Library Board
Meeting in Council
Commission at Utilities
Meeting at Public Library
Chambers
Office
29
30
12:00 p.m. - Hutch Safety
Council at American
Legion
330 p.m. Management
Team Meeting at City
Center
5:15 p. m.- Tree Board
Meeting at City Center
r
HUTCHINSON
December
2009
CITY CALENDAR
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturda
I
2
3
4
5
6
7
8
9
10
Il
12
3:30p.m.- Management
3:30 p.m. - City Council
4:30 p.m. - Creekside
Team Meeting H City
Workshop in Council
Advisory Board Meeting at
Center
Chambers
City Center
5:15 p.m. - PRCE Advisory
5:30 p.m. - City Council
Board Meeting at City
Meeting in Council
Center
Chambers
8:00 p.m. - Fire Department
Meeting at Fire Station
13
14
15
16
17
18
19
3:30 p.m. - Management
7:00 am. - HRA Board
5:30 p.m.- Joint Planning
Team Meeting al City
Meeting at City Center
Board Meeting at City
Center
Center
5:30 p.m.- Planning
Commission Meeting at
City Center
5:30 p.m.- Police
Commission Meeting at
E.O.C.
20
21
22
23
24
25
26
9:30 a.m.- Senior Advisory
5:30 p.m.- City Council
12:00 p.m. - HCDCIEDA
7:30 a.m. - Hutchinson
CHRISTMAS
Board Meeting at Senior
Meeting in Council
Meeting at City Center
Downtown Association at
Center
Chambers
City Center
CITY OFFICES CLOSED
3:30 p.m - Management
Team Meeting a City
Center
27
28
29
30
31
12:00 p.m. -Hutch Safety
8:30 am. - Employee Safety
3:00 p.m. - Utilities
Council at American
Committee at City Center
Commission at Utilities
Legion
office
3:30 p.m.- Management
Team Meeting at City
Center
4:00 p.m - Library Board
Meeting at public Library
5:15 p.m.- Tree Board
Meeting at City Center
I
Phone (320) 234 -4219 Fax (320) 234 -6971
•
0
January 2, 2009
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
To: Honorablle Mayor and City Council members
Gary Plotz, City Administrator
From: John Olson, Public Works Manager
Subject: Snow Removal Report (November 2008, December 2008)
Sidewalk Snow Removal
Properties notified: 50
Property owner compliance 44
Snow removal billed by City 6
November 2008
Snow events: 2
Snow & Ice Operations: 3
Sanding operations: 3
There were 3 operations, all related to sanding. On November 12, only bridge decks were
sanded.
Decmeber 2008
Snow events:
Snow & Ice Operations:
22
21
Sanding operations: 4
Sanding & Cleanup operations: 1
Sanding & Snow Removal: 2
Plowing & Sanding: 12
Plowing, Sanding & Snow Removal: 2
December had only 9 days without snowfall of some kind. Of particular note was significant
rainfall on December 14.
Date Operation Staff Hrs
November 11 Sanding 3 personnel 2
November 12 Bridge decks l personnel l
November 30 Sanding 4 personnel 3
December 4
Plowing & Sanding
17 personnel
5
December 5
Sanding & Snow Removal
5 personnel
3
December 6
Sanding
4 personnel
2.5
December 8
Plowing & Sanding
17 personnel
5
December 9
Plowing & Sanding
15 personnel
7
December 10
Sanding & Snow Removal
9 personnel + 4 ctr
5
December 14
Sanding
4 personnel
2
December 15
Plowing & Sanding
17 personnel
6
December 16
Plowing & Sanding
11 personnel
5
December 17
Sanding & Snow Removal
1 1 personnel + 5 ctr
6
December 18
Plowing & Sanding
6 personnel
5
December 19
Plowing & Sanding
5 personnel
3
December 20
Plowing & Sanding
14 personnel
6
December 21
Plowing & Sanding
11 personnel
5
December 22
Plowing, Sanding & Snow Removal
11 personnel + 5 ctr
7
December 23
Plowing & Sanding
12 personnel
6
December 24
Plowing & Sanding
10 personnel
6
December 26
Plowing & Sanding
4 personnel
4
December 29
Cleanup & Sanding
3 personnel
4
December 30
Sanding
4 personnel
1
December 31
Plowing & Sanding
14 personnel
7
* Hours indicate average hours spent by each staff member.
r 1
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•
i
NOVEMBER SNOW & ICE OPERATIONS
• SUN MON TUE WED THU FRI SAT
11/11/08 5.50 Sanding operations
11/12108 1.00 Bridge Decks
11/30/08 11.50 Sanding operations
r1
LJ
•
18.00
X No Snow
X Snow
X Operations
X Snow Removal
2 days of snowfall
3 operations
1
2
3
4
5
6
7
8
9
10
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30,
11/11/08 5.50 Sanding operations
11/12108 1.00 Bridge Decks
11/30/08 11.50 Sanding operations
r1
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•
18.00
X No Snow
X Snow
X Operations
X Snow Removal
2 days of snowfall
3 operations
Yage L of l
MONTHLY C - -IMATOLCGICA:� SUMMARY for NOV. 2008
NAME: Hutchinson High School CITY: Hutchinson STATE: MN
ELEV: 1060 f*_ LAT: 44 54' 00" N LONG: 94 24' 00" W
MEAN
DAY TEMP HIGH
1 45.6 56.6
2 56.8 70.6
3 61.8 74.7
4 58.5 69.6
5 61.3 65.2
6 47.0 61.3
7 34.6 37.9
8 31.5 34.9
9 25.3 28.5
10 24.6 31.0
�1 29.6 32.1
12 33.9 36.0
13 38.5 44.8
14 35.7 42.5
15 29.9 34.4
?6 31.8 37.5
17 26.0 31.6
_8 24.8 30.1
19 30.0 33.4
20 19.7 27.6
21 15.2 23.8
22 28.6 33.7
23 32.4 39.8
24 27.9 35.3
25 24.7 36.0
26 29.0 4_.6
27 32.5 41.5
28 30.8 44.9
29 30.3 42.9
3,0 23.4 27.5
34.1 74.7
TEMPERATURE ('F), RAIN (in), WIND SPEED (mph)
TIME LOW
3:OOp 32.5
3: 00p 46.1
2:50p 51.1
12:35p 42.5
2:15p 58.1
12:05a 37.9
12:05a 32.2
12:05a 27.3
2:10p 21.1
2:C5p 20.5
1:45p 22.2
12:45p 31.9
2:OOp 34.0
2:20p 31.5
11:55a 25.0
3:05p 26.9
12:05a 19.2
4:OOp 17.0
11:10a 27.2
12:05a 9.0
1:55p 6.0
2:35p 21.8
2:50p 27.8
12:40p 21.0
2:40p 14.9
3:25p 20.5
2:40p 23.0
2:40p 21.9
2:40p 22.1
12:15a 20.3
FEAT
DEG
TIME DAYS
5:50a 19.4
6:35a 8.9
4:30a 5.5
6:50a 7.2
3:OOa 3.7
=2:30m 18.0
4:50a 30.4
11:55p 33.5
11:40p 39.7
1:25a 40.4
12:35a 35.4
12:05a 31.1
12:05a 26.5
7:15p 29.3
9:45p 35.1
12 C5 33.2
11:55p 39.0
3:50a 40.2
10:55p 35.0
12:00m 45.3
6:30a 49.8
12:05a 36.4
9:55p 32.6
12 00m 37.1
7:10a 40.3
3:30a 36.0
3:10a 32.5
8 00 34.2
6:05a 34.7
7:35a 41.6
COOL
DEG
DAYS
0.0
0.7
2.2
0.7
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
Fftwki
AVG
WIND
SPEED HIGH
3.9 18.0
3.4 18.0
6.6 32.0
3.6 28.0
6.0 26.0
4.9 26.0
2.1 20.0
7.9 26.0
4.3 21.0
1.1 12.0
4.3 16.0
3.3 20.0
5.9 26.0
4.6 29.0
4.6 24.0
2.9 24.0
4.2 24.0
4.4 29.0
6.2 31.0
6.7 27.0
2.8 17.0
5.8 19.0
2.1 16.0
5.3 26.0
2.2 16.0
0.7 10.0
7.3 30.0
1.3 12.0
1.6 14.0
5.8 25.0
3 6.0
21 932.0
0.00
0.00
0.00
0.00
0.00
0.14
0.36
0.02
0.00
0.00
0.03
0.00
0.02
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.6 0.57
4.2 32.0
Max >= 90.0: 0
Max <= 32.0: 7
Min <= 32.0: 22
Min <= 0.0: 0 -
Max Rain: 0.36 ON 11/07/08
Days of Rain: 5 ( >.01 in) 2 ( >.1 i:I) 0 ( >1 ir_)
Heat Base: 65.0 Cool Base: 65.0 Method: Integration
TIME
8:35p
2:45a
3: 00p
9: SOP
9:45a
12:25p
8:40n
10:50a
5:OOa
5:05p
3:20p
11 OOP
1:30a
6:20p
12:40a
8:35p
1:15p
3:15p
2:20p
10:25a
9:OCp
4:40a
4:45a
5:55p
11:50a
9:40a
2:20p
12:05a
9:25p
9:50p
3
•
DOM
DIR
SE
SSE
SSE
SSE
SSE
SSE
NNW
N
NNW
NW
E
E
SSW
N
N
N
N
SSE
N
N
SSE
SSE
SSW
NW
SW
N
NW
NW
NNE
NNE
N
C1
0
http : / /wtivw. hutch .kl2.mn.us /weather/NOAAPRMO.TXT 12/11/2008
•
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DECEMBER SNOW & ICE OPERATIONS -
SUN MON TUE WED ' THU FRI SAT
12!04/08
1
z
3
4
5
6
7
Sanding operations
$
9
10
11
12
13
14
1.511
16
47'_`
18
19
12/15/08
20'
Plowing & Sanding operations
21
<
Plowing & Sanding operations
24
25
26
27
28
29
30
31
Plowing & Sanding operations
12/20/08
90.50
12!04/08
100.00
Plowing & Sanding operations
12/05/08
12.00
Sanding & Snow Removal operations
12/06/08
9.50
Sanding operations
12/08/08
61.75
Plowing & Sanding operations
12/09/08
119.50
Plowing & Sanding operations
12/10/08
62.00
Sanding & Snow Removal operations
12/14/08
8.00
Sanding operations
12/15/08
88.50
Plowing & Sanding operations
12/16/08
46.50
Plowing & Sanding operations
12/17/08
97.00
Plowing, Sanding & Snow Removal operations
12/18/08
26.00
Plowing & Sanding operations
12/19/08
13.50
Plowing & Sanding operations
12/20/08
90.50
Plowing & Sanding operations
12/21/08
46.75
Plowing & Sanding operations
12/22/08
101.50
Plowing, Sanding & Snow Removal operations
12/23/08
102.50
Plowing & Sanding operations
12/24/08
43.50
Plowing & Sanding operations
12/26/08
13.50
Sanding operations
12/29/08
18.00
Clean up & Sanding operations
12/30/08
6.50
Sanding operations
12/31/08
85.25
Plowing & Sanding operations 1,152.25
X
No Snow
X
Snow
X
Operations
X
Snow Removal
22 days of snowfall
21 operations
0
Page 1 of 1
MONTHLY CLIMATOLOGICAL SUMMARY for DEC. 2008
NAME: Hutchinson High School CI ^Y: Hutchinson STATE: MN
ELEV: 1060 It LAT: 44 54' CO" N - -ONG: 94 24' CO" W
TEMPERATURE ( ° E), RAIN (in), WIND SPEED (mph)
MEAN
DAY TEMP HIGH - IME
1 20.0 26.7 3:25p
2 28.9 43.8 2: -Op
3 18.9 27.0 12:05a
�;1L 12.6 17.5 3:30a
5 18.2 28.2 10:50p
6 12.6 26.6 12:05a
7 10.5 19.1 11:55p
8 19.8 23.5 1:35p
9 12.6 20.8 12:15a
10 16.6 30.4 2:55p
11 13.1 27.3 12:05a
12 11.0 30.6 1i :45p
13 31.4 36.8 3:00p
�4 19.2 34.9 4:55a
15 -8.4 -6.1 4:40a
T6 -2.0 6.1 11:45p
17 0.7 6.1 12:05a
18 5.8 13.5 2:35p
19 16.0 21.4 2:05p
$0 8.2 21.6 11:15a
21 -5.6 3.9 2:15p
22 -5.4 5.6 12:00m
23 14.1 21.8 2:35p
24 1.'_ 8.6 2:00a
25 12.3 24.1 12:00m
26 33.3 39.8 7:55p
27 19.9 32.8 1:4Ca
28 17.0 31.B 3:15p
29 21.8 36.5 6:05a
'30 12.3 17.0 B:45a
31 -2.0 14.9 11:20p
LOW TIME
13.1 11:25p
12.3 12:15a
12.9 9:20p
8.1 12 00m
7.7 12 10a
3.0 11:000
2.2 1:30a
15.7 6:25a
0.7 11:40p
-0.8 1:10a
1.1 12:OOm
-3.5 3 00
25.4 7:40a
-7.9 12:00m
-10.5 _12:00m
-10.7 12:05a
-5.2 9:30p
-5.0 12:15a
11.1 2:10a
-10.3 11:40p
-11.7 5:40a
-13.5 7:15a
5.4 12:O5a
-4.6 10:30p
-3.7 12:20a
24.2 12:05a
7.2 11:55p
4.1 5:45a
13.8 6:10p
-2.4 12:00m
-13.5 8:05a
12.4 43.8 2 -13.5 22
Max >= 90.0: 0
Max <= 32.0: 25
Min <- 32.0: 31
Min <= 0.0: 14
Max Hain: 0.25 ON 12/14/08
Days of Rain: 4 ( >.01 -n) 2
Heat Base: 65.0 Cool Base
HEAT
C00__
AVG
DEG
DEG
WIND
DAYS
DAYS
RAIN
SPEED
HIGH
45.0
0.0
0.00
4.4
24.0
36.'_
0.0
0.00
6.4
24.0
46.1
0.0
0.00
5.5
26.0
52.4
0.0
0.02
5.7
24..0
46.B
0.0
0.00
8.4
28.0
52.4
0.0
0.00
5.9
27.0
54.5
0.0
0.00
2.9
20.0
45.2
0.0
0.01
4.7
19.0
52.4
0.0
0.00
5.4
26.0
48.4
0.0
0.00
5.4
25.0
51.9
0.0
0.00
2.3
1B.0
54.0
O.0
0.00
2.6
16.0
33.6
O.0
0.00
4.0
16.0
45.8
0.0
0.25
8.8
32.0
73.4
0.0
0.00
9.0
30.0
67.0
0.0
0.02
3.0
14.0
64.3
0.0
0.00
1.2
12.0
59.2
3.0
0.00
1.5
16.0
49.0
0.0
0.00
3.3
17.0
56.8
0.0
0.14
7.9
29.0
70.6
0.0
0.00
9.5
26.0
70.4
0.0
0.00
4.2
21.0
50.9
0.0
0.00
4.4
22.0
63.9
0.0
0.00
3.5
17.0
52.7
0.0
0.00
4.6
25.0
31.7
0.0
0.00
6.0
24.0
45.1
0.0
0.00
8.7
26.0
48.0
0.0
0.00
3.3
16.0
43.2
0.0
0.00
6.0
36.0
52.7
0.0
0.01
6.4
24.0
67.0
0.0
0.00
3.5
24.0
1630.5 0.0 0
45
(>.1 in) 0 ( >1 in)
65.0 Method: In*_egra�:ion
DOM
TIME DIR
2:55a N
3:15a
9:30a
9:50a
11:50p
2:45a
12 00p
12 00m
3:20a
4:05p
1:SOa
11:50a
2:30p
10:25p
5:10a
12:20p
3:10a
10:55p
2:15a
4 00
2:20a
12 00m
12:35a
1:25p
8:30p
11:45p
3:45a
12:05a
6:00a
3:30p
11:40p
SSW
N
NW
SW
N
SSE
NE
NNE
SSW
NW
SSW
SE
ENE
NW
SSE
WSW
NE
NE
NW
NW
SSE
SSE
NW
SSE
SSE
NW
SSW
NW
N
SSE
•
t"71' f 1;hay-
hf She
LjA +snout
Giy1, i S+7aw
L,16r Sno �
Lig �lY S n0 w
Liyi1 Snew
Ra,n �ShPw
ihs w
Ljh�'Sla v�
L�j h} q „dLv
Sns��
4iJ. 2 rt f h �i-'
t g hr Sn.w
by hr thaw
Sna w
Lid h� Snew✓
b,g l,t Sh9 w'
-----------------------
3.1 3 29 NW
http: / /www.hutch.k12. nin. us /weathcr/NOAAPPMO.TXT 1/2/2009
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•
Snow Removal Notification Process
all information is to be recorded on the
current Snow Removal Notice Form
Receive Complaint
(public or staff)
Further Action
' o uming = contractor
Billing + $50 Admin Fee
Forward Information to
Connie M.
Monthly Notification to
City Council on
(After each applicable
snow event)
Contractor to clear
•
Perform Inspection
Put door hanger removal
notice on property's door
Create List of Verified
Violations Per Lot
Reinspect 2 days after
Notice is left
I� red
Record the Estimated
Removal Date
Reinspect After the
Estimated Removal Date
' o uming = contractor
Billing + $50 Admin Fee
Forward Information to
Connie M.
Monthly Notification to
City Council on
(After each applicable
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Current Streets & Infrastructure:
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Infrastructure to Hwy 7 & Hwy 22.
Industrial Park Expansion:
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17 Public Arts
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